Request for quote for supply and deliver personal protective equipment (PPE) for period not exceeding 3 years at king phalo airport

• Contract for the appointment of a service provider to supply and deliver Personal Protective Equipment (PPE) at King Phalo Airport for three years.
• Uses NEC3 Supply Short Contract (SSC) framework.
• Contract documents include Part C1 (Agreements & Contract Data), Part C2 (Pricing Data), Part C3 (Works Information), and Part C4 (Site Information).

• Service Manager: Mr. Samkelo Luyenge for King Phalo Airport.
• Employer Address: Airports Company South Africa SOC Limited, King Phalo Airport, 66 Settlersway, Greenfields, East London, 5201.
• Adjudicator Nominating Body: Chairman of Johannesburg Advocate’s Bar Council.
• Arbitration Venue: Johannesburg, South Africa.

• Submit the completed Form of Offer and Acceptance (Part C1) as part of your tender.
• Ensure all returnable schedules and documents listed in the Tender Data are included.
• The tenderer must sign the Offer signature block, and the offer must be submitted by the closing date.
• After acceptance, the contractor must contact the Employer’s agent within two weeks to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation.
• Failure to fulfil post-acceptance obligations constitutes a repudiation of the agreement.

Must be a registered legal entity in South Africa. Must have valid Compensation for Occupational Injuries & Diseases Act (COID) coverage for employees. Must demonstrate ability to supply PPE meeting specified technical standards (e.g., EN471 Class 2 for reflective vests, SABS approval). Must have no conflicts with ethics clause (Z10) regarding corrupt practices. Joint ventures must accept joint and several liability (Z9).

• Scope: Supply and delivery of Personal Protective Equipment (PPE) at King Phalo Airport for a period of three years.
• Key Specifications:

• High Visibility Retro Reflective Jackets/Tabards: Must comply with EN471 Class 2; colours lime green or bright orange; include reflective stripes and company logo/name embossed.
• General PPE: Must comply with Occupational Health & Safety Act and be SABS approved.
• Detailed item list includes reflective vests, freezer jackets, gloves, safety goggles, earmuffs, safety boots, overalls, rain suits, hard hats, and other specific PPE items in various sizes and quantities for named individuals.

• Samples may be required for evaluation.
• Refer to Pricing Schedule (Part C2) for full detailed scope.

• Contractor must provide CVs for key personnel as appendices to the tender schedule.
• Key people details include name, job, responsibility, qualifications, and experience.
• Risk Register must include matters related to access to site and travelling public/ACSA stakeholders.

• PPE items must meet specified standards: EN471 for reflective garments, SABS approval for general PPE.
• Specific requirements include SANS 1397:2003 approval for safety hard hats tested to 20kV.
• Samples may be required for evaluation to finalise the process.

• Refer to Part C2 Pricing Data and Activity Schedule for detailed pricing.
• Contractor must complete the Activity Schedule with lump sum prices for each listed item.
• Schedule includes reflective vests and general PPE items with specific sizes, quantities, and rates for named individuals.
• Prices must be VAT exclusive and cover all costs including profit, transport, and delivery.
• Only items listed in the Activity Schedule may be billed.

• Pricing must follow the Activity Schedule (Part C2). Provide lump sum prices for each activity.
• Prices are VAT exclusive and must cover all risks, liabilities, profit, expenses, transport, and delivery.
• Payment is made per activity only upon completion.
• Variations will be measured and priced at Activity Schedule rates.
• Provisional sums and day work items are provisional and payable only if instructed in writing.
• Price adjustment for inflation (Option X1) applies only on contract anniversary based on CPI index.
• Payment terms: 30 days upon receipt of a valid tax invoice.
• Retention: 10% of contract value.
• Delay damages: 0.05% per day, maximum 10% of contract value.

• B-BBEE and Tax Clearance: Contractor must annually present a compliant B-BBEE Certificate and a valid Tax Clearance Certificate. Failure is a material breach and may lead to contract cancellation.
• Insurance: Contractor must obtain and maintain:

• Aviation liability insurance with indemnity limit not less than R300,000.
• Assets All Risk insurance limit of R25,000 per claim covering theft and assets in-transit.
• Proof of insurance must be submitted before work starts and annually thereafter.

• Occupational Health and Safety: Contractor must comply with OHS Act and Construction Regulations, including signing a Section 37(2) agreement, conducting baseline risk assessments, and ensuring all employees are covered by COID Act.
• Legal and Ethical Compliance: Contractor must comply with anti-corruption laws including the Prevention and Combating of Corrupt Activities Act.

• Contractor must sign a Section 37(2) Occupational Health and Safety Agreement prior to commencement.
• Contractor is deemed an employer with duties under the OHS Act and Construction Regulations.
• Must ensure all work and equipment comply with OHS Act.
• Requirements include: baseline risk assessment, appointment of competent persons, safe work procedures, incident reporting, prohibition of alcohol/substances on site, and provision of PPE to employees.
• Insurance: Employees must be covered by COID Act; public liability insurance required.
• Safety documentation must be submitted 7 days before work starts.

• Contract Conditions: NEC3 Term Service Contract (April 2013) with core clauses, main Option A (Priced contract with price list), dispute resolution Option W1, and secondary Options X1, X2, X17, X18, X19, and additional Z clauses.
• Contract Duration: Three years from the starting date (date of signing).
• Defects: Defects date is 2 weeks; defect correction period is 12 months from delivery.
• Termination: Includes provisions for termination if business rescue proceedings are initiated.
• Liability: Limitations on liability for indirect/consequential loss, property damage, and defects. Employer’s liability for contractor’s indirect loss limited to R0.00.
• Dispute Resolution: Adjudication and arbitration procedures specified; panel of adjudicators and arbitrators provided.
• Additional Clauses: Cover cession/assignment, joint liability, ethics, confidentiality, step-in rights, liens, intellectual property, and communication protocols.
• Changes: Service Manager requires Employer’s written consent for changes to design/scope exceeding 5% or extensions to completion date exceeding 30 days.