Solar-powered backup systems for 20 hospitals with psa oxygen plants – design, supply, installation & maintenance

{"briefingSession":"{"date":null,"time":"11h00","venue":"e: Online: 8/4/2026 Physical: N/A","is_compulsory":false}"}

Appointment of service providers for

The design, supply, installation, commissioning and

Volume

Maintenance

RFP069-070/2026 appointment of service providers for

Cluster 1 (069) and cluster 2 (070)

Tender NO. RFP0069-070/2026

{"closingDate":"17 June 2026"}

{"name":null,"email":null,"phone":null,"department":"of Health (NDoH), as Principal Recipient of the Global Fund (GF)","address":null}

Tenderers must demonstrate proven experience in multi‑site solar PV and BESS installations, possess qualified personnel (registered electricians, structural engineers, OEM‑approved technicians), hold necessary registrations (e.g., CIDB grading, ECSA or equivalent), and have the financial and logistical capacity to mobilise resources for concurrent work across up to 20 sites. Compliance with occupational health and safety requirements (OHS Act, Construction Regulations 2014) and environmental legislation (NEMA) is mandatory. Evidence of OEM endorsement, TRP reports, BMS redundancy, FAT/SAT compliance, and a robust maintenance/spare‑parts strategy must be submitted with the tender.

Supply, delivery, offloading, storage, installation, testing, commissioning and handover of PV

arrays, BESS installations, LV distribution and protection, civil works (foundations, trenches,

cable ducts), temporary works (scaffolding, formwork, shoring), and all associated works at

Clusture 2hospitals while maintaining uninterrupted clinical services and protecting PSA

oxygen plant operations.

Scope includes the 36-month post-installation maintenance period and programme-level

controls (central monitoring, spare parts logistics and standardised FAT/SAT protocols

5. Key activities included:

• Civil works: excavation, foundations, trenches, cable ducts, access roads, drainage

and reinstatement.

• Structural works: carport and PV mounting structures, steelworks and roof

penetrations.

• PV works: module mounting, stringing, DC cabling, array earthing, labelling and

lightning protection interfaces.

• BESS works: delivery, offloading, storage, installation of battery containers/rooms,

battery module handling, thermal management, battery monitoring and

commissioning.

• Electrical works: LV distribution, inverter installation, earthing and bonding, protection

coordination, temporary supplies and final connections to hospital systems.

• Temporary works: scaffolding, formwork, shoring, propping, crane bases and

temporary services.

• Testing and commissioning: FAT, SAT, energisation, first charge and handover

documentation.

• Hospital interface: coordination with PSA oxygen plant, emergency power, patient

access and hospital logistics.

5 | P a g e

6. Legal Framework

6.1. Primary legislation and standards to be applied

• Occupational Health and Safety Act and associated regulations.

• Construction Regulations 2014 (CR) — duties of Client, Principal Contractor and

contractors; PHSP and H&S File requirements.

• National Environmental Management Act (NEMA) and applicable environmental

regulations.

• SANS and IEC standards relevant to PV, BESS and electrical installations (e.g.,

SANS 10142-1, iec 62446, iec 62109, iec 62619).

• Local municipal bylaws and hospital site rules.

• Contract documents and Section 37(2) Health & Safety Agreement where applicable.

7. Risk Assessments

7.1. Risk Classification Methodology and Matrix

Aligned with ISO 31010 and ISO 45001. Risks are assessed using Severity (S) and

Likelihood (L).

The Principal Contractor is responsible for applying this matrix, implementing control

measures, and managing residual risks.

Severity (S):

Severity (S) Description Example

1 Minor Superficial burn, first aid only

2 Moderate Medical treatment, equipment damage < $10k

3 Major Lost-time injury, fire contained on-site

4 Severe Multiple injuries or partial structural loss

5 Catastrophic Fatality, explosion, total facility loss

6 | P a g e

Definitions

Severity Scale

1 – Minor Injury: First aid only, no lost time.

2 – Moderate Injury: Medical treatment, short-term lost time.

3 – Serious Injury: Hospitalization, long-term lost time.

4 – Major Injury: Permanent disability, life-changing injury.

5 – Fatality: Single or multiple deaths

Likelihood (L):

Severity (S) Description Example

1 Rare Highly unlikely

2 Possible Could occur occasionally

3 Likely Occurs periodically

4 Frequent Monthly events

5 Continuous Weekly/Daily occurrence

Definitions

Likelihood Scale

1 – Rare: May occur only in exceptional circumstances.

2 – Unlikely: Could happen but not expected during project.

3 – Possible: Might occur at some time during works.

4 – Likely: Will probably occur in most circumstances.

5 – Almost Certain: Expected to occur frequently or regularly.

Risk Rating = Severity × Likelihood

7 | P a g e

Range Category Action

1 – 5 Low Acceptable – monitor

6 – 10 Medium Review controls

11 – 15 High Immediate supervision

16 – 25 Critical Stop work – rectify immediately

Risk Matrix Table (S × L):

Severity \ Likelihood 1 - Rare 2 - Possible 3 - Likely 4 - Frequent 5 - Continuous

1 - Minor 1 2 3 4 5

2 - Moderate 2 4 6 8 10

3 - Major 3 6 9 12 15

4 - Severe 4 8 12 16 20

5 - Catastrophic 5 10 15 20 25

Definitions

Risk Rating

Low (Green): Acceptable with routine controls.

Medium (Amber): Requires management attention and monitoring.

High (Red): Significant risk; must be reduced before work proceeds.

Critical (Red): Unacceptable; work must not proceed until risk is controlled.

How to use this table:

• Raw Risk Score = Likelihood × Severity before controls.

• Residual Risk Score = Likelihood × Severity after controls.

8 | P a g e

• Critical/High risks (≥11) must have strict controls and continuous monitoring.

• Update Review Date regularly (monthly or after incidents).

Application

• The Principal Contractor must use this matrix to:

▪ Score each activity (raw risk).

▪ Apply controls (aligned with ISO/HSE hierarchy).

▪ Re-score residual risk.

▪ Document monitoring frequency and review dates in the Risk Register.

This ensures compliance with CDM Regulations, ISO 31000 risk management cycle,

and the International HSE “Plan-Do-Check-Act” framework.

8. Baseline Risk Assessment

8.1. Purpose

Provide a client-side baseline HIRA (BRA) that identifies project hazards, assigns raw risk

scores, prescribes minimum controls required from the Principal Contractor, and sets

expected residual risk targets and evidence required for tender evaluation and PHSP

acceptance.

9. HIRA/BRA Scope of Work

Covers all activities in the project scope: civil, structural, PV, BESS, electrical, temporary

works, testing and commissioning, hospital interfaces and environmental hazards specific to

the provinces where Cluster 2 hospitals are located.

10. Responsibilities

• Client / PrCHSA: Issue baseline HIRA; verify PC submissions; accept PHSP and

H&S File.

• Principal Contractor: Complete and return the HIRA with PC residual scoring and

evidence; implement controls; maintain H&S File.

• DBSA Appointees: Verify technical evidence (electrical, structural, mechanical) and

witness critical tests.

9 | P a g e

11. Project Specific HIRA BRA Table

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

OEM TRP report;

BMS redundancy;

Yes; Battery

thermal sensors and PC Project OEM TRP; BMS

Cell/module handling /

BESS alarms; ventilation; Manager; BESS test logs; BTRRP;

propagation Thermal

Thermal 3 5 15 OEM-endorsed 2 4 8 OEM Rep; FAT/SAT witness

causing fire, toxic runaway permit;

Runaway BTRRP integrated CHSM(if statement;

gas, facility loss Energisation

with ERP; FAT/SAT applicable/CHSO) energisation PTW

Ptw

witness; energisation

Ptw

PSA Oxygen Yes; Works Works or Written hospital

PC; Hospital Written approvals;Plant 2 5 10 1 4 4 affecting critical energisation approvals; isolation

Engineering; isolationInterruption services permit interrupt or SOPs; redundant

10 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

contaminate PSA supply checks; DBSA appointed certificates; DBSA

supply causing schedule works Engineer sign-off

patient harm outside clinical

windows; DBSA

Engineer sign-off

Sans/iec

compliance;

PV DC Contact or arc registered electricians; Yes; Electrical Arc-flash study;

Registered

Electrical during stringing LOTO; isolation isolation / electrician LOAs;

3 4 12 2 3 6 Electrician;

Shock Arc testing certificates; arc-flash Energisation LOTO certificates;

Chso

Flash commissioning study; PPE; PTW test records

energisation PTW;

OEM witness

11 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Detailed lift plans;

ground bearing tests; Lifting Supervisor;

Lifting Crane Dropped load or Lift plan; crane test

exclusion zones; Yes; Lifting / Crane Operator;

Operations crane failure cert; ground test

3 5 15 banksman; TMP; 2 4 8 Crane operation DBSA appointed

near Hospital impacting patients report; banksman

DBSA Structural permit Structural

Access ambulances LOA

sign-off; Permit to Engineer

Work

Utility wayleave

Strike of power Utility verification; as-builtExcavation Excavation

oxygen reticulation Yes; Excavation confirmations; records; CAT/GPRStrike to Supervisor; TWD;

or services 4 4 16 2 3 6 / Trenching CAT/GPR reports; scanning;Underground Registered

causing outage permit shoring design; hand-digging nearServices Electrician

release collapse excavation permit services; TWD shoring

design; excavation

12 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

permit; daily

inspections

Hot works ignite Hot works permit; fire

fuel or watch; exclusion

Hot Works Fire Safety Hot works permit;

combustibles zones; fuel bunding; Yes; Hot works

Ignition near 3 4 12 2 3 6 Officer; Hot fire watch log; fuel

causing fire fire extinguishers; permit

BESS Fuel Works Authoriser storage cert

spread to BESS BTRRP linkage;

PSA scheduling

Battery Dropped module Handling SOP; Mechanical lifting Yes; Lifting

Module or strain injury Lifting Supervisor; training records; aids; OEM handling 3 3 9 2 2 4 permit for

Manual during handling BESS OEM Rep lifting equipment SOPs; certified lifting modules

Handling installation certs fixtures; SWMS;

13 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

trained handlers;

medical surveillance

Working at Heights

Anchor certs;

Working at Fall from roof Plan; certified

Construction rescue plan;

Height on carport scaffold anchors; fall arrest Yes; Working at

4 4 16 2 3 6 Supervisor; scaffold inspection

Carports causing serious PPE; rescue plan; Height permit

CHSO tags; medical

Roofs injury fatality scaffold tagging;

fitness

medical fitness

Vehicle collision or

Mobile Yes; Traffic Site TMP; segregated rollover near Fleet Manager; TMP; operator

Equipment management routes; ROPS and hospital access 3 4 12 2 3 6 Site Traffic certificates; pre-op

Collision permit for major seat belts; operator blocking access Coordinator check logs

Rollover movements competence LOAs; injuring persons

14 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

pre-op checks; speed

limits

Dust suppression

water sprays; covered

Dust Dust contaminates loads; wheel wash; No; PTW Dust monitoring

Migration clinical zones dust monitoring; recommended Environmental logs; wheel wash

4 3 12 2 2 4

into Clinical affecting patients coordination with for high-dust Officer; CHSO records; infection

Areas sterile areas hospital infection activities control sign-off

control; temporary

screens

SDS on site; bunded Yes; Hazardous SDS; spill drill

EnvironmentalChemical Spill vapour storage; spill kits and 3 4 12 2 3 6 chemical records; waste

Officer; CHSOExposure exposure causing trained responders; handling permit disposal receipts

PPE; chain-of-custody

15 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Electrolyte burns respiratory for battery waste;

Fuels harm EMP

Public barriers

Public falls into hoarding ≥1 m and 1

Public

excavation or kN impact; night PC Site Security; Barrier photos;

Pedestrian No; site security

exposed hazard 4 5 20 illumination; signage; 1 3 3 Community lighting plan;

Interface plan required

causing severe secure perimeter; Liaison liaison minutes

Excavations

injury community liaison;

public notices

Schedule noisy works High noise during No; works

Noise Noise mitigation outside critical critical clinical scheduling Site Manager;

Impact on 4 2 8 2 1 2 plan; notification windows; acoustic windows affecting approval CHSO

Patients records screens; temporary patient care required

enclosures; notify

16 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

hospital; PPE for

workers

WBGT monitoring;

Heat illness during

work-rest schedules; WBGT logs;

outdoor works No; medical CHSM (if

Heat Stress hydration stations; work-rest

causing 3 3 9 2 2 4 surveillance applicable)/CHSO

for Workers acclimatisation schedules; medical

exhaustion heat required ; Site Medic

records; shaded rest records

stroke

areas; first aid

Tool tethering;

Tool Dropped tool No; included in

exclusion zones under Construction

Equipment strikes personnel WAH permit Tool tether register;

3 3 9 work at height; PPE; 2 2 4 Supervisor;

Dropped below causing where inspection records

tool inspection CHSO

from Height injury applicable

register; toolbox talks

17 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Pre-op checks;

preventative

Mechanical Equipment failure No; PTW for Maintenance Maintenance logs;

maintenance program;

Failure of causing injury or 3 4 12 2 3 6 major plant Supervisor; Fleet acceptance

acceptance process

Plant service loss movements Manager certificates

for new plant;

inspection certificates

Source damage Authorised operator

Radiation

leak during only; radiation permit Yes; Radiation Geotechnical Radiation permit;

Troxler

geotechnical 1 4 4 and signage; secure 1 2 2 permit where Supervisor; operator LOA;

Gauge

testing causing transport and storage; used CHSO transport records

Misuse

exposure emergency procedure

18 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Prestart area checks;

snake awareness

Worker bitten

training; first aid and

Venomous during clearing Training records;

medevac plan; No; biohazard

Snake Bite excavation in Site Supervisor; medevac plan;

3 3 9 antivenom readiness 2 2 4 controls

Provincial snake-prone areas CHSO antivenom

or rapid transfer mandatory

Risk causing availability note

arrangements; no lone

envenomation

work; gaiters for

clearing

Heavy rains flood Stormwater No; weather

Flooding works trenches or Environmental Stormwater plan; management plan; contingency

Stormwater BESS areas 3 4 12 2 3 6 Officer; Site weather logs; temporary drainage; PTW for critical

Ingress causing damage Manager drainage records stop-work criteria works

safety risk during heavy rain;

19 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

secure storage; daily

weather monitoring

Secure compound;

Theft Theft vandalism of

CCTV; night security; Security logs;

Vandalism equipment No; security plan

3 3 9 asset tagging; 2 2 4 PC Site Security CCTV footage;

Security causing delays required

controlled access; asset register

Breach hazards

visitor register

Infection control

Construction coordination withInfectious No; hospital Environmental Infection control

activity increases hospital; dustContaminatio 3 4 12 2 3 6 infection control Officer; Hospital sign-off; waste

infection risk to suppression;n Risk sign-off required Infection Control records

patients restricted access near

clinical areas; PPE

20 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

and hygiene stations;

waste segregation

Mechanical aids;

Musculoskeletal

Manual manual handling No; SWMS Construction Training records;

injury from lifting

Handling 3 3 9 training; task-based 2 2 4 required for Supervisor; mechanical aid

modules cables

General RA; team lifts; SWMS heavy lifts CHSO certificates

materials

for heavy lifts

Confined spaceConfined Asphyxiation toxic Gas test records;

Confined Space permit; atmosphericSpace Entry exposure in Yes; Confined rescue team LOAs;

2 5 10 1 4 4 Supervisor; testing continuousBattery confined battery space permit confined space

CHSO monitoring; standbyRooms Pits rooms pits permit

rescue team and

21 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

equipment; trained

entrants; rescue drills

Mechanical isolation

procedures; DBSA

Mechanical works PC; DBSA

Working Engineer sign-off; Written approvals;

damage PSA Yes; Works appointed

Near PSA written hospital isolation

piping controls 2 5 10 1 4 4 affecting critical Engineer;

Mechanical approvals; mechanical certificates; DBSA

causing PSA services permit Hospital

Interfaces SWMS; PTW for sign-off

failure Engineering

works affecting critical

services

Temporary Temporary works

Yes; Temporary Temporary WorksWorks Collapse of design by TWD; TWD design; 3 5 15 2 3 6

works permit Designer; PCFailure temporary works temporary works inspection records;

Scaffolding register; inspections

22 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Formwork causing injury before use; temporary temporary works

Shoring structural damage works permit; permit

competent erectors

supervisors

Centralised LOTO

system; written

LOTO Incomplete

isolation certificates; Isolation

Failure isolation leading to Yes; Electrical Registered

unique lock/tag certificates; LOTO

during unexpected 2 5 10 1 4 4 isolation / LOTO Electrician;

identifiers; verification register; electrician

Electrical energisation permit CHSO

by registered verification

Work during work

electrician; LOTO

register

23 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Firebreaks; liaison

Fire spreads from with neighbours; fire Fire plan;

Fire Spread No; hot works

neighbouring site watch; BTRRP Fire Safety neighbour liaison

from 2 5 10 1 4 4 permit and fire

to hospital linkage; emergency Officer; CHSO records; fuel

Adjacent Site plan required

systems BESS contact list; fuel storage cert

storage controls

Fatigue management

Fatigue substance

Contractor plan; shift rostering; HR Manager; Fatigue plan;

impairment No; HR controls

Fatigue 3 4 12 drug and alcohol 2 3 6 CHSM (if testing records;

causing errors mandatory

Impairment testing policy; pre-shift applicable/CHSO) rosters

incidents

fitness checks

24 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Wildfire contingency

Bushfire

plan; stop-work

Environment encroachment Environmental

criteria; liaison with No; emergency Wildfire plan;

al Wildfire during dry season 2 5 10 1 4 4 Officer; Fire

local fire services; plan required liaison records

Risk threatening site Safety Officer

vegetation clearance

hospital

around perimeter

TMP; crane

Traffic

movement scheduling;

Management Delivery crane Yes; Traffic

emergency access TMP; movement

Failure traffic disrupts management Site Traffic

3 5 15 protection; banksmen 2 4 8 permits; traffic

Deliveries emergency access permit for major Coordinator; PC

traffic marshals; marshal LOAs

Crane causes collisions movements

temporary signage

Movements

lighting

25 | P a g e

12. Programme-level Risks and Requirements

This programme-level risk block identifies high-level risks that arise from the accelerated, multi-site rollout and the 36-month post-installation

maintenance period. Tenderers must address each programme risk in their submission by providing a concise mitigation plan (owner, actions,

resources, timeline, KPIs and evidence). The table below lists the required programme risks (P01–P05) and the minimum content the tenderer

must include in their mitigation plan.

L s

Risk Raw Risk Tenderer must submit (minimum

Risk Title One-line Description Potential Impact (1– (1–

ID (L×S) Category mitigation plan content)

Failure to mobilise sufficient Resource and mobilisation plan;

Multi-site contractors, equipment or Programme delay; cost resourcing Gantt for concurrent

Programme /

P01 Delivery resources to meet the escalation; delayed 4 4 16 sites; contingency suppliers;

Commercial

Failure accelerated multi-site patient benefit. escalation protocol; KPIs and

schedule. recovery actions.

36-month maintenance plan; spare

Inadequate maintenance

parts inventory and distribution

capacity, spare-parts System downtime; PSA

Maintenance Operational / strategy; SLA metrics

P02 logistics or SLA risk; patient safety 3 5 15

Service Failure Service (response/repair times); staffing

performance during the impact.

and training plan; escalation and

36-month support period.

reporting.

26 | P a g e

L s

Risk Raw Risk Tenderer must submit (minimum

Risk Title One-line Description Potential Impact (1– (1–

ID (L×S) Category mitigation plan content)

Missing or delayed OEM OEM data register per site; TRP

OEM Data and technical data, TRP reports Commissioning delays; evidence; FAT/SAT schedule;

Technical /

P03 TRP or commissioning safety non-compliance; 3 4 12 contractual OEM commitments and

7.1. Risk Classification Methodology and Matrix

Aligned with ISO 31010 and ISO 45001. Risks are assessed using Severity (S) and

Likelihood (L).

Widespread outages;

multiple sites (e.g., extreme plan; mutual aid agreements; surge

Concurrent inability to respond; Resilience /

P05 weather, flood, wildfire) that 2 5 10 resourcing plan; prioritisation

13.1. Methodology

• Raw Risk is calculated as L × S before controls.

• Residual Risk is calculated as Lr × Sr after the minimum client controls are applied.

• The Principal Contractor must complete the HIRA by: (a) confirming acceptance of

the minimum controls, (b) adding any additional controls they will implement, (c)

scoring PC Residual L and PC Residual S, and (d) uploading evidence files

referenced in the Evidence Required column.

• Action thresholds: Raw or Residual scores ≥11 are High or Critical and require

immediate supervision or stop-work until controls are verified.

28 | P a g e

Availability procedures across multiple withheld energisation. delivery milestones; acceptance sites. criteria. Failure of remote telemetry, Undetected faults; Central monitoring architecture; Centralised central monitoring or alarm delayed response to Technical / redundancy and failover plan; alarm P04 Monitoring 3 5 15 aggregation for BESS/PV thermal or electrical Safety escalation matrix; monitoring SLA; Failure across sites. events. test plan and acceptance criteria. Simultaneous incidents at Multi-site emergency response Widespread outages; multiple sites (e.g., extreme plan; mutual aid agreements; surge Concurrent inability to respond; Resilience / P05 weather, flood, wildfire) that 2 5 10 resourcing plan; prioritisation Critical Events reputational and clinical Emergency overwhelm response matrix; insurance and contingency risk. capacity. funding arrangements. 27 | P a g e

Risk Register 13.1. Methodology

Raw Risk is calculated as L × S before controls.

Residual Risk is calculated as Lr × Sr after the minimum client controls are applied.

The Principal Contractor must complete the HIRA by: (a) confirming acceptance of the minimum controls, (b) adding any additional controls they will implement, (c) scoring PC Residual L and PC Residual S, and (d) uploading evidence files referenced in the Evidence Required column.

Action thresholds: Raw or Residual scores ≥11 are High or Critical and require immediate supervision or stop-work until controls are verified. 28 | P a g e

Risk Register Impact Action Controls level)ID Title (L×S) Category (1–5) (1–5)Risk Risk Description Potential L S Raw Risk Existing (High Required (Client expectation) Owner Review Frequency Works, damage or Mandatory written commissioning approvals for any Patient harm; Hospital Hospital error causes PSA work; Weekly during clinical approvals; Engineering / PSA Oxygen partial/complete Clinical / pre-works works; R01 escalation; 2 5 10 isolation SOPs; DBSA Supply Interruption loss or Operational verification; immediate legal DBSA Engineer appointed contamination of redundant supply pre-works exposure oversight Engineer hospital PSA checks; emergency oxygen response drill OEM TRP, PC Project Prior to first Battery cell/module Require OEM TRP Evacuation; BESS Thermal Safety / BMS, ventilation Manager; charge; monthly thermal event evidence; BTRRPR02 facility loss; 3 5 15 Runaway Technical requirements BESS OEM during propagates integrated with patient risk (baseline) Rep commissioning causing fire, toxic ERP; FAT/SAT 29 | P a g e Impact Action Controls level)ID Title (L×S) Category (1–5) (1–5)Risk Risk Description Potential L S Raw Risk Existing (High Required (Client expectation) Owner Review Frequency gas and facility witness; damage energisation PTW DC string faults, Registered Enforce SANS/IEC arc flash or Severe electricians; compliance; Registered PV / DC Electrical incorrect isolation burns; fire; Safety / Daily during R03 3 4 12 LOTO baseline; arc-flash study; Electrician; Incident during equipment Electrical electrical works electrical LOTO verification; CHSO installation/commis damage standards energisation PTW sioning Service Mandatory utility Wayleave Striking outages; Excavation Daily for verification; Excavation / checks; undergroundR04 explosion; 4 4 16 Civil / Safety Supervisor; excavation hand-digging near Service Strike CAT/GPR services (power, structural TWD activities services; recommended oxygen damage excavation permit; 30 | P a g e

Risk assessment (hira)/baseline

Risk assessment (bra)—

1. Project Information ........................................................................................ 4

2. Context and Background ............................................................................... 4

3. Contract Duration and Programme Timelines ............................................... 4

4. Scope of Work ................................................................................................ 5

5. Key activities included: .................................................................................. 5

6. Legal Framework ............................................................................................ 6

6.1. Primary legislation and standards to be applied ................................... 6

7. Risk Assessments .......................................................................................... 6

7.1. Risk Classification Methodology and Matrix .......................................... 6

8. Baseline Risk Assessment ............................................................................ 9

8.1. Purpose ................................................................................................... 9

9. HIRA/BRA Scope of Work .............................................................................. 9
10. Responsibilities .......................................................................................... 9
11. Project Specific HIRA BRA Table ............................................................. 10
12. Programme-level Risks and Requirements ............................................. 26
13. Risk Register ............................................................................................ 28

13.1. Methodology ...................................................................................... 28

14. Risk Register ............................................................................................ 29

15. Monitoring and Review Procedures ......................................................... 38

15.1. Monitoring frequency ........................................................................ 38

15.2. Review triggers .................................................................................. 38

15.3. Programme Monitoring and Maintenance Reporting ....................... 38

16. Recordkeeping .......................................................................................... 38

17. Responsibilities ........................................................................................ 38

18. Control Measures (Hierarchy of Controls) ............................................... 39

18.1. Hierarchy applied in order of preference: ......................................... 39

2 | P a g e

19. Minimum client expectations ................................................................... 39
20. Annexure ................................................................................................... 39

20.1. Annexure A: Programme Risk Mitigation Template .......................... 39

21. Final Notes and Tender Instructions ........................................................ 40

22. Principal Contractor Acknowledgement and Acceptance ....................... 40

23. Principal Contractor Declaration .............................................................. 41

24. For Client Use Only .................................................................................. 42

3 | P a g e

Project: DBSA-NDoH-GF PSA OXYGEN PLANTS — Cluster 2Hospital Projects

Project Sites (Cluster 2): Bela-Bela Hospital; Jubilee Hospital; Seshego Hospital;

Mecklenburg Hospital; Lydenburg (Mashishing) Hospital; Sabie Hospital; Tintswalo Hospital;

Document: Project Health and Safety Risk Assessment (Baseline Risk Assessment)

(Project HIRA / BRA) — DBSA-NDoH-GF PSA OXYGEN PLANTS Cluster 2 Hospital

6.1. Primary legislation and standards to be applied

• Occupational Health and Safety Act and associated regulations.

• Construction Regulations 2014 (CR) — duties of Client, Principal Contractor and

contractors; PHSP and H&S File requirements.

• National Environmental Management Act (NEMA) and applicable environmental

regulations.

• SANS and IEC standards relevant to PV, BESS and electrical installations (e.g.,

SANS 10142-1, iec 62446, iec 62109, iec 62619).

• Local municipal bylaws and hospital site rules.

• Contract documents and Section 37(2) Health & Safety Agreement where applicable.

1 – Rare: May occur only in exceptional circumstances.

2 – Unlikely: Could happen but not expected during project.

3 – Possible: Might occur at some time during works.

4 – Likely: Will probably occur in most circumstances.

5 – Almost Certain: Expected to occur frequently or regularly.

Risk Rating = Severity × Likelihood

7 | P a g e

8.1. Purpose

Provide a client-side baseline HIRA (BRA) that identifies project hazards, assigns raw risk

scores, prescribes minimum controls required from the Principal Contractor, and sets

expected residual risk targets and evidence required for tender evaluation and PHSP

acceptance.

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

OEM TRP report;

BMS redundancy;

Yes; Battery

thermal sensors and PC Project OEM TRP; BMS

BESS alarms; ventilation; Manager; BESS test logs; BTRRP;

propagation Thermal

Thermal 3 5 15 OEM-endorsed 2 4 8 OEM Rep; FAT/SAT witness

causing fire, toxic runaway permit;

Runaway BTRRP integrated CHSM(if statement;

gas, facility loss Energisation

with ERP; FAT/SAT applicable/CHSO) energisation PTW

Ptw

witness; energisation

Ptw

PSA Oxygen Yes; Works Works or Written hospital

PC; Hospital Written approvals;Plant 2 5 10 1 4 4 affecting critical energisation approvals; isolation

Engineering; isolationInterruption services permit interrupt or SOPs; redundant

10 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

contaminate PSA supply checks; DBSA appointed certificates; DBSA

supply causing schedule works Engineer sign-off

patient harm outside clinical

windows; DBSA

11 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Detailed lift plans;

ground bearing tests; Lifting Supervisor;

Lifting Crane Dropped load or Lift plan; crane test

exclusion zones; Yes; Lifting / Crane Operator;

Operations crane failure cert; ground test

3 5 15 banksman; TMP; 2 4 8 Crane operation DBSA appointed

near Hospital impacting patients report; banksman

Strike of power Utility verification; as-builtExcavation Excavation

oxygen reticulation Yes; Excavation confirmations; records; CAT/GPRStrike to Supervisor; TWD;

or services 4 4 16 2 3 6 / Trenching CAT/GPR reports; scanning;Underground Registered

causing outage permit shoring design; hand-digging nearServices Electrician

release collapse excavation permit services; TWD shoring

design; excavation

12 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

permit; daily

inspections

Hot works ignite Hot works permit; fire

fuel or watch; exclusion

Hot Works Fire Safety Hot works permit;

combustibles zones; fuel bunding; Yes; Hot works

Ignition near 3 4 12 2 3 6 Officer; Hot fire watch log; fuel

causing fire fire extinguishers; permit

Battery Dropped module Handling SOP; Mechanical lifting Yes; Lifting

Module or strain injury Lifting Supervisor; training records; aids; OEM handling 3 3 9 2 2 4 permit for

Manual during handling BESS OEM Rep lifting equipment SOPs; certified lifting modules

Handling installation certs fixtures; SWMS;

13 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

trained handlers;

medical surveillance

Mobile Yes; Traffic Site TMP; segregated rollover near Fleet Manager; TMP; operator

Equipment management routes; ROPS and hospital access 3 4 12 2 3 6 Site Traffic certificates; pre-op

Collision permit for major seat belts; operator blocking access Coordinator check logs

Rollover movements competence LOAs; injuring persons

14 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

pre-op checks; speed

limits

control; temporary

screens

SDS on site; bunded Yes; Hazardous SDS; spill drill

EnvironmentalChemical Spill vapour storage; spill kits and 3 4 12 2 3 6 chemical records; waste

Officer; CHSOExposure exposure causing trained responders; handling permit disposal receipts

PPE; chain-of-custody

15 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Electrolyte burns respiratory for battery waste;

excavation or kN impact; night PC Site Security; Barrier photos;

Pedestrian No; site security

exposed hazard 4 5 20 illumination; signage; 1 3 3 Community lighting plan;

injury community liaison;

public notices

Schedule noisy works High noise during No; works

Noise Noise mitigation outside critical critical clinical scheduling Site Manager;

Impact on 4 2 8 2 1 2 plan; notification windows; acoustic windows affecting approval CHSO

Patients records screens; temporary patient care required

enclosures; notify

16 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

hospital; PPE for

workers

WBGT monitoring;

work-rest schedules; WBGT logs;

outdoor works No; medical CHSM (if

Heat Stress hydration stations; work-rest

causing 3 3 9 2 2 4 surveillance applicable)/CHSO

for Workers acclimatisation schedules; medical

exhaustion heat required ; Site Medic

records; shaded rest records

stroke

areas; first aid

Tool tethering;

Tool Dropped tool No; included in

exclusion zones under Construction

Equipment strikes personnel WAH permit Tool tether register;

3 3 9 work at height; PPE; 2 2 4 Supervisor;

exposure emergency procedure

18 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Prestart area checks;

snake awareness

training; first aid and

Venomous during clearing Training records;

medevac plan; No; biohazard

Snake Bite excavation in Site Supervisor; medevac plan;

3 3 9 antivenom readiness 2 2 4 controls

safety risk during heavy rain;

19 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

secure storage; daily

weather monitoring

Secure compound;

Construction coordination withInfectious No; hospital Environmental Infection control

activity increases hospital; dustContaminatio 3 4 12 2 3 6 infection control Officer; Hospital sign-off; waste

infection risk to suppression;n Risk sign-off required Infection Control records

patients restricted access near

clinical areas; PPE

20 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

and hygiene stations;

waste segregation

Mechanical aids;

electrician; LOTO

register

23 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Firebreaks; liaison

Fire spreads from with neighbours; fire Fire plan;

Fire Spread No; hot works

neighbouring site watch; BTRRP Fire Safety neighbour liaison

from 2 5 10 1 4 4 permit and fire

to hospital linkage; emergency Officer; CHSO records; fuel

criteria; liaison with No; emergency Wildfire plan;

al Wildfire during dry season 2 5 10 1 4 4 Officer; Fire

local fire services; plan required liaison records

movement scheduling;

Management Delivery crane Yes; Traffic

emergency access TMP; movement

3 5 15 protection; banksmen 2 4 8 permits; traffic

Deliveries emergency access permit for major Coordinator; PC

traffic marshals; marshal LOAs

parts inventory and distribution

capacity, spare-parts System downtime; PSA

Maintenance Operational / strategy; SLA metrics

P02 logistics or SLA risk; patient safety 3 5 15

Service Failure Service (response/repair times); staffing

performance during the impact.

and training plan; escalation and

36-month support period.

reporting.

26 | P a g e

L s

Risk Raw Risk Tenderer must submit (minimum

Risk Title One-line Description Potential Impact (1– (1–

ID (L×S) Category mitigation plan content)

Missing or delayed OEM OEM data register per site; TRP

OEM Data and technical data, TRP reports Commissioning delays; evidence; FAT/SAT schedule;

P03 TRP or commissioning safety non-compliance; 3 4 12 contractual OEM commitments and

Compliance

Availability procedures across multiple withheld energisation. delivery milestones; acceptance

sites. criteria.

Failure of remote telemetry, Undetected faults; Central monitoring architecture;

central monitoring or alarm delayed response to Technical / redundancy and failover plan; alarm

P04 Monitoring 3 5 15

aggregation for BESS/PV thermal or electrical Safety escalation matrix; monitoring SLA;

commissioning approvals for any

Patient harm; Hospital Hospital

error causes PSA work; Weekly during

clinical approvals; Engineering /

PSA Oxygen partial/complete Clinical / pre-works works;

R01 escalation; 2 5 10 isolation SOPs; DBSA

Supply Interruption loss or Operational verification; immediate

legal DBSA Engineer appointed

contamination of redundant supply pre-works

exposure oversight Engineer

hospital PSA checks; emergency

oxygen response drill

OEM TRP, PC Project Prior to first Battery cell/module Require OEM TRP Evacuation;

BESS Thermal Safety / BMS, ventilation Manager; charge; monthly thermal event evidence; BTRRPR02 facility loss; 3 5 15

arc flash or Severe

electricians; compliance; Registered

PV / DC Electrical incorrect isolation burns; fire; Safety / Daily during

R03 3 4 12 LOTO baseline; arc-flash study; Electrician;

electrical LOTO verification; CHSO

installation/commis damage

standards energisation PTW

sioning

Service Mandatory utility Wayleave Striking outages; Excavation Daily for verification; Excavation / checks; undergroundR04 explosion; 4 4 16 Civil / Safety Supervisor; excavation hand-digging near Service Strike CAT/GPR services (power, structural TWD activities services; recommended oxygen damage excavation permit;

30 | P a g e

▪ Re-score residual risk.

scores, prescribes minimum controls required from the Principal Contractor, and sets

expected residual risk targets and evidence required for tender evaluation and PHSP

{"name":"MS Teams","email":null,"phone":null,"department":null,"address":"....................."}

Returnable Documents: ____________________________ ______________________________ (Signature) (Date) of 33 Volume Part T2 Tender Returnable Version 1.0 Tender No. RFP069-070/2026 VOLUME APPOINTMENT OF SERVICE PROVIDERS FOR THE DESIGN, SUPPLY, INSTALLATION, COMMISSIONING AND MAINTENANCE TENDER RETURNABLES OF SOLAR-POWERED BACKUP SYSTEMS AT TWENTY (20) HOSPITAL FACILITIES RECEIVING PRESSURE SWING ADSORPTION (PSA) OXYGEN GENERATING PLANTS CLUSTER 1 (069) AND CLUSTER 2 (070) PART T2.1.9: PROOF OF REGISTRATION WITH CSD & CIDB IT IS A CONDITION OF THIS TENDER THAT THE TENDERER MUST BE REGISTERED WITH CSD AND VALID/COMPLIANT WITH CIDB (IF APPLICABLE) AT TENDER CLOSURE AND FURTHER; THE SUCCESSFUL TENDERER MUST BE IN COMPLIANT STANDING WITH CIDB (IF APPLICABLE) AND CSD PRIOR TO CONDITIONAL APPOINTMENT. The Tenderer shall attach hereto its, Registration of the National Treasury Central Supplier Database (CSD). ii. Valid Registration Certificate of the Construction Industry Development Board (CIDB). iii. In the case of Consortium/Joint Venture Tenders, each partner shall provide their own valid CIDB registration certificate and CSD registration, including for the Consortium/Joint Venture. Failure to submit the above will result in the invalidation/ disqualification of the tender submission as per stipulated criteria in the Responsiveness Evaluation. Registration on the Central Supplier Database (CSD) site of the National Treasury is a compulsory requirement for a tenderer to conduct business with the DBSA. The onus is on each tenderer to register on the CSD site and provide proof of registration on the CSD site in the form of a report as prescribed in this returnable. I, ______________________________________ of ______________________________________, (Authorised Signatory) (Company Name) Hereby acknowledge having read, understood, and agree to the terms and conditions set out in this Returnable and warrant that the documents submitted are true and accurate copies of the originals. ____________________________ ______________________________ (Signature) (Date) of 33 Volume Part T2 Tender Returnable Version 1.0 Tender No. RFP069-070/2026 VOLUME APPOINTMENT OF SERVICE PROVIDERS FOR THE DESIGN, SUPPLY, INSTALLATION, COMMISSIONING AND MAINTENANCE TENDER RETURNABLES OF SOLAR-POWERED BACKUP SYSTEMS AT TWENTY (20) HOSPITAL FACILITIES RECEIVING PRESSURE SWING ADSORPTION (PSA) OXYGEN GENERATING PLANTS CLUSTER 1 (069) AND CLUSTER 2 (070) PART T2.1.10: TAX REQUIREMENT IT IS A CONDITION OF THIS TENDER THAT THE TAXES OF THE SUCCESSFUL TENDERER MUST BE IN ORDER PRIOR TO CONDITIONAL APPOINTMENT., The Tax Pin issued by the South African Revenue Services must be submitted together with this tender and appended to this page. Failure to submit the Tax Pin will result in the invalidation/ disqualification of the tender submission as per stipulated criteria in the Risk Analysis and Other Objective Criteria. ii. Valid Tax Compliance is a mandatory requirement for the successful bidder prior to appointment, to be awarded a contract in terms of this tender. iii. Where Joint Ventures/ Consortia/ Associations, etc. are involved, the Tax Compliance status will be based on all the Joint Venture Partners status. The Tax Compliance status documentation of all the Joint Venture Partners is to be appended to this page. Any tax non- compliance of any party will require a bidder to provide fully compliant tax status for any award to be made. iv. Bidders are expected to have their tax affairs in order, to be able to do business with the DBSA. I, ______________________________________ of ______________________________________, (Authorised Signatory) (Company Name) Hereby acknowledge having read, understood, and agree to the terms and conditions set out in this Returnable and warrant that the documents submitted are true and accurate copies of the originals. ____________________________ ______________________________ (Signature) (Date) of 33 Volume Part T2 Tender Returnable Version 1.0 Tender No. RFP069-070/2026 VOLUME APPOINTMENT OF SERVICE PROVIDERS FOR THE DESIGN, SUPPLY, INSTALLATION, COMMISSIONING AND MAINTENANCE TENDER RETURNABLES OF SOLAR-POWERED BACKUP SYSTEMS AT TWENTY (20) HOSPITAL FACILITIES RECEIVING PRESSURE SWING ADSORPTION (PSA) OXYGEN GENERATING PLANTS CLUSTER 1 (069) AND CLUSTER 2 (070) PART T2.1.11: REGISTRATION CERTIFICATES/ AGREEMENTS/ IDENTITY DOCUMENTS The DBSA reserves the right to request the following documents, and shall be retained as per the POPIA Act, Certified copies of Identity Documents for Partnerships, Sole proprietors etc.; ii. Signed Agreements and Powers of Attorney for Joint Venture / Consortium/ Partnership if applicable. iii. Complete disclosure of Shareholding of the tenderer. iv. Any other relevant information to risk mitigation. If the above documentation is not included in the tender submission, the tenderer will not be disqualified. Utilisation thereof forms part of the Risk Analysis and Other Objective Criteria. Therefore applicable bidders will be required to provide such within 48 hours of request. Non-submission hereof will deem your tender non-responsive at Risk Analysis and Other Objective Criteria. I, ______________________________________ of ______________________________________, (Authorised Signatory) (Company Name) Hereby acknowledge having read, understood, and agree to the terms and conditions set out in this Returnable and warrant that the documents submitted are true and accurate copies of the originals. ____________________________ ______________________________ (Signature) (Date) of 33 Volume Part T2 Tender Returnable Version 1.0 Tender No. RFP069-070/2026 VOLUME APPOINTMENT OF SERVICE PROVIDERS FOR THE DESIGN, SUPPLY, INSTALLATION, COMMISSIONING AND MAINTENANCE TENDER RETURNABLES OF SOLAR-POWERED BACKUP SYSTEMS AT TWENTY (20) HOSPITAL FACILITIES RECEIVING PRESSURE SWING ADSORPTION (PSA) OXYGEN GENERATING PLANTS CLUSTER 1 (069) AND CLUSTER 2 (070) PART T2.1.12: WORKMEN’S COMPENSATION REGISTRATION (COIDA) IT IS A CONDITION OF THIS TENDER THAT THE SUCCESSFUL TENDERER MUST HAVE A VALID AND COMPLIANT COIDA PRIOR TO CONDITIONAL APPOINTMENT. Attach hereto copy of, Proof of Workmen’s Compensation Registration; ii. Note that proof of payment of contributions in terms of the Compensation of Occupational Injuries and Diseases Act, No. ) is not an acceptable form of proof for COIDA registration. If the above documentation is not included in the tender submission, the tenderer will not be disqualified. Utilisation thereof forms part of the Risk Analysis and Other Objective Criteria (if applicable). Therefore applicable bidders will be required to provide such within 48 hours of request. Non-submission hereof will deem your tender non-responsive at Risk Analysis and Other Objective Criteria I, ______________________________________ of ______________________________________, (Authorised Signatory) (Company Name) Hereby acknowledge having read, understood, and agree to the terms and conditions set out in this Returnable and warrant that the documents submitted are true and accurate copies of the originals. ____________________________ ______________________________ (Signature) (Date) of 33 Volume Part T2 Tender Returnable Version 1.0 Tender No. RFP069-070/2026 VOLUME APPOINTMENT OF SERVICE PROVIDERS FOR THE DESIGN, SUPPLY, INSTALLATION, COMMISSIONING AND MAINTENANCE TENDER RETURNABLES OF SOLAR-POWERED BACKUP SYSTEMS AT TWENTY (20) HOSPITAL FACILITIES RECEIVING PRESSURE SWING ADSORPTION (PSA) OXYGEN GENERATING PLANTS CLUSTER 1 (069) AND CLUSTER 2 (070) PART T2.1.13: UNEMPLOYMENT INSURANCE FUND (UIF) – REGISTRATION CERTIFICATE (ACT ) IT IS A CONDITION OF THIS TENDER THAT THE SUCCESSFUL TENDERER MUST HAVE A VALID UIF REGISTRATION CERTIFICATE PRIOR TO CONDITIONAL APPOINTMENT. Attach hereto copy of, Proof of Tenderer’s Unemployment Insurance Fund (UIF) Registration Certificate; or If the above documentation is not included in the tender submission, the tenderer will not be disqualified. Utilisation thereof forms part of the Risk Analysis and Other Objective Criteria (if applicable). Therefore applicable bidders will be required to provide such within 48 hours of request. Non-submission hereof will deem your tender non-responsive at Risk Analysis and Other Objective Criteria I, ______________________________________ of ______________________________________, (Authorised Signatory) (Company Name) Hereby acknowledge having read, understood, and agree to the terms and conditions set out in this Returnable and warrant that the documents submitted are true and accurate copies of the originals. ____________________________ ______________________________ (Signature) (Date) of 33 Volume Part T2 Tender Returnable Version 1.0 Tender No. RFP069-070/2026 VOLUME APPOINTMENT OF SERVICE PROVIDERS FOR THE DESIGN, SUPPLY, INSTALLATION, COMMISSIONING AND MAINTENANCE TENDER RETURNABLES OF SOLAR-POWERED BACKUP SYSTEMS AT TWENTY (20) HOSPITAL FACILITIES RECEIVING PRESSURE SWING ADSORPTION (PSA) OXYGEN GENERATING PLANTS CLUSTER 1 (069) AND CLUSTER 2 (070) PART T2.1.14: SBD6.1: BROAD BASED BLACK EMPOWERMENT STATUS LEVEL CERTIFICATE PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference points for specific goals. NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF THE TENDER AND PREFERENTIAL PROCUREMENT REGULATIONS, 2022, GENERAL CONDITIONS 1.1 The following preference point systems are applicable to invitations to tender: Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable tender will be used to determine the accurate system once tenders are received 1.2 To be completed by the organ of state (Tick applicable Threshold), The applicable preference point system for this tender is the 90/10 preference point system, The applicable preference point system for this tender is the 80/20 preference point system, Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable tender will be used to determine the accurate system once tenders are received: 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) Price; and (b) Specific Goals (namely, BBBEE status level of contributor). 1.4 To be completed by the organ of state: The maximum points for this tender are allocated as selected: Tick applicable Threshold: POINTS POINTS PRICE 80 90 SPECIFIC GOALS 20 10 Total points for Price and SPECIFIC GOALS 100 100 Applicable RFP of 33 Volume Part T2 Tender Returnable Version 1.0 Tender No. RFP069-070/2026 VOLUME APPOINTMENT OF SERVICE PROVIDERS FOR THE DESIGN, SUPPLY, INSTALLATION, COMMISSIONING AND MAINTENANCE TENDER RETURNABLES OF SOLAR-POWERED BACKUP SYSTEMS AT TWENTY (20) HOSPITAL FACILITIES RECEIVING PRESSURE SWING ADSORPTION (PSA) OXYGEN GENERATING PLANTS CLUSTER 1 (069) AND CLUSTER 2 (070) 1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state., DEFINITIONS (a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; (b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; (c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; (d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and (e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. )., FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES 3.1. POINTS AWARDED FOR PRICE 3.1.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 Pt−Pmin Pt−Pmin Ps= 80(1− ) or Ps= 90(1− ) Pmin Pmin Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender of 33 Volume Part T2 Tender Returnable Version 1.0 Tender No. RFP069-070/2026 VOLUME APPOINTMENT OF SERVICE PROVIDERS FOR THE DESIGN, SUPPLY, INSTALLATION, COMMISSIONING AND MAINTENANCE TENDER RETURNABLES OF SOLAR-POWERED BACKUP SYSTEMS AT TWENTY (20) HOSPITAL FACILITIES RECEIVING PRESSURE SWING ADSORPTION (PSA) OXYGEN GENERATING PLANTS CLUSTER 1 (069) AND CLUSTER 2 (070) 3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 Pt−Pmax Pt−Pmax Ps= 80(1+ ) or Ps= 90(1+ ) Pmax Pmax Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender, POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be indicated as such. of 33 Volume Part T2 Tender Returnable Version 1.0 Tender No. RFP069-070/2026 VOLUME APPOINTMENT OF SERVICE PROVIDERS FOR THE DESIGN, SUPPLY, INSTALLATION, COMMISSIONING AND MAINTENANCE TENDER RETURNABLES OF SOLAR-POWERED BACKUP SYSTEMS AT TWENTY (20) HOSPITAL FACILITIES RECEIVING PRESSURE SWING ADSORPTION (PSA) OXYGEN GENERATING PLANTS CLUSTER 1 (069) AND CLUSTER 2 (070) Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Number of Number of Number of Number of The specific points points claimed points points claimed goals (80/20 system) (90/10 system) allocated allocated allocated (To be (To be points in terms (80/20 system) (90/10 system) completed by the completed by the of this tender tenderer) tenderer) 1 20 10 2 18 9 3 14 6 4 12 5 5 8 4 6 6 3 7 4 2 8 2 1 Non-compliant 0 0 contributor (Note: Bidders are required to submit their Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit / CIPC affidavit (in the case of EMEs/QSEs) to prove ownership percentage, in order to be eligible to claim points) DECLARATION WITH REGARD TO COMPANY/FIRM 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. TYPE OF COMPANY/ FIRM [TICK APPLICABLE BOX]  Partnership/Joint  Close  Personal Liability  Non-Profit Venture / Consortium corporation Company Company  One-person  Public Company  (Pty) Limited  State Owned business/sole propriety Company 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that, The information furnished is true and correct; of 33 Volume Part T2 Tender Returnable Version 1.0

of the work and explanations given at the

“competitor” shall include any individual or organisation, other than the Tenderer, whether

affiliated with the Tenderer, who:

a) has been requested to submit a Tender in response to this Tender invitation;

b) could potentially submit a Tender in response to this Tender invitation, based on their

qualifications, abilities, or experience; and

c) provides the same Services as the Tenderer and/or is in the same line of business as the

the work and all aspects that could influence either the cost or the construction of the services prior to

determining our rates and prices.

CIDB grading/category: 22 T

CIDB 22 t

Tax Compliance is a mandatory requirement for the successful bidder prior to

Tax Compliance status

CSD registration, including for the Consortium/Joint Venture

Central Supplier Database (CSD)

Central Supplier Database (CSD) site of the National Treasury is a compulsory requirement

power of attorney signed by legally authorized

Certificates / Agreements / Identity Documents 24

T2.1.12 Workmen’s Compensation Registration (COIDA) 25

T2.1.9 Proof of Registration with CSD & CIDB 22

T2.1.11 Registration Certificates / Agreements / Identity Documents 24

invalidation/ disqualification of the tender submission as per stipulated criteria in the Risk

ii. Valid Tax Compliance is a mandatory requirement for the successful bidder prior to

iii. Where Joint Ventures/ Consortia/ Associations, etc. are involved, the Tax Compliance status

will be based on all the Joint Venture Partners status. The Tax Compliance status

Points Allocation: 90 points

B-BBEE Details: must be done in an open and fair manner that supports and drives a competitive economy.

Underpinning our process are several acts and policies that any service provider dealing with DBSA

must understand and support. These are:

• The DBSA Procurement Policy – A guide for Tenderers;
• Section 217 of the Constitution of the Republic of South Africa, 1996 - the five pillars of Public

Procurement and Supply Chain Management: fair, equitable, transparent, competitive, and cost

effective;

• The Public Finance Management Act, Act (PFMA);
• The Broad Based Black Economic Empowerment Act, Act (B-BBEE);
• The Companies Act, Act ;
• The Prevention and Combating of Corrupt Activities Act, Act (PRECCA);
• The Protected Disclosures Act, Act ;
• The Construction Industry Development Board Act, Act (CIDB Act);
• The Preferential Procurement Policy Framework Act, Act ; and
• The Protection of Personal Information Act (“POPIA”), regulates the processing,

management, storage, and protection of personal information in order to protect an individual's

right to privacy. Please refer to the DBSA website for the Privacy Statement (Contractors,

Consultants and Service Providers).

The Privacy Statement sets out:

• Information which we may collect from you.
• How we collect information.
• How we may use, transfer and disclose your information.

The DBSA takes your privacy and the protection of your personal information very seriously, and

we will only use your personal information in accordance with the Privacy Statement and applicable

laws. We have implemented reasonable technical and operational measures to keep your personal

information secure. It is important that you read the Privacy Statement carefully before submitting

any personal information to the DBSA.

By s

i. Access published link (Microsoft Teams).

ii. Stipulate Company Name, Email, Contact Number and Attendee Name in chat box, as

proof of attendance. (Failure to comply may result in bidders attendance not being recorded

and subsequently disqualified from further evaluation).

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

A conflict of interest arises when personal interests or activities influence (or appear to influence) the

ability to act in the best interests of DBSA.

• Doing business with family members or close associates.

• Having a financial or beneficial interest in another company in our industry or environment

Adsorption (psa) oxygen generating plants cluster 1

(069) and cluster 2 (070)

i) authorizes the Employer to obtain a tax clearance certificate from the South African Revenue

Services that my / our tax matters are in order;

ii) confirms that the neither the name of the enterprise or the name of any partner, manager, director,

or other person, who wholly or partly exercises, or may exercise, control over the enterprise

appears on the Register of Tender Defaulters established in terms of the Prevention and Combating

of Corrupt Activities Act, No ;

iii) confirms that no partner, member, director, or other person, who wholly or partly exercises, or may

exercise, control over the enterprise appears, has within the last five years been convicted of fraud

or corruption;

iv) confirms that I / we are not associated, linked, or involved with any other tendering entities

submitting tender offers and have no other relationship with any of the tenderers or those

responsible for compiling the scope of work that could cause or be interpreted as a conflict of

interest; and

v) confirms that the contents of this questionnaire are within my personal knowledge and are to the

best of my belief both true and correct.

I, ______________________________________ of ______________________________________,

(Authorised Signatory) (Company Name)

i. The Tax Pin issued by the South African Revenue Services must be submitted together with

this tender and appended to this page. Failure to submit the Tax Pin will result in the

invalidation/ disqualification of the tender submission as per stipulated criteria in the Risk

ii. Valid Tax Compliance is a mandatory requirement for the successful bidder prior to

appointment, to be awarded a contract in terms of this tender.

iii. Where Joint Ventures/ Consortia/ Associations, etc. are involved, the Tax Compliance status

will be based on all the Joint Venture Partners status. The Tax Compliance status

documentation of all the Joint Venture Partners is to be appended to this page. Any tax non-

compliance of any party will require a bidder to provide fully compliant tax status for any award

to be made.

iv. Bidders are expected to have their tax affairs in order, to be able to do business with the DBSA.

I, ______________________________________ of ______________________________________,

(Authorised Signatory) (Company Name)

 One-person  Public Company  (Pty) Limited  State Owned

business/sole propriety Company

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

of 33

Volume Part T2

Adsorption (psa) oxygen generating plants cluster 1

(069) and cluster 2 (070)

Volume 2

Section part t2: returnable documents page

T2.1.1 Tender Brief Attendance 3

T2.1.2 Certificate of Authority for Signatory 4

T2.1.3 Record of Addenda to Tender document 8

T2.1.4 Bidder's Disclosure (SBD4) 9

T2.1.5 Service Provider Code of Conduct 12

T2.1.6 RFP Declaration Form 15

T2.1.7 Enterprise Questionnaire 17

T2.1.8 Certificate of Acquaintance with Tender Document 20

T2.1.9 Proof of Registration with CSD & CIDB 22

T2.1.10 Tax Requirement 23

T2.1.11 Registration Certificates / Agreements / Identity Documents 24

T2.1.12 Workmen’s Compensation Registration (COIDA) 25

T2.1.13 Unemployment Insurance Fund (UIF) – Registration Certificate (Act ) 26

T2.1.14 SBD6.1: Broad Based Black Empowerment Status Level Certificate 27

activities. These include, but are not limited to:

• Misrepresentation of their product (origin of manufacture, specifications, intellectual property

rights, etc.);

• Collusion in whatever form that is intended to influence procurement decisions;

• Failure to disclose accurate information required during the sourcing activity (ownership,

financial situation, BBBEE status, etc.);

• Corrupt activities listed above; and

• Harassment, intimidation, or other aggressive actions towards DBSA employees.

• Service providers will be evaluated and approved before any materials, components, products,

or services are purchased from them. A rigorous due diligence is conducted, and the service

provider is expected to participate in an honest and straight forward manner.

• Service providers must record and report facts accurately, honestly, and objectively. Financial

records must be accurate in all material respects.

extent such terms are not included in contractual obligations and any of the above code is breached,

then DBSA reserves its right to review doing business with these service providers.

I, ______________________________________ of ______________________________________,

(Authorised Signatory) (Company Name)

hereby acknowledge having read, understood, and agree to the terms and conditions set out in the

“DBSA Service Provider Code of Conduct.”

(Signature) (Date)

of 33

Volume Part T2

Adsorption (psa) oxygen generating plants cluster 1

(069) and cluster 2 (070)

Part t2.1.13: Unemployment insurance fund (uif) – registration certificate

(Act )

i. Proof of Tenderer’s Unemployment Insurance Fund (UIF) Registration Certificate; or

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm [tick applicable box]

 Partnership/Joint  Close  Personal Liability  Non-Profit

T2.1.15 Supporting Documents - Stage 1, Responsiveness Evaluation ☒ 32

Tender No. RFP069-070/2026

(069) and cluster 2 (070)

and subsequently disqualified from further evaluation).

This preference form must form part of all tenders invited. It contains general information and serves

as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/

a) The applicable preference point system for this tender is the 90/10 preference point

b) The applicable preference point system for this tender is the 80/20 preference point

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender.

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals (namely, BBBEE status level of contributor).

The maximum points for this tender are allocated as selected

Points points

Specific goals 20 10

Total points for Price and SPECIFIC GOALS 100 100

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in

arrangements with any competitor regarding the quality, quantity, specifications,

Preference points claim form in terms of the preferential procurement

{"name":null,"email":null,"phone":null,"department":"of Health NDoH as Principal Recipient of the Global Fund grant","address":".......................................................................... 12"}

The works comprise the supply, delivery, offloading, storage, installation, testing,

commissioning and handover of the DBSA PSA Solar Backup Programme at Bela-Bela

Hospital, including but not limited to:

• Civil works: excavation, foundations, trenches, cable ducts, access roads, drainage

and reinstatement.

10 | P a g e

• Structural works: carport and PV mounting structures, steelworks and roof

penetrations.

• PV works: module mounting, stringing, DC cabling, array earthing, labelling and

lightning protection interfaces.

• BESS works: delivery, offloading, storage, installation of battery containers/rooms,

battery module handling, thermal management, battery monitoring and

commissioning.

• Electrical works: LV distribution, inverter installation, earthing and bonding,

protection coordination, temporary supplies and final connections to hospital

systems.

• Temporary works: scaffolding, formwork, shoring, propping, crane bases and

temporary services.

• Testing and commissioning: FAT, SAT, energisation, first charge and handover

documentation.

• Interfaces with hospital operations: coordination with PSA oxygen plant,

emergency power, patient access and hospital logistics.

All activities must be performed without compromising hospital clinical services and patient

safety.

The programme scope includes site preparation, supply and installation of PV arrays and

mounting structures, delivery and offloading of Solar-Powered Backup Systems, integration

with PSA oxygen generation plants, commissioning, end-user and maintenance training,

handover, and a 36-month post-installation maintenance and support period. Multiple service

providers will be appointed to meet accelerated delivery timelines.

The project is located across the Cluster A Hospitals and forms part of the DBSA PSA

Solar Backup Programme. Installations include PV arrays on carports and roofs, BESS

installations for backup power, LV distribution and protection, and civil works for foundations

and cable routes. The hospitals remain operational throughout construction; the PC must

ensure patient safety, maintain access and protect the PSA oxygen plant and other critical

services.

8. Application of the Construction Regulations 2014 and statutory

framework

This project is construction work as defined in the CR. The Client shall provide the PC with

this Specification and any site information in the Client’s possession that may affect H&S

(known underground services, PSA plant details, access restrictions). The PC must accept

11 | P a g e

written appointment prior to any construction activity and must prepare, implement and

maintain a site-specific PHSP in accordance with CR 7. The PC must open and maintain the

site H&S File on site and ensure it is available for inspection by the Client and statutory

inspectors. The Section 37(2) Health & Safety Agreement will be executed pre-mobilisation

and incorporated into the contract; this allocation does not relieve any party of non-delegable

statutory duties.

Contractual documents will reflect DBSA’s role as Implementing Agent for a national rollout

and include obligations for 36-month maintenance and multi-site delivery coordination.

9. Construction Work Permit

Where the project meets the thresholds in CR 3, the Client’s Agent shall apply to the

Department of Employment and Labour for a Construction Work Permit prior to

commencement. A copy of the permit and the permit number must be displayed at the site

entrance and retained in the H&S File. No construction activity may commence without the

permit (where applicable) and without PHSP acceptance.

10. Permit to Work (PTW) system and Lock Out Tag Out (LOTO)

The PC shall implement a centralised, auditable PTW system controlled by the CHSO.

Permit types shall include, at minimum:

• Electrical isolation / LOTO permit — isolation diagrams, unique lock/tag identifiers,

written isolation certificates and verification by a registered electrician; isolation

certificates retained in the H&S File.

• Hot works permit — welding, cutting, grinding; fire watch and hot works exclusion

zones.

• Confined space permit — atmospheric testing, continuous monitoring, standby

rescue team and rescue equipment.

• Working at height permit — fall protection measures, anchor certification and rescue

plan.

• Excavation / trenching permit — service verification, shoring design and daily

inspections.

• Lifting / crane operation permit — lifting plan, exclusion zones and banksman

appointment.

• Energisation / commissioning permit — OEM presence, commissioning HIRA and

PTW for first charge.

• Battery handling / thermal runaway permit — OEM procedures, thermal monitoring

and suppression readiness.

12 | P a g e

Each permit must record the authoriser, permit holder, start and end times, conditions,

required PPE, rescue arrangements and handback sign-off. Permits must be retained in the

H&S File and be auditable.

PTW controls must explicitly cover first-charge energisation and recurring maintenance

activities during the 36-month support period; PTW records must be retained for the full

maintenance term

11. Communication, Liaison and Hospital Interface (PSA coordination)

The PC shall maintain continuous liaison with the Client Representative, hospital

engineering team and DBSA appointed PrCHSA. A weekly H&S coordination meeting shall

be held during mobilisation and critical phases; minutes and action logs must be recorded

and retained. Any planned interruption to hospital services (including PSA oxygen,

emergency power or medical gas) requires written approval from the hospital engineering

team and the DBSA appointed Engineer and must be scheduled outside critical clinical

windows. The PC shall provide a single H&S point of contact (name, mobile, email) and

display contact details at site. All communications affecting patient safety must be escalated

immediately to the Client Representative and DBSA appointed PrCHSA.

Programme coordination: DBSA, NDoH and hospital engineering will maintain a centralised

programme coordination forum to schedule works across the 20-hospital rollout. Weekly

programme coordination meetings are mandatory during mobilisation and critical phases.

Maintenance handover procedures and escalation contacts must be included in the

handover pack for each hospital.

12. Legal Documentation and Mandatory Appointments (RFP returnables)

12.1. Mandatory RFP returnables (to be submitted with tender)

Tenderers must submit the following with their RFP response. Failure to provide any

mandatory returnable will render the tender non-compliant:

1. Draft PHSP tailored to this Specification.

2. Consolidated HIRA for all major activities (5×5 matrix).

3. SWMS/RAMS / RAMS for all high-risk activities (PV mounting, carport works, BESS

delivery/installation, battery handling, electrical works, LOTO, working at heights,

lifting, excavation, hot works, confined space, generator installation and

commissioning).

4. Draft signed appointment letters and CVs for: Principal Contractor (PC), CHSM (if

applicable) CHSO, Construction Manager (CM), Registered Electrician(s), Lifting

Supervisor, Fire Safety Officer, First Aiders, Environmental Officer, Traffic Marshals,

13 | P a g e

Confined Space Supervisor, Battery OEM Representative. CHSM and CHSO must

provide SACPCMP registration evidence where required.

5. Evidence of Compensation Fund registration (or equivalent) and proof of public

liability and employer’s liability insurance.

6. OEM battery safety data and battery manufacturer commissioning procedures and

thermal runaway procedures (SDS and OEM manuals).

7. Evidence of competence for lifting equipment providers and crane operators

(certificates and inspection records).

8. Proposed site layout showing segregation from hospital operations, access routes,

temporary facilities and emergency access.

9. Proposed ERP summary and battery fire response outline.

10. Proposed programme showing the seven-day electrical load monitoring campaign

and coordination with hospital operations.

11. Evidence of previous experience on PV/BESS projects (minimum three projects of

similar scope) with references.

12. Evidence of capability to deliver and maintain systems across multiple sites

concurrently.

13. Proposed resourcing plan for 36-month maintenance and support including spare parts

logistics.

14. Programme delivery plan demonstrating ability to meet accelerated timelines and

multiple concurrent site deliveries.

12.2. Mandatory written appointments (pre-mobilisation)

The following appointments are mandatory and must be made in writing prior to mobilisation.

Each appointment must include scope, contact details and competency evidence:

• Client Representative / Client H&S Custodian.

• Principal Contractor (PC).

• Construction Manager.

• Construction Health & Safety Manager – If applicable (CHSM) — project level

(SACPCMP registration where applicable).

• Construction Health & Safety Officer (CHSO) — site H&S officer (SACPCMP

registration where applicable).

• Construction Supervisors (civil, structural, electrical, BESS/PV).

• Registered Electrician(s) (SANS 10142-1 compliance).

14 | P a g e

• Lifting Supervisor / Appointed Person.

• Crane Operators and Riggers (certified).

• Fire Safety Officer.

• First Aiders and Emergency Response Team.

• Environmental Officer / Waste Officer.

• Traffic Marshals.

• Confined Space Entry Supervisor.

• Battery OEM Representative / BESS Commissioning Engineer.

• DBSA appointed Engineer / Client Technical Representative.

• Temporary Works Designer.

• Professional Construction Health & Safety Agent (PrCHSA) — appointed by

DBSA/Client.

13. Roles and responsibilities of the appointed professional team (DBSA

appointments)

DBSA will appoint or require appointment of the following professional team members. Each

role is mandatory for the project and must be integrated into the PHSP, HIRA and PTW

arrangements. The PC must cooperate fully with these appointees.

DBSA will act as Implementing Agent for the nationwide rollout and will coordinate

multi-supplier procurement, programme oversight and verification of maintenance obligations

during the 36-month support period.

13.1. Electrical Lead Engineer (DBSA appointed)

Responsibilities: review and accept electrical design interfaces; verify earthing and bonding

designs; approve temporary and permanent LV distribution arrangements; witness and

accept electrical test regimes (continuity, insulation resistance, earth fault loop, RCD testing,

PV string testing); review arc flash study and PPE requirements; approve energisation

sequences and coordinate with OEM for inverter/BESS interfaces. Deliverables: signed

electrical design drawings, test schedules, commissioning checklists, Certificates of

Compliance where applicable, and witness statements for FAT/SAT. Competence:

registered professional engineer (Pr Eng) or equivalent with demonstrable PV/BESS

experience.

13.2. Structural Engineer (DBSA appointed)

Responsibilities: review and approve structural designs for carports, PV mounting systems

and BESS foundations; verify load calculations, anchorages and crane base bearing

15 | P a g e

capacities; approve temporary works and lifting support arrangements; provide inspection

and sign-off for structural elements prior to lifting or loading. Deliverables: structural design

drawings, calculations, temporary works approvals, inspection certificates and sign-off for

lifting operations affecting structures. Competence: registered professional structural

engineer with relevant experience.

13.3. Mechanical Engineer (DBSA appointed)

Responsibilities: review mechanical interfaces for BESS thermal management, ventilation,

HVAC modifications, generator interfaces and mechanical handling equipment; approve

mechanical installation sequences and commissioning tests; verify mechanical lifting and

handling procedures for battery modules. Deliverables: mechanical design drawings,

ventilation calculations for battery rooms, commissioning checklists and mechanical

FAT/SAT witness statements. Competence: registered mechanical engineer or suitably

qualified mechanical specialist.

13.4. Professional Construction Health & Safety Agent (PrCHSA) (DBSA

appointed)

Responsibilities: independent review and acceptance of the PC’s PHSP and HIRA;

periodic audits and verification of PHSP implementation; witness FAT/SAT and critical

energisation events from an H&S perspective; provide technical H&S advice to Client and

DBSA; review incident investigations and corrective actions. Deliverables: PHSP

acceptance certificate, audit reports, witness statements for critical tests, H&S

recommendations and final H&S close-out acceptance. Competence: registered PrCHSA

with SACPCMP or equivalent registration and demonstrable experience in PV/BESS hospital

projects.

13.5. Environmental Specialist (DBSA appointed)

Responsibilities: review and accept the Environmental Management Plan (EMP); verify

hazardous waste handling and battery waste chain of custody; monitor environmental

controls (dust, stormwater, noise) and advise on mitigation; witness environmental

compliance during critical activities (fuel storage, bunding, battery disposal). Deliverables:

EMP acceptance, environmental monitoring reports, waste disposal records and

environmental non-conformance reports. Competence: qualified environmental practitioner

with experience in hazardous waste and battery disposal regulations.

Integration and authority: DBSA-appointed professionals have the right to require

corrective actions, witness critical tests and escalate H&S or environmental concerns to the

Client. Their instructions on matters within their professional scope are binding on the PC for

the purposes of PHSP acceptance and safe execution.

14. General Duties of the Principal Contractor (PC)

The PC shall:

16 | P a g e

• Accept written appointment and assume full responsibility for PHSP implementation

and enforcement.

• Open and maintain the site H&S File and ensure availability for inspection.

• Appoint CHSM (if applicable) and CHSO in writing and ensure competency and

presence on site.

• Ensure all subcontractors are appointed in writing, hold Compensation Fund

registration and required insurances, and comply with the PHSP.

• Implement and maintain the PTW and LOTO systems and ensure SWMS/RAMS are

approved and followed for all high-risk activities.

• Conduct daily pre-start checks, weekly inspections and monthly formal audits;

maintain records and close out corrective actions within agreed timeframes.

• Report incidents and occupational diseases as required by the OHS Act and

cooperate with statutory investigations.

• Ensure that no works that may interrupt the PSA oxygen plant supply are undertaken

without prior written approval from the hospital engineering team and the DBSA

appointed Engineer.

• Provide adequate resources for H&S including PPE, fire suppression, spill kits,

rescue equipment and trained personnel.

• Cooperate with DBSA-appointed professionals and implement their reasonable

instructions relating to safety, structural integrity, electrical safety, mechanical

systems and environmental protection.

15. Appointment of Occupational Health & Safety Committee (Section 19

OHS Act)

Where two or more H&S representatives are designated, the PC shall establish an OHS

Committee comprising all designated H&S representatives and management representatives

(management members must not exceed the number of H&S representatives). The Client

Representative shall attend as chairperson (non-voting). The committee shall meet monthly

and consider at least: incident reports, audit findings, training needs, corrective actions and

H&S performance. Minutes and attendance registers must be retained in the H&S File.

16. Administrative controls and the Site Health & Safety File (CR 7(1)(b))

The PC shall maintain a site H&S File containing, as a minimum:

• Construction work permit / notification (CR 3/4).

• Emergency contact numbers (verified).

17 | P a g e

• Contractor appointment letters and organogram.

• Health & Safety policy signed by CEO or authorised representative.

• PHSP and underpinning HIRAs and SWMS/RAMS/RAMS.

• Fall Protection Plan.

• Waste Management Plan and EMP.

• List of subcontractors and agreements; proof of Compensation Fund registration.

• Appointment letters and competency evidence for mandatory roles.

• Medical fitness certificates for safety-critical roles.

• Inspection and test certificates (lifting gear, electrical tests, scaffolding).

• PTW register and LOTO isolation certificates.

• Incident register (GAR 9) and investigation reports.

• Training records and toolbox talk registers.

• Audit reports and corrective action tracker.

• Environmental monitoring records and SDS for hazardous substances.

• FAT/SAT and commissioning records, as-built drawings and O&M manuals.

• H&S File Index (standardised).

The Client will periodically evaluate the H&S File and may withhold mobilisation approval

until the H&S File meets acceptance criteria.

17. Potential Sources of Risk

Project-specific hazards include (not exhaustive):

• Battery delivery, offloading and handling: mechanical injury, chemical exposure,

thermal runaway, damaged cell containment.

• Lifting operations adjacent to hospital access: dropped loads, exclusion zone

breaches, crane failure.

• Excavations and trenches near underground services: service strikes, collapse, water

ingress.

• Working at height on carports and roofs: fall from height, falling objects, anchor

failure.

• PV DC electrical hazards: shock, arc flash, DC isolation complexity.

18 | P a g e

• Temporary works failure: scaffolding, formwork collapse, propping failure.

• Fire and smoke affecting clinical areas and PSA plant: patient evacuation risk,

oxygen enrichment hazards.

• Noise and dust affecting patients and staff: clinical interference, infection control.

• Traffic interface with hospital visitors and emergency vehicles: collisions, access

obstruction.

• Interruption to PSA oxygen plant or emergency power: life-threatening patient risk.

Each hazard must be addressed in the HIRA and SWMS/RAMS with hierarchy of controls

and verification.

18. Safe Work Procedures (SWMS/RAMS / RAMS) and task verification

The PC shall prepare SWMS/RAMS/RAMS for all high-risk activities. Each

SWMS/RAMS/RAMS must include:

• Activity title and scope.

• Sequence of operations and stepwise tasks.

• Identified hazards and risk ratings (pre- and post-controls).

• Controls using the hierarchy (elimination, substitution, engineering, administrative,

PPE).

• Required competencies and training.

• Required permits and PTW references.

• PPE requirements and inspection criteria.

• Emergency and rescue procedures (including battery thermal runaway response).

• Verification checklist and sign-off by supervisor and CHSO.

• Review frequency and trigger events (e.g., design change, weather, incident).

SWMS/RAMS must be available at the workface and be reviewed and re-issued when

conditions change.

19. Safety of Pedestrians, Patients and the Public (hospital interface

controls)

The PC shall ensure physical segregation of works from hospital pedestrian routes and

clinical areas using robust fencing, covered walkways where required, signage, lighting and

traffic control. Visitors must be inducted and recorded in a visitor register. The site perimeter

19 | P a g e

must be secured (minimum 1.6 m galvanised diamond mesh or equivalent) with controlled

access gates. Noise, dust and vibration controls must be implemented to protect patients;

any activity that could affect patient care must be coordinated and scheduled with the

hospital. Patient transfer routes and emergency access must be maintained at all times.

20. Checklists, Registers and Recordkeeping (minimum registers)

The PC shall maintain and make available the following registers and checklists:

• Daily pre-start checklists and toolbox talk records.

• Incident register (GAR 9) and WCL accident/incident forms.

• PTW register and LOTO isolation certificates.

• Lifting equipment and crane inspection logs.

• Scaffolding inspection register.

• Temporary electrical installation inspection records.

• Portable tool inspection register.

• Fire equipment inspection and maintenance records.

• First aid box contents and treatment records.

• Training and medical surveillance records.

• Audit reports and corrective action tracker.

• Environmental and waste chain of custody records.

All records must be legible, dated and retained for the contract period and as required by

law.

21. OHS Bill of Quantities (OHS BOQ)

21.1. Purpose

Provide a standard, client-level Bill of Quantities for health, safety and emergency items that

Principal Contractors (PCs) must price and supply per site. The OHS BOQ ensures

minimum, auditable provision of PPE, emergency response equipment, monitoring devices,

temporary works safety items and BESS/PV-specific controls during construction,

commissioning and the 36-month maintenance period.

21.2. Scope

The OHS BOQ applies to all Cluster 2sites and must be completed by tenderers for each

hospital. Quantities may be site-adjusted where justified; any deviation must be itemised,

explained and approved by the Client at tender evaluation.

20 | P a g e

21.3. How to use

• Tenderers must complete the OHS BOQ per site and include unit rates and totals in

the commercial submission.

• The completed OHS BOQ becomes part of the PHSP and the H&S File. Evidence of

supply (delivery notes, certificates, calibration records) must be provided at

mobilisation and retained for the maintenance period where applicable.

• The Client will verify BOQ items at site mobilisation and during audits.

21.4. Minimum OHS BOQ structure

(To be copied into tender returnables and H&S File)

Table columns (required): Item Code; Description; Specification / Standard; Unit; Qty (per site);

Unit Rate (ZAR); Total (ZAR); Notes / Evidence required

Sample BOQ rows (tenderers must expand as site conditions require):

Qty Unit Notes /

Specification Total

Item Code Description Unit (per Rate Evidence

/ Standard (ZAR)

site) (ZAR) required

Hard hats SANS Delivery note;

OHS-PPE-001 Each

(safety helmets) compliant certificate

High-visibility SANS

OHS-PPE-002 Each Delivery note

vests (Class 2/3) compliant

Safety boots SANS Supplier invoice;

OHS-PPE-003 Pair

(steel toe) compliant size list

Arc rating per Certificates;

Arc-flash PPE kit

OHS-PPE-004 arc-flash Kit arc-flash study

(for electricians)

study ref

21 | P a g e

Qty Unit Notes /

Specification Total

Item Code Description Unit (per Rate Evidence

/ Standard (ZAR)

site) (ZAR) required

Hearing

OHS-PPE-005 protection SANS Each Delivery note

(earmuffs/plugs)

Reflective;

Warning signage bilingual Photos of

OHS-SIG-001 Set

(standardised) where installation

required

Pedestrian

barriers / Linear Photos; barrier

OHS-BARR-001 As per BRA

hoarding (1 m, 1 m spec

kN impact)

SANS;

Portable fire

quantity per Test certs;

OHS-FIRE-001 extinguishers Each

BESS/PSA location plan

(Abc / co2)

risk

Fire blankets

OHS-FIRE-002 SANS Each Delivery note

and fire hoses

Spill kits

Chemical

(battery SDS; drill

OHS-SPILL-001 absorbents; Kit

electrolyte / records

SWMS/RAMS Safe Work Method Statement activities; mandatory RFP returnable

(Sections 15 & 33).

concurrently.

13. Proposed resourcing plan for 36-month maintenance and support including spare parts

logistics.

electrical/mechanical work (Sections 8 &

25).

Construction Health & Safety Senior H&S manager; leads audits and

Chsm

Manager investigations (Sections 10 & 20).

Construction Health & Safety Site H&S officer; maintains PTW register

Chso

Officer and daily inspections (Sections 10 & 18).

QA / QC acceptance (FAT/SAT, test certificates)

• Civil works: excavation, foundations, trenches, cable ducts, access roads, drainage

and reinstatement.

10 | P a g e

• Structural works: carport and PV mounting structures, steelworks and roof

penetrations.

• PV works: module mounting, stringing, DC cabling, array earthing, labelling and

lightning protection interfaces.

• BESS works: delivery, offloading, storage, installation of battery containers/rooms,

battery module handling, thermal management, battery monitoring and

commissioning.

• Electrical works: LV distribution, inverter installation, earthing and bonding,

protection coordination, temporary supplies and final connections to hospital

systems.

• Temporary works: scaffolding, formwork, shoring, propping, crane bases and

temporary services.

• Testing and commissioning: FAT, SAT, energisation, first charge and handover

documentation.

• Interfaces with hospital operations: coordination with PSA oxygen plant,

emergency power, patient access and hospital logistics.

this Specification and any site information in the Client’s possession that may affect H&S

(known underground services, PSA plant details, access restrictions). The PC must accept

11 | P a g e

written appointment prior to any construction activity and must prepare, implement and

maintain a site-specific PHSP in accordance with CR 7. The PC must open and maintain the

site H&S File on site and ensure it is available for inspection by the Client and statutory

inspectors. The Section 37(2) Health & Safety Agreement will be executed pre-mobilisation

and incorporated into the contract; this allocation does not relieve any party of non-delegable

statutory duties.

Contractual documents will reflect DBSA’s role as Implementing Agent for a national rollout

and include obligations for 36-month maintenance and multi-site delivery coordination.

• Electrical isolation / LOTO permit — isolation diagrams, unique lock/tag identifiers,

written isolation certificates and verification by a registered electrician; isolation

certificates retained in the H&S File.

• Hot works permit — welding, cutting, grinding; fire watch and hot works exclusion

zones.

• Confined space permit — atmospheric testing, continuous monitoring, standby

rescue team and rescue equipment.

• Working at height permit — fall protection measures, anchor certification and rescue

plan.

• Excavation / trenching permit — service verification, shoring design and daily

inspections.

• Lifting / crane operation permit — lifting plan, exclusion zones and banksman

appointment.

• Energisation / commissioning permit — OEM presence, commissioning HIRA and

(certificates and inspection records).

multi-supplier procurement, programme oversight and verification of maintenance obligations

during the 36-month support period.

13.1. Electrical Lead Engineer (DBSA appointed)

Responsibilities: review and accept electrical design interfaces; verify earthing and bonding

designs; approve temporary and permanent LV distribution arrangements; witness and

accept electrical test regimes (continuity, insulation resistance, earth fault loop, RCD testing,

PV string testing); review arc flash study and PPE requirements; approve energisation

sequences and coordinate with OEM for inverter/BESS interfaces. Deliverables: signed

electrical design drawings, test schedules, commissioning checklists, Certificates of

environmental non-conformance reports. Competence: qualified environmental practitioner

with experience in hazardous waste and battery disposal regulations.

Integration and authority: DBSA-appointed professionals have the right to require

corrective actions, witness critical tests and escalate H&S or environmental concerns to the

(management members must not exceed the number of H&S representatives). The Client

Representative shall attend as chairperson (non-voting). The committee shall meet monthly

and consider at least: incident reports, audit findings, training needs, corrective actions and

• Daily pre-start checklists and toolbox talk records.

• Incident register (GAR 9) and WCL accident/incident forms.

• PTW register and LOTO isolation certificates.

• Lifting equipment and crane inspection logs.

• Scaffolding inspection register.

• Temporary electrical installation inspection records.

• Portable tool inspection register.

• Fire equipment inspection and maintenance records.

• First aid box contents and treatment records.

• Training and medical surveillance records.

• Audit reports and corrective action tracker.

• Environmental and waste chain of custody records.

Inspection tags;

OHS-RESCUE-001 rescue kit (for rescue Kit

rescue plan

WAH) equipment

22 | P a g e

• Daily: pre-start checks and toolbox talks recorded by supervisors and CHSO.

• Weekly: formal site inspections by CHSO with written reports and immediate

corrective actions.

• Monthly: formal audits by CHSM (if applicable)/CHSO with written audit reports

submitted to the Client and DBSA appointed PrCHSA. Audit reports must include

non-conformances, root causes and corrective action plans with closure dates.

• Commissioning: third-party audits and witness testing during FAT/SAT and

energisation.

• KPIs (minimum monthly reporting): TRIR, LTIFR, near-miss reporting rate, permit

compliance rate, audit closure rate. Targets and thresholds to be agreed

pre-mobilisation.

• Reporting: CHSM (if applicable)/CHSO to submit monthly H&S performance

dashboard to Client and DBSA appointed PrCHSA; immediate notification of critical

incidents to DBSA and statutory authorities.

24. Environmental controls and hazardous chemical agents (SDS)

• Environmental Management Plan (EMP): implement measures for waste

minimisation, erosion control, dust suppression, noise mitigation and prevention of

water/soil contamination.

• Hazardous substances: all hazardous substances (fuels, oils, battery electrolyte,

cleaning agents) must be accompanied by SDS and stored in bunded areas with

secondary containment; SDS must be available at point of use.

• Battery waste: chain of custody procedures for damaged cells and battery waste;

storage in designated, secure, labelled containers; disposal in accordance with

NEMA and local regulations; DBSA appointed Environmental Specialist to approve

disposal route.

• Fuel storage: bunding and spill control to municipal and fire code standards; spill kits

located adjacent to storage and personnel trained in spill response.

• Monitoring: environmental monitoring where required (stormwater, dust deposition)

and records retained.

25 | P a g e

• Incident register: maintain GAR 9 incident register and WCL forms where

applicable.

• Statutory reporting: reportable incidents notified to the Department of Employment

and Labour in accordance with statutory timeframes.

• Investigation: CHSM (if applicable)/CHSO to lead investigations and submit root

cause analysis and corrective action plan within 48 hours. Investigations documented

26 | P a g e

and corrective actions tracked to closure. Lessons learned to be communicated to

site personnel and DBSA appointed PrCHSA.

(Sans/iec)

• Plant and lifting gear: inspected, certified and maintained; inspection records

retained.

• Portable electrical tools: inspected weekly; temporary electrical installations

inspected and certified by a registered electrician.

• Electrical installation and testing: all electrical works to SANS 10142-1 and IEC

commissioning standards (IEC 62446 for PV); registered electricians to sign test

certificates (continuity, insulation resistance, earth fault loop, RCD testing).

• LOTO: written LOTO procedures, isolation diagrams and authorised isolators list;

only authorised persons to isolate and re-energise equipment.

• Arc flash: where applicable, arc flash studies to be completed and PPE and safe

approach distances defined.

• Battery handling equipment: mechanical handling aids, certified lifting frames and

transport trolleys; OEM handling procedures mandatory.

29. Working at Height, Fall Protection, Scaffolding and Ladders (CR 10/11)

• Collective protection: guardrails, edge protection and scaffolding preferred.

• Personal fall arrest: where used, harnesses, lanyards and certified anchor points;

rescue plan for suspended workers.

• Scaffolding: erected and inspected by competent persons; daily pre-use checks

recorded.

• Ladders: for short duration access only; inspected weekly and used per safe work

procedures.

• Fall Protection Plan: prepared and included in PHSP; rescue arrangements and

training documented.

30. Excavations, Temporary Works, Formwork and Shoring (CR 13 & TWD)

• Service verification: as-built records, CAT scanning and potholing prior to

excavation.

• Shoring and benching: designs by competent engineer; daily inspections and

monitoring for water ingress.

27 | P a g e

• Temporary works: designed by Temporary Works Designer (TWD), entered into

temporary works register and inspected/certified prior to use and after any event

affecting stability. Unknown services discovered trigger immediate stop-work and

verification.

• Formwork: designed and inspected; propping and striking sequences controlled by

supervisor and TWD.

31. Lifting, Crane Operations and Lifting Plans (CR 22)

• Lifting plans: required for all lifts above statutory thresholds or where lifts could

affect hospital operations; include load calculations, crane selection, ground bearing

assessments, exclusion zones, banksman and contingency measures.

• Certification: all slings, shackles and lifting accessories to have current test

certificates and daily inspection logs.

• Exclusion zones: established and controlled during lifts; banksmen and signallers

appointed in writing.

• Crane positioning: consider hospital access, overhead services and patient

movement; DBSA Structural Engineer to approve crane bases where required.

• Elimination/substitution: use quieter plant or alternative methods (hydraulic

breakers with noise suppression, low-noise generators).

• Engineering controls: acoustic enclosures for generators, mufflers, barriers and

acoustic screens between works and clinical areas. Locate noisy plant away from

patient wards where practicable.

• Administrative controls: schedule noisy works outside sensitive clinical windows;

implement time limits and rotation to reduce individual exposure; provide advance

notice to hospital wards and coordinate with hospital staff.

• PPE: provide hearing protection (earplugs/earmuffs) where residual noise exceeds

action levels; ensure fit testing and training. PPE must not be the primary control for

patient-facing areas where communication is critical.

• Elimination/substitution: use pre-cut materials or prefabrication to reduce on-site

cutting.

29 | P a g e

• Engineering controls: local exhaust ventilation, water suppression for cutting and

grinding, enclosed cutting booths, dust extraction on power tools, wheel wash and

sealed loading points.

• Administrative controls: restrict dusty works to low-patient-impact windows; erect

sealed barriers and negative-pressure enclosures where works abut clinical areas;

implement vehicle speed limits and designated haul routes.

• PPE: provide respiratory protection (FFP2/FFP3 or equivalent) where controls cannot

reduce exposures below action levels; ensure fit testing and training.

• Implement daily wet sweeping, sealed waste containers and immediate removal of

dusty waste. Maintain records of dust monitoring and corrective actions.

32.3. Manual Handling

appointment letters and CVs for: Principal Contractor (PC), CHSM (if

appointment letters and organogram

Appointment letters and competency evidence for mandatory roles

fuel)

Stipulated

First aid kits

OHS-FIRST-001 contents per Each First aid register

(site & remote)

site size

Fall-arrest Certified

Inspection tags;

OHS-RESCUE-001 rescue kit (for rescue Kit

rescue plan

WAH) equipment

22 | P a g e

Qty Unit Notes /

Specification Total

Item Code Description Unit (per Rate Evidence

/ Standard (ZAR)

site) (ZAR) required

WBGT meter

Calibrated

OHS-MON-001 (heat Each Calibration cert

instrument

monitoring)

Dust monitor Portable; Calibration cert;

OHS-MON-002 Each

(PM2.5/PM10) calibrated logs

Thermal sensors OEM spec;

OHS-MON-003 OEM spec Each

for BESS (spare) calibration

Battery room

OEM / design

OHS-VENT-001 ventilation fans Each Installation cert

spec

(spare)

LOTO locks, tags Unique ID

OHS-LOTO-001 Set LOTO register

and hasps (set) system

PTW boards, Hardcopy Sample

OHS-PTW-001 permit books and digital Set completed

and registers templates permit

Intrinsically

Two-way radios

OHS-COMM-001 safe where Each Inventory list

(site comms)

required

Crane exclusion As per lift Photos; lift plan

OHS-CRANE-001 Set

zone barricading plan ref

Btrrp

equipment pack Per Annexure BTRRP; training

OHS-BESS-001 Set

(smoke hoods, H records

gas monitors)

Spare parts list; Critical spareOHS-SPARE-001 Per OEM list Kit

storage plan parts kit

23 | P a g e

Qty Unit Notes /

Specification Total

Item Code Description Unit (per Rate Evidence

/ Standard (ZAR)

site) (ZAR) required

(inverter/BMS

fuses,

contactors)

Induction,

Training & Training records;

SWMS, Lump

OHS-TRAIN-001 induction (per attendance

emergency sum

site) sheets

drills

FAT/SAT witness

Lump Witness

OHS-AUDIT-001 allowance Per site

sum schedule

(DBSA/PrCHSA)

36-month

maintenance SLA;

Lump

OHS-MAINT-001 contingency SLA provision maintenance

sum

(spares & plan

labour)

22. Training, Competence and Medical Surveillance (competence matrix)

• Site induction: mandatory for all personnel and visitors prior to entry; induction

content must include site rules, PTW, LOTO, emergency procedures, battery hazards

and hospital interface controls.

• Task training: mandatory for crane operators, riggers, electricians, battery handlers,

confined space entrants, working at height personnel and rescue teams; certificates

and refresher schedules must be maintained.

• Competence matrix: map tasks to required qualifications and training intervals;

include SACPCMP registration evidence for CHSM (if applicable)/CHSO where

applicable.

• Medical fitness: required for safety-critical roles (crane operators, confined space

entrants, working at height rescue teams); records to be confidentially retained.

24 | P a g e

• Toolbox talks: daily or weekly as appropriate; records retained.

• OEM training: battery OEM must provide training for battery handling,

commissioning and thermal runaway response; OEM attendance mandatory for first

charge.

23. Health & Safety Audits, Inspections, KPIs and reporting regime

• Daily: pre-start checks and toolbox talks recorded by supervisors and CHSO.

• Weekly: formal site inspections by CHSO with written reports and immediate

corrective actions.

• Monthly: formal audits by CHSM (if applicable)/CHSO with written audit reports

submitted to the Client and DBSA appointed PrCHSA. Audit reports must include

non-conformances, root causes and corrective action plans with closure dates.

• Commissioning: third-party audits and witness testing during FAT/SAT and

energisation.

• KPIs (minimum monthly reporting): TRIR, LTIFR, near-miss reporting rate, permit

compliance rate, audit closure rate. Targets and thresholds to be agreed

pre-mobilisation.

• Reporting: CHSM (if applicable)/CHSO to submit monthly H&S performance

dashboard to Client and DBSA appointed PrCHSA; immediate notification of critical

incidents to DBSA and statutory authorities.

24. Environmental controls and hazardous chemical agents (SDS)

• Environmental Management Plan (EMP): implement measures for waste

minimisation, erosion control, dust suppression, noise mitigation and prevention of

water/soil contamination.

• Hazardous substances: all hazardous substances (fuels, oils, battery electrolyte,

cleaning agents) must be accompanied by SDS and stored in bunded areas with

secondary containment; SDS must be available at point of use.

• Battery waste: chain of custody procedures for damaged cells and battery waste;

storage in designated, secure, labelled containers; disposal in accordance with

NEMA and local regulations; DBSA appointed Environmental Specialist to approve

disposal route.

• Fuel storage: bunding and spill control to municipal and fire code standards; spill kits

located adjacent to storage and personnel trained in spill response.

• Monitoring: environmental monitoring where required (stormwater, dust deposition)

and records retained.

25 | P a g e

25. Fire prevention, BESS thermal runaway preparedness and emergency

procedures

• Fire Safety Officer: appointed in writing; responsible for fire prevention, hot works

supervision and battery fire preparedness.

• Battery Thermal Runaway Response Plan: prepared with the OEM and Fire Safety

Officer; must define detection thresholds, automatic isolation actions, suppression

strategy (compatible extinguishing agents), evacuation distances, OEM escalation

procedures, coordination with local fire services and post-incident remediation and

disposal.

• Detection and suppression: battery rooms must have thermal monitoring, gas

detection where applicable and suppression systems compatible with lithium battery

incidents; design to OEM and SANS/IEC guidance.

• Drills: conduct battery incident and general emergency drills prior to energisation

and at regular intervals thereafter; DBSA appointed PrCHSA to witness at least one

full-scale drill prior to energisation.

• Coordination: ERP must be aligned with hospital emergency procedures and local

emergency services; ensure patient protection measures and continuity of critical

services.

• BTRRP and ERP must include programme-level escalation and spare-parts logistics

to support response across multiple sites during the maintenance period.

26. First aid, rescue and emergency response teams (rescue capability)

• First aid provision: sized to workforce and risk profile; trained first aiders on site at

all times; first aid equipment maintained and inspected.

• Rescue teams: confined space and working at height rescue teams trained and

equipped; rescue plans documented and rehearsed.

• Emergency contacts: posted and included in ERP; rapid access for emergency

services maintained; PC to ensure unobstructed routes for patient transfer if required.

27. Accident / Incident reporting, investigation and statutory notification

• Incident register: maintain GAR 9 incident register and WCL forms where

applicable.

• Statutory reporting: reportable incidents notified to the Department of Employment

and Labour in accordance with statutory timeframes.

• Investigation: CHSM (if applicable)/CHSO to lead investigations and submit root

cause analysis and corrective action plan within 48 hours. Investigations documented

26 | P a g e

and corrective actions tracked to closure. Lessons learned to be communicated to

site personnel and DBSA appointed PrCHSA.

28. Plant, tools, electrical safety and high-risk equipment controls

(Sans/iec)

• Plant and lifting gear: inspected, certified and maintained; inspection records

retained.

• Portable electrical tools: inspected weekly; temporary electrical installations

inspected and certified by a registered electrician.

• Electrical installation and testing: all electrical works to SANS 10142-1 and IEC

commissioning standards (IEC 62446 for PV); registered electricians to sign test

certificates (continuity, insulation resistance, earth fault loop, RCD testing).

• LOTO: written LOTO procedures, isolation diagrams and authorised isolators list;

only authorised persons to isolate and re-energise equipment.

• Arc flash: where applicable, arc flash studies to be completed and PPE and safe

approach distances defined.

• Battery handling equipment: mechanical handling aids, certified lifting frames and

transport trolleys; OEM handling procedures mandatory.

29. Working at Height, Fall Protection, Scaffolding and Ladders (CR 10/11)

• Collective protection: guardrails, edge protection and scaffolding preferred.

• Personal fall arrest: where used, harnesses, lanyards and certified anchor points;

rescue plan for suspended workers.

• Scaffolding: erected and inspected by competent persons; daily pre-use checks

recorded.

• Ladders: for short duration access only; inspected weekly and used per safe work

procedures.

• Fall Protection Plan: prepared and included in PHSP; rescue arrangements and

training documented.

30. Excavations, Temporary Works, Formwork and Shoring (CR 13 & TWD)

• Service verification: as-built records, CAT scanning and potholing prior to

excavation.

• Shoring and benching: designs by competent engineer; daily inspections and

monitoring for water ingress.

27 | P a g e

• Temporary works: designed by Temporary Works Designer (TWD), entered into

temporary works register and inspected/certified prior to use and after any event

affecting stability. Unknown services discovered trigger immediate stop-work and

verification.

• Formwork: designed and inspected; propping and striking sequences controlled by

supervisor and TWD.

31. Lifting, Crane Operations and Lifting Plans (CR 22)

• Lifting plans: required for all lifts above statutory thresholds or where lifts could

affect hospital operations; include load calculations, crane selection, ground bearing

assessments, exclusion zones, banksman and contingency measures.

• Certification: all slings, shackles and lifting accessories to have current test

certificates and daily inspection logs.

• Exclusion zones: established and controlled during lifts; banksmen and signallers

appointed in writing.

• Crane positioning: consider hospital access, overhead services and patient

movement; DBSA Structural Engineer to approve crane bases where required.

32. Noise, Dust, Manual Handling and Occupational Hygiene Controls

This section is mandatory, detailed and prescriptive. Controls must protect workers, patients

and hospital operations and be auditable in the PHSP and H&S File.

32.1. Noise

Risk identification and assessment

• Conduct a baseline noise survey at representative locations (workface, hospital

façade, patient wards adjacent to works, temporary welfare areas) before noisy

activities commence.

• Identify tasks likely to exceed action levels (e.g., concrete breaking, piling, generator

operation, heavy plant movements, cutting and grinding). Include cumulative

exposure from multiple sources.

Monitoring and measurement

• Use calibrated sound level meters and dosimeters; record LAeq, LAFmax and daily

dose where applicable. Frequency of monitoring: baseline, weekly during noisy

phases, and after any change in plant or process.

• Record monitoring results in the H&S File with date, time, location, equipment, and

mitigation in place.

28 | P a g e

Hierarchy of controls

• Elimination/substitution: use quieter plant or alternative methods (hydraulic

breakers with noise suppression, low-noise generators).

• Engineering controls: acoustic enclosures for generators, mufflers, barriers and

acoustic screens between works and clinical areas. Locate noisy plant away from

patient wards where practicable.

• Administrative controls: schedule noisy works outside sensitive clinical windows;

implement time limits and rotation to reduce individual exposure; provide advance

notice to hospital wards and coordinate with hospital staff.

• PPE: provide hearing protection (earplugs/earmuffs) where residual noise exceeds

action levels; ensure fit testing and training. PPE must not be the primary control for

patient-facing areas where communication is critical.

Patient protection and communication

• Notify hospital wards and clinical staff of planned noisy activities at least 48 hours in

advance; provide contact details for immediate escalation.

• Implement additional acoustic screening and temporary patient relocation protocols

where necessary for critical procedures.

Records and training

• Maintain noise monitoring logs, hearing conservation records and training records.

Provide hearing conservation training to affected workers and supervisors.

32.2. Dust

Risk identification and assessment

• Identify dust-generating activities: excavation, cutting, grinding, concrete works,

demolition, material handling and vehicle movements. Assess potential for airborne

particulate migration into clinical areas and PSA plant.

Monitoring and measurement

• Conduct baseline particulate monitoring (PM10/PM2.5) at the site boundary and

adjacent clinical façades during high-risk activities. Frequency: baseline, daily during

dusty operations, and after mitigation changes. Record meteorological conditions.

Hierarchy of controls

• Elimination/substitution: use pre-cut materials or prefabrication to reduce on-site

cutting.

29 | P a g e

• Engineering controls: local exhaust ventilation, water suppression for cutting and

grinding, enclosed cutting booths, dust extraction on power tools, wheel wash and

sealed loading points.

• Administrative controls: restrict dusty works to low-patient-impact windows; erect

sealed barriers and negative-pressure enclosures where works abut clinical areas;

implement vehicle speed limits and designated haul routes.

• PPE: provide respiratory protection (FFP2/FFP3 or equivalent) where controls cannot

reduce exposures below action levels; ensure fit testing and training.

Hospital protection and infection control

• Coordinate with hospital infection control to ensure dust does not compromise sterile

areas; provide temporary HEPA filtration or positive-pressure barriers where works

are adjacent to critical clinical zones.

Waste and housekeeping

• Implement daily wet sweeping, sealed waste containers and immediate removal of

dusty waste. Maintain records of dust monitoring and corrective actions.

32.3. Manual Handling

Risk identification and assessment

• Identify manual handling tasks: battery module handling, lifting of PV modules,

material stacking, formwork handling and repetitive tasks. Use task-specific risk

assessments to quantify load, frequency and posture.

Controls

• Elimination/substitution: use mechanical lifting aids (forklifts, hoists, vacuum lifters,

lifting frames) for heavy or awkward loads.

• Engineering controls: provide mechanical aids, adjustable work platforms and

ergonomic tools.

• Administrative controls: implement team lifts, limit manual handling durations,

provide task rotation and training in safe lifting techniques. Document manual

handling procedures in SWMS/RAMS.

• PPE: provide gloves with appropriate grip and cut resistance; ensure footwear and

back support where required.

Battery handling specific controls

• Use certified lifting frames and handling trolleys for battery modules; follow OEM

handling procedures; ensure slings and spreader beams are certified and inspected.

Prohibit manual lifting of battery modules above safe manual handling limits.

30 | P a g e

1. Project & Document Information ................................................................................ 5

2. Context and Background ............................................................................................ 5

3. Applications and Interpretation .................................................................................. 5

4. Abbreviations and Acronyms ..................................................................................... 6

5. Definitions.................................................................................................................... 9

6. Scope of Work ........................................................................................................... 10

7. Project Description ................................................................................................... 11

8. Application of the Construction Regulations 2014 and statutory framework ....... 11

9. Construction Work Permit ........................................................................................ 12

10. Permit to Work (PTW) system and Lock Out Tag Out (LOTO) ............................ 12

11. Communication, Liaison and Hospital Interface (PSA coordination) ................ 13

12. Legal Documentation and Mandatory Appointments (RFP returnables) ........... 13

12.1. Mandatory RFP returnables (to be submitted with tender) ......................... 13

12.2. Mandatory written appointments (pre-mobilisation) ................................... 14

13. Roles and responsibilities of the appointed professional team (DBSA

appointments) ................................................................................................................... 15

13.1. Electrical Lead Engineer (DBSA appointed) ................................................ 15

13.2. Structural Engineer (DBSA appointed) ........................................................ 15

13.3. Mechanical Engineer (DBSA appointed) ...................................................... 16

13.4. Professional Construction Health & Safety Agent (PrCHSA) (DBSA

appointed) ...................................................................................................................... 16

13.5. Environmental Specialist (DBSA appointed) ............................................... 16

14. General Duties of the Principal Contractor (PC) ................................................. 16

15. Appointment of Occupational Health & Safety Committee (Section 19 OHS Act)

16. Administrative controls and the Site Health & Safety File (CR 7(1)(b)) ............. 17

17. Potential Sources of Risk ..................................................................................... 18

18. Safe Work Procedures (SWMS/RAMS / RAMS) and task verification ................ 19

19. Safety of Pedestrians, Patients and the Public (hospital interface controls) .... 19

2 | P a g e

20. Checklists, Registers and Recordkeeping (minimum registers) ........................ 20

21. OHS Bill of Quantities (OHS BOQ) ....................................................................... 20

21.1. Purpose .......................................................................................................... 20

21.2. Scope .............................................................................................................. 20

21.3. How to use ..................................................................................................... 21

21.4. Minimum OHS BOQ structure ....................................................................... 21

22. Training, Competence and Medical Surveillance (competence matrix) ............. 24

23. Health & Safety Audits, Inspections, KPIs and reporting regime ....................... 25

24. Environmental controls and hazardous chemical agents (SDS) ........................ 25

procedures ........................................................................................................................ 26

26. First aid, rescue and emergency response teams (rescue capability) .............. 26

27. Accident / Incident reporting, investigation and statutory notification ............. 26

28. Plant, tools, electrical safety and high-risk equipment controls (SANS/IEC) .... 27

29. Working at Height, Fall Protection, Scaffolding and Ladders (CR 10/11) .......... 27

30. Excavations, Temporary Works, Formwork and Shoring (CR 13 & TWD) ......... 27

31. Lifting, Crane Operations and Lifting Plans (CR 22) ........................................... 28

32. Noise, Dust, Manual Handling and Occupational Hygiene Controls .................. 28

32.1. Noise ............................................................................................................... 28

32.2. Dust ................................................................................................................ 29

32.3. Manual Handling ............................................................................................ 30

32.4. Occupational Hygiene ................................................................................... 31

33. Working under Thermal Conditions (heat and cold) ........................................... 31

34. Testing, Commissioning, FAT/SAT and Handover Requirements (OEM witness)

35. Contractor Health & Safety Management System and H&S close-out pack ...... 34

36. Annexure and RFP templates (mandatory returnables) ..................................... 34

36.1. Annexure A — PHSP Minimum Content Checklist ...................................... 34

36.2. Annexure B — HIRA Template (5×5 Matrix) .................................................. 35

36.3. Annexure C — SWMS/RAMS / RAM Template (Task-Level) ........................ 36

36.4. Annexure D — Permit to Work (PTW) Templates (Summary Table) ........... 37

3 | P a g e

36.5. Annexure E — LOTO Isolation Certificate Template and Isolation Diagram

Guidance........................................................................................................................ 38

36.6. Annexure F — Lifting Plan Template and Crane Exclusion Zone Diagram 39

36.7. Annexure G — FAT / SAT Witness Checklist (PV & BESS) ......................... 39

36.8. Annexure H — Battery Thermal Runaway Response Plan (BTRRP) .......... 40

36.9. Annexure I — Site H&S File Index and Handover Checklist ....................... 41

36.10. Annexure J — H&S Tender Returnables Checklist and Pre-mobilisation

Verification ..................................................................................................................... 42

36.11. Annexure K — Audit Checklist and Corrective Action Tracker .................. 43

36.12. Annexure L — Visitor Induction Form and Visitor Register Template ....... 44

36.13. Annexure X-1 — Thermal Risk Assessment Template ................................ 44

36.14. Annexure X-2 — WBGT Monitoring Log ....................................................... 45

36.15. Annexure X-3 — Work-Rest Schedule Template .......................................... 45

36.16. Annexure X-4 — Acclimatisation Record and Checklist ............................. 45

36.17. Annexure X-5 — Heat-Illness Incident Report and Medical Follow-up Form

36.18. Annexure X-6 — Battery Room Thermal Monitoring and Ventilation

Acceptance Checklist ................................................................................................... 46

36.19. Annexure M — Programme Delivery and Maintenance Plan Template ...... 47

36.20. Annexure N — Multi-site Logistics and Spare Parts Strategy Template .... 47

37. Principal Contractor Acknowledgement and Acceptance .................................. 47

38. Principal Contractor Declaration .......................................................................... 48

39. For Client Use Only ............................................................................................... 48

4 | P a g e

Project Sites (Cluster 2): Jubilee, Bela-Bela; Seshego; Mecklenburg; Lydenburg

(Mashishing); Sabie; Tintswalo; Kwa-Mhlanga

Document: Project Specific Health & Safety Specification

Prepared by: Tebogo Mabudusha, PrCHSA

This Project Specific Health & Safety Specification (the Specification) is the Client’s

mandatory health and safety requirement for the DBSA-NDoH-GF PSA OXYGEN PLANTS

Cluster 2Hospital Projects. It must be read and implemented in conjunction with the

Occupational Health and Safety Act , the Construction Regulations 2014, the

National Environmental Management Act (NEMA), applicable SANS and IEC standards,

local municipal bylaws and the contract documents. Where this Specification imposes a

higher standard than statutory minimums, the higher standard applies. The words must,

5 | P a g e

shall and required are mandatory. The Principal Contractor (PC) and all subcontractors

are contractually bound to implement, verify and maintain compliance with this Specification.

H&S File Site Health & Safety File handed over at completion (Sections 12 &

31).

Consolidated risk register using a 5×5

NEMA hazardous waste and disposal (Section

PPE Personal Protective Equipment requirements; must meet SANS standards

(Sections 17 & 24).

statutory definition applies.

• Agent — any competent person who acts as a representative for the Client.

• Client — the person or entity for whom construction work is being performed

(DBSA/Client Representative for Bela-Bela Hospital).

• Construction Regulations — the Construction Regulations 2014 promulgated

under the OHS Act.

• Construction work — any work in connection with construction, erection, alteration,

renovation, repair, demolition or dismantling of a building or similar structure; civil

engineering works; moving of earth; piling; excavations; or any similar work as

defined in the CR.

• Construction work permit — a document issued in terms of CR 3 where applicable.

• Contractor — an employer who performs construction work.

• Danger — anything that may cause injury or damage to persons or property.

• Employee — any person who is employed by or works for any employer and who

receives or is entitled to receive any remuneration or who works under the direction

or supervision of an employer.

9 | P a g e

• Employer — any person who employs or provides work for any person or

remunerates that person.

• Health and Safety Plan / PHSP — a site, activity or project specific documented

plan that addresses hazards identified and includes safe working procedures to

mitigate, reduce or control the hazards identified.

• Health and Safety Specification — this document; a site, activity or project specific

document prepared by the Client pertaining to all health and safety requirements

related to construction work.

• Health and Safety File — a file or other record containing the information required in

the Construction Regulations to be kept on site.

• Hazard Identification — the identification and documenting of existing or expected

hazards to the health and safety of persons associated with the construction work.

• Competent person — any person having the knowledge, training, experience and

qualifications specific to the work or task being performed.

• Machinery / Plant — any article or combination of articles assembled, arranged or

connected and used for converting energy to performing work, or used for

developing, receiving, storing, containing, confining, transforming, transmitting,

transferring or controlling any form of energy.

• Medical Surveillance — a planned programme of periodic examination of

employees by an occupational health practitioner where required.

• Risk — the probability that injury or damage will occur.

• Safe — free from any hazard.

• SDS — Safety Data Sheet — supplier-provided document describing hazards,

handling, storage and emergency measures for hazardous substances.

• Temporary works — temporary structures, scaffolding, formwork, shoring, propping

and crane bases required for construction.

• Critical hospital systems — systems whose interruption could endanger patient

care (PSA oxygen plant, emergency power, medical gas, critical HVAC).

6. Scope of Work

installations for backup power, LV distribution and protection, and civil works for foundations

and cable routes. The hospitals remain operational throughout construction; the PC must

ensure patient safety, maintain access and protect the PSA oxygen plant and other critical

services.

8. Application of the Construction Regulations 2014 and statutory

framework

required PPE, rescue arrangements and handback sign-off. Permits must be retained in the

engineering team and DBSA appointed PrCHSA. A weekly H&S coordination meeting shall

be held during mobilisation and critical phases; minutes and action logs must be recorded

and retained. Any planned interruption to hospital services (including PSA oxygen,

emergency power or medical gas) requires written approval from the hospital engineering

team and the DBSA appointed Engineer and must be scheduled outside critical clinical

windows. The PC shall provide a single H&S point of contact (name, mobile, email) and

display contact details at site. All communications affecting patient safety must be escalated

immediately to the Client Representative and DBSA appointed PrCHSA.

Programme coordination: DBSA, NDoH and hospital engineering will maintain a centralised

programme coordination forum to schedule works across the 20-hospital rollout. Weekly

programme coordination meetings are mandatory during mobilisation and critical phases.

temporary facilities and emergency access.

• Client Representative / Client H&S Custodian.

• Principal Contractor (PC).

• Construction Manager.

• Construction Health & Safety Manager – If applicable (CHSM) — project level

(SACPCMP registration where applicable).

• Construction Health & Safety Officer (CHSO) — site H&S officer (SACPCMP

registration where applicable).

• Construction Supervisors (civil, structural, electrical, BESS/PV).

• Registered Electrician(s) (SANS 10142-1 compliance).

14 | P a g e

• Lifting Supervisor / Appointed Person.

• Crane Operators and Riggers (certified).

• Fire Safety Officer.

• First Aiders and Emergency Response Team.

• Environmental Officer / Waste Officer.

• Traffic Marshals.

• Confined Space Entry Supervisor.

• Battery OEM Representative / BESS Commissioning Engineer.

• DBSA appointed Engineer / Client Technical Representative.

• Temporary Works Designer.

• Professional Construction Health & Safety Agent (PrCHSA) — appointed by

16 | P a g e

• Accept written appointment and assume full responsibility for PHSP implementation

and enforcement.

• Open and maintain the site H&S File and ensure availability for inspection.

• Appoint CHSM (if applicable) and CHSO in writing and ensure competency and

presence on site.

• Ensure all subcontractors are appointed in writing, hold Compensation Fund

registration and required insurances, and comply with the PHSP.

• Implement and maintain the PTW and LOTO systems and ensure SWMS/RAMS are

approved and followed for all high-risk activities.

• Conduct daily pre-start checks, weekly inspections and monthly formal audits;

maintain records and close out corrective actions within agreed timeframes.

• Report incidents and occupational diseases as required by the OHS Act and

cooperate with statutory investigations.

• Ensure that no works that may interrupt the PSA oxygen plant supply are undertaken

without prior written approval from the hospital engineering team and the DBSA

appointed Engineer.

• Provide adequate resources for H&S including PPE, fire suppression, spill kits,

rescue equipment and trained personnel.

• Cooperate with DBSA-appointed professionals and implement their reasonable

instructions relating to safety, structural integrity, electrical safety, mechanical

systems and environmental protection.

15. Appointment of Occupational Health & Safety Committee (Section 19

OHS Act)

16. Administrative controls and the Site Health & Safety File (CR 7(1)(b))

• Construction work permit / notification (CR 3/4).

• Emergency contact numbers (verified).

17 | P a g e

• Contractor appointment letters and organogram.

• Health & Safety policy signed by CEO or authorised representative.

• PHSP and underpinning HIRAs and SWMS/RAMS/RAMS.

• Fall Protection Plan.

• Waste Management Plan and EMP.

• List of subcontractors and agreements; proof of Compensation Fund registration.

• Appointment letters and competency evidence for mandatory roles.

• Medical fitness certificates for safety-critical roles.

• Inspection and test certificates (lifting gear, electrical tests, scaffolding).

• PTW register and LOTO isolation certificates.

• Incident register (GAR 9) and investigation reports.

• Training records and toolbox talk registers.

• Audit reports and corrective action tracker.

• Environmental monitoring records and SDS for hazardous substances.

• FAT/SAT and commissioning records, as-built drawings and O&M manuals.

• H&S File Index (standardised).

Project-specific hazards include (not exhaustive):

• Battery delivery, offloading and handling: mechanical injury, chemical exposure,

thermal runaway, damaged cell containment.

• Lifting operations adjacent to hospital access: dropped loads, exclusion zone

breaches, crane failure.

• Excavations and trenches near underground services: service strikes, collapse, water

ingress.

• Working at height on carports and roofs: fall from height, falling objects, anchor

failure.

• PV DC electrical hazards: shock, arc flash, DC isolation complexity.

18 | P a g e

• Temporary works failure: scaffolding, formwork collapse, propping failure.

• Fire and smoke affecting clinical areas and PSA plant: patient evacuation risk,

oxygen enrichment hazards.

• Noise and dust affecting patients and staff: clinical interference, infection control.

• Traffic interface with hospital visitors and emergency vehicles: collisions, access

obstruction.

• Interruption to PSA oxygen plant or emergency power: life-threatening patient risk.

• Activity title and scope.

• Sequence of operations and stepwise tasks.

• Identified hazards and risk ratings (pre- and post-controls).

• Controls using the hierarchy (elimination, substitution, engineering, administrative,

PPE).

• Required competencies and training.

• Required permits and PTW references.

• PPE requirements and inspection criteria.

• Emergency and rescue procedures (including battery thermal runaway response).

• Verification checklist and sign-off by supervisor and CHSO.

• Review frequency and trigger events (e.g., design change, weather, incident).

conditions change.

19. Safety of Pedestrians, Patients and the Public (hospital interface

controls)

clinical areas using robust fencing, covered walkways where required, signage, lighting and

traffic control. Visitors must be inducted and recorded in a visitor register. The site perimeter

19 | P a g e

must be secured (minimum 1.6 m galvanised diamond mesh or equivalent) with controlled

access gates. Noise, dust and vibration controls must be implemented to protect patients;

any activity that could affect patient care must be coordinated and scheduled with the

hospital. Patient transfer routes and emergency access must be maintained at all times.

20. Checklists, Registers and Recordkeeping (minimum registers)

Principal Contractors (PCs) must price and supply per site. The OHS BOQ ensures

minimum, auditable provision of PPE, emergency response equipment, monitoring devices,

temporary works safety items and BESS/PV-specific controls during construction,

commissioning and the 36-month maintenance period.

21.2. Scope

The OHS BOQ applies to all Cluster 2sites and must be completed by tenderers for each

hospital. Quantities may be site-adjusted where justified; any deviation must be itemised,

explained and approved by the Client at tender evaluation.

20 | P a g e

21.3. How to use

• Tenderers must complete the OHS BOQ per site and include unit rates and totals in

the commercial submission.

• The completed OHS BOQ becomes part of the PHSP and the H&S File. Evidence of

supply (delivery notes, certificates, calibration records) must be provided at

mobilisation and retained for the maintenance period where applicable.

• The Client will verify BOQ items at site mobilisation and during audits.

21.4. Minimum OHS BOQ structure

(To be copied into tender returnables and H&S File)

Table columns (required): Item Code; Description; Specification / Standard; Unit; Qty (per site);

Unit Rate (ZAR); Total (ZAR); Notes / Evidence required

Sample BOQ rows (tenderers must expand as site conditions require):

Item Code Description Unit (per Rate Evidence

/ Standard (ZAR)

site) (ZAR) required

Hard hats SANS Delivery note;

OHS-PPE-001 Each

(safety helmets) compliant certificate

OHS-PPE-002 Each Delivery note

vests (Class 2/3) compliant

Safety boots SANS Supplier invoice;

OHS-PPE-003 Pair

(steel toe) compliant size list

Arc rating per Certificates;

OHS-PPE-004 arc-flash Kit arc-flash study

(for electricians)

study ref

21 | P a g e

OHS-PPE-005 protection SANS Each Delivery note

(earmuffs/plugs)

Reflective;

quantity per Test certs;

OHS-FIRE-001 extinguishers Each

(battery SDS; drill

OHS-SPILL-001 absorbents; Kit

electrolyte / records

PPE

fuel)

OHS-TRAIN-001 induction (per attendance

emergency sum

site) sheets

drills

OHS-AUDIT-001 allowance Per site

sum schedule

(DBSA/PrCHSA)

36-month

maintenance SLA;

Lump

OHS-MAINT-001 contingency SLA provision maintenance

sum

(spares & plan

labour)

22. Training, Competence and Medical Surveillance (competence matrix)

• Site induction: mandatory for all personnel and visitors prior to entry; induction

content must include site rules, PTW, LOTO, emergency procedures, battery hazards

and hospital interface controls.

• Task training: mandatory for crane operators, riggers, electricians, battery handlers,

confined space entrants, working at height personnel and rescue teams; certificates

and refresher schedules must be maintained.

• Competence matrix: map tasks to required qualifications and training intervals;

include SACPCMP registration evidence for CHSM (if applicable)/CHSO where

applicable.

• Medical fitness: required for safety-critical roles (crane operators, confined space

entrants, working at height rescue teams); records to be confidentially retained.

24 | P a g e

• Toolbox talks: daily or weekly as appropriate; records retained.

• OEM training: battery OEM must provide training for battery handling,

commissioning and thermal runaway response; OEM attendance mandatory for first

charge.

procedures

• Fire Safety Officer: appointed in writing; responsible for fire prevention, hot works

supervision and battery fire preparedness.

• Battery Thermal Runaway Response Plan: prepared with the OEM and Fire Safety

Officer; must define detection thresholds, automatic isolation actions, suppression

strategy (compatible extinguishing agents), evacuation distances, OEM escalation

procedures, coordination with local fire services and post-incident remediation and

disposal.

• Detection and suppression: battery rooms must have thermal monitoring, gas

detection where applicable and suppression systems compatible with lithium battery

incidents; design to OEM and SANS/IEC guidance.

• Drills: conduct battery incident and general emergency drills prior to energisation

and at regular intervals thereafter; DBSA appointed PrCHSA to witness at least one

full-scale drill prior to energisation.

• Coordination: ERP must be aligned with hospital emergency procedures and local

emergency services; ensure patient protection measures and continuity of critical

services.

• BTRRP and ERP must include programme-level escalation and spare-parts logistics

to support response across multiple sites during the maintenance period.

26. First aid, rescue and emergency response teams (rescue capability)

• First aid provision: sized to workforce and risk profile; trained first aiders on site at

all times; first aid equipment maintained and inspected.

• Rescue teams: confined space and working at height rescue teams trained and

equipped; rescue plans documented and rehearsed.

• Emergency contacts: posted and included in ERP; rapid access for emergency

services maintained; PC to ensure unobstructed routes for patient transfer if required.

• Elimination/substitution: use mechanical lifting aids (forklifts, hoists, vacuum lifters,

lifting frames) for heavy or awkward loads.

• Engineering controls: provide mechanical aids, adjustable work platforms and

ergonomic tools.

• Administrative controls: implement team lifts, limit manual handling durations,

provide task rotation and training in safe lifting techniques. Document manual

handling procedures in SWMS/RAMS.

• PPE: provide gloves with appropriate grip and cut resistance; ensure footwear and

back support where required.

registered professional engineer (Pr Eng) or equivalent with demonstrable PV/BESS

experience.

13.2. Structural Engineer (DBSA appointed)

Responsibilities: review and approve structural designs for carports, PV mounting systems

and BESS foundations; verify load calculations, anchorages and crane base bearing

15 | P a g e

capacities; approve temporary works and lifting support arrangements; provide inspection

and sign-off for structural elements prior to lifting or loading. Deliverables: structural design

drawings, calculations, temporary works approvals, inspection certificates and sign-off for

lifting operations affecting structures. Competence: registered professional structural

engineer with relevant experience.

13.3. Mechanical Engineer (DBSA appointed)

Responsibilities: review mechanical interfaces for BESS thermal management, ventilation,

HVAC modifications, generator interfaces and mechanical handling equipment; approve

mechanical installation sequences and commissioning tests; verify mechanical lifting and

handling procedures for battery modules. Deliverables: mechanical design drawings,

ventilation calculations for battery rooms, commissioning checklists and mechanical

FAT/SAT witness statements. Competence: registered mechanical engineer or suitably

qualified mechanical specialist.

13.4. Professional Construction Health & Safety Agent (PrCHSA) (DBSA

appointed)

Responsibilities: independent review and acceptance of the PC’s PHSP and HIRA;

periodic audits and verification of PHSP implementation; witness FAT/SAT and critical

energisation events from an H&S perspective; provide technical H&S advice to Client and

DBSA; review incident investigations and corrective actions. Deliverables: PHSP

acceptance certificate, audit reports, witness statements for critical tests, H&S

recommendations and final H&S close-out acceptance. Competence: registered PrCHSA

with SACPCMP or equivalent registration and demonstrable experience in PV/BESS hospital

projects.

13.5. Environmental Specialist (DBSA appointed)

Responsibilities: review and accept the Environmental Management Plan (EMP); verify

hazardous waste handling and battery waste chain of custody; monitor environmental

controls (dust, stormwater, noise) and advise on mitigation; witness environmental

compliance during critical activities (fuel storage, bunding, battery disposal). Deliverables:

• Use calibrated sound level meters and dosimeters; record LAeq, LAFmax and daily

dose where applicable. Frequency of monitoring: baseline, weekly during noisy

phases, and after any change in plant or process.

• Record monitoring results in the H&S File with date, time, location, equipment, and

mitigation in place.

28 | P a g e

• Conduct baseline particulate monitoring (PM10/PM2.5) at the site boundary and

adjacent clinical façades during high-risk activities. Frequency: baseline, daily during

dusty operations, and after mitigation changes. Record meteorological conditions.

(Sections 15 & 16).

Task-level method statements for high-risk

SWMS/RAMS Safe Work Method Statement activities; mandatory RFP returnable

(Sections 15 & 33).

Risk Assessment and Method Alternative term for SWMS/RAMS for

Rams

Statement complex tasks (Sections 15 & 33).

Formal permit system for high-risk

PTW Permit to Work

activities (Sections 8 & 16).

6 | P a g e

Acronym Full term Relevance / Where used (Part / Section)

Isolation procedure and written isolation

certificate process for

LOTO Lock Out Tag Out

electrical/mechanical work (Sections 8 &

25).

Construction Health & Safety Senior H&S manager; leads audits and

Chsm

Manager investigations (Sections 10 & 20).

Construction Health & Safety Site H&S officer; maintains PTW register

Chso

Officer and daily inspections (Sections 10 & 18).

DBSA/Client appointed independent H&S

Professional Construction

PrCHSA professional for PHSP acceptance and

Health & Safety Agent

oversight (Section 11).

South African Council for the

Registration body for CHSM/CHSO where

SACPCMP Project and Construction

applicable (Section 10).

Management Professions

Funder/technical oversight; appoints

Development Bank of Southern

DBSA Engineer, PrCHSA and specialists (Section

Africa

11).

Pressure Swing Adsorption Critical hospital plant; works affecting PSA

Psa

(oxygen plant) require written approval (Sections 4 & 9).

Battery storage system subject to OEM

BESS Battery Energy Storage System procedures and thermal runaway controls

(Sections 4, 22 & 31).

Solar array systems and associated works

PV Photovoltaic

(Sections 4 & 25).

Supplier of BESS/PV equipment; provides

Original Equipment

OEM commissioning and safety procedures

Manufacturer

(Sections 11 & 31).

Off-site equipment acceptance test to be

FAT Factory Acceptance Test

witnessed where required (Section 31).

7 | P a g e

Acronym Full term Relevance / Where used (Part / Section)

On-site acceptance test and

SAT Site Acceptance Test commissioning witnessed by Client/DBSA

(Section 31).

Site emergency procedures including

ERP Emergency Response Plan battery incident response and hospital

coordination (Sections 22 & 23).

Supplier-provided hazard information for

SDS Safety Data Sheet chemicals, fuels and battery electrolytes

(Section 21).

Environmental legislation governing

National Environmental

NEMA hazardous waste and disposal (Section

Management Act

21).

National standards (e.g., SANS 10142-1,

South African National

SANS SANS 1200) applicable to works (Sections

Standards

24 & 25).

International standards for PV/BESS (e.g.,

International Electrotechnical

Iec iec 62446, iec 62109, iec 62619)

Commission

(Sections 24 & 31).

H&S KPI to be reported monthly (Section

TRIR Total Recordable Injury Rate

20).

Lost Time Injury Frequency H&S KPI to be reported monthly (Section

Ltifr

Rate 20).

Minimum and task-specific PPE

PPE Personal Protective Equipment requirements; must meet SANS standards

(Sections 17 & 24).

Plan for deliveries, crane movements and

TMP Traffic Management Plan hospital interface traffic control (Section

29).

Competent person responsible for

TWD Temporary Works Designer temporary works design and certification

(Sections 26 & 27).

8 | P a g e

Acronym Full term Relevance / Where used (Part / Section)

Written appointment required for

LOA Letter of Appointment mandatory roles (must be submitted

pre-mobilisation) (Section 10).

H&S File Standardised index for the site H&S file

Health & Safety File Index

Index contents and handover pack (Section 12).

Statutory inspectorate for incident

Department of Employment and

DoEL / DEL reporting and enforcement (Sections 6 &

Labour

24).

Processes for design, testing and

Quality Assurance / Quality

QA / QC acceptance (FAT/SAT, test certificates)

Control

(Section 31).

5. Definitions

The following definitions are adopted from the Mahikeng template and tailored to the

Bela-Bela project. Where the OHS Act or Construction Regulations provide a definition, that

statutory definition applies.

• Agent — any competent person who acts as a representative for the Client.

• Client — the person or entity for whom construction work is being performed

(DBSA/Client Representative for Bela-Bela Hospital).

• Construction Regulations — the Construction Regulations 2014 promulgated

under the OHS Act.

• Construction work — any work in connection with construction, erection, alteration,

renovation, repair, demolition or dismantling of a building or similar structure; civil

engineering works; moving of earth; piling; excavations; or any similar work as

defined in the CR.

• Construction work permit — a document issued in terms of CR 3 where applicable.

• Contractor — an employer who performs construction work.

• Danger — anything that may cause injury or damage to persons or property.

• Employee — any person who is employed by or works for any employer and who

receives or is entitled to receive any remuneration or who works under the direction

or supervision of an employer.

9 | P a g e

• Employer — any person who employs or provides work for any person or

remunerates that person.

• Health and Safety Plan / PHSP — a site, activity or project specific documented

plan that addresses hazards identified and includes safe working procedures to

mitigate, reduce or control the hazards identified.

• Health and Safety Specification — this document; a site, activity or project specific

document prepared by the Client pertaining to all health and safety requirements

related to construction work.

• Health and Safety File — a file or other record containing the information required in

the Construction Regulations to be kept on site.

• Hazard Identification — the identification and documenting of existing or expected

hazards to the health and safety of persons associated with the construction work.

• Competent person — any person having the knowledge, training, experience and

qualifications specific to the work or task being performed.

• Machinery / Plant — any article or combination of articles assembled, arranged or

connected and used for converting energy to performing work, or used for

developing, receiving, storing, containing, confining, transforming, transmitting,

transferring or controlling any form of energy.

• Medical Surveillance — a planned programme of periodic examination of

employees by an occupational health practitioner where required.

• Risk — the probability that injury or damage will occur.

• Safe — free from any hazard.

• SDS — Safety Data Sheet — supplier-provided document describing hazards,

handling, storage and emergency measures for hazardous substances.

• Temporary works — temporary structures, scaffolding, formwork, shoring, propping

and crane bases required for construction.

• Critical hospital systems — systems whose interruption could endanger patient

care (PSA oxygen plant, emergency power, medical gas, critical HVAC).

{"name":null,"email":"[email protected]","phone":"061 023 1439","department":"manager Date","address":"re institutions throughout"}

DSTI Daily Safe Task Instruction

BESS Battery Energy Storage System

HME Heavy Mobile Equipment

PV Photovoltaic

MDS Material Data Sheet

EMS Energy Management System

PPE Personal Protective Equipment

PSA Pressure Swing Adsorption

SWP Safe Work Procedure

DBSA Development Bank of Southern Africa

PCS Power Conversion System

1.1 Project Background

The Health and Safety Specifications pertaining to the design, manufacture, supply,

installation, testing, commissioning, operation, maintenance and performance

monitoring of integrated Solar Photovoltaic (PV), Battery Energy Storage System

(BESS), Grid-Forming Power Conversion System (PCS), Energy Management System

(EMS) and associated balance-of-plant equipment to provide resilient backup power to

containerized Pressure Swing Adsorption (PSA) oxygen generation facilities located at

healthcare institutions throughout the Republic of South Africa, it cover the subjects

contained in the index and is intended to outline the normal as well as any special

requirements of DBSA pertaining to the health and safety matters (including the

environment) applicable to the abovementioned project. These Specifications should

be read in

installation, testing, commissioning, operation, maintenance and performance

monitoring of integrated Solar Photovoltaic (PV), Battery Energy Storage System

(BESS), Grid-Forming Power Conversion System (PCS), Energy Management System

(EMS) and associated balance-of-plant equipment to provide resilient backup power to

containerized Pressure Swing Adsorption (PSA) oxygen generation facilities located at

healthcare institutions throughout the Republic of South Africa, it cover the subjects

contained in the index and is intended to outline the normal as well as any special

requirements of DBSA pertaining to the health and safety matters (including the

environment) applicable to the abovementioned project. These Specifications should

be read in conjunction with the Act, the Construction Regulations and all other

equipment not safe outriggers to be verified and

and serviceable, ensured,

no inspections and Load test certificates and

of 35

load test certificates Inspections by competent

available, persons to be in place prior,

security theft including

5 1 5 l

or unauthorised site access control,

person entering site, Mandatory alcohol testing,

structures (i,e, no structures and Competent and certified

access ladders, no material falling, temporary works personnel to

toe boards, be appointed,

insufficient bracing), inspections of temporary work

(i,e, HME - TLB, plant, incompetent injuries/fatalities, Development Bank of

graders, excavators, operator, Property damage Southern Africa inductions to

tipper trucks, water open/uneven be conducted before work to

trucks, cranes) surfaces, commence,

collision with Hospital Pre-use and daily inspections

equipment, of Plant,

intoxicated operator, Plant to be checked and

medically unfit approved for site before plant

operator, lack of mobilisation on site, plant

plant inspection and service history to be available,

service history, Competence verification of 5 6 30 EH

man/machine operators including valid

interface, congested medical assessments,

areas, speeding of Solid barricading of potential

operators, collision of hazards,

operators with daily alcohol testing of all

Trenching (i,e, (poor visibility Injuries resulting in specification,

foundation) conditions i,e, fog, permanent disabilities, Ensure competent trained

Mechanical failure of rain, blind spots), Property damage, personnel are used,

machines (brakes, Poor soil conditions, Collapsing of Dedicated pedestrian walk

steering, park brake, Lack of inspections excavation ways where practical,

leaks, etc,), resulting in to injuries Adequate barricading of

and serviceable Safe access and warnings,

5 3 15 m

condition, Inspections of excavations by

5 6 30 eh

weighted equipment equipment inspection, DSTI

Electrical Tools (e,g, Fires and explosions, equipment/tools

reportable Environmental inspection by a competent

No specific requirements found

performance

Time constraints Client has not Serious injury/Fatal. It is important to ensure that

allowed for adequate Property damage time for the construction is

time to complete Financial loss realistic and takes all possible

project to standard Environmental aspects that can cause delays

5 3 15 m

and on time impact into account

Prosecution

Damage to

companies’ image

Site Establishment

Fencing of laydown Access to laydown Muscular skeletal Planning of material deliveries to

area are accessible by injurie. prevent this situation.

unauthorised Back injuries

persons Cuts, bruises, and Prior arrangement and planning 5 2 10 M

Laydown area too fractures Injury to with Development Bank of

small for volume of employees Southern Africa terminal

construction material Damage to property management

of 35

BaselineRiskAssessment

Preparing laydown Preparing bases for Cuts, bruises, and Pre-planning of site lay-out and

area for office, store containers Exposure fractures Injury to activities

to traffic employees Ensure that crane and lifting

Lifting/sling of Damage to property operations are planned

containers in position equipment certified, operators

on bases with a competent, risk assessment

5 2 10 m

crane completed, and work permit is in

Connecting to place

electric connection Certified electrician and plumber

provided by to connect services and COC

Development Bank of issued

Southern Africa

Transportation of Sub-standard/un- Road accidents with Use of Vehicles to comply with

personnel to site roadworthy vehicles, potential for injuries the National Road Traffic Act

Driver under the and fatalities, (No, ),

influence, of Property damage

intoxicants,

incompetent/

unlicensed drivers,

5 6 30 eh

speeding by driver,

overcrowding of

vehicles, loading

equipment and tools

with employees,

vehicle not fitted with

seat belts,

of 35

BaselineRiskAssessment

Use of equipment and Improper use of tools Pinch points, cuts, Compliance to Project Health

tools and equipment laceration, incidents, and Safety Specification,

Incompetent/untraine (caught by, in Correct tools for the job and,

d operators/users’ between) resulting correct use of the tools,

Substandard tools in LTI’s, medical All tools and equipment to be

and equipment treatment cases or numbered and placed on

No safeguards where first registers and inspected when

required aid cases, required by competent persons, 5 1 5 L

Homemade tools, no Damage to property, Operators/users to have

SWP, competency/training and

experience,

All machine guarding to be in

place before equipment is used,

PPE (use of suitable gloves

mandatory, eye protection),

Lifting Operation- Incompetent crane Objects falling onto Compliance to Project Health

Placement of drivers/operators, people (employees) and Safety Specification,

containers/offices Heavier loads and/or property Crane operator and rigger

exceeding lifting Fatalities, Injuries competency to be verified

capacity of cranes, Property Damage before activities take place,

no rigging studies Rigging studies to be done 5 6 30 EH

done, where required, Ground stability,

Mobile cranes/lifting weights and placement of

equipment not safe outriggers to be verified and

and serviceable, ensured,

no inspections and Load test certificates and

of 35

BaselineRiskAssessment

load test certificates Inspections by competent

available, persons to be in place prior,

Sub-standard lifting Ensure registration and

tackle equipment, verification of LMI’s and LME’s,

Incorrect use of Wind monitoring tools to be

Lifting tackle, available,

Use of mobile cranes Employees to undergo formal

in high wind height work training,

conditions,

Employees falling

from top of

containers while

tying/untying rope,

Uneven/unsuitable

surfaces on which

crane will stand,

Underground services Failure to detect or Electrocution by live Permit system must be followed,

undetected existing electrical wires, Survey and detection results to

underground Damage to cables be made known,

services, and services results Additional use of detection

1 3 3 l

in disruption to equipment where required,

operations and Updated drawings indicating

services, services,

Fires, explosions Manual proof trenching,

of 35

BaselineRiskAssessment

Employees facilities Failure to provide Health, hygiene and Compliance to Project Health

employees facilities environmental and Safety Specification,

on site (i,e, eating damage/ Awareness Training on health

1 1 1 l

and sicknesses, (i,e, and hygiene requirements,

ablution facilities) food poisoning) Comply to Facilities

Regulations,

Temporary electrical Incompetent Fatality, Compliance to Project Health

Installations Installers, Unsafe Injuries resulting in and Safety Specification,

installations due to permanent Ensure competency of electrical

faulty wiring, disabilities installers and use of certified

Lack of insulation, (electrocution, burns equipment,

Substandard etc,) and property Inspections of installations and

electrical tools (e,g, damage fire safety equipment by

portable electrical competent inspectors, 5 3 15 M

grinders, drills) being Task Risk assessment with

used, SWP and work permits,

Contact with live Issuing of COC upon

electrical conductors completion,

Failure to adhere to

isolation and lockout

procedures

Stacking and Storage Incorrect control of Medical treatment Compliance to Project Health

stacked materials, injury,Lost time and Safety Specification, PPE

incorrect method injury,Damage to compliance, Appointment of 1 1 1 L

ofstacking property, stacking and storage personnel,

materials/articles

of 35

BaselineRiskAssessment

may cause injury to

Employees and

property damage

Site Access Failure to obtain site Injuries, Compliance to Project Health

access certificate, Property and Safety Specification,

Failure to provide damage/loss and Security management plan

security theft including

5 1 5 l

or unauthorised site access control,

person entering site, Mandatory alcohol testing,

Failure to test for

intoxication

Occupational Health & Hygiene

Noise - Working close Ergonomics – Over exposure to Occupational hygiene

or adjacent to the including Manual noise levels - short monitoring and medical

moving of handling and long term may surveillance,

construction plant result in potentially Hearing conservation

5 2 10 m

(equipment and permanent health programme,

machinery and impact (noise PPE (Ear protection-ear muffs),

public/Hospital induced hearing Compliance to Project Health

vehicles) loss) and Safety Specification

of 35

BaselineRiskAssessment

Working in extreme Exposure to extreme Overexposure may Occupational hygiene

temperatures/adverse ambient result in health monitoring and medical

weather conditions temperatures during conditions such as surveillance,

winter and summer heat exhaustion and Specialised PPE (e.g., lined

days, UV exposure, hypothermia, gloves, balaclavas, eye

5 2 10 m

windy/rainy Lung/chest/eye protection, dust

conditions infections from masks/specialised FFP1/FFP2),

particles being Compliance to Project Health

blown into eyes and and Safety Specification,

inhaled, Drinking sufficient potable water,

Ergonomics – Working on awkward Musculoskeletal Compliance to Project Health

including Manual work positions (i,e, injuries due to and Safety Specification (i,e,,

handling restricted space), manual handling, lifting techniques), Task based

Use of self-improved bending, twisting, risk assessment, DSTI and

/improper tools and prolonged, muscle Toolbox Talks, 5 1 5 L

machinery, strains, fatigue Correct lifting and handling

Heavy load manual practices and ergonomic

handling, repetitive awareness,

work

Dust Particles – i,e, Excessive exposure Inhalation exposure Compliance to Project Health

demolition and drilling to solid dust airborne to solid dust results and Safety Specification,

particles from in Respiratory Occupational health

construction infection (potentially assessment, 5 2 10 M

activities, permanent health Hygiene monitoring,

impact), Medical surveillance,

Lung Dust suppression,

of 35

BaselineRiskAssessment

Irritation/damage to FFP2 dust masks and safety

eyes/red eyes, goggles,

Operational activities Exposure to Inhalation exposure Inductions to be arranged with

resulting in Asbestos Asbestos dust during can result in DBSA before any work

dust exposure loading operations respiratory infection commences in/near such areas

and from stockpile (potentially so that PPE and safe work

areas which is in permanent health requirements can be

close proximity to the impact), communicated, Client to obtain

Hospital Lung a schedule of when such

5 3 15 m

Irritation/damage to operations will be taking place

eyes/ red eyes, i,e, loading of manganese and

lung disease, inform Contractor so that extra

Cancers, precautions can be taken during

these periods,

PPE requirements to be

adhered to,

of 35

BaselineRiskAssessment

Vibration and fumes – Exposure to Vibrations from Compliance to Project Health

HCS related activities vibrations as well as various and Safety Specification,

fumes emitting from plant/equipment can Occupational health

various construction result in carpal assessment,

activities such as tunnel syndrome Hygiene monitoring,

drilling, demolition vibration as well as Medical surveillance,

and associated have an effect on FFP2 masks and safety goggles

plant/equipment, employees kidneys and all other required PPE

6 2 10 m

Fumes from various Inhalation exposure

HCS to fumes results in

used, Respiratory infection

(potentially

permanent health

impact),

Irritation/damage to

eyes/ red eyes,

Communicable and Contact with an Fatalities and Training on communicable and

other infectious infected person or diseases infectious diseases during DSTI

diseases (e,g, area, Sneezing or and Toolbox talks,

COVID-19, HIV/AIDS, coughing without Practice social distancing,

etc,) closing the mouth, Washing of hands regularly,

5 6 30 eh

Unhygienic practices, use of face masks,

unprotected sexual Employees reporting to

practices management when sick,

Drink plenty of water and keep

hydrated,

of 35

BaselineRiskAssessment

Practice protected sex e.g., use

protection,

Project Construction Activities

Clear and grub - bush Incompetent person Exposure to Compliance to Project Health

clearing by means of operating Heavy venomous, snakes, and Safety Specification and

HME (Heavy Mobile Mobile Equipment insects, poisonous Client inductions,

Equipment) (HME), Operators spiders and Contractor emergency

not medically fit, scorpions, resulting in management plan including

Operators under the to fatalities, injuries, employee awareness training,

influence of alcohol Property damage, Verification of competent

while operating HME, operators training and

HME operators appointments as well as 5 6 30 EH

expose to high levels medical assessments,

of noise and Dedicated pedestrian walk

vibration, ways to prevent man/machine

HME not in safe and interface,

serviceable Flagmen/spotters to be

condition, collision appointed to regulate

between operators

and site personnel,

Use of Temporary Incompetent erectors Incidents resulting in Compliance to Project Health

Works (scaffolding, and inspectors when fatalities, injuries such and Safety Specification,

false work, formwork building as cuts, lacerations, Temporary works to comply 5 6 30 EH

and support work) support structures, Property damage from with SANS 10085 (scaffolding)

Incomplete support and Construction Regulations,

of 35

BaselineRiskAssessment

structures (i,e, no structures and Competent and certified

access ladders, no material falling, temporary works personnel to

toe boards, be appointed,

insufficient bracing), inspections of temporary work

Overloading support as required,

structures, Temporary work design and

Support structures drawings to be signed off by

not erected as per competent CR 12 appointee

drawings, and constructed accordingly,

No CR 12 (temp Permits to be obtained where

work designer) legally required,

appointee or Rebar to be closely monitored

incompetent CR 12, with regards to exposed and

sharp edges and to be capped

with rebar caps,

of 35

BaselineRiskAssessment

Use of mobile Plant Defective mobile Multiple Policies and procedures,

(i,e, HME - TLB, plant, incompetent injuries/fatalities, Development Bank of

graders, excavators, operator, Property damage Southern Africa inductions to

tipper trucks, water open/uneven be conducted before work to

trucks, cranes) surfaces, commence,

collision with Hospital Pre-use and daily inspections

equipment, of Plant,

intoxicated operator, Plant to be checked and

medically unfit approved for site before plant

operator, lack of mobilisation on site, plant

plant inspection and service history to be available,

service history, Competence verification of 5 6 30 EH

man/machine operators including valid

interface, congested medical assessments,

areas, speeding of Solid barricading of potential

operators, collision of hazards,

operators with daily alcohol testing of all

Hospital users, personnel,

property damage Required PPE to be worn and

caused by operators especially reflector vests for

high visibility,

Appointment of

spotters/flagmen,

of 35

BaselineRiskAssessment

Bricklaying Working at height, Cuts and lacerations, Compliance to Project Health

Manual handling, Back strains, and Safety Specification,

repetitive motions Dermatitis, Regular change of work

Exposure to Occupational activities and positions,

5 2 10 m

hazardous diseases Compliance to PPE

substances requirements,

Procedure to handle

hazardous substances,

Excavation and Inclement weather fatality, Project health and safety

Trenching (i,e, (poor visibility Injuries resulting in specification,

foundation) conditions i,e, fog, permanent disabilities, Ensure competent trained

Mechanical failure of rain, blind spots), Property damage, personnel are used,

machines (brakes, Poor soil conditions, Collapsing of Dedicated pedestrian walk

steering, park brake, Lack of inspections excavation ways where practical,

leaks, etc,), resulting in to injuries Adequate barricading of

Machines not in safe and fatalities, excavations,

and serviceable Safe access and warnings,

5 3 15 m

condition, Inspections of excavations by

Unprotected competent and appointed

excavations, Unsafe persons to ensure compliance

access and egress including checks pertaining to

into and from inclement weather,

excavations, Excavators/TLB used for deep

Unstable excavation excavations,

walls (even after Competent and certified

inclement weather), operators,

of 35

BaselineRiskAssessment

Loose objects on the Inspections according to

side walls of Construction regulations

excavations, section 13,

Underground services

being

struck/damaged,

Backfilling Movement of Injuries/fatalities, Dust suppression, methods to

machinery (TLB), Property damage, be

Dust emissions, Lung infections and to implemented,

Noise, be placed on registers Trained flagmen/spotters to be 5 6 30 EH

Improper use of appointed,

tools, All tools to be inspected before

use

Concrete Improper handling or Skin and or eye Project health and safety

Work,(Pouring, working with irritation, Back pain, specification, Medical

levelling, floating) concrete,(i,e, contact Fatalities, Surveillance (Fitness for Duty

with eyes or skin), Certificate), Employee

Holding of concrete Dossier, Concrete mix

5 6 30 eh

weighted equipment equipment inspection, DSTI

Incompetent and Toolbox Talk, Use of

concrete mix correct PPE (i,e, long sleeve

operator, Spillages overall, footwear, eye and

of concrete, hand protection etc), Spotter

of 35

BaselineRiskAssessment

for concrete truck mixer,

Supervision, Communication

of the MDS relating to

concrete/cement,

Working at elevated Working on Injuries, Project health and safety

position unprotected edges, Fatalities, specification,

Poor housekeeping Property loss due to Fall protection plan to be

leading to tools/equipment falling developed and employees to

accumulation of and being damaged be trained on it, Use fall

waste and loose protection and prevention

materials, Incorrect equipment (i,e, guardrails,

methods of getting solid barricade, harnesses),

materials, equipment Formal working at heights

5 6 30 eh

or tools from and to training, valid medicals to

ground (i,e, include working at height

throwing), assessments,

Working during Weather conditions to be

inclement weather monitored and documented,

conditions, Medically

unfit and untrained

employees working

at heights,

of 35

BaselineRiskAssessment

Construction plant Man/machine Injuries/fatalities/prop Procedures to be

interface within erty damage due to communicated with regards to

restricted areas, close proximity of working

plant/ equipment to conditions/environment and a

employees, sequence of events to be

implemented which minimises 5 6 30 EH

man/machine interface,

Competent flagmen to be

appointed to regulate the

man/machine interface

process,

Additional Exposure to Vibrations from Continuous monitoring and

deterioration and vibrations emitting various assessment of existing

further collapse of from various plant/equipment can structures during operations,

hospital/ all construction activities result in carpal tunnel Identification of minimum

Installations such as earthworks, syndrome/ white impact of vibrating tools and

drilling and finger vibration as well equipment,

associated plant/ as have an effect on Appointed Feasibility Service

equipment, employees’ kidneys provider to implement 5 6 30 EH

Inhalation exposure to methods to ensure hospital/ all

fumes results in Installations stabilisation

Respiratory infection before commencement of

(potentially permanent activities,

health impact),

damage to eyes/red

eyes,

of 35

BaselineRiskAssessment

Fatalities, injuries,

property damage,

Construction within Congested work Fatalities, Construction methodology to

operational areas areas, Injuries, identify procedures of

man/machine Property damage, staggered

interface, operational/construction areas,

Signages to be placed

informing affected people of

5 6 30 eh

the construction activities and

the hazards, Communications

to be sent out informing the

tenants/affected people about

the construction activities

taking place,

Use of Ladders Person falling from Injury requiring Project health and safety

the ladder, medical treatment, specification, 1 3 3 L

Carrying tools while Fatality, Inspection of Ladders before

of 35

BaselineRiskAssessment

ascending/descendin use,

g Three point contact when

ladder, climbing ladders,

Defective ladder

used

Hot Works – Incompetent Injury requiring Project health and safety

Welding, Grinding, Operators, medical treatment, specification,

Cutting Substandard Fatality, Daily electrical

Electrical Tools (e,g, Fires and explosions, equipment/tools

reportable Environmental inspection by a competent

Electrical Grinders, damage, person, Verified competency

Drills, Welding training for any person

Machines, operating electrically driven

Generators) being tools and equipment,

used, All electrical equipment run

Performing hot work from reportable generators to 5 3 15 M

activities in wet be double insulated,

weather conditions, Generators to be inspected

Oil/Fuel leaking daily,

generators Proper earthing processes to

Not adequate fire be followed for all activities,

prevention All tools to be inspected and

measures, checked before use including

use of correct cutting disk and

backing plates,

Grinders may only be used on

of 35

BaselineRiskAssessment

solid surface,

All electrically driven tools

must be double insulated and

must have a dead man switch

fitted,

Fire extinguisher and fire

fighter to be available during

execution,

Hot work permit must be

applied for before execution,

Plastering Defective/handmade Cuts, lacerations, All tools/equipment to be

tools bruises, Fractures, placed on a register and

In-adequate or Eye injuries, inspected before use and at

incorrect PPE, Dermatitis, regular intervals,

Incompetent No handmade tools,

personnel, Mandatory PPE to be worn at 5 2 10 M

Working at height, all times,

Only competent person to do

the job,

Safe work platforms to be

provided,

of 35

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO.

(Latest Edition)

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO.

(Latest Edition)

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO.

(Latest Edition)

1. Definitions and Abbreviations ................................................................................................................................4

1.1 Project Background .........................................................................................................................................4

2. Project Scope..............................................................................................................................................................5

3. Risk Assessment .......................................................................................................................................................7

4. Risk Hazard Matrix ..................................................................................................................................................35

of 35

Document No S-HSBR-001-00

Revision 00

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO.

(Latest Edition)

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO.

(Latest Edition)

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO.

(Latest Edition)

• Phase currents (A)
• Active power (kW)
• Apparent power (kVA)
• Power factor (pf)
• Frequency (Hz)
• Active energy consumption (kWh)
• Maximum demand (kW)
• Load profiles and operating cycles

taking into consideration all construction methods.

Geographical location: Within various locations of KwaZulu Natal

Legal requirements pertaining to the specific task step’s control measures are assumed to be implemented and will not be

repeated in the baseline risk assessment. Proposed Risk Controls focus on unique risks anticipated, and/or specific client

requirements.

y M, Hazards lityActivities/Task injury to person control Rating Rating, L, Probabi Severit

include safety Damage to

aspects for safety companies image

during

constructability, 5 3 15 M

operability and

maintainability

used by designers in their

designs and information that

could affect health and safety in

of 35

and safety completed safe, on time and to

information in tender the quality expected by the

document

of 35

contractor based on

cost and not on

competence and

health and safety

performance

containers in position equipment certified, operators

on bases with a competent, risk assessment

5 2 10 m

crane completed, and work permit is in

tools and equipment laceration, incidents, and Safety Specification,

Incompetent/untraine (caught by, in Correct tools for the job and,

d operators/users’ between) resulting correct use of the tools,

Substandard tools in LTI’s, medical All tools and equipment to be

and equipment treatment cases or numbered and placed on

place before equipment is used,

PPE (use of suitable gloves

mandatory, eye protection),

Placement of drivers/operators, people (employees) and Safety Specification,

containers/offices Heavier loads and/or property Crane operator and rigger

exceeding lifting Fatalities, Injuries competency to be verified

capacity of cranes, Property Damage before activities take place,

no rigging studies Rigging studies to be done 5 6 30 EH

done, where required, Ground stability,

employees facilities environmental and Safety Specification,

on site (i,e, eating damage/ Awareness Training on health

1 1 1 l

and sicknesses, (i,e, and hygiene requirements,

ablution facilities) food poisoning) Comply to Facilities

installations due to permanent Ensure competency of electrical

faulty wiring, disabilities installers and use of certified

Lack of insulation, (electrocution, burns equipment,

Substandard etc,) and property Inspections of installations and

electrical tools (e,g, damage fire safety equipment by

portable electrical competent inspectors, 5 3 15 M

grinders, drills) being Task Risk assessment with

used, SWP and work permits,

stacked materials, injury,Lost time and Safety Specification, PPE

incorrect method injury,Damage to compliance, Appointment of 1 1 1 L

ofstacking property, stacking and storage personnel,

materials/articles

of 35

access certificate, Property and Safety Specification,

Noise - Working close Ergonomics – Over exposure to Occupational hygiene

or adjacent to the including Manual noise levels - short monitoring and medical

moving of handling and long term may surveillance,

construction plant result in potentially Hearing conservation

5 2 10 m

(equipment and permanent health programme,

machinery and impact (noise PPE (Ear protection-ear muffs),

public/Hospital induced hearing Compliance to Project Health

vehicles) loss) and Safety Specification

of 35

temperatures/adverse ambient result in health monitoring and medical

weather conditions temperatures during conditions such as surveillance,

winter and summer heat exhaustion and Specialised PPE (e.g., lined

days, UV exposure, hypothermia, gloves, balaclavas, eye

5 2 10 m

windy/rainy Lung/chest/eye protection, dust

conditions infections from masks/specialised FFP1/FFP2),

particles being Compliance to Project Health

blown into eyes and and Safety Specification,

inhaled, Drinking sufficient potable water,

Ergonomics – Working on awkward Musculoskeletal Compliance to Project Health

including Manual work positions (i,e, injuries due to and Safety Specification (i,e,,

handling restricted space), manual handling, lifting techniques), Task based

handling, repetitive awareness,

work

Dust Particles – i,e, Excessive exposure Inhalation exposure Compliance to Project Health

demolition and drilling to solid dust airborne to solid dust results and Safety Specification,

particles from in Respiratory Occupational health

construction infection (potentially assessment, 5 2 10 M

activities, permanent health Hygiene monitoring,

impact), Medical surveillance,

Irritation/damage to FFP2 dust masks and safety

eyes/red eyes, goggles,

resulting in Asbestos Asbestos dust during can result in DBSA before any work

dust exposure loading operations respiratory infection commences in/near such areas

and from stockpile (potentially so that PPE and safe work

areas which is in permanent health requirements can be

close proximity to the impact), communicated, Client to obtain

fumes emitting from plant/equipment can Occupational health

various construction result in carpal assessment,

activities such as tunnel syndrome Hygiene monitoring,

drilling, demolition vibration as well as Medical surveillance,

and associated have an effect on FFP2 masks and safety goggles

plant/equipment, employees kidneys and all other required PPE

6 2 10 m

clearing by means of operating Heavy venomous, snakes, and Safety Specification and

HME (Heavy Mobile Mobile Equipment insects, poisonous Client inductions,

Equipment) (HME), Operators spiders and Contractor emergency

not medically fit, scorpions, resulting in management plan including

Works (scaffolding, and inspectors when fatalities, injuries such and Safety Specification,

false work, formwork building as cuts, lacerations, Temporary works to comply 5 6 30 EH

and support work) support structures, Property damage from with SANS 10085 (scaffolding)

not erected as per competent CR 12 appointee

drawings, and constructed accordingly,

No CR 12 (temp Permits to be obtained where

work designer) legally required,

appointee or Rebar to be closely monitored

incompetent CR 12, with regards to exposed and

sharp edges and to be capped

with rebar caps,

of 35

property damage Required PPE to be worn and

caused by operators especially reflector vests for

high visibility,

5 2 10 m

hazardous diseases Compliance to PPE

substances requirements,

hazardous substances,

concrete mix correct PPE (i,e, long sleeve

operator, Spillages overall, footwear, eye and

of concrete, hand protection etc), Spotter

of 35

informing affected people of

5 6 30 eh

the construction activities and

the hazards, Communications

to be sent out informing the

tenants/affected people about

the construction activities

taking place,

used

Hot Works – Incompetent Injury requiring Project health and safety

incorrect PPE, Dermatitis, regular intervals,

personnel, Mandatory PPE to be worn at 5 2 10 M

Forming PCS, Battery Energy Storage System (BESS), Energy Management System

(EMS), associated electrical infrastructure and integration with new and/or existing

standby generator systems. Final plant capacities and equipment ratings shall be

confirmed during detailed design based on site-specific load profiles, operational

requirements and environmental conditions.

regulation into Financial loss specifically the requirements of

account during Environmental section 6 of the 2014

stages 2,3 and 4 impact construction regulations.

surveys not adhered Environmental geotech, Archaeological,

to in planning and impact heritage, Asbestos, ground

designs Prosecution water, environmental impact,

5 3 15 m

management complete project Property damage Africa project cost management

safe, expected Financial loss must ensure that the project

quality and on time Environmental budget includes all costs

allowed for adequate Property damage time for the construction is

time to complete Financial loss realistic and takes all possible

project to standard Environmental aspects that can cause delays

5 3 15 m

and on time impact into account

leading to tools/equipment falling developed and employees to

accumulation of and being damaged be trained on it, Use fall

waste and loose protection and prevention

materials, Incorrect equipment (i,e, guardrails,

methods of getting solid barricade, harnesses),

materials, equipment Formal working at heights

5 6 30 eh

or tools from and to training, valid medicals to

ground (i,e, include working at height

throwing), assessments,

of critical oxygen generation infrastructure through the deployment of standardized

solar hybrid microgrid systems capable of supporting PSA oxygen plants during utility

supply interruptions and periods of poor grid reliability.

The Contractor shall install temporary power quality and energy monitoring

client grid so as to prevent wastage of harvested energy and offset some client grid

{"name":null,"email":null,"phone":null,"department":null,"address":".......................................................................................... 56"}

design and where particular code/standard is not appropriate, to

eliminate these risks, the systematic risk based approach should be

used to determine the right solution and reduce the risk as low as

reasonably practicable while ensuring that the client is aware of the

residual risks.

completion certificate to the client and a copy thereof to the

B-BBEE Minimum Level: 6

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

safety of persons. This document is prepared in line with the Baseline Risk

(Tba)

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

1. Definitions ........................................................................................................ 5
2. Introduction .................................................................................................... 6

2.1. Introduction to the Health and Safety Specification ....................................... 6

2.1.1. Scope of health and safety specification ............................... 9

2.1.2. Scope of works covered in this Health and Safety specification includes: ...... 10

2.1.3. Implementation of the Occupational Health and Safety Specification ............. 12

3. General health and safety provisions ................................................... 13

3.1. Application for work permits (CR 3) ............................................................. 13

3.2. Duties of client/DBSA (CR 5) ........................................................................ 15

3.3. DBSA Rules of Conduct ............................................................................... 19

3.4. Designs for Safety Requirements ................................................................. 21

3.5. Principal Contractor/Contractors Duties (CR 7) ............................................ 28

3.6. Subcontractors ............................................................................................ 31

4. Minimum administrative requirements ..................................................... 33

4.1. Compensation of Occupational Injuries and Diseases Act (COID Act)

............................................................................................................................... 33

4.2. Notification of Intention to Commence Construction Work (CR 4) ..................... 33

4.3. Principal Contractor/Contractors H&S Plan (CR 7).................................................. 34

4.4. Appointments, Management and Supervision of Construction Work (CR 8) .............. 35

4.5. Health and Safety File .......................................................................................... 37

4.6. Risk Assessments (CR 9) PROJECT SITE SPECIFIC RISK ASSESSMENT ................ 47

4.7 Project / Site specific requirements ....................................................................... 48

4.8. Induction Training ......................................................................................... 51

4.9. Health and Safety Training.............................................................................. 51

4.10. Arrangements for Monitoring and Reporting .................................................. 52

4.11. DBSA Audits ................................................................................................ 52

4.12. First Aid ....................................................................................................... 52

4.13. First Aid Box and Equipment ....................................................................... 53

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

4.14. Hazard Notices ............................................................................................. 54

4.15. Reporting of incidents and/or injuries ............................................................ 54

4.16. Emergency preparedness and response Emergency response plan ............ 55

4.17. Fire Precautions........................................................................................... 56

4.18. Personal Protective Equipment (Clothing) .................................................... 58

4.19. Signage and Notices ..................................................................................... 59

4.20. Permit to Work ............................................................................................. 60

5. Occupational safety .................................................................................... 61

5.1. Barricading and Demarcation ...................................................................... 61

5.2. Fall protection (CR 10) ................................................................................. 61

5.3. Structure (CR 11) ......................................................................................... 63

5.4. Temporary works (CR 12) ............................................................................ 64

5.5. Excavation (CR 13) ...................................................................................... 67

5.6. Demolition Work (CR 14) ............................................................................. 69

5.7. Tunnelling (CR 15) ....................................................................................... 72

5.8. Scaffolding (CR 16) ...................................................................................... 72

5.9. Ladders ....................................................................................................... 72

5.10. Suspended Platforms (CR 17) ...................................................................... 73

5.11. Rope Access Work (CR 18) .......................................................................... 79

5.12. Material Hoist (CR 19) .................................................................................. 80

5.13. Piling ........................................................................................................... 82

5.14. Electrical installations and machinery (CR 24).............................................. 82

5.15. Use and temporary storage of flammable liquids.......................................... 83

5.16. Housekeeping and general safeguarding (CR 27) ......................................... 83

5.17. Stacking and Storage (CR 28)....................................................................... 84

5.18. Fire precautions (CR 29) .............................................................................. 85

5.19. Hazardous Chemical Substance (HCSR) ...................................................... 86

5.20. Asbestos (when applicable) (AR) ................................................................. 87

5.21. Confined space (GSR) .................................................................................. 87

6. Plant, machinery and equipment ............................................................... 88

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

6.1. Construction vehicles and mobile plant (CR 23) ........................................... 88

6.2. Cranes (CR 22) ............................................................................................. 91

6.3. Vessels under pressure and gas bottles ...................................................... 92

6.4. Welding, Flame- Cutting, Soldering and similar operations........................... 92

6.5. Public safety and Security measures ........................................................... 93

7. Occupational health and hygiene ............................................................ 94

7.1. Occupational Health ..................................................................................... 94

7.2. Occupational Hygiene .................................................................................. 95

7.3. Employee Facilities ...................................................................................... 95

7.4. Alcohol and Drugs ....................................................................................... 96

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

definitions given hereunder shall apply:

CR Refers to the Construction regulations 2014

HSS Refers to this document (the Health and Safety

Specification) including any project - specific annexures that

the engineers could attach.

OHSA refers to the Occupational Health &Safety Act of 1993

Directorate in terms of Regulation 5 (6) of the Regulations.

Client means the Development Bank of Southern Africa. (DBSA)

Regulations means, specifically, the Construction Regulations, 2014 as

issued on 07 February 2014, under the Occupational Health

& Safety Act of 1993, but not excluding the other applicable

regulations existing under the Act.

and Contractor

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

2. Introduction

2.1. Introduction to the Health and Safety Specification

In terms of Construction Regulation 5(1) (b) of the Occupational Health and

Safety Act, 1993 (Act ), DBSA, as the Client, shall be responsible

to prepare Health & Safety Specifications for any intended construction project

and provide any Principal Contractor who is making a bid or appointed to

perform construction work for the Client and/or its Agent on its behalf with the

same.

there-under. The Principal Contractor shall be responsible for the Health &

Safety Policy for the site in terms of Section 7 of the Act and in line with

Construction Regulation 7 as well as the Health and Safety Plan for the

project.

This “Health and Safety Specifications document is governed by the

occupational Health and safety Act 1993 (Act No. ), hereafter

referred to as “The Act”. Notwithstanding this cognizance should be taken of

the fact that no single Act or its set of Regulations can be read in isolation.

stipulates á documented specification of all Health and safety requirements

pertaining to associated works on a construction site, so as to ensure the

health and Safety of persons, it is required that the entire scope oof the labour

regulations including the Basic conditions of Employment Act be considered

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

as part of the legal compliance system. With reference to this specification the

requirement is limited to health, safety and environmental issues pertaining to

the site of the project as referred to here-in. Despite the foregoing it is

reiterated that environmental management shall receive due attention.

and in consideration of the information contained here-in, the contractor shall

develop a Risk Assessment Program to identify and determine the scope and

Shall include documented “Method Statements” detailing the key activities to

be performed in order to provide details of any risk associated with any hazard

at the construction site, in order to identify the steps needed to be taken to

remove, reduce or control such hazard. This Risk Assessment and the steps

identified will be the basis or point of departure for the Health and Safety Plan.

The Health and Safety Plan reduce as far as practicable; the hazards identified

in the Risk Assessment.

the project to which this specification document pertains. Any such

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

inaccuracies, inconsistencies and/or inadequacies must immediately be

brought to the attention of the Agent and/or Client.

all people and properties affected under its custodianship or contractual

commitments, and is further obligated to monitor that these measures are

structured and applied according to the requirements of the Health and Safety

to construction sites which might affect the health and safety of persons at

work and the health and safety of persons in connection with the use of plant

and machinery; and to protect persons other than persons at work against

hazards to health and safety arising out of or in connection with the activities

of persons at work during the carrying out of construction work for DBSA. The

aspects of the project and to be provided with information and requirements

on inter alia:

a) Safety considerations affecting the site of the project and its

environment;

b) Health and safety aspects of the associated structures and equipment;

c) Submissions on health and safety matters required from the Principal

Contractor; and

d) The Principal Contractor’s (and his / her Contractor) Health and Safety

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

expected with regard to the Occupational Health and Safety Act, 1993 (Act

No. ) and the Regulations made there-under including the

applicable safety standards, and in particular in terms of Section 8 of the Act.

incorporated into the Act.

2.1.1. Scope of health and safety specification

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

of DBSA pertaining to the health and safety matters (including the

environment) applicable to the abovementioned project. These Specifications

should be read in conjunction with the Act, the Construction Regulations and

all other Regulations and Safety Standards which were or will be promulgated

under the Act or incorporated into the Act and be in force or come into force

during the effective duration of the project. The stipulations

2.1.2. Scope of works covered in this Health and Safety specification includes:

Forming PCS, Battery Energy Storage System (BESS), Energy Management

System (EMS), associated electrical infrastructure and integration with new

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

and/or existing standby generator systems. Final plant capacities and

equipment ratings shall be confirmed during detailed design based on site-

specific load profiles, operational requirements and environmental conditions.

• Phase-to-phase and phase-to-neutral voltages (V)

• Phase currents (A)

• Active power (kW)

• Apparent power (kVA)

Power factor (pf)

• Frequency (Hz)

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

• Active energy consumption (kWh)

• Maximum demand (kW)

• Load profiles and operating cycles

by making use of the inverter settings in conjunction with CT’s (current

transformers). Excess energy shall not be clipped after full BESS charge and

shall feed into the client grid so as to prevent wastage of harvested energy

and offset some client grid use.

(BESS), shall have an energy availability equivalent to the runtime needs of

the PSA – 98% available and penalties equivalent to PSA downtime shall

apply.

2.1.3. Implementation of the Occupational Health and Safety Specification

required to make it an integral part of their contracts with subcontractors and

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

suppliers. The prospective Principal Contractors shall allow in their tenders for

the cost of complying with the requirements of the health and safety

specification as well as other regulations and standards applicable.

• exceed 180 days;
• involve more than 1800 person days of Work;
• include a contract for the work which is of a value equal to or exceeding

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

thirteen million rand or is for the Construction Industry Development

Board grading level 6.

only if -

• the fully completed documents contemplated in regulation 5(1)(a,)

baseline risk assessment and (b) a suitable, sufficiently

documented and coherent site specific health and safety

specification for the intended construction work based on the

baseline risk assessment contemplated in paragraph (a); have been

submitted; and

• proof in writing has been submitted - that the client complies with

regulation 5(5) with regard to the registration and good standing of

the Principal Contractor as contemplated in regulation 5(1)(j); and

that regulation 5(1)(c), (d), (e), (f), (g) and (h) has been complied

with.

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

construction work permit contemplated in sub regulation (1) in the occupational

health and safety file for inspection by an inspector, the Client, the Client's

authorised agent, or an employee.

No construction work contemplated in sub regulation (1) may be commenced

or carried out before the construction work permit and number contemplated

in sub regulation (3) have been issued and assigned.

A site-specific number contemplated in sub regulation (3) is not transferrable.

3.2. Duties of client/DBSA (CR 5)

1. Prepare a baseline risk assessment for an intended construction

work project.

2. Prepare a suitable, sufficiently documented and coherent site

specific health and safety specification for the intended construction

work based on the baseline risk assessment contemplated in

paragraph (1).

3. Provide the designer with the health and safety specification

contemplated in paragraph (2).

4. Ensure that the designer takes the prepared health and safety

specification into consideration during the design stage.

5. Ensure that the designer carries out all responsibilities contemplated

in regulation 6.

6. Include the health and safety specification in the tender documents.

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

7. Ensure that potential Principal Contractor submitting tenders have

made adequate provision for the cost of health and safety

measures.

8. Ensure that the Principal Contractor to be appointed has the

necessary competencies and resources to carry out the

construction work safely.

9. Take reasonable steps to ensure co-operation between all

contemplated in the Compensation for Occupational Injuries and

Diseases Act, 1993 (Act No. ).

11. Appoint every Principal Contractor in writing for the project or part

thereof on the construction site.

12. Discuss and negotiate with the Principal Contractor the contents of

the Principal Contractor's Health and Safety plan contemplated in

regulation 7(1), and must thereafter finally approve that plan for

implementation.

13. Ensure that a copy of the Principal Contractor's Health and Safety

plan is available on request to an employee, inspector or Contractor.

14. Take reasonable steps to ensure that each Contractor's Health and

Safety plan contemplated in regulation 7(1)(a) is implemented and

maintained.

15. Ensure that periodic Health and Safety audits and document

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

verification are conducted at intervals mutually agreed upon

between the Principal Contractor and any Contractor, but at least

once every 30 days.

16. Ensure that a copy of the Health and Safety audit report

contemplated in paragraph (15) is provided to the Principal

17. Stop any Contractor from executing a construction activity which

poses a threat to the health and safety of persons which is not in

accordance with DBSA’s Health and Safety specifications and the

18. Where changes are brought about to the design or construction

work, make sufficient health and safety information and appropriate

resources available to the Principal Contractor to execute the work

safely; and

19. Ensure that the Health and Safety file contemplated in regulation

7(1)(b) is kept and maintained by the Principal Contractor.

20. Where DBSA requires additional work to be performed as a result

of a design change or an error in construction due to the actions of

DBSA; DBSA must ensure that sufficient safety information and

appropriate additional resources are available to execute the

required work safely.

21. Where a fatality or permanent disabling injury occurs on a

construction site, DBSA must ensure that the Contractor provides the

Provincial Director with a report contemplated in Section 24 of the

Act, in accordance with regulations 8 and 9 of the General

Administrative Regulations, 2013, and that the report includes the

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

measures that the Contractor intends to implement to ensure a safe

construction site as far as is reasonably practicable.

22. Where more than one Principal Contractor is appointed as

contemplated in sub regulation (1)(k), the client must take reasonable

steps to ensure co-operation between all Principal Contactors and

23. Where a construction work permit is required as contemplated in

regulation 3(1), DBSA must, without derogating from his or her Health

and Safety responsibilities or liabilities, appoint a competent person

in writing as an Agent to act as his or her representative, and where

such an appointment is made the duties that are imposed by these

person in writing as an Agent to act as his or her representative, and

where such an appointment is made the duties that are imposed by

these Regulations upon DBSA, apply as far as reasonably

practicable to the Agent so appointed: Provided that, where the

question arises as to whether an Agent is necessary, the decision of

an inspector is decisive.

25. An agent contemplated in sub regulations (5) and (6) must -

manage the health and safety on a construction project for

DBSA; and

e registered with a statutory body (SACPCMP) approved by the

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

Chief Inspector as qualified to perform the required functions;

3.3. DBSA Rules of Conduct

• Partake, possess or sell drugs or alcoholic beverages on site. Any

employee or visitor whose action and demeanour show symptoms of

possible narcosis or drunkenness shall be removed from site.

• Indulge in practical jokes, horseplay, fighting or gambling.
• Destroy or tamper with safety devices, symbolic signs or wilfully and

unnecessarily discharge fire extinguishers.

• Bring onto site or have in your possession a firearm, lethal weapon.
• Assault, intimidate or abuse any other person.
• Operate construction equipment (vehicles or plant) without the necessary

training and authorization.

• Display insubordination toward any supervisor, foreman or Manager in

respect to carrying out of properly issued instructions or orders for health

and Safety reasons.

• Enter any area where you have no business unless authorised to do so by

the person in charge.

• Negligently, carelessly or willfully cause damage to property of others.
• Refuse to give evidence or deliberately make false statements during

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

investigations.

Rule 1 Do not come to work in possession or consumption of banned

substances or being under the influence of alcohol.

Rule 2 Do not violate traffic rules and do not exceed the prescribed

speed limit 40 km p/h within DBSA premises and 20km p/h on the

quay side.

Rule 3 Do not work in the hazardous areas without proper procedure

being followed.

Rule 4 Do not work at height where there is a risk of falling without fall

protection equipment.

Rule 5 Do not clean or repair any equipment without following isolation

or locking out procedure.

Rule 6 Do not stand or work within the demarcated line of the edge of the

quay without the life vest/jacket.

Rule 7 Adhere to all railway rules, signs and stay out of the close

clearance areas.

Rule 8 Do not enter or work in the confined space alone and without a

proper procedure being followed throughout the duration of the

task.

Rule 9 Do not stand under the suspended load.

Rule 10 Adhered to all the health and safety basic rules, standards and

signals and always wear the required PPE.

Rule 11 Do not tamper with or disable safety devices.

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

3.4. Designs for Safety Requirements

and health during the construction stage and during subsequent use and