Printing of standard awareness day booklets – RFQ-112803

Statistics South Africa requires the printing of standard awareness booklets under RFQ-112803.

Closing date: 02 November 2026 at 11:00 AM

Bidding procedure enquiries:

• Contact: SCM RFQ
• Telephone: 012 336 0191
• Email: [email protected]

Technical enquiries:

• Contact: SCM RFQ Office
• Telephone: 012 336 0191
• Email: [email protected]

General (Stats SA head office):

• Email: [email protected]
• Telephone: +27 12 310 8911
• Address: ISIbalo House, Koch Street, Salvokop, Pretoria, 0002

Submission method: email to [email protected].

Closing time: 11:00 AM on 02 November 2026.

Bids must be submitted on the official forms provided; retyping is not permitted.

Bids must be delivered by the stipulated time; late bids will not be accepted for consideration.

Returnable forms:

• SBD1 (Invitation to Bid / Standard Bidding Document): completed and signed, including bidder details and declarations.
• Tax Compliance Status (TCS) PIN from SARS, or a CSD number if registered on the Central Supplier Database.
• B-BBEE certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
• Proof of authority to sign (e.g., company resolution).
• For foreign suppliers: completed questionnaire in SBD1 Part A.

Bids will be evaluated under the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022.

Preference points: 80/20 system (based on B-BBEE status level, as per SBD 6.1).

Printing of standard awareness booklets (quantities and specifications not stated in the provided document).

Tax compliance:

• Bidders must comply with tax obligations.
• Submit a SARS Tax Compliance Status (TCS) PIN, obtainable via e-filing at www.sars.gov.za, or a printed TCS certificate, or a CSD number if not registered for TCS.
• For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

B-bbee:

• A B-BBEE status level verification certificate, or a sworn affidavit (for EMEs and QSEs), must be submitted to qualify for preference points.

Disqualification:

• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.
• Failure to provide the required compliance particulars may render the bid invalid.

The procurement is for the printing of awareness day booklets and assessment reports as detailed in the pricing schedule.

Organisation: Statistics South Africa

Address: ISIbalo House, Koch Street, Salvokop, Pretoria, 0002

Postal address: Private Bag X44, Pretoria, 0001

Email: [email protected]

Telephone: +27 12 310 8911

Submission method: not stated in the document.

Returnable forms:

• SBD 3.1 (Pricing Schedule – Firm Prices): complete the pricing table with firm prices, exclusive of VAT per line item, and the grand total inclusive of VAT.
• The bid must remain valid for 30 days from the closing date.

Disqualification risks:

• Non-firm prices, including prices subject to exchange rate variations.
• Incomplete pricing schedule or failure to include the grand total.

Evaluation basis: not detailed in the document. Only firm prices will be considered. No minimum qualifying score or preference point system is stated.

Printing requirements:

• Item 1: Standard Awareness booklets – quantity 250
• Item 2: Standard Awareness booklet (duplicate line) – quantity 250
• Item 3: Assessment Report 2 – quantity 40
• Item 4: Assessment Report 3 – quantity 40
• Item 5: Assessment Report 4 – quantity 40

All prices to be quoted in South African Rand.

Pricing schedule (SBD 3.1) – Firm prices only. Complete the itemised table with quantities as specified. Line items must be priced excluding VAT; the grand total must include VAT. Prices must be firm and valid for 30 days from the closing date.

Pricing format: firm prices only; prices subject to exchange rate variations will not be considered.

Line-item prices must be exclusive of VAT; the grand total must be inclusive of VAT at 15%.

VAT may only be charged by suppliers formally registered as VAT vendors with SARS.

The offer must remain valid for 30 days from the closing date.

No specific compliance requirements are stated in the document beyond the VAT vendor registration condition noted in Financial Requirements.

General contact for Statistics South Africa:

• Email: [email protected]
• Telephone: +27 12 310 8911

Postal address: Private Bag X44, Pretoria, 0001, South Africa

Physical address: ISIbalo House, Koch Street, Salvokop, Pretoria, 0002

The only returnable document identified is SBD 4 (Bidder's Disclosure). The bidder must complete, sign, and submit it with the quotation. The form requires:

• Disclosure of any director, trustee, shareholder, member, or partner employed by an organ of state.
• Declaration of any relationship between the bidder or connected persons and anyone employed by the procuring institution (Statistics South Africa).
• Disclosure of all CSD-registered active companies linked to the bidder's directors; failure to disclose all such companies disqualifies the bid.
• Certification that the bid was prepared independently, without consultation or disclosure to competitors, and without involvement in drafting the specifications.
• A false disclosure leads to disqualification; suspicious bids may be referred to the Competition Commission or law enforcement, and restricted from state business for up to 10 years.

Eligibility and disqualification conditions:

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Any false statements in SBD 4 disqualify the bid.
• Failure to disclose all CSD-registered active companies linked to directors disqualifies the bid.

No scoring split, preference points, or minimum qualifying score appears in the document.

The tender is for printing standard awareness day booklets, but no quantities, specifications, format, or delivery requirements are stated in the document provided.

• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must comply with the disclosure obligations in SBD 4, including declaring any employment by an organ of state and any relationships with procuring-institution staff.

The only confirmed evaluation-related condition is that bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. No scoring or preference points are stated.