Supply of electrical installation materials for SENTECH head office

To submit a bid, suppliers must:

• Provide a signed consent form allowing Sentech to process personal information (including special personal information) for RFP evaluation and supplier database registration.
• Acknowledge that personal information may be shared internally and with third parties (including verification agents and service providers) for background checks, FICA compliance, and future service assessments.
• Understand that consent can be withdrawn in writing, but this may disqualify the bid or remove the supplier from Sentech’s database.
• Note that Sentech’s Privacy Policy governs data processing (link to be provided).

No explicit eligibility criteria are listed in the provided document, but suppliers must be legally authorized to provide electrical installation materials and comply with Sentech’s data processing and verification requirements.

No specific compliance requirements stated in the document. Suppliers must consent to data processing as per Sentech’s Privacy Policy and FICA obligations.

Special conditions for suppliers:

• Consent to Sentech processing personal information (including special personal information) is mandatory for RFP evaluation and supplier database inclusion.
• Personal information may be shared internally and with third parties (including affiliates, service providers, and associates) for verification, background checks, and FICA compliance.
• Suppliers may withdraw consent in writing, but this may result in disqualification from the RFP or removal from Sentech’s supplier database.
• Sentech’s Privacy Policy applies to all data processing activities.

• Scope: Appointment of a service provider for the supply of electrical installation material at Sentech Head Office.

• Closing Date and Time: 03 August 2026 at 12h00.
• Validity Period: Quotations must remain valid for 90 days from the closing date.
• Compulsory Site Briefing: Date and details not explicitly confirmed in the document. Verify with Sentech if required.

• Submission Contact: Lungile Sithole (Administrator).
• Email: [email protected].
• Phone: 067 427 0326.

• Submit quotations via email to [email protected] or as specified in the RFQ. Quotations must be received on or before 03 August 2026 at 12h00.
• Quotations must be on company letterhead, fully completed, and signed in black ink.
• Suppliers must be registered on the Sentech Supplier Database and ensure tax compliance.
• Treat all RFQ terms and Sentech’s confidential information as strictly confidential. Disclosure is only permitted to auditors or professional advisers, or with prior written authorisation from Sentech.
• Failure to meet administrative responsiveness criteria (e.g., incomplete Annexure 1) will result in disqualification.
• Sentech reserves the right to cancel the bid or appoint no supplier at its sole discretion.

• Mandatory Documents:
• Completed quotation on company letterhead.
• Signed Form of Offer and Acceptance in black ink.
• Fully completed Annexure 1.
• Schedule of Deviations (if applicable).
• Valid B-BBEE certificate (for preference points).
• Submission Method: Email to [email protected] or as specified in the RFQ.
• Additional Notes: No amendments to RFQ documents are valid unless included in the Schedule of Deviations.

• Scope: Supply of electrical installation material for Sentech Head Office.
• Deliverables: Goods as defined in the RFQ Scope of Work. Suppliers must provide materials that meet the specified standards and requirements.

• Prices must be quoted in ZAR, inclusive of VAT.
• Total amount must be stated in words and figures.
• Pricing must align with the provided pricing schedule in the RFQ.
• Foreign currency quotes must fix the exchange rate for the contract duration, with all currency fluctuation risks borne by the bidder.

• All prices must be quoted in South African Rands (ZAR).
• If quoting in foreign currency, the exchange rate must remain fixed for the contract duration. Bidders bear all risks and costs of currency fluctuations.
• Pricing must be submitted in the provided pricing schedule, with totals stated in words and figures (inclusive of VAT).
• No price adjustments will be made without prior written approval from Sentech. Applications for adjustments must include supporting documentation.
• Sentech reserves the right to negotiate market-related prices and discounts. Failure to agree may result in bid cancellation.

• Administrative Responsiveness: Must meet all criteria (e.g., tax compliance, Sentech Supplier Database registration).
• B-BBEE: Valid B-BBEE certificate required to claim preference points. Points awarded based on ownership (race, gender) and disability status as per the 80/20 preference system.
• Documentation: Annexure 1 must be fully completed. Missing or incomplete documentation will lead to disqualification.
• Confidentiality: Must sign confidentiality undertaking as part of the submission.
• Insurance and Securities: Successful bidders must provide bonds, guarantees, proof of insurance, and other required documentation within two days of contract acceptance. Failure to do so constitutes a breach.

• Preference Points (20 total):
• Race: 8 points (51%+ black ownership), 3 points (25.1–50%), 1 point (5–25%), 0 points (<5%).
• Gender: 10 points (51%+ women ownership), 6 points (25.1–50%), 2 points (5–25%), 0 points (<5%).
• Disability: 2 points (valid doctor’s note confirming disability).
• Evidence: Valid B-BBEE certificate required for race and gender points. Doctor’s note required for disability points.
• Note: Only suppliers with a valid B-BBEE certificate can claim preference points.

• Sentech may appoint one or more suppliers, in whole or in part, or cancel the bid entirely at its sole discretion.
• Sentech reserves the right to negotiate market-related prices. Failure to agree may result in bid cancellation.
• All RFQ terms and confidential information must be treated as strictly confidential unless prior written authorisation is obtained from Sentech.

• Administrative Responsiveness Criteria:
• Tax compliance.
• Registration on the Sentech Supplier Database.
• Submission of all required information.
• General: Suppliers must ensure full compliance with all RFQ terms and conditions.

The tender invites offers from any natural or juristic person for the supply of electrical installation material to Sentech Head Office. The process adheres to principles of transparency, accountability, impartiality, and ethics as outlined in the Constitution of South Africa and relevant legislation.

Department: SUPPLY CHAIN MANAGEMENT

• Bidders must complete the Bidder’s Disclosure Form (SBD4) as part of their submission.
• Automatic disqualification if the bidder, directors, trustees, shareholders, members, partners, or any person with controlling interest is listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must declare if they or connected persons are employed by the state or have relationships with employees of the procuring institution.
• Bidders must declare any interest in related enterprises, whether or not they are bidding for this contract.
• Bids will be disqualified if the disclosure is found to be false or incomplete.
• Collusive bidding (consultation, communication, or agreements with competitors) is prohibited. Joint ventures or consortiums are exempt from this rule.
• Bidders must certify that their bid was prepared independently and without disclosure to competitors before the official bid opening or contract award.
• No prior or ongoing consultations, communications, or arrangements with officials of the procuring institution are allowed, except for bid clarification.
• Bidders involved in drafting specifications or terms of reference for this bid are disqualified.
• Suspicious bids may be reported to the Competition Commission, National Prosecuting Authority (NPA), or result in a 10-year restriction from public sector business under the Prevention and Combating of Corrupt Activities Act.

• Bidders must complete the Bidder’s Disclosure Form (SBD4) as part of their submission.
• Automatic disqualification if listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Declaration required if bidder or connected persons are state employees or have relationships with procuring institution employees.
• Declaration required for any interest in related enterprises.
• Bid disqualification if disclosure is false or incomplete.
• Independent bid preparation required; collusive bidding prohibited (joint ventures/consortiums exempt).
• No disclosure of bid terms to competitors before official opening or award.
• No prior or ongoing consultations with procuring institution officials, except for clarification.
• Bidders involved in drafting specifications or terms of reference are disqualified.
• Suspicious bids may face legal action, including Competition Commission or NPA investigations, or a 10-year public sector restriction.