Print and installation of exhibition graphics for three iziko exhibitions: sh house museums, amanzi eafrica and mtn x uj

Advert (issue) date: 14 October 2026

Non-compulsory briefing: 19 October at 11:00, Iziko South African Museum, 25 Queen Victoria Street, Cape Town 8001

Site visit: not applicable

Closing date and time: 23 October 2026 at 11:00

Project milestones

Amanzi eAfrica

• Job start: 1 November to 9 December 2026
• Sampling: 1 to 6 November 2026
• Print-ready file: 6 November 2026
• On-site installation: 23 November to 9 December 2026
• Snags after object install: 7 to 10 December 2026
• Exhibition opens: 10 December 2026

MTN X UJ Exhibition

• Print-ready file: 9 November 2026
• On-site installation: 16 to 20 November 2026

SH House Museums

• Print-ready file: 26 to 27 November 2026
• On-site installation: 30 November 2026
• Small labels and additional elements: February 2027

Site visit: not applicable.

Non-compulsory briefing session: 19 October at 11:00.

Venue: Iziko South African Museum, 25 Queen Victoria Street, Cape Town 8001.

Attendance is not compulsory.

Technical enquiries

• Contact: Amy Sephton
• Email: [email protected]
• Telephone: 071 761 3331
• Contact: Nkosingiphile Mazibuko
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected] and [email protected]

Delivery address

Iziko South African Museums

24 Queen Victoria Street

Cape Town

8001

Attention: Amy Sephton

Submission method: email

• Submission email: [email protected] and [email protected]
• Closing time: 11:00 on 23 October 2026
• Emailed RFQ documents are accepted; the bidder carries the onus of ensuring the complete submission reaches Iziko before the closing date and time.

Returnable documents

• CSD report that is tax compliant and not older than the advert date, showing the supplier number and company details, plus the Tax Status Verification Pin and tax registration number.
• Detailed pricing structure on company letterhead: full cost breakdown including VAT, disbursements and escalations.
• Valid B-BBEE certificate or sworn affidavit stating the bidder's status level of contribution.
• Completed RFQ submission document, with every applicable page filled in.
• SBD 4 (Declaration of Interest): discloses state employment and any relationship with the procuring institution.
• SBD 6.1 (Preference Points Claim): claims the 20 specific-goals points.

Disqualification risks

• Bid document not completed correctly or in full.
• Non-compliance with the specification.
• Submission received after the closing date and time.
• Bidder not registered on the CSD, or tax status non-compliant.
• Any alteration to the bid document other than the bidder's own details and price.
• Failure to supply any required administrative document may render the quote non-responsive.

Administrative documents required with the quote

• Tax-compliant CSD report not older than the advert date, with supplier number and company details, plus Tax Status Verification Pin and tax registration number.

• Detailed pricing structure on company letterhead, inclusive of VAT, disbursements and escalations.

• Valid B-BBEE certificate or sworn affidavit stating the status level of contribution.

• Completed RFQ submission document with all applicable pages filled in.

• SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim).

• Failure to supply any of these documents may result in the quote not being considered.

Preference point system: 80/20

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals scoring (black ownership)

• 50% or more black ownership: 20 points
• Less than 50% black ownership: 10 points
• 0% black ownership: 0 points

Evidence for specific goals: B-BBEE certificate, company registration certificate, identification documents and CSD report. Points not claimed with supporting proof are forfeited.

Price points are calculated on the Total Evaluated Bid Price; only amounts captured in the pricing table are considered.

Other evaluation requirements

• At least five comparable projects completed in the past five years, supported by portfolio evidence.
• Capacity to hand-deliver samples within 12 hours of receiving artwork files and to coordinate on-site installation.
• Compliance with all procedural requirements: forms, submission deadline and submission email.

Scope: production, supply, high-precision printing, custom fabrication and site installation of exhibition graphics for three Iziko exhibitions.

SH House Museums — Castle of Good Hope

• Opening: 1 December 2026, with further elements in February 2027.
• Installation height: eye level, roughly 1.5 m to 2.0 m, plus free-standing elements; at most a 3 to 5 step ladder is needed.
• Surfaces: painted dry walls, display cases, free-standing stands.
• Work: small-format object labelling, large-format wall panels, frosted acrylic signage.
• Heritage restrictions require non-invasive mounting, careful handling near artefacts and high-grade finishes suited to variable lighting and seasonal climate fluctuation.
• Refurbish 5 existing panels (2 m high x 67 cm wide) and 1 existing panel (2 m high x 1 m wide); cut wings on 5 panels, sand all edges, apply vinyl print over the panels, with an optional additional vinyl layer to block out the original print.
• 3 mm direct-print Forex labels: 40 at 110 x 80 mm, 10 at 110 x 100 mm, 11 at 110 x 180 mm, 10 at A3.
• Introduction panels: full-colour print to mat poster paper and to mat vinyl, 200 mm x 1000 mm.
• Signage: full-colour clear vinyl print on 3 mm clear acrylic, 150 x 150 mm, 10 units.

Amanzi eAfrica — Iziko South African Museum, 25 Queen Victoria Street, Gardens/CBD

• Opening: 11 December.
• Installation height: eye level roughly 1.5 m to 2.6 m, plus free-standing display elements; low-reach work with some ceiling elements at 2.6 m.
• Surfaces: painted drywalls, MDF boards, display cases, free-standing stands; moderate to high temperature and humidity variation with some direct sunlight.
• Work: large-format wall vinyl, high-tack permanent wallpaper, printed fabric drops, custom-fabricated frames, rigid board graphics, lollipop stands.
• Substrates include printed Dibond discs, Forex, MDF, clear acrylic L-stands, acetate cutouts and custom spring-steel framed fabric leaves.
• Direct full-colour print to white aluminium composite (Dibond or equivalent) 3 mm, machine-cut circles: 20 at 300 mm diameter, 15 at 400 mm diameter.
• Adjustable white lollipop stands with heavy base: 20 at approximately 1.1 m to 1.2 m, 20 at approximately 400 to 800 mm.
• 90-degree inserts for round aluminium composite boards: 30; 45-degree inserts: 30.
• White vinyl kiss-cut intro: 2 m x 2 m, 1 unit.
• Printed voile fabric backgrounds with heat-sealed seams, 2.5 m length, with concealed hanging systems; listed panels range from 1.6 m to 30 m wide across named areas (Rainmaking Case, Intro case, Source of life, Swing door, Fire hydrate, Journey of Water, Lakes and Wetlands, Estuaries, Exit panel Guardians of Water).
• Plain white voile fabric, 40 m, no print.
• Plain blue fabric (Georgette, chiffon or lightweight crepe), 50 m, 1 unit.
• Direct full-colour print to 3–5 mm Forex labels, 110 mm x 210 mm.
• Clear acrylic L-menu stands, A4, frosted vinyl applied.
• Cut-out underwater illustration, 1 per section, with free-standing mechanism, 600 mm high x 1600 mm wide.
• Direct full-colour print to 5 mm Forex, 30 m², 1 unit.
• Direct full-colour print to scratch-proof linen wallpaper, 30 m², 1 unit; only wallpaper glue is permitted for installation.
• Hanging leaves: 15 banner fabric pieces 1200 mm x 600 mm and 15 fabric leaves 1000 mm x 800 mm, with drawstring casing or fabric tunnel for wire, 3 mm wire supplied and bent to shape, spring-steel frame bent to shape.
• Butterflies: A2 acetate cut to shape, 0.75 mm, with flexible wire stand, minimum height 1 m and maximum 2 m.
• White Forex board direct print, 5 mm, 1200 mm high x 8800 mm long, 1 unit, seams accepted.

MTN X UJ Exhibition — Iziko South African National Gallery, Gallery Lane, Gardens

• Opening: 20 November 2026.
• Installation height: eye level roughly 1.5 m to 2.0 m across Rooms 2 to 5; wall titles up to about 2.5 m requiring a low-reach ladder.
• Surfaces: old gallery walls, painted masonry/drywalls, custom rigid wall-mounted panels.
• Work: large-format wall vinyl typography, printed paper ephemera, kiss-cut wall vinyl, direct print to machine-cut MDF panels colour-matched to the gallery walls with flush joints, direct-printed Forex artwork labels, custom-fabricated poster holders.
• Kiss-cut single-colour adhesive vinyl lettering: 207 mm x 5034 mm.
• 2–3 mm MDF panels machine-cut to shape, painted to match the wall and direct-printed with white ink in multiple passes, installed with a thin French cleat system at the corner of two walls with a 45-degree bevel edge: panel A 1000 mm x 1500 mm and panel B 450 mm x 2180 mm, 1 unit.
• Additional kiss-cut vinyl lettering: 2 at 70 mm x 109 mm, 2 at 150 mm x 2130 mm, 1 at 1400 mm x 1000 mm, 1 at 70 x 109 mm, 1 at 150 mm x 2130 mm.
• Forex labels, direct full-colour CMYK print on 3–5 mm white Forex board, 116 mm x 105 mm, 15 units.
• Wayfinding posters, direct full-colour CMYK print on poster paper, 213 mm x 807 mm, 2 units.
• Poster holder custom-fabricated from MDF, Forex or similar rigid sheet, one unit holding 4 layers, approximately 840 mm x 807 mm, 1 unit.
• Posters, direct full-colour CMYK print on 200–250 gsm white art paper: A2 10 units, A1 500 units.
• Booklets, direct full-colour CMYK print on 250–300 gsm white art paper, concertina-folded with no staples or binding: A3 500 units.

Deliverables

• Sample delivery and sign-off: the bidder's Project Lead or Account Manager must hand-deliver production samples to Iziko South African National Gallery, Iziko South African Museum and Iziko Groot Constantia within 12 hours of receiving artwork files, and attend site meetings for sample sign-off and installation preparation. Mandatory.
• Print production and quality control: artwork pre-flight checks, file preparation and setup, RIP processing, proofing, colour management, trimming and quality control to exhibition standard.
• Packaging, delivery and installation: safe packaging, transport, delivery, handling and professional installation; experienced installers for wallpaper, decals and vinyl cut lettering; final snags and adjustments included in the quote; removal of all waste, installation materials and access equipment from site.
• Site coordination by the bidder's Project Lead or Account Manager.
• Larger print files are in Annexure B; the annexures carry the full specifications, sizes, mediums, finishes and installation requirements.

Sample delivery and sign-off (mandatory)

• The bidder's Project Lead or Account Manager must hand-deliver all requested production samples within 12 hours of receiving artwork files, and attend site meetings for sample sign-off and installation preparation.

Print production and quality control

• Artwork pre-flight checks, file preparation and setup, RIP processing, proofing, colour management, trimming and quality control to exhibition standard.

Packaging, delivery and installation

• Safe packaging, transport, delivery, handling and professional installation of all printed materials.
• Experienced installers for complex elements such as wallpaper, decals and vinyl cut lettering.
• Final snags and adjustments included in the quote.
• Removal of all waste, installation materials and access equipment from site.
• Site coordination by the bidder's Project Lead or Account Manager.

Required experience

• Verifiable evidence of producing and installing high-quality environmental graphics for museums, galleries, cultural institutions, visitor attractions or similar environments.
• At least five comparable projects completed within the past five years.
• Work must demonstrate experience across varied substrates, surfaces and installation conditions.
• Experience must extend beyond standard commercial printing such as books, brochures, banners, pamphlets or flyers.

Portfolio requirements

• Non-pixelated photographs of each project.
• Project descriptions.
• Completion date of each project.
• Contact details of the relevant client.

Sample delivery and sign-off (mandatory)

• The bidder's Project Lead or Account Manager must hand-deliver all requested production samples to Iziko South African National Gallery, Iziko South African Museum and Iziko Groot Constantia within 12 hours of receiving artwork files.
• The same person must attend site meetings for sample sign-off and installation preparation.

Print production and quality control

• Artwork pre-flight checks, file preparation and setup, RIP processing, proofing, colour management and trimming.
• Quality control to ensure accurate, exhibition-standard final outputs.

Packaging, delivery and installation

• Safe packaging, transport, delivery, handling and professional installation of all printed materials.
• Experienced installers required for complex elements such as wallpaper, decals and vinyl cut lettering.
• Final snags and adjustments must be included in the quote.
• Removal of all waste, installation materials and access equipment from site.
• Site coordination by the bidder's Project Lead or Account Manager.

Pricing requirements

• Detailed cost schedule inclusive of VAT, disbursements, production costs and overtime.
• The quote must cover the complete scope; no exclusions are accepted.
• A formal detailed quotation must accompany the proposal.

Pricing table line items

• Castle of Good Hope: refurbishment of 6 existing panels with vinyl print and wings, 3 mm direct-print Forex labels (40 at 110 x 80 mm, 10 at 110 x 100 mm, 11 at 110 x 180 mm, 10 at A3), introduction panels in mat poster paper and mat vinyl (200 mm x 1000 mm), clear vinyl on 3 mm clear acrylic signage (150 x 150 mm, 10 units).
• Amanzi eAfrica: Dibond discs (20 at 300 mm, 15 at 400 mm), lollipop stands (20 tall, 20 low), 90-degree and 45-degree inserts (30 each), kiss-cut vinyl, voile fabric backgrounds and plain fabric, Forex labels, acrylic L-menu stands, underwater cut-out illustration, 5 mm Forex print, linen wallpaper, hanging leaves, butterflies, white Forex board print.
• MTN X UJ Exhibition: kiss-cut vinyl lettering, MDF panels with French cleat system, Forex labels, wayfinding posters, custom poster holder, A2 and A1 posters, A3 concertina booklets.
• Production items: colour sample tests, hand delivery of samples within 12 hours, site visits by the Project Lead or Account Manager, packaging, delivery and installation.

Pricing instructions

• The Total Evaluated Bid Price is used to calculate price points under the 80/20 system; only amounts in the pricing table are considered.
• Payment may be withheld for a deliverable until the project manager accepts it as complete.
• Bidders must attach a breakdown of assumptions, resource categories and rates.
• Quotes are valid for 60 days from the closing date.

Pricing format

• Detailed cost schedule on company letterhead, inclusive of VAT, disbursements, production costs and overtime.
• Quote must cover the complete scope in the RFQ and annexures; no exclusions accepted.
• Any assumptions, proposed substitutions or matters needing clarification must be identified in the quote and raised with the Iziko Technical Lead before submission.
• A formal detailed quotation must accompany the proposal.
• No variation to pricing after award.
• Quotes valid for 60 days from the closing date.

Pricing table

• Line items priced per exhibition (Castle of Good Hope, Amanzi eAfrica, MTN UJ) plus production items, with subtotal, VAT and total amount.
• Production line items cover colour sample tests, hand delivery of samples within 12 hours, site visits by the Project Lead or Account Manager, and packaging, delivery and installation. No additional charges for these will be accepted.

Payment

• Iziko may withhold payment for a deliverable until the project manager accepts it as complete.
• The Total Evaluated Bid Price is used to calculate price points under the 80/20 system; only amounts in the pricing table are considered.
• Bidders must attach a breakdown of the assumptions, resource categories and rates used.

CSD and tax

• Registered on the Central Supplier Database with a tax-compliant CSD report not older than the advert date, showing the supplier number and company details.
• Tax Status Verification Pin and tax registration number.

B-bbee

• Valid B-BBEE certificate or sworn affidavit stating the status level of contribution.
• Specific goals points are awarded on black ownership: 50% or more = 20 points, less than 50% = 10 points, 0% = 0 points.
• Supporting evidence: B-BBEE certificate, company registration certificate, identification documents and CSD report.

Experience

• Verifiable evidence of producing and installing high-quality environmental graphics for museums, galleries, cultural institutions, visitor attractions or similar environments.
• At least five comparable projects completed in the past five years.
• Experience must extend beyond standard commercial printing such as books, brochures, banners, pamphlets or flyers.
• Portfolio must include non-pixelated photographs of each project, project descriptions, completion dates and client contact details.

Forms

• SBD 4 (Declaration of Interest): discloses state employment and any relationship with the procuring institution; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims the specific-goals points.
• Completed RFQ submission document with all applicable pages filled in.

Disqualification

• A bidder or director listed on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically disqualified.
• Failure to disclose all CSD-registered active companies linked to directors leads to disqualification.
• Failure to supply any required administrative document may render the quote non-responsive.

Formal contract

• The proposal and appended documentation form the basis of an agreement to be negotiated and concluded in a formal contract between Iziko and the preferred service provider.
• A mere offer and acceptance does not constitute a formal contract.

General principles

• The lowest or only quotation received will not necessarily be accepted.
• Iziko and its Council may accept or reject any quotation and may withdraw the procurement at any time.

Disqualification

• Bid document not completed correctly or in full.
• Non-compliance with the specification.
• Submission delivered or sent after the closing date and time.
• Bidder not registered on the CSD, or non-compliant tax status.
• Any alteration to the bid document other than the bidder's own details and price automatically disqualifies the bidder.

Submission

• Emailed RFQ documents are accepted.
• The bidder carries the onus of ensuring the complete email submission reaches Iziko by the due date and time.
• The bid document must be returned together with the supporting documents.

Preference point system: 80/20

• Price: 80 points
• Specific goals: 20 points

Specific goals are awarded on black ownership:

• 50% or more black ownership: 20 points
• Less than 50% black ownership: 10 points
• 0% black ownership: 0 points