Request for quotation: PFMA, advanced excel & negotiation training for PRASA – kwazulu-natal

Enquiries (SCM):

• Contact: Siphesihle Miya
• Role: SCM Officer
• Email: [email protected]
• Telephone: 031 813 0089

Submission address:

65 Masabalala Yengwa Avenue

PRASA Regional Office Foyer Area

Helpdesk

PRASA SCM

KwaZulu-Natal

Complaints email: [email protected]

Submission method: hand delivery only.

Submission address: 65 Masabalala Yengwa Avenue, PRASA Regional Office Foyer Area, Helpdesk, PRASA SCM, KwaZulu-Natal.

Closing date and time: 28 October 2026 at 12:00.

Late bids will not be accepted.

Bids must be in a sealed envelope and addressed to PRASA.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): cover page with bidder details and authorised signature.
• SBD 4 (Declaration of Interest): discloses state employment and relationships with PRASA employees.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal points under the 80/20 system.
• Proof of QCTO/SETA accreditation for PFMA (SAQA ID 377913), Excel (SAQA ID 116943) and Negotiation (SAQA ID 13948).
• Facilitator accreditation for each training course.
• Valid SARS tax compliance PIN or printed TCS certificate.
• CSD supplier registration number (MAAA number).
• Certified ID copies of all company directors.
• B-BBEE certificate or sworn affidavit.
• CIPC registration documents.
• Joint venture/consortium agreement or written intention to form one (if applicable).
• Completed pricing schedule in the prescribed format (no alternative formats).
• Signed closing register or proof of timely submission.

Disqualification risks: missing any mandatory returnable document at closing; unsigned forms; late submission; deviation from the prescribed pricing schedule; incomplete RFQ documentation.

Evaluation stages:

Stage 1 – Disqualifying Returnable Documents (pass/fail):

• Signed closing register or proof of timely submission.
• Valid QCTO/SETA accreditation for PFMA (SAQA ID 377913).
• Valid QCTO/SETA accreditation for Excel (SAQA ID 116943).
• Valid QCTO/SETA accreditation for Negotiation (SAQA ID 13948).
• Facilitator accreditation for each training.

Bidders without all three accreditations compete only on the training(s) for which they are accredited.

Stage 2 – Price and Specific Goals (100 points):

• Price: 80 points (80/20 preference point system). Formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin).
• Specific Goals: 20 points.

• B-BBEE contributor status of at least Level 1: evidence – B-BBEE certificate/affidavit (consolidated scorecard for JV).
• Black Women Owned: 5 points – evidence: certified ID copy of owner(s).
• Black Youth Owned: remaining points up to 20 – evidence: certified ID copy of owner(s).

Points awarded pro-rata: Points allocated × percentage owned = points claimed.

CIPC/CSD registration report used to verify ownership.

Stage 3 – Returnable Documents (completeness check): all RFQ documentation, SBD forms, signatures, JV agreement (if applicable), SARS PIN, CSD number, certified director IDs, B-BBEE certificate/affidavit, CIPC documents. Incomplete submissions may be given a resubmission window; failure to comply results in automatic disqualification.

Minimum qualifying score: not explicitly stated; Stage 1 is a gate, Stage 2 scores determine ranking.

Scope: once-off training delivery for PRASA employees.

Courses and quantities:

• PFMA Training (Durban): 3 sessions
• PFMA Training (East London): 1 session
• Advanced Excel Training (Durban): 4 sessions
• Advanced Excel Training (East London): 3 sessions
• Negotiation Skills Training (Durban): 1 session
• Negotiation Skills Training (East London): 1 session

Venues: PRASA premises at Durban Station and East London Station.

Service provider must indicate the number of days for each training course.

Certificates of completion must be provided to attendees.

Accreditation requirements: provider must hold valid QCTO/SETA accreditation for each course (SAQA IDs as above) and facilitators must be accredited for the specific training.

Pricing: firm prices in South African Rand, inclusive of VAT (15%).

Pricing schedule: must be completed in the prescribed Bill of Quantities format; deviation may render the bid non-responsive.

Cost breakdown required.

Price escalation basis and formula must be indicated (though price offer is firm).

Discounts considered only at final evaluation stage on an unconditional basis.

Market-related price test: if the highest-scoring bidder's price is not market-related, PRASA may negotiate sequentially with the top three ranked bidders; if no agreement, the RFQ will be cancelled.

Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.

No bid security, performance bond, retention or guarantee requirements stated.

No minimum turnover or financial capacity thresholds stated.

Mandatory compliance:

• CSD registration (MAAA number) – compulsory for all South African entities.
• Valid SARS tax compliance PIN or printed TCS certificate (each JV/consortium party must submit separately).
• No directors/members in the service of the state.
• B-BBEE certificate or sworn affidavit (EME ≤ R10m, QSE ≤ R50m, generic > R50m).
• CIPC registration documents.
• Certified ID copies of all directors.
• QCTO/SETA accreditation for PFMA (SAQA ID 377913), Excel (SAQA ID 116943), Negotiation (SAQA ID 13948).
• Facilitator accreditation for each training.
• Completed and signed SBD 1, SBD 4, SBD 6.1.
• Joint venture/consortium agreement or written intention (if applicable).

Specific-goal evidence:

• B-BBEE Level 1 contributor: certificate/affidavit.
• Black Women Owned: certified ID copy of owner(s).
• Black Youth Owned: certified ID copy of owner(s).

Foreign suppliers with no local entity are exempt from CSD registration.