Advertisement: appointment of a service provider for the verification of qualifications and background screening of current and prospective employees of the city of tshwane, as and when required

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Bidders will be disqualified should they fail to attend compulsory briefing session where applicable

{"name":null,"email":"[email protected]","phone":null,"department":"GROUP HUMAN CAPITAL MANAGEMENT","address":"lder than 3 months and account must not be in bidding company? The name"}

Returnable Documents: 2. Pricing Schedule Pg. 14 – 15, 3. Invitation to Bids MBD 1 Pg. 16 – 17, 4. Declaration of Interest MBD 4 Pg. 18 – 20, 5. Preference points claimed form MBD 6.1 Pg. 21 – 26, 6. Contract form – Rendering of services MBD 7.2 Pg. 27 – 28, Declaration of Past Supply Chain MBD 8 Pg. 29 – 30, 8. Certificate of independent bid determination MBD 9 Pg. 31 – 34, 9 Company Registration Certificate, 10. Tax Clearance Certificate or Unique Pin, 13. CSD summary report, QUALIFICATIONS AND BACKGROUND SCREENING FOR CURRENT AND PROSPECTIVE, of qualifications of current and prospective employees of the City of Tshwane, as well, verify qualifications of current and prospective personnel, through an independent,, The service provider must be able to verify various types of qualifications as listed in, National Secondary Qualification 1, National Tertiary Qualification 2, International Qualification 3

LIST OF RETURNABLE DOCUMENTS THAT SHOULD FORM PART OF BID DOCUMENT 9 Company Registration Certificate 10. Tax Clearance Certificate or Unique Pin 11. BBBEE Certificate 12. Rates and Taxes 13. CSD summary report

On request of the Auditor General, Group Human Capital Management is tasked to

verify qualifications of current and prospective personnel, through an independent,

external service provider, as well as doing background screening that includes but is

not limited to confirmation of employment and criminal record checks.

The frequency or volume of verifications and screening cannot be determined in

advance, as it is dependent on the number of appointments processed every month,

as well as independent requests from Auditors or Forensic Investigators.

3. Project scope

The service provider must be able to verify various types of qualifications as listed in

the table below:

Section description

National Secondary Qualification 1

National Tertiary Qualification 2

International Qualification 3

Any trade-related course certificates (e.g. Trade Certificates, N4 to N6 4 certificates, emergency services certificates)

Registration with a professional body (e.g. PSIRA) 4

5 Employment Confirmation

6 Employment Reference

7 Criminal record check

8 Any other qualification or course certificates not included in 1 – 7 above

• Verify national and international qualifications;
• Have a database or develop a database dedicated to CoT verifications so that

the CoT can access and retrieve data for candidates' qualifications as and when

needed for auditing/court cases/arbitrations/forensic investigations purposes;

• Issue a formal certificate with the company logo for each candidate, reflecting the

qualification verified, the institution through which it was done, date of verification,

etc., to be used for filing and auditing purposes (verification certificates need to

be authentic as it will be used as proof at disputes, arbitrations, court cases and

disciplinary cases);

• Verify qualifications within a short period of time (preferably less than a work

week per verification);

• Screening of candidates as and when needed, which will include one or more of

the following:

o Qualification verifications

o Employment reference checks

o Confirmation of employment at current or previous employer

o Verifying whether a candidate has been dismissed previously for misconduct

or poor performance by another employer

o Criminal record checks

• Handle high volumes of verification or background screening requests as and

when needed for special projects or intakes or as per directive from the Auditor

General's Office.

4. Validity period

The validity period for the tender after closure is 90 days.

5. Stages of evaluation

This quotation will be evaluated in the following three evaluation stages:

Stage 1: Administrative Compliance

Stage 2: Mandatory Requirements

Stage 3: Preference Point System

5.1 Administrative compliance

All the bids will be evaluated against the administrative responsiveness requirements as set out in

the list of returnable documents.

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

a) To enable The City to verify the bidder’s tax Tax status must be compliant

compliance status, the bidder must provide; before the award.

• Tax compliance status PIN.

or

• Central Supplier Database (CSD)

b) A copy of their Central Supplier Database (CSD) CSD must be valid.

registration; or indicate their Master Registration

Number / CSD Number;

c) Confirmation that the bidding company’s Was a Municipal Account

municipal service charges, rates and taxes are Statement, or signed lease

up to date: Original or copy of Municipal Account agreement or letter from the local

Statement of the Bidder (bidding company) not councillor provided for the

older than 3 months and account must not be in bidding company? The name

arrears for more than ninety (90) days; or ,signed and / or addresses of the

lease agreement or In case of bidders located in bidder’s statement correspond

informal settlement, rural areas or areas where with CIPC document, Address on

they are not required to pay Rates and Taxes a CSD or Company profile? Are

letter from the local councillor confirming they municipal service charges, rates

are operating in that area and taxes up to date (i.e. not in

arrears for more than 90 days?

d) In addition to the above, confirmation that all the Was a Municipal Account

bidding company’s owners / members / directors Statement, or signed lease

/ major shareholders municipal service charges, agreement or letter from the local

rates and taxes are up to date:

• Original or copy councillor provided for the

of Municipal Account Statement of all the South company’s owners / members /

African based owners / members / directors / directors / major shareholders?

major shareholders not older than 3 months and Are municipal service charges,

the account/s may not be in arrears for more than rates and taxes up to date (i.e.

ninety (90) days; or a signed lease agreement of not in arrears for more than 90

owners / members / directors / major days?

shareholders or In case of bidders located in

informal settlement, rural areas or areas where

they are not required to pay Rates and Taxes a

letter from the local councillor confirming they

are residing in that area

e) Duly Signed and completed MBD forms (MBD 1, All documents fully completed

4, 5, 8 and 9) The person signing the bid (i.e. no blank spaces), All

documentation must be authorized to sign on documents fully signed by (any

behalf of the bidder. Where the signatory is not a director / member / trustee as

Director / Member / Owner / Shareholder of the indicated on the CIPC document,

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

company, an official letter of authorization or alternatively a delegation of

delegation of authority should be submitted with authority would be required,

the bid document. Documents completed in black

ink (i.e. no “Tippex” corrections,

NB: Bidders must ensure that the directors, no pencil, no other colour ink, or

trustees, managers, principal shareholders, or non-submission of the MBD

stakeholders of this company, declare any forms, will not be considered)

interest in any other related companies or

business, whether or not they are bidding for

this contract. See Question 3.14 of MBD 4.

Failure to declare interest will result in a

disqualification

f) Audited Financial Statements for the most recent Applicable for tenders above

three (3) years or Audited Financial Statements R10m in conjunction with MBD

from date of existence for companies less than 5)

three years old.

NB: The bidder must submit signed audited Are Audited financial statements

annual financial statements for the most recent provided (Audited financials must

three years, or if established for a shorter period, be signed by auditor) Or proof

submit audited annual financial statements from that the bidder is not required by

date of establishment. law to prepare audited financial

statements.

If the bidder is not required by law to prepare

signed annual financial statements for auditing

purposes, then the bidder must submit proof that

the bidder is not required by law to prepare

audited financial statements.

g) Joint Ventures (JV) – (Only applicable when the If applicable. JV agreement

bidder tenders as a joint venture) Where the provided? JV agreement

bidder bids as a joint venture (JV), the required complete and relevant?

or relevant documents as per (a) to (f) above Agreement signed by all parties?

must be provided for all JV parties. In addition to All required documents as per

the above the bidder must submit a Joint Venture (i.e. a to f) must be provided for

(JV) agreement signed by the relevant parties. all partners of the JV.

NB: It is a condition of this bid that the successful

bidder will continue with the same Joint Venture

(JV) for the duration of the contract unless prior

approval is obtained from the City.

h) Bidder attended a compulsory briefing session A compulsory briefing register

where applicable must be signed by the bidder.

Bidders will be disqualified

should they fail to attend

compulsory briefing session

i) Pricing schedule (All items must be quoted for in Incomplete pricing schedule

pricing schedule and if not, all items are quoted results in totals being

the bidder will be disqualified). Unless the tender incomparable. Bidder must be

is awarded per item or per section where the disqualified.

bidder only quoted the items or sections, they

are interested in. Bidder will be disqualified

should they make corrections

on the price schedule without

attaching a signature or

initialising thereto.

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

Bidder will be disqualified

should they use tippex/

correction ink, on the price

schedule.

5.2 Mandatory requirements

Service providers who quote must be able to:

• Provide 2 or more contactable reference letters of completed similar work done (Letters

must be signed and in the company’s letterhead).

• Submit a clearly defined proposal indicating the following:

 A list of the types of qualifications that can be verified.

 Indication of the turnaround times for verification of qualifications and

background screening (employment confirmations, employment references,

criminal record checks, etc.).

Failure to submit the above will automatically lead to disqualification to the next

phase.

5.3 Preference point system

The preferential points to be used will be the 80/20 points system in terms of the

Preferential Procurement Policy Framework Act, 2000 (Act ) Regulations

• 80 points for price
• 20 points for specific goals

Specific goals 80/20 preference Proof of specific goals to be

point system submitted

BB-BEE score of companies Valid Certified copy of BBBEE

• Level 1
• 8 Points certificate. Sworn Affidavit for B-
• Level 2
• 7 Points BBEE qualifying small enterprise or
• Level 3
• 6 Points Exempt Micro Enterprises or CIPC
• Level 4
• 5 Points BBBEE certificate.
• Level 5
• 4 Points
• Level 6
• 3 Points
• Level 7
• 2 Points
• Level 8
• 1 Point
• Non-compliant
• 0 Points

EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE

qualifying small enterprise or Exempt

Micro Enterprises or CIPC BBBEE

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bidders should therefore not deposit their

Responses in the tender box but respond to

Bid on the online platform

Tshwane House

Supply Chain Management

320 Madiba Street

Pretoria

GPS coordinates: 25.74431°S, 28.19464°E

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

B-BBEE STATUS LEVEL VERIFICATION B-BBEE STATUS Yes YesCERTIFICATE LEVEL SWORN

[TICK APPLICABLE BOX] AFFIDAVIT No No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED

In order to qualify for preference points for b-bbee]

ARE YOU A FOREIGN Yes NoARE YOU THE ACCREDITED Yes No BASED SUPPLIER FORREPRESENTATIVE IN SOUTH AFRICA THE GOODS [IF YES, ANSWER PART B:3FOR THE GOODS /SERVICES /WORKS [IF YES ENCLOSE PROOF] /SERVICES /WORKS ]OFFERED? OFFERED?

Signature of bidder .................................... Date

Capacity under which this bid is

Signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

Supply Chain

DEPARTMENT Management CONTACT PERSON Riana Zaayman

CONTACT PERSON Josia Masenya

Telephone number (012) 358 0658 telephone number (012) 358 4363

E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]

Mbd1

QUALIFICATIONS AND [email protected] N/A

of qualifications of current and prospective employees of the City of Tshwane, as well

as background screening that includes but is not limited to confirmation of employment

and criminal record checks.

2. Background

verify qualifications of current and prospective personnel, through an independent,

external service provider, as well as doing background screening that includes but is

not limited to confirmation of employment and criminal record checks.

the list of returnable documents.

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

a) To enable The City to verify the bidder’s tax Tax status must be compliant

compliance status, the bidder must provide; before the award.

• Tax compliance status PIN.

or

• Central Supplier Database (CSD)

b) A copy of their Central Supplier Database (CSD) CSD must be valid.

registration; or indicate their Master Registration

Number / CSD Number;

c) Confirmation that the bidding company’s Was a Municipal Account

municipal service charges, rates and taxes are Statement, or signed lease

up to date: Original or copy of Municipal Account agreement or letter from the local

Statement of the Bidder (bidding company) not councillor provided for the

older than 3 months and account must not be in bidding company? The name

arrears for more than ninety (90) days; or ,signed and / or addresses of the

lease agreement or In case of bidders located in bidder’s statement correspond

informal settlement, rural areas or areas where with CIPC document, Address on

they are not required to pay Rates and Taxes a CSD or Company profile? Are

letter from the local councillor confirming they municipal service charges, rates

are operating in that area and taxes up to date (i.e. not in

arrears for more than 90 days?

d) In addition to the above, confirmation that all the Was a Municipal Account

bidding company’s owners / members / directors Statement, or signed lease

/ major shareholders municipal service charges, agreement or letter from the local

rates and taxes are up to date:

• Original or copy councillor provided for the

of Municipal Account Statement of all the South company’s owners / members /

African based owners / members / directors / directors / major shareholders?

major shareholders not older than 3 months and Are municipal service charges,

the account/s may not be in arrears for more than rates and taxes up to date (i.e.

ninety (90) days; or a signed lease agreement of not in arrears for more than 90

owners / members / directors / major days?

shareholders or In case of bidders located in

informal settlement, rural areas or areas where

they are not required to pay Rates and Taxes a

letter from the local councillor confirming they

are residing in that area

e) Duly Signed and completed MBD forms (MBD 1, All documents fully completed

4, 5, 8 and 9) The person signing the bid (i.e. no blank spaces), All

documentation must be authorized to sign on documents fully signed by (any

behalf of the bidder. Where the signatory is not a director / member / trustee as

• Provide 2 or more contactable reference letters of completed similar work done (Letters

must be signed and in the company’s letterhead).

• Submit a clearly defined proposal indicating the following:

 A list of the types of qualifications that can be verified.

 Indication of the turnaround times for verification of qualifications and

background screening (employment confirmations, employment references,

criminal record checks, etc.).

“competitor” shall include any individual or organization, other than the bidder, whether or

not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same

line of business as the bidder

Mbd 9

Detailed pricing schedule to be included. (The pricing schedule must include a

Supplementary list indicating additional costs that may be required from third parties

Or governing bodies such as umalusi, merseta, universities, etc. Per type of qualification.)

Amount (excl VAT)

ITEM MATERIAL DESCRIPTION UNIT R c NUMBER

1 3030468 National Secondary Qualification 1

2 3030469 National Tertiary Qualification 1

3 3030470 International Qualification 1

4 3030471 Registration with a professional body (e.g. PSIRA) 1

5 3030472 Employment Confirmation 1

6 3030473 Employment Reference 1

7 3000798 Criminal record check 1

Total excl. VAT

VAT

Total incl. VAT

Nb: the city reserves the right to increase or decrease the quantities of products or

Services subject to budget availability.

7. Market analysis

The city of Tshwane reserves the right to conduct market analysis. Should the city exercise

this option, where a tenderer offers a price that is deemed not to be viable to supply goods

or services as required, written confirmation will be made with the tenderer

if they will be able to deliver on the price, if a tenderer confirm that they cannot, the tenderer

will be disqualified on the basis of being non-responsive. If they confirm that they can

deliver, a tight contract to mitigate the risk of non-performance will be entered into with the

service provider. Further action on failures by the supplier to deliver will be handled in

terms of the contract including performance warnings and listing on the database of

restricted suppliers.

The city further reserves the right to negotiate a market related price with a tenderer scoring

the highest points. If the tenderer does not agree to a market-related price, the city

reserves the right to negotiate a market-related price with the tenderer scoring the second

highest points, if the tenderer scoring the second highest points does not agree to a

market-related price, negotiate a market-related price with the tenderer scoring the third

highest points. If a market-related price is not agreed, the city reserves the right to cancel

the quotation.

Mbd1

bid on the online platform not later than 10:00 on the 5 August 2026.

Technical enquiries: Riana Zaayman at (012) 358 4363 or [email protected]

Supply Chain enquiries: Josia Masenya at (012) 358 0658 or [email protected]

Bids will remain valid for a period of 90 days after the closing date

• Received after the closing date and time will not be considered. CoT does not bind itself to

accept the lowest or any other bid in whole or in part

• Bid documents must be completed using a black pen (not re-typed or scanned)
• Mistakes made on the price schedule must be crossed out in ink and each price alteration

must be initialled.

• Price corrections may not be made with correction fluid, such as Tippex or a similar product.
• If correction fluid was used on any specific item price, such an item will not be considered. No

correction fluid may be used on a bill of quantities where prices are calculated to arrive at a

total amount. If correction fluid was used, the quotation as a whole will be repudiated.

• The Municipality will reject the quotation if corrections are not made in accordance with the

above.

No Details Document . Scope of Work Pg. 5 – 13

2. Pricing Schedule Pg. 14 – 15
3. Invitation to Bids MBD 1 Pg. 16 – 17
4. Declaration of Interest MBD 4 Pg. 18 – 20
5. Preference points claimed form MBD 6.1 Pg. 21 – 26
6. Contract form – Rendering of services MBD 7.2 Pg. 27 – 28

Declaration of Past Supply Chain MBD 8 Pg. 29 – 30

should they fail to attend

compulsory briefing session

i) Pricing schedule (All items must be quoted for in Incomplete pricing schedule

pricing schedule and if not, all items are quoted results in totals being

the bidder will be disqualified). Unless the tender incomparable. Bidder must be

is awarded per item or per section where the disqualified.

bidder only quoted the items or sections, they

are interested in. Bidder will be disqualified

should they make corrections

on the price schedule without

attaching a signature or

initialising thereto.

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

• City of Tshwane 4 Points agreement.
• Gauteng 2 Points
• National 1 Point

6. Pricing schedule

Detailed pricing schedule to be included. (The pricing schedule must include a

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any Yes No

other organ of state terminated during the past five years on account of failure to

perform on or comply with the contract?

4.7.1 If so, furnish particulars:

At least 51% of Women-owned 2 Points Certified copy of Identity Document/s companies and proof of ownership (Sworn Specific goals 80/20 preference Proof of specific goals to be point system submitted affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership) At least 51% owned companies 2 Points Medical Certificate with doctor’s by People with disability details (Practice Number, Physical Address, and contact numbers) and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership At least 51% owned companies 2 Point Certified copy of Identity Document/s by Youth and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership Local Economic Participation Municipal Account statement/Lease

City of Tshwane 4 Points agreement.

Gauteng 2 Points

National 1 Point PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY) QUOTATION NUMBER: Q10-2026-27 CLOSING DATE: 5 August 2026 CLOSING TIME: 10:00 ADVERTISEMENT: APPOINTMENT OF A SERVICE PROVIDER FOR THE VERIFICATION OF QUALIFICATIONS AND BACKGROUND SCREENING OF CURRENT AND PROSPECTIVE EMPLOYEES OF THE CITY OF TSHWANE, AS AND WHEN REQUIRED PART B TERMS AND CONDITIONS FOR BIDDING

Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online 1.3. This bid is subject to the preferential procurement policy framework act and the preferential procurement regulations, 2017, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract.

Tax compliance requirements 2.1 Bidders must ensure compliance with their tax obligations. 2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to view the taxpayer’s profile and tax status. 2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to use this provision, taxpayers will need to register with SARS as e-filers through the website www.SARS.GOV.ZA. 2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3. 2.5 Bidders may also submit a printed tcs certificate together with the bid. 2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate tcs certificate / pin / csd number. 2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number must be provided.

Questionnaire to bidding foreign suppliers 3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO 3.2. Does the entity have a branch in the RSA? yes NO 3.3. Does the entity have a permanent establishment in the RSA? yes NO 3.4. Does the entity have any source of income in the RSA? yes NO 3.5. Is the entity liable in the RSA for any form of taxation? Yes NO if the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code from the south african revenue service (SARS) and if not register as per 2.3 Above. Nb: failure to provide any of the above particulars may render the bid invalid. NO bids will be considered from persons in the service of the state. Signature of bidder: ................................................... Capacity under which this bid is signed: ................................................... Date: ................................................... Mbd 4 declaration of interest

No bid will be accepted from persons in the service of the state1.

Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority. 3 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 3.1 Full Name of bidder or his or her representative:..................................................... 3.2 Identity Number: .............................................................................................. 3.3 Position occupied in the Company (director, trustee, hareholder2):............................. 3.4 Company Registration Number: ......................................................................... 3.5 Tax Reference Number:.................................................................................... 3.6 VAT Registration Number: .............................................................................. 3.7 The names of all directors / trustees / shareholders members, their individual identity numbers and state employee numbers must be indicated in paragraph 4 below. 3.8 Are you presently in the service of the state? YES / NO 3.8.1 If yes, furnish particulars. ......................................................................... ........................................................................................................... 1MSCM Regulations: “in the service of the state” means to be – (a) a member of – (i) any municipal council; (ii) any provincial legislature; or (iii) the national Assembly or the national Council of provinces; (b) a member of the board of directors of any municipal entity; (c) an official of any municipality or municipal entity; (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.); (e) a member of the accounting authority of any national or provincial public entity; or (f) an employee of Parliament or a provincial legislature. 2 Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises control over the company. 3.9 Have you been in the service of the state for the past twelve months? .........YES / NO 3.9.1 If yes, furnish particulars........................................................................... .......................................................................................................... 3.10 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? ....................................... YES / NO 3.10.1 If yes, furnish particulars. .......................................................................................... .......................................................................................... 3.11 Are you, aware of any relationship (family, friend, other) between any other bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid? YES / NO 3.11.1 If yes, furnish particulars ............................................................................................. ....................................................................................................... 3.12 Are any of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of the state? YES / NO 3.12.1 If yes, furnish particulars. ........................................................................................... ........................................................................................... 3.13 Are any spouse, child or parent of the company’s directors trustees, managers, principle shareholders or stakeholders in service of the state? YES / NO 3.13.1 If yes, furnish particulars. ........................................................................................... ........................................................................................... 3.14 Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of this company have any interest in any other related companies or business whether or not they are bidding for this contract. YES / NO 3.14.1 If yes, furnish particulars: ......................................................................................... .........................................................................................

Full details of directors / trustees / members / shareholders. Full Name Identity Number State Employee Number ......................................... ............................................ Signature Date ........................................ ............................................. Capacity Name of Bidder MBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference points for specific goals. NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF THE TENDER AND PREFERENTIAL PROCUREMENT REGULATIONS, 2022

GENERAL CONDITIONS 1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). 1.2 To be completed by the organ of state

The applicable preference point system for this tender is the 80/20 preference point system. 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) Price; and (b) Specific Goals. 1.4 To be completed by the organ of state: The maximum points for this tender are allocated as follows: POINTS PRICE 80 SPECIFIC GOALS 20 TOTAL POINTS FOR PRICE AND SPECIFIC 100 GOALS 1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

DEFINITIONS (a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; (b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; (c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; (d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and (e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES 3.1. POINTS AWARDED FOR PRICE 3.1.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 PPPP−PP mmmmmm PPPP−PP mmmmmm PPPP = 8888 (11 − ) or PPPP = 9999 (11 − ) PP mmmmmm PP mmmmmm Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender 3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 PPPP−PP mmmmmm PPPP−PP mmmmmm PPPP = 8888 (11 + ) or PPPP = 9999 (11 + ) PP mmmmmm PPPPPPPP Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender

POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Specific goals 80/20 preference Number of point system points claimed (80/20 system) (To be completed by the tenderer) BB-BEE score of companies

• 8 Points

Level 1

• 7 Points

Level 2

• 6 Points

Level 3

• 5 Points

Level 4

• 4 Points

Level 5

• 3 Points

Level 6

• 2 Points

Level 7

• 1 Point

Level 8

• 0 Points

Non-compliant EME and/ or QSE 2 Points At least 51% of Women- 2 Points owned companies At least 51% owned 2 Points companies by People with disability At least 51% owned 2 Point companies by Youth Local Economic Participation 4 Points

City of Tshwane 2 Points

Gauteng 1 Point

National N.B For points to be allocated as per above the tenderers will be required to submit proof of documentation as evidence for claims made. Any tenderer that does not submit evidence as stated in the bid document to claim applicable points will be allocated zero points. DECLARATION WITH REGARD TO COMPANY/FIRM 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. TYPE OF COMPANY/ FIRM Partnership/Joint Venture / Consortium One-person business/sole propriety Close corporation Public Company Personal Liability Company (Pty) Limited Non-Profit Company State Owned Company [TICK APPLICABLE BOX] 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that

The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME: ................................................................ DATE: ............................................................... ADDRESS: ............................................................... ............................................................... ............................................................... MBD 7.2 CONTRACT FORM - RENDERING OF SERVICES THIS FORM MUST BE FILLED IN DUPLICATE BY BOTH THE SERVICE PROVIDER (PART 1) AND THE PURCHASER (PART 2). BOTH FORMS MUST BE SIGNED IN THE ORIGINAL SO THAT THE SERVICE PROVIDER AND THE PURCHASER WOULD BE IN POSSESSION OF ORIGINALLY SIGNED CONTRACTS FOR THEIR RESPECTIVE RECORDS. PART 1 (TO BE FILLED IN BY THE SERVICE PROVIDER)

B-BBEE Minimum Level: 1

Points Allocation: 20 points

B-BBEE Details: Regulations

• 80 points for price
• 20 points for specific goals

Specific goals 80/20 preference Proof of specific goals to be

point system submitted

BB-BEE score of companies Valid Certified copy of BBBEE

• Level 1
• 8 Points certificate. Sworn Affidavit for B-
• Level 2
• 7 Points BBEE qualifying small enterprise or
• Level 3
• 6 Points Exempt Micro Enterprises or CIPC
• Level 4
• 5 Points BBBEE certificate.
• Level 5
• 4 Points
• Level 6
• 3 Points
• Level 7
• 2 Points
• Level 8
• 1 Point
• Non-compliant
• 0 Points

EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE

qualifying small enterprise or Exempt

Micro Enterprises or CIPC BBBEE

certificate

At least 51% of Women-owned 2 Points Certified copy of Identity Document/s

companies and proof of ownership (Sworn

Specific goals 80/20 preference Proof of specific goals to be

point system submitted

affidavit for B-BBEE qualifying small

enterprise or Exempt Micro

Enterprises, CIPC registration or any

other proof of ownership)

At least 51% owned companies 2 Points Medical Certificate with doctor’s

by People with disability details (Practice Number, Physical

Address, and contact numbers) and

proof of ownership (Sworn affidavit

for B-BBEE qualifying small

enterprise or Exempt Micro

Enterprises, CIPC registration or any

other proof of ownership

At least 51% owned companies 2 Point Certified copy of Identity Document/s

by Youth and proof of ownership (Sworn

affidavit for B-BBEE qualifying small

enterprise or Exempt Micro

Enterprises, CIPC registration or any

other proof of ownership

Local Economic Participation Municipal Account statement/Lease

• City of Tshwane 4 Points agreement.
• Gauteng 2 Points
• National 1 Point

6. Pricing schedule

Detailed pricing schedule

BB-BEE score of companies

• Level 1
• 8 Points certificate. Sworn Affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises or CIPC BBBEE certificate.

opportunities published by the City of Tshwane. The portal enables interested bidders to

download bid documents and respond to the bid through online submission at their

convenience before the closing time no later than

National Secondary Qualification 1

National Tertiary Qualification 2

International Qualification 3

Any trade-related course certificates (e.g. Trade Certificates, N4 to N6 4 certificates, emergency services certificates)

Registration with a professional body (e.g. PSIRA) 4

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

company, an official letter of authorization or alternatively a delegation of

delegation of authority should be submitted with authority would be required,

the bid document. Documents completed in black

ink (i.e. no “Tippex” corrections,

NB: Bidders must ensure that the directors, no pencil, no other colour ink, or

trustees, managers, principal shareholders, or non-submission of the MBD

stakeholders of this company, declare any forms, will not be considered)

interest in any other related companies or

business, whether or not they are bidding for

this contract. See Question 3.14 of MBD 4.

disqualification

f) Audited Financial Statements for the most recent Applicable for tenders above

three (3) years or Audited Financial Statements R10m in conjunction with MBD

from date of existence for companies less than 5)

three years old.

NB: The bidder must submit signed audited Are Audited financial statements

annual financial statements for the most recent provided (Audited financials must

three years, or if established for a shorter period, be signed by auditor) Or proof

submit audited annual financial statements from that the bidder is not required by

date of establishment. law to prepare audited financial

statements.

should they use tippex/

correction ink, on the price

schedule.

5.2 Mandatory requirements

Company [TICK

Applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals as

advised in the tender, qualifies the company/ firm for the preference(s) shown

and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to

furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the organ of state

may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered

as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who

acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding

10 years, after the audi alteram partem (hear the other

side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

Mbd 7.2

8. Certificate of independent bid determination MBD 9 Pg. 31 – 34

8 Any other qualification or course certificates not included in 1 – 7 above

• Verify national and international qualifications;
• Have a database or develop a database dedicated to CoT verifications so that

the CoT can access and retrieve data for candidates' qualifications as and when

needed for auditing/court cases/arbitrations/forensic investigations purposes;

• Issue a formal certificate with the company logo for each candidate, reflecting the

qualification verified, the institution through which it was done, date of verification,

etc., to be used for filing and auditing purposes (verification certificates need to

be authentic as it will be used as proof at disputes, arbitrations, court cases and

disciplinary cases);

• Verify qualifications within a short period of time (preferably less than a work

week per verification);

• Screening of candidates as and when needed, which will include one or more of

the following:

o Qualification verifications

o Employment reference checks

o Confirmation of employment at current or previous employer

o Verifying whether a candidate has been dismissed previously for misconduct

or poor performance by another employer

o Criminal record checks

• Handle high volumes of verification or background screening requests as and

when needed for special projects or intakes or as per directive from the Auditor

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Filled in task directive/proposal;
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2022;

• Declaration of interest;
• Declaration of Bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and

rate(s) quoted cover all the services specified in the bidding documents; that the price(s) and rate(s) cover

all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at

my own risk.

that, when bids are considered, reasonable steps are taken to prevent any form of bid-

rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9)

must be completed and submitted with the bid:

Bidders should therefore not deposit their bid responses in the tender box but respond to the bid on the online platform not later than 10:00 on the 5 August 2026.

Only bidders registered on the central supplier database and with CSD Number will be considered for this tender as it is a requirement from National Treasury.

5. Stages of evaluation

This quotation will be evaluated in the following three evaluation stages

Stage 1: Administrative Compliance

Stage 2: Mandatory Requirements

Stage 3: Preference Point System

these are compulsory) Evaluation Committee)

5.3 Preference point system

The preferential points to be used will be the 80/20 points system in terms of the

• 80 points for price
• 20 points for specific goals

Specific goals 80/20 preference Proof of specific goals to be

BB-BEE score of companies Valid Certified copy of BBBEE

• Level 1
• 8 Points certificate. Sworn Affidavit for B
• Level 2
• 7 Points BBEE qualifying small enterprise or
• Level 3
• 6 Points Exempt Micro Enterprises or CIPC
• Level 4
• 5 Points BBBEE certificate.
• Level 5
• 4 Points
• Level 6
• 3 Points
• Level 7
• 2 Points
• Non-compliant
• 0 Points

EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE

At least 51% of Women-owned 2 Points Certified copy of Identity Document/s

At least 51% owned companies 2 Points Medical Certificate with doctor’s

• City of Tshwane 4 Points agreement.
• Gauteng 2 Points