Replacement of cracked windows at atns building, upington airport (CIDB 1sg+)

Project: Replacement of cracked windows at ATNS office at Upington International Airport for a period of one (1) month. Contract: NEC3 Engineering and Construction Short Contract (ECSC). Employer: Airports Company South Africa SOC Limited (Reg: 1993/004149/30). Site: Upington International Airport. Document structure: Part C1 Agreements & Contract Data (28 pages), Part C2 Pricing Data (3 pages), Part C3 Works Information (4 pages), Part C4 Site Information (1 page).

Closing date: 2026-09-18T12:00:00.000Z (from tender record). Starting date: upon signing of Contract by ACSA. Completion date: 1 month after start date. Defects date: 12 months after Completion of the whole of the works. Defect correction period: 2 weeks. Assessment day: 5th of each month. Period for reply: 3 days. No mandatory briefing or site visit dates are stated.

Employer (SCM/Technical): George Brandt, [email protected], Tel 054 337 7900, Address: Upington International Airport, Administration Office, Diedericks Road, Upington, 8801. Insurance claims contacts: Nokulunga Masiza (+27 11 723 1400 / +27 79 512 0532, [email protected]), Buhle Mnguni (+27 11 723 1400 / +27 74 535 9075, [email protected]). Adjudicator panel (for disputes): Adv. Ghandi Badela (Gauteng, +27 11 282 3700, [email protected]), Mr. Errol Tate Pr. Eng. (Durban, +27 11 262 4001, [email protected]), Adv. Saleem Ebrahim (Gauteng, +27 11 535-1800, [email protected]), Mr. Sebe Msutwana Pr. Eng. (Gauteng, +27 11 442 8555, [email protected]), Mr. Sam Amod (Gauteng, [email protected]), Adv. Sias Ryneke SC (Gauteng, 083 653 2281, [email protected]), Mr. Emeka Ogbugo QS (Pretoria, +27 12 349 2027, [email protected]). Arbitrator panel same as adjudicator panel. Nominating body for adjudicator/arbitrator: Chairman of Johannesburg Advocate's Bar Council.

Submission method and address are not stated in the document. The Form of Offer and Acceptance (C1.1) must be completed, signed and returned as the offer cover page. Returnable schedules referenced include: Resource Proposal (FORM C7) with CVs of key personnel (Project Supervisor, 2 Glaziers/glass installers, 2 Assistants), Risk Register items, and percentage for overheads and profit on Defined Cost for people and other Defined Cost. The Price List in Part C2.2 must be completed. All returnable documents must be submitted with the quotation. Any returnable form left unsigned or omitted disqualifies the bid. Quotations received after the closing time are disqualified regardless of reason.

No explicit evaluation criteria, scoring split, minimum qualifying thresholds, or preference point system (80/20 or 90/10) are stated in the document. The contract is based on NEC3 Engineering and Construction Short Contract (ECSC). Evaluation method is not described.

Scope: Replacement of cracked windows at ATNS office at Upington International Airport for a period of one (1) month. Contract type: NEC3 Engineering and Construction Short Contract (ECSC). Site: Upington International Airport. Works Information in Part C3 (4 pages). Site Information in Part C4 (1 page). Working areas per C3 'Service Information'. Key personnel required: 1 Project Supervisor, 2 Glaziers or glass installers, 2 Assistants — CVs to be appended to Resource Proposal (FORM C7). Contractor to provide Risk Register items. Contractor must comply with Occupational Health and Safety Act, Construction Regulations 2014, and COID Act. Mandatory OHS Agreement (C1.4) per Section 37(2) of OHSA and Construction Regulation 5.1(k) must be concluded before work commences. Contractor to ensure all employees have valid medical fitness certificates and COID Act letter of good standing. Incident reporting: immediate verbal report, formal preliminary report by end of shift, detailed report within 48 hours. Section 24 incidents reported to Department of Labour and Client. Permit-to-work system applies. LOTO procedures required. No intoxicated persons on site. PPE compliance mandatory with records kept on SHE File. Plant, machinery, equipment and vehicles must be sound, fit for purpose, and comply with OHS Act Section 10. Client equipment use requires prior written consent. Hazardous substance transport must comply with Hazardous Substances Act. Road vehicles must be roadworthy, licensed, insured; drivers must have valid licences; speed limits and road signs must be observed. No passengers in back of LDV; each occupant must have seat belt.

Contractor's Key People: 1 Project Supervisor, 2 Glaziers or glass installers, 2 Assistants — CVs to be appended to Resource Proposal (FORM C7). Contractor to provide Risk Register items. Contractor to provide percentage for overheads and profit on Defined Cost for people and other Defined Cost.

Defect correction period: 2 weeks. Defects date: 12 months after Completion. Extended defects date provisions (Z4.1-Z4.3): if Employer cannot use works due to Defect, defects date delayed by period of inability; if part replaced due to Defect, defects date for that part delayed by period between Completion and replacement; Project Manager notifies Contractor of defect date changes. Maximum extension: twice the original defects period.

Pricing Data in Part C2 (3 pages). Price List in document called 'Price List' in Part C2.2. Offered total of Prices exclusive of VAT, VAT @ 15%, offered total inclusive of VAT (in words). Offered prices as stated in the Pricing Schedule. Delay damages: 0.05% per day, maximum 10% of Contract value. Retention: 0% of Contract value. Assessment day: 5th of each month. Contractor to provide percentage for overheads and profit on Defined Cost for people and other Defined Cost. Insurance: Employer provides Principle Controlled Insurance (PCI) including Contract Works, Public Liability (R100M limit), Removal of Lateral Support Liability (R50M limit), SASRIA (R500M aggregate), Design & Construct Professional Indemnity (R25M aggregate). Deductibles: Contract Works R150k (R250k for testing/commissioning), Public Liability R75k per claim, Lateral Support R75k per claim, SASRIA theft R25k per occurrence, Professional Indemnity R5M (contracts <R50M) or R10M (contracts >R50M). Contractor must effect and maintain: Construction Plant/Equipment insurance (Employer as additional insured, waiver of subrogation), Common Law Liability/Workers Compensation (R20M limit, Employer as additional insured, waiver of subrogation), Motor Vehicle Liability (R5M limit), Buy-Down cover for Employer deductibles (if required), Marine Cargo (if applicable), Public Liability excess, Professional Indemnity excess. Contractor to produce policies within 28 days of commencement. Subcontractors must comply with same insurance requirements.

CSD registration and valid tax compliance status (SARS tax pin) are implied but not explicitly stated. B-BBEE: Contractor must annually present a compliant BEE and Tax Clearance Certificate (Z15.1); failure is a material breach allowing contract cancellation. SBD 6.1 Preference Points Claim referenced implicitly under PPPFA. CIDB grading not stated. CIPC registration implied via Company Registration Number requirement. Professional registrations not specified. Local content percentages not stated. Returnable forms: Form of Offer and Acceptance (C1.1), Resource Proposal (FORM C7) with CVs, Risk Register, Price List (Part C2.2), OHS Mandatory Agreement (C1.4). Contractor must provide Company Registration Number, VAT Number, Address, Telephone, Fax. Joint venture/consortium: joint and several liability applies; key person with binding authority must be notified within 1 week of Contract Date; composition changes require Employer written consent. Ethics: anti-corruption compliance (Prevention and Combating of Corrupt Activities Act). Confidentiality: all contract information confidential; images require Project Manager consent. Intellectual Property: Contractor indemnifies Employer against IP infringement claims. Dispute resolution: adjudication then arbitration per panels. Compensation event notification: 4 weeks (Z14.1). Project Manager requires Employer written consent for design/scope changes ≥5% or completion extension >30 days (Z16). Delegation under OHSA Section 37(2) (Z17).

Z15.1: Contractor shall annually present a compliant BEE and Tax Clearance Certificate. Failure to adhere is a material breach, sanction may be cancellation of Contract. SBD 6.1 Preference Points Claim referenced implicitly under PPPFA 80/20 or 90/10 system.

Occupational Health and Safety Mandatory Agreement per Section 37(2) of OHSA and Construction Regulation 5.1(k). Mandatary warrants compliance with OHSA, COID Act, Construction Regulations 2014. Mandatary to report to Client before commencing work and when scope changes. Mandatary warrants all employees covered by COID Act with letter of good standing prior to site work. Mandatary to ensure employees undergo routine medical examinations and are medically fit; certificates to be provided to Client. Incident reporting: immediate verbal report, formal preliminary report by end of shift, detailed report within 48 hours. Section 24 incidents reported to Department of Labour and Client. Client retains right to investigate incidents, especially fatal or damage >R1 million. Mandatary to comply with site-specific safety rules: no intoxicated persons, LOTO procedures, permit-to-work system, notification of work to Client for permit issuance. PPE: adequate PPE provided and worn at all times; compliance monitored; records kept on SHE File. Plant/machinery/equipment: sound, fit for purpose, OHS Act Section 10 compliant; joint risk assessment for interface with Client equipment. Client equipment use requires prior written consent; LOTO procedures apply. Hazardous substance transport: Hazardous Substances Act compliance. Road vehicles: roadworthy, licensed, insured; valid driver licences; speed limits observed; no passengers in back of LDV; seat belts for all occupants. Permit-to-work: work requiring permit not performed without approved permit; Mandatary notifies Client of work for permit issuance. Agreement duration: for duration of work and while Mandatary employees on site. Non-compliance: 14 days' written notice to remedy; failure allows penalties, immediate performance/payment claim, suspension after three same deviations.

Insurance covers Contract Works including Open Trench Limitation (2,500m aggregate) and Exposed Layer Works Limitation (2,500m aggregate) for rain, inundation, flood. SASRIA cover for Works. Professional Indemnity for design/construct. Contractor to maintain insurance for Plant/Equipment, Common Law Liability/Workers Compensation (R20M), Motor Vehicle Liability (R5M), Buy-Down cover for Employer deductibles, Marine Cargo if applicable, Public Liability excess, Professional Indemnity excess. Work site to be maintained to reasonably practicable level of hygiene and cleanliness; no loose materials left lying; waste cleared regularly and on completion.

Contract Data: Employer is Airports Company South Africa SOC Limited, Address: Upington International Airport, Administration Office, Diedericks Road, Upington, 8801. Tel: 054 337 7900. Email: [email protected]. Starting date: upon signing of Contract by ACSA. Completion date: 1 month after start date. Period for reply: 3 days. Defects date: 12 months after Completion. Defect correction period: 2 weeks. Assessment day: 5th of each month. Delay damages: 0.05% per day, max 10% of Contract value. Retention: 0%. Adjudicator appointed from panel; nominating body: Chairman of Johannesburg Advocate's Bar Council. Tribunal: Arbitration. Additional conditions Z1-Z17: Z1 waiver/estoppel clause; Z4 extended defects date provisions; Z5 termination includes business rescue proceedings; Z6 cession/delegation/assignment requires Employer written consent; Z7 joint and several liability for JV/consortium; Z8 ethics/anti-corruption; Z9 confidentiality; Z10 Employer step-in rights after 2 weeks' default notice; Z11 liens and encumbrances waiver; Z12 intellectual property; Z13 dispute resolution with adjudicator/arbitrator panels; Z14 compensation event notification reduced to 4 weeks; Z15 annual BEE and Tax Clearance Certificate required; Z16 Project Manager requires Employer written consent for design/scope changes ≥5% or completion extension >30 days; Z17 delegation under OHSA Section 37(2).

Contractor's Key People: 1 Project Supervisor, 2 Glaziers or glass installers, 3 Assistant, 4 Assistant — CVs to be appended to Resource Proposal (FORM C7). Contractor to provide Risk Register items. Contractor to provide percentage for overheads and profit on Defined Cost for people and other Defined Cost. Contractor to provide Price List in Part C2.2. Contractor to annually present compliant BEE and Tax Clearance Certificate (Z15.1).

No evaluation criteria, scoring methodology, minimum thresholds, or preference point system are stated in the document.