Bird nests removal, fumigation & bird-proofing – south cape tvet college tender (western cape)

Closing date and time: 11 November 2026 at 11:00.

Compulsory site briefing: 29 October 2026 at 11:00 at 125 Mitchell Street, George (Central Office).

Compulsory site briefing: 29 October 2026 at 11:00 at 125 Mitchell Street, George (Central Office). Attendance is compulsory.

Bidding procedure enquiries:

• Contact: Barryline Botha (SCM Department)
• Email: [email protected]
• Telephone: 044 884 0359
• Contact: Asavela Siganga (Corporate Services)
• Email: [email protected]
• Telephone: 044 884 0359

Submission address:

South Cape TVET College Central Office Building

Ground Floor

125 Mitchell Street

George

Submission email: [email protected]

Project location: Central Office, 125 Mitchell Street, George.

Submission method: deposit the bid in the bid box at South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George, or email it to [email protected].

Closing date: 11 November 2026 at 11:00. Late bids will not be accepted.

All bids must be submitted on the official forms provided — not retyped.

Returnable documents (all must be submitted; omission may lead to disqualification):

• Copy of a valid tax PIN certificate.
• Latest municipal account or valid lease agreement.
• CIPRO/CIPCO company registration documents listing all members with percentages (for close corporations).
• Copies of all share certificates (with original stamp) for companies.
• Shareholding breakdown per race, gender and percentage for shareholders that are not individuals.
• SBD 4 (Declaration of Interest): discloses any connection between the bidder and state employees or the evaluation/adjudication team.
• B-BBEE certification, or a sworn affidavit for EMEs and QSEs (to qualify for preference points).
• Proof of valid registration with SAPCA (South African Pest Control Association) and/or PCIPC (Pest Control Industries Professional Council).
• CSD registration number.
• Completed bid conditions, due diligence (SBD forms), and a price schedule with detailed breakdown.
• Proof of authority to sign (e.g., company resolution).

Consortium, joint venture or subcontracting: each party must submit a separate tax compliance certificate/PIN/CSD number and the same required documents.

Bids from persons in the service of the state, or from companies/close corporations with directors/members in the service of the state, will not be considered.

Preference point system: the 80/20 system applies to requirements up to R50 000 000 (all applicable taxes included); the 90/10 system applies above R50 000 000. For this quotation, the applicable system (80/20 or 90/10) is to be confirmed once bids are received.

Points allocation for this tender: Price 80, Specific Goals 10, B-BBEE 10, total 100.

Specific goals: Garden Route area = 10 points; Western Cape area = 5 points; Outside Western Cape = 0 points.

If a bidder does not submit proof or documentation for specific goals, it will be treated as not claiming those points. The organ of state may ask a bidder to substantiate any preference claim at any time.

The College is not bound to accept the lowest or any offer.

Scope: removal of bird nests and live bird sightings from the roof void and ceiling area at the Central Office, cleaning of bird droppings and feathers, fumigation to eradicate bird lice, and installation of bird-proofing measures.

Quantities:

• Remove live bird sightings and nests (including droppings and feathers, using pest control): 320 m².
• Fumigate the entire area with an approved chemical to eradicate bird lice: 320 m².
• Supply and install bird-proofing measures: 50 m of 12–13 mm bird netting mesh, Pinewood 4500 mm x 38 mm x 38 mm, and 12 mm diameter round bar.

Compliance requirements:

• The bidder must be registered with SAPCA and/or PCIPC, and all pest control and fumigation operators must be registered with the relevant council.
• Fumigation involves hazardous gases; the bidder must strictly adhere to PPE requirements and the Occupational Health and Safety Act (OHSA) and local environmental regulations.

Method:

• Inspect the affected roof area to assess nesting extent and identify access points.
• Remove 320 m² of nesting birds, nests and debris.
• Clean affected areas, fumigate and use pest control.
• Safely dispose of removed debris in accordance with applicable environmental and health requirements.
• After completion, submit a completion report with photographs confirming cleaning, fumigation, waste removal and bird-proofing installation.

Contract period: once-off service delivery.

General conditions of contract apply; special conditions of contract take precedence in case of conflict.

Execution approach: inspect the roof area to assess nesting extent and identify access points; remove 320 m² of nesting birds, nests and debris; clean affected areas and fumigate with an approved chemical; supply and install bird-proofing measures (12-13 mm mesh netting, Pinewood 4500 mm x 38 mm x 38 mm and 12 mm round bar); submit a completion report with photographs confirming cleaning, fumigation, waste removal and installation.

No specific bidder experience or key personnel qualifications are stated beyond the requirement that the bidder be registered with SAPCA/PCIPC and that all pest control and fumigation operators be registered with the relevant council.

SBD 9 (Certificate of Independent Bid Determination) requires the signatory to have authority to sign and to affirm the bid is independent.

Inspections and tests: the College may inspect the supplier's premises and records at reasonable hours. The cost of inspections/tests is borne by the College if goods comply; by the supplier if they do not. Non-compliant goods may be rejected; the supplier must remove and replace them at its own cost. Compliance with the contract's specifications is required.

Pricing schedule: Quote rates for (1) removal of live bird sightings and nests (320 m²), (2) fumigation of the entire area (320 m²), and (3) supply and install bird-proofing measures (50 m). Calculate subtotal, VAT at 15% and total VAT-inclusive. Price declaration: total price must include VAT and delivery costs; the price covers all services as per specifications; no additional costs to the College. Offer valid for 60 days from submission.

Pricing format: complete the price schedule with rates per unit for each line item. Calculate subtotal, VAT at 15%, and total VAT-inclusive amount.

Price schedule items:

• Remove live bird sightings and nests (320 m²)
• Fumigate entire area (320 m²)
• Supply and install bird-proofing measures (50 m)

Price declaration: state the total price (including VAT and delivery costs) in figures and in words. The price must cover all services as per the specifications, with no additional costs to the College.

The offer must remain valid for acceptance for 60 days from the date of submission.

Payment terms: submit original, detailed, correct and complete tax invoices, monthly statements, VAT registration numbers, verification of bank details and supporting documents after the College acknowledges receipt of services. Documents must reach the College by the first business day of a calendar month for payment by the end of that month; otherwise payment is made by the end of the following month. Payments made by electronic bank transfer at the College's discretion.

No penalty interest may be charged if these requirements are not met.

Payment will be made in Rand.

Performance security: within 30 days of contract award, the successful bidder must furnish performance security in the amount specified in the Special Conditions of Contract — not stated in the document. The form may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.

Variation orders: variation of up to 15% of the total contract value may be instructed; the contractor may be asked to reduce unit prices (no escalation).

Tax compliance: bidders must be tax compliant. Provide a SARS TCS PIN (via e-filing at www.sars.gov.za) or a printed TCS certificate; if no PIN, provide a CSD number. No contract will be concluded with a bidder whose tax matters are not in order, or whose municipal rates and services charges are in arrears.

State employees: bids from persons in the service of the state, or from companies/close corporations with directors/members in the service of the state, will not be considered.

B-BBEE: to claim preference points, submit a B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs. B-BBEE certification is also a required document.

CSD: proof of Central Supplier Database registration number.

Pest control registration: proof of valid registration with SAPCA and/or PCIPC.

Company documentation: CIPRO/CIPCO registration documents (listing members with percentages), share certificates, shareholding breakdown, latest municipal account or valid lease agreement.

Foreign suppliers: complete the questionnaire on resident status, branch, permanent establishment, source of income and tax liability in South Africa.

To claim preference points for B-BBEE, submit a valid B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs). B-BBEE certification must also be included in the bid. Specific goals claims may be required; failure to submit proof means no points for those goals.

Fumigation involves hazardous gases. The bidder must strictly adhere to PPE requirements and the Occupational Health and Safety Act (OHSA) and local environmental regulations.

The bidder's premises must be open for inspection by the College's representatives at reasonable hours.

Removed nesting debris must be safely disposed of in accordance with applicable environmental and health requirements.

The bidder must adhere to local environmental regulations during fumigation and other works.

Contract period: once-off service delivery. The GCC apply; special conditions prevail in conflict.

Warranty: goods and services must be new and defect-free, with warranty valid for 12 months after delivery/acceptance or 18 months after shipment (whichever ends earlier).

Payment: within 30 days of invoice, subject to the College's payment terms (see financialRequirements); payment in Rand.

Penalties for late delivery: the College may deduct a penalty calculated using the current prime interest rate per day of delay, and may terminate for default.

Termination for default includes failure to deliver, non-performance, or corrupt/fraudulent practices; the College may restrict the supplier from doing business with the public sector for up to 10 years.

Force majeure relieves liability for delay if conditions are met.

Disputes: attempt amicable resolution, then mediation, then South African courts.

No assignment or subcontracting without prior written consent; subcontracts must be notified.

Price variation: prices may not vary from the quoted bid, except for authorised adjustments.

Supply of incidental services (training, manuals, maintenance) may be required.

Insurance: goods must be fully insured during transit and storage.

Patent rights: supplier indemnifies the College against third-party infringement claims; IP developed for the College vests in the College.

Taxes and duties: local supplier responsible for all taxes until delivery; foreign supplier for taxes outside South Africa. Agreement in English, governed by South African law.

Restrictive practices: collusive bidding is prohibited; the College may refer to the Competition Commission or invalidate the bid.

Special conditions: the bidder must submit company registration (CIPRO/CIPCO), B-BBEE certification, latest municipal account or valid lease agreement, valid tax PIN certificate, and CSD registration number.

Payment: original and complete invoices and supporting documents must be submitted; invoices must reach the College by the first business day of the month for payment by month-end, otherwise payment is in the following month. No penalty interest. Payment by electronic transfer at the College's discretion.

Eligibility: bidder must be registered with SAPCA and/or PCIPC; all pest control and fumigation operators must be registered with the relevant council.

Required documentation: company registration (CIPRO/CIPCO), B-BBEE certification, latest municipal account or valid lease agreement, valid tax PIN certificate, CSD registration number.

All required documents must be submitted with the bid; non-compliance may lead to disqualification. Same documents required for all companies in a consortium.

Preference points: 80/20 or 90/10 system applies depending on the bid value (confirmed after receipt). Points allocation for this tender: Price 80, Specific Goals 10, B-BBEE 10, total 100. Specific goals: Garden Route area = 10 points; Western Cape area = 5 points; Outside Western Cape = 0 points. The bidder must claim specific goals by submitting the required proof; the College may ask for substantiation. The College may reject any bid.