Security services at koeberg nuclear power station

Closing date: 3 November 2026 at 10:00

Mandatory e-tendering training acknowledgement form must be fully completed and submitted to Eskom. Bidders who fail to fully complete and submit the form within the prescribed period will be deemed non-responsive and disqualified from the procurement process.

The attached document is the Eskom eTendering System User Manual (August 2023, revision 3.0), not the tender specification itself. It describes the electronic submission platform only.

Portal purpose: web-based system for uploading tender documents, replacing physical submission at Eskom offices

Access points:

• Tender Bulletin: https://tenderbulletin.eskom.co.za
• Direct eTendering portal: https://eTendering.eskom.co.za

Registration requirements: complete all fields, provide contact number with +27 prefix, complete CAPTCHA verification, verify email via link

Authentication: OTP sent to registered cellphone and email address at each login

Closed tenders functionality: selected potential suppliers may receive direct email links to bid privately for tenders not listed on the public bulletin

Browser compatibility: most browsers supported; Microsoft Edge recommended

Closing: 3 November 2026 at 10:00

Note: the extracted document text contains an example date of 23 August 2022 and 30 November 2022 from a sample email; these are illustrative only and not this tender's dates

Technical support: contact the buyer responsible for the published tender for difficulties with Tender Bulletin, eTendering or OpenText systems

System email (automated confirmations only): [email protected]

Portal: https://eTendering.eskom.co.za

Tender bulletin: https://tenderbulletin.eskom.co.za

Submission method: electronic only, via the Eskom eTendering portal (https://eTendering.eskom.co.za)

Registration required: bidders must register on the portal and verify their email address before first use

Access requirement: a valid CSD number is mandatory to gain access to the eTendering system

Login process: registered email address and password, plus OTP sent to registered cellphone and email

Submission steps:

• Select the tender Reference Number after login
• Click "Create New Submission"
• Upload each document with a file name, correct category (Technical / Commercial / Finance), and file selection
• Click "Upload" per document
• Verify all required documents are uploaded before finalising
• Click "Finalize Submission" then "Finalise and Close Submission" to complete

File size limits: single file maximum 50MB; total of all files maximum 900MB

Post-submission: confirmation email with submission ID and file list sent to submitter; retain the submission ID for enquiries

Viewing submissions: use "My Submissions" menu and "View Submission" to review uploaded documents

No physical submission at Eskom tender offices is accepted

Scope: provision of security services at Koeberg Nuclear Power Station (KNPS)

Location: Koeberg Nuclear Power Station, Western Cape

Category: security and investigation activities

Procuring entity: Eskom

CSD registration: mandatory — a valid CSD number is required to register and access the eTendering portal

Returnable forms: none specified in the extracted document; bidders should verify required forms on the tender bulletin page or by contacting the buyer

Enquiries: for system difficulties with Tender Bulletin, eTendering or OpenText, contact the buyer responsible for the published tender

No named individual, telephone number or physical address is provided in the extracted document

This document is the SHE Risk Register (Revision 1, Security Document Revision 6) for the ESKOM Security Group at Koeberg Nuclear Power Station. It identifies hazards, assesses risks, and specifies controls for security service activities.

Scope of security services at Koeberg Nuclear Power Station includes:

• X-ray screening of personnel and baggage (double lead curtains, emergency stop, radiation controls)
• Operation of motorised vehicle gates (gate sensors, stop buttons, critical task procedures)
• Firearm handling, shooting range operations, cleaning/hand-over of firearms (bulletproof vests, hearing protection, critical task training, psychometric testing, alcohol testing, range officer supervision)
• Vehicle searches for hazardous materials/chemical spills (trained staff, VIB supervisor, spill response)
• Dog handling and patrols (leash, seven-metre rule, trained handlers)
• Fire response and evacuation (extinguisher training, muster exercises, fire detection, monthly inspections)
• Waste management and recycling (separation, daily bin cleaning, printer cartridge disposal, Procedure KAE 012)
• Noise monitoring in areas ≥85 dB (noise surveys, audiometric testing, double ear protection >105 dB)
• Access control duties (contingency plans, manpower per Procedure KSA-ACP2 777 Rev 6)
• Patrol duties in outdoor areas (PPE, snake/insect bite prevention)
• Radiation protection in containment zones (dosimetry, ALARA principles, RPO notification)
• Emergency preparedness for floods, heavy rain, public health emergencies
• Operation of lifts and staircases (SANS 154510, handrails, three-point contact)
• Physical fitness requirements (PARQ forms, warm-ups, annual medical assessments)
• Use of electrical appliances, microwaves/kettles (monthly SHE inspections)
• COVID-19/public health measures (sanitizers, masks, screening at access points)

Quality and SHE management requirements include:

• HP Tools: situational awareness, self-checking, pre-job briefs, peer checking, procedure use, place-keeping, questioning attitude, effective communication, coaching, handover, authorisation, knowledge
• Operational controls: monitoring, measurement, inspection, procedures, SHE programme, engineering controls
• Critical task procedures and training
• Regular SHE talks and observations
• Monthly SHE inspections
• Compliance with OHSACT Section 8(1) and applicable regulations

Key legal and regulatory compliance requirements:

• Occupational Health and Safety Act (OHSACT) Section 8(1)
• National Environmental Management Act (NEMA) Section 2 and Section 28 (Duty of Care)
• Firearm and Ammunition Act 60 of 2000
• General Machinery Regulation 3
• SANS 154510 (lifts/escalators)
• SANS 10400 Part T
• Disaster Management Act 2002
• National Road Traffic Act 1996
• Hazardous Biological Agents Regulations
• National Nuclear Regulator requirements (implied for nuclear site)

Mandatory certifications and programmes:

• PSIRA registration for all security personnel
• Firearm competency certificates
• Radiation worker training and thermoluminescent dosimetry (TLD)
• Medical fitness certificates
• Psychometric evaluations for firearm carriers
• Alcohol testing programme
• Personal protective equipment: bulletproof vests, hearing protection, double ear protection >105 dB, safety harnesses, gloves, combat boots, long-sleeved shirts
• Critical task procedures and training for all high-risk activities
• SHE induction and regular SHE talks
• Emergency planning per HAZACT R247 (ionising radiation)
• Waste management per Procedure KAE 012
• Environmental duty of care for chemical spills and waste

Risk RACT021: Access control duties – personnel refusal to comply with access control procedures. Hazard: stress leading to lost time. Controls: contingency plan procedure, STAR, OE, OHSACT Section 8(1), manpower requirements per Procedure KSA-ACP2 777 Rev 6, requalification training. Initial risk: Low; Residual risk: Low. Reviewed by Xaso Gwiliza, authorised by Minnies, dated 27 June 2025.

Environmental requirements:

• Waste separation and recycling: Procedure KAE 012, daily bin cleaning, printer cartridge disposal, NEMA Section 2, SANS 10400 Part T
• Chemical/hazardous material spill response: report, cordon off, contact Chemistry, rehabilitation
• Soil and water pollution prevention: National Environmental Management Act Section 28 Duty of Care
• Erosion control and wildlife protection during patrols: designated gravel roads

Eskom Supplier Integrity Pact (Revision 2, Document Identifier 240-113650212) applies to Eskom Holdings SOC Ltd and all existing/potential suppliers. It prescribes ethical behaviour standards for all procurement interactions. Suppliers must read the Pact and submit the Integrity Declaration Form for each procurement process. Both parties commit to refrain from dishonesty, fraud, corruption, and anti-competitive practices (under-pricing, collusion, bid rigging). Definitions cover Conflict of Interest, Director, Employment Equity, Employee, Eskom Registered Vendor, and Supplier. Abbreviations: DOI (Declaration of Interest), ETC (EXCO Tender Committee), NDA (Non-disclosure agreement), RFP (Request for Proposal), RFQ (Request for Quotation).

Document revision date: 27 June 2023. Tender closing date from tender record: 3 November 2026 at 10:00. No briefing or site visit dates mentioned in this document.

Ethics reporting channels (for reporting dishonest, fraudulent or inappropriate behaviour by Eskom employees/directors):

• Email: [email protected]
• Email: [email protected]
• Toll-free hotline: 0800 11 27 22

No SCM or technical enquiry contacts for this tender are provided in this document.

The Eskom Supplier Integrity Pact requires all suppliers to complete, sign and submit an Integrity Declaration Form when participating in any Eskom procurement process. The form incorporates a Declaration of Fair Tendering Practices. No tender-specific submission method, copies, packaging or closing time are stated in this document; refer to the main tender document for those details.

Business courtesies or gifts must not exceed R1 500 in value and must not be of a nature that could place an Eskom employee/director under obligation or improperly influence the recipient. No bid security, bonds, guarantees, retention, payment terms or financial capacity thresholds are specified in this document.

Mandatory supplier obligations under the Integrity Pact:

• Complete, sign and submit the Integrity Declaration Form (incorporating Declaration of Fair Tendering Practices) for each Eskom procurement process.
• Complete a Non-Disclosure Agreement (NDA) when accessing confidential information.
• Disclose any interest or relationship with Eskom employees/directors that may affect or be perceived to affect tender decision-making.
• Maintain impeachable integrity; prevent dishonest, unfair, fraudulent, corrupt or illegal practices.
• Avoid collusion, bid rigging, under-pricing and anti-competitive practices.
• Report any unethical behaviour by Eskom employees/directors via the ethics channels.
• Familiarise with publicly available Eskom policies/procedures/codes impacting supply chain, including Standard Conditions of Tender.

No CSD registration, tax clearance, B-BBEE, CIDB, CIPC or professional registration requirements are stated in this document.

Supplier discipline process: Eskom may investigate alleged contraventions, afford the supplier an opportunity to make representations, and then notify the supplier of intention to suspend from the Eskom Vendor Database, impose sanctions, and/or forward supplier and director names to National Treasury for inclusion on the List of Restricted Suppliers. Eskom employees/directors are prohibited from having any direct/indirect personal or beneficial interest in any Eskom contract. Actions under the Pact are without prejudice to civil or criminal proceedings. The Pact remains valid until replaced; invalid provisions do not affect the remainder. Governed by South African law.

Mandatory returnable: E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1). Must be fully completed and submitted to Eskom within the prescribed period. Failure to submit renders the tenderer non-responsive and disqualified. Submission method and address not specified in this document; refer to main tender documents.

Disqualification: Failure to fully complete and submit the mandatory E-Tendering Training Acknowledgement Form within the prescribed period renders the bid non-responsive. No other evaluation criteria stated in this document.

Mandatory returnable: E-Tendering Training Acknowledgement Form must be completed and submitted. No other compliance requirements (CSD, tax, B-BBEE, CIDB) stated in this document.

Mandatory company requirements (pass/fail)

• Valid PSIRA registration certificate: certified copy not older than 90 days from tender submission
• Valid PSIRA letter of good standing: certified copy not older than 90 days
• Public liability insurance: minimum R10 million coverage, valid for contract period
• Private Sector Security Provident Fund (PSSPF) compliance confirmation letter: certified copy not older than 90 days
• Valid firearm licenses for all company-owned firearms: certified copies not older than 90 days, verified with SAPS CFR
• SAPS National Key Point office letter: confirming application for registration to offer services at a National Key Point, not older than 12 months from issue date

Evaluation stages

• Stage 1: Mandatory requirements (pass/fail, no scoring). Failure on any requirement disqualifies the bid.
• Stage 2: Technical functionality assessment (100 points total).
• Desktop exercise: 50 points
• Site visit: 50 points
• Minimum qualifying score: 80/100 (80%). Bidders scoring below 80% are disqualified.

Desktop exercise scoring breakdown (50 points)

• Organizational footprint (10 points): reference letters for similar security services
• 3 reference letters (not older than 24 months): 3 points
• 2 reference letters (not older than 24 months): 2 points
• 1 reference letter (not older than 24 months): 1 point
• Previous National Key Point registration letter: 4 points
• Recruitment capability (10 points): detailed recruitment strategy on company letterhead
• Structured sourcing, screening, deployment process: 2 points
• Criminal background checks (naming the screening company): 2 points
• Interview and selection criteria: 2 points
• CV evaluation and experience verification: 2 points
• Medical fitness checks and firearm handling evaluation records: 2 points
• Access control procedures (10 points): comprehensive plan for entry/exit management
• Personnel, visitor, vehicle, goods verification protocols: 2 points
• Visitor identification: 2 points
• Vehicle searching: 2 points
• Intoxication management: 2 points
• Access register (manual and online): 2 points
• Patrol services and monitoring (8 points): methodology for site inspections
• Patrol plan per risk level (routes, frequency, methods): 2 points
• Patrol Management System specification (real-time tracking): 2 points
• Sample patrol reports: 4 points
• Personnel training and certification (12 points): ongoing development plan
• Comprehensive training program outline for all operational staff: 6 points
• Certification tracking methodology ensuring 100% compliance: 6 points

Site visit scoring breakdown (50 points)

• Control room facility (10 points)
• Brick and cement structure: 2 points
• 24/7 operational landline and email: 2 points
• SABS-approved firearm safe: 2 points
• Lockable door (electronic or manual): 1 point
• Ablution facility: 1 point
• Electrified power supply: 1 point
• Western Cape location: 1 point
• Control room equipment (6 points)
• Operational computers/laptops with fixtures and cabling: 2 points
• PTT/base radio functionality: 2 points
• Panic button receiver linked to all sites: 2 points
• Registers and procedures (10 points)
• Occurrence book with entries: 1 point
• Panic button test register: 1 point
• Incident register: 1 point
• Equipment registers: 2 points
• Displayed duty roster: 1 point
• Emergency preparedness procedure displayed: 2 points
• Emergency contact list displayed: 2 points
• Armory compliance (15 points)
• SABS-approved firearm safe with SAPS DFO confirmation letter: 4 points
• Firearm Register A7 and A8: 2 points
• Firearm discharge register: 2 points
• Firearm inspection (9mm handgun/shotgun, condition and quantity): 5 points
• Firearm safe work procedure (handing over, receiving, storing): 2 points
• Vehicle evaluation — 4x4 bakkies (9 points)
• Functioning communication capability: 2 points
• Eskom vehicle safety standards (fire extinguisher, first aid kit, spare wheel, SABS proof): 2 points
• Tracking system installed: 2 points
• Company logo branding: 2 points
• Working spotlight (mounted or handheld): 1 point

Scope: provision of security services at Koeberg Nuclear Power Station (KNPS), a National Key Point facility

Mandatory company capabilities

• Valid PSIRA registration certificate (not older than 90 days from tender submission)
• Valid PSIRA letter of good standing (not older than 90 days)
• Public liability insurance: minimum R10 million coverage, valid for contract period
• Private Sector Security Provident Fund (PSSPF) compliance confirmation letter (not older than 90 days)
• Valid firearm licenses for all company-owned firearms, verified with SAPS CFR
• SAPS National Key Point office letter confirming application for registration to offer services at a National Key Point (not older than 12 months from issue)

Mandatory personnel requirements

• Minimum 20 PSIRA-registered employees
• Directors must hold valid PSIRA Grade A certificates
• Firearm responsible person with: appointment letter on company letterhead; valid SASSETA competency certificate for business-purpose firearm handling
• All directors must hold valid SAPS 365 clearance certificates (no criminal offences; SAPS 69 or pending applications not acceptable)

Operational requirements

• Company presence in Western Cape with dedicated control room
• Control room: brick and cement structure, 24/7 operational landline and email, lockable door, ablution facility, electrified power supply
• Control room equipment: operational computers/laptops, PTT/base radio, panic button receiver linked to all operational sites
• Armory: SABS-approved firearm safe with SAPS DFO compliance letter, firearm registers (A7, A8), discharge register, safe work procedures
• Patrol capability: risk-based patrol plans with real-time tracking and reporting
• Vehicle fleet: 4x4 bakkies with communication equipment, tracking, SABS safety compliance, company branding, spotlights

Service elements

• Physical guarding and tactical response services
• Access control for personnel, visitors, vehicles, and goods
• Regular site inspections and perimeter monitoring
• Real-time incident reporting and escalation
• 100% personnel certification maintenance throughout contract period (PSIRA, NKP, Firearm Control Act)

Contract period: effective May 2026, review date April 2031

Document certification methodology

• Certified copy definition: original document copy certified with Commissioner of Oaths stamp and date stamp by a valid Commissioner of Oaths
• All certifications must be completed within 3 months prior to tender closing date
• All documents must be clear and readable

Evaluation methodology

• Two-stage assessment: mandatory requirements (pass/fail) followed by technical functionality scoring
• SMART principle applied to all technical criteria
• Desktop exercise evaluates capability, methodology, and strategic approach
• Site visit evaluates physical infrastructure and operational readiness
• Shortlisted bidders only proceed to site visit stage

Organizational experience requirements

• Reference letters from clients for similar security services (physical guarding and tactical response)
• Letters must be signed by Head of Security on client company letterhead
• Letters must not be older than 24 months
• Scoring: 3 letters = 3 points, 2 letters = 2 points, 1 letter = 1 point
• Previous National Key Point site registration letter: 4 points

Recruitment capability evidence

• Detailed recruitment strategy on company letterhead with logo
• Must demonstrate structured process for sourcing, screening, and deploying security personnel
• Required elements: criminal background checks (name screening company), interviews and selection criteria, CV evaluation and experience verification, medical fitness checks (name service provider), firearm handling evaluation records

Personnel qualifications

• All operational staff: valid PSIRA registration
• Directors: valid PSIRA Grade A certificates
• Firearm responsible person: valid SASSETA competency certificate for business-purpose firearm handling
• All directors: valid SAPS 365 clearance certificates (no criminal offences)
• Minimum 20 PSIRA-registered employees required

Access control quality requirements

• Comprehensive procedures manual detailing protocols for personnel, visitors, vehicles, and goods
• Visitor identification and verification processes
• Vehicle searching procedures
• Management of intoxicated employees and visitors
• Manual and online access register maintenance

Patrol service quality

• Risk-level-based patrol plans with defined routes, frequencies, and methods
• Patrol Management System with real-time tracking and reporting
• Sample patrol reports demonstrating data capture and escalation paths
• Communication plan between patrol teams and control room

Personnel certification quality

• 100% personnel certification target throughout contract period
• Training curriculum covering PSIRA, National Key Point, and Firearm Control Act requirements
• Certification tracking and renewal methodology
• Medical fitness checks
• Firearm handling evaluation records

Control room quality standards

• Brick and cement immovable structure
• 24/7 operational capability with fixed landline and email
• SABS-approved firearm safe
• Electronic or manual access control
• Ablution facility for operators
• Electrified power supply
• Operational computers/laptops with fixtures and cabling
• PTT/base radio and panic button receiver linked to all operational sites

Register and procedure standards

• Occurrence book with entries
• Panic button test register
• Incident register
• Equipment registers
• Displayed duty roster
• Displayed emergency preparedness procedure
• Displayed emergency contact list

Armory standards

• SABS-approved safe with SAPS DFO confirmation
• Firearm registers A7 and A8
• Firearm discharge register
• Firearm safe work procedure covering handing over, receiving, storing of firearms and ammunition
• On-site firearm inspection (9mm handgun/shotgun type, good condition)

Vehicle standards

• 4x4 bakkies with functioning communication capability
• Eskom vehicle safety standards: fire extinguisher, first aid kit, spare wheel, SABS proof
• Installed tracking system with proof
• Company logo branding
• Working spotlight (mounted or handheld)

Public liability insurance: minimum R10 million coverage, valid for full contract period

No bid security, performance bond, or retention percentage stated in the document

No pricing schedule or payment terms detailed in the extracted text

Vehicle requirements: 4x4 bakkies with SABS safety standard proof, tracking system, company branding

PSIRA compliance

• Valid PSIRA company registration certificate (certified copy not older than 90 days)
• Valid PSIRA letter of good standing (certified copy not older than 90 days)
• All directors: valid PSIRA Grade A certificates
• Minimum 20 PSIRA-registered operational employees

Firearm Control Act compliance

• Valid firearm licenses for all company-owned firearms (certified copies not older than 90 days)
• SAPS Central Firearm Register (CFR) verification
• Firearm responsible person: valid SASSETA competency certificate for business-purpose handling
• SABS-approved firearm safe with SAPS Designated Firearm Officer (DFO) compliance confirmation

National Key Point compliance

• SAPS NKP office letter confirming registration application to offer services at a National Key Point (not older than 12 months)
• Previous NKP site service experience advantageous (4 points in evaluation)

Insurance

• Public liability insurance: minimum R10 million coverage, valid for contract duration

Provident fund

• Private Sector Security Provident Fund (PSSPF) compliance confirmation letter

Personnel vetting

• All directors: valid SAPS 365 clearance certificates (no criminal record)
• Criminal background checks for all employees (named screening company required in recruitment strategy)

Document certification

• All certified copies must bear Commissioner of Oaths stamp and date stamp
• Certification must be done within 3 months prior to tender closing date
• All documents must be clear and readable; illegible documents cause disqualification

No explicit requirements stated for: CSD registration, SARS tax clearance, B-BBEE level, CIDB grading, CIPC registration, local content percentage, or professional body registrations

Emergency preparedness

• Emergency preparedness procedure must be displayed on control room wall
• Emergency contact list must be displayed on control room wall

Firearm safety

• SABS-approved firearm safe required
• Firearm safe work procedure must cover: handing over and receiving firearms, storing firearms and ammunition
• Firearm discharge register required
• Firearm inspection for condition and type (9mm handgun/shotgun)

Vehicle safety

• 4x4 bakkies must meet Eskom vehicle safety standards
• Required equipment: fire extinguisher, first aid kit, spare wheel
• SABS safety standard proof required
• Functioning communication capability
• Working spotlight (mounted or handheld)

Site safety verification

• All control room and vehicle safety elements verified through on-site inspection
• Functional tests conducted for landline, PTT/base radio, panic button receiver
• No proof of compliance = zero points for that element

Contract effective date: May 2026

Contract review date: April 2031

No explicit termination clauses, penalties, liquidated damages, or special contractual conditions stated in the extracted text

Insurance obligation: public liability insurance minimum R10 million for full contract duration

Document verification requirements: certified copies with Commissioner of Oaths stamp and date; certification within 3 months of tender closing; illegible documents result in disqualification

See main evaluationCriteria field for complete scoring methodology.

Key thresholds

• Total technical score: 100 points (50 desktop exercise + 50 site visit)
• Minimum qualifying score: 80/100
• Automatic disqualification for failing any mandatory requirement

Desktop exercise (50 points): organizational footprint, recruitment capability, access control procedures, patrol services and monitoring, personnel training and certification

Site visit (50 points): control room facility, control room equipment, registers and procedures, armory compliance, 4x4 vehicle fleet

All criteria follow SMART principles (Specific, Measurable, Achievable, Relevant, Time-bound)

Duplicate of first description section – see above.

Appendix B – Nomination Letter for Fitness for Duty Site Representative:

• Nominates individual as FFD Site Representative for contractor group.
• Confirms authority to perform FFD duties.
• Includes nominee details (name, ID, email, phone, department/contractor).
• Acknowledgment of nomination signed by nominee.

Scope: Security service at Koeberg Nuclear Power Station (KNPS) requiring full compliance with the Fitness for Duty (FFD) programme for all contracted employees.

Personnel eligibility:

• Valid identification: SA ID book/card, valid passport, or temporary ID (≤3 months old).
• Proof of residential address: utility bill, bank statement, lease agreement, municipal invoice, telephone account, SARS correspondence, TV licence, or sworn affidavit with supporting documents (all ≤3 months).
• Non-South African citizens: valid work permit/visa per Immigration Act; original document required at enrolment.
• Drug-free: employer pre-screening drug test mandatory; positive result bars entry for 24 months; confirmation test at NOU.
• Criminal record: SA citizens – SAPS clearance ≤2 months; non-SA citizens – foreign police clearance ≤2 months (or Institute of Nuclear Plant Operators for US citizens); waiver possible for short-duration non-SA citizens per KAA-774 (once per 6-month cycle).
• Occupational Health Services (OHS) Person Job Specification form (240-58314417) and GA14 form completed and signed by employer/CM before FFD registration.
• Medical assessment by approved Occupational Health Practitioner; report ≤3 months old; employee must be declared fit for specified work scope.
• Curriculum Vitae and qualifications (original/certified copies) verified by employer; Eskom reserves right to verify tertiary qualifications.
• Security permit application (KFS-SK-003) completed by CM and employer identifying required security areas.
• Signed non-disclosure agreement (once per stay) obtained from Koeberg Security Group.

Training requirements (determined by work scope):

• Site Induction Training (SIT) for work outside protected area.
• Plant Induction Training (PIT) for work inside protected area.
• Human Performance Training.
• Confined spaces certification (external accredited provider).
• Working at heights.
• Foreign Material Exclusion (FME) training.
• Asbestos awareness certification (external accredited provider).
• Basic rigging certification (external accredited provider).
• Materials handling.
• Supervisor training.
• Group/discipline-specific induction.
• Radiation Worker Training (if applicable).
• Technical assessments for technical work; authorisation required before performing assessed tasks.
• All training includes assessments; failure results in removal from FFD process.
• English proficiency mandatory for all training and assessments.

FFD registration:

• Employer nominates FFD Site Representative via Appendix B; representative must complete FFD booking system training.
• Employees registered on FFD system by trained representative; Contract Manager facilitates.
• Pre-enrolment documentation (Appendix A) must be complete before registration.
• Enrolment at NOU by Koeberg Security (FFD) Group with documentation verification.
• No training or evaluation sessions without enrolment, booking, Clearance for Access form, and passed verification.

FFD activities at NOU (performed by Eskom):

• Enrolment and documentation verification.
• Confirmation drug test.
• Criminal background verification (fingerprints to SAPS for SA citizens).
• Medical assessment by NOU Occupational Health Practitioner.
• Site/Plant induction, Human Performance, FME, Radiation Worker, Site Access Specific training.
• E-learning via https://ktc-ffd.co.za/.
• Technical assessments.
• Final acceptance: competence card and security permit issued.
• Exit procedure: barcoded exit form, radiation worker whole-body count, exit medical (contractors at FFD Centre, Eskom staff at Site Medical Centre), security permit clearance at ACP-1.

Disqualification:

• Fraudulent documents or false declarations: permanent denial of access.
• Failed awareness training assessments: removal from premises.
• Medical unfitness for work scope: barred from FFD process.
• Limited work scope (≤5 days): exempt from induction training if escorted by FFD-compliant host, no maintenance/project/construction work, no equipment/tools, no radiation work, no training-required areas, no technical assessment; only ID document required.

Qualification and experience requirements:

• Employer must verify authenticity of all required qualifications; Eskom may verify tertiary qualifications.
• Original or certified copies of qualifications required at FFD registration.
• Employees without required qualifications or experience for the discipline will not be considered.
• CVs to be provided when required by Eskom.
• Technical assessments conducted to authorise personnel for specific technical work scopes.
• External training providers must be accredited and NOU-approved.

Quality requirements referenced in the FFD procedure:

• Inspection and test competencies (ultrasonic, radiography, penetrant, magnetic particle, eddy current, visual, safety inspection) to be verified by contract manager and site agent.
• Measurement, control and instrumentation competencies (plant instruments, reactor control, reactor safety, turbine safety, turbine control, mechanical measurements) to be verified.
• All external training providers must be certified by the relevant NOU Training Manager.
• Assessments at end of each training session; pass required to continue FFD process.

B-BBEE: Minimum Level 3 required.

FFD compliance (mandatory for all contracted security personnel):

• CSD registration and valid tax compliance status (implied for government tenders).
• Negative drug test (pre-screening and confirmation at NOU).
• Clean criminal record (SAPS/foreign clearance ≤2 months).
• Medical fitness certified by approved OHP per OHS Person Job Specification.
• Completed training matrix per work scope (induction, PIT, HP, FME, confined spaces, heights, asbestos, rigging, etc.).
• Technical assessment authorisation for technical tasks.
• Registration on FFD system via trained FFD Site Representative.
• Security permit (KFS-SK-003) and signed non-disclosure agreement.
• English language proficiency for training and assessments.

Medical assessment at NOU:

• Conducted by NOU Occupational Health Practitioner after all FFD requirements met.
• Final acceptance processed; competence card and security permit issued.

Contractual obligations for the security service provider:

• Ensure all personnel meet FFD requirements before work commencement.
• Bear all costs for pre-enrolment FFD activities (identification, drug testing, criminal clearance, medical assessments, external training).
• Nominate and train an FFD Site Representative (Appendix B).
• Complete Appendix A for each employee confirming pre-enrolment compliance.
• Facilitate enrolment at NOU with Contract Manager.
• Comply with exit procedure for personnel leaving site.
• Protect Eskom information via non-disclosure agreements.
• Accept liability for fraudulent documents or false declarations (permanent access denial).
• Provide personnel proficient in English for training and assessments.
• Use only NOU-approved external training providers.

Fraudulent documents and false declarations:

• Presentation of fraudulent documentation = permanent denial of access to NOU.
• False declarations = permanent denial of access to NOU.

Not applicable – the source document is an FFD procedure, not a tender evaluation specification. No tender evaluation criteria, scoring, or preference point system are described.

Section 37(2) of the Occupational Health and Safety Act (Act 85 of 1993) requires a mandatory agreement.

The contractor must acknowledge employer status and ensure adherence to Act provisions.

Compliance with Eskom Specified Health, Safety and Environment (SHE) specifications is required.

The contractor responsible manager must have authority to sign the contract.

Eskom Holdings SOC Ltd requires security services for Koeberg Nuclear Power Station (KNPS). The contract uses the NEC3 Term Service Contract (TSC) form. Tender issued 13 October 2026; closes 03 November 2026 at 10:00 SAST; validity 90 days.

Closing date and time: 03 November 2026 at 10:00 SAST.

Tender validity period: 90 days from closing date.

Clarification meeting: 21 October 2026, 13:00–15:00 at Koeberg Visitors Centre. Not compulsory but strongly encouraged.

Attendance confirmation deadline: 19 October 2026 at 13:00 SAST.

Arrival requirement: 30 minutes before meeting start for security registration; late arrivals denied access.

Clarification query deadline: 5 working days before tender submission deadline (approximately 27 October 2026).

Clarification meeting: 21 October 2026, 13:00–15:00, Koeberg Visitors Centre. Not compulsory but strongly recommended. Maximum two representatives per tendering entity; written approval required for additional attendees. Attendees must complete and sign NDA with witness initials on each page; submit upon arrival. Confirm attendance by 19 October 2026 at 13:00 SAST with names, positions, contact details, and ID/passport numbers. Foreign nationals: colour passport copy required with attendee list. Arrive 30 minutes early; late arrivals denied access. Original ID/passport required. Random breathalyser tests; zero-tolerance alcohol policy. No same-day substitutions.

Eskom Representative:

• Name: Sheilah Brown
• Role: Procurement Representative
• Telephone: +27 (0) 21 522 1221
• Email: [email protected]

All queries and clarifications must be addressed in writing to the Eskom Representative only.

Fraud reporting: 0800 11 2722 / [email protected]

Submission address: electronic upload via Eskom E-tendering portal (www.eskom.co.za tender bulletin site).

Service delivery address: Koeberg Nuclear Power Station, Western Cape.

Submission method: electronic upload via the Eskom E-tendering portal only. No hard copies accepted.

Closing: 03 November 2026 at 10:00 SAST.

File requirements: all documents in PDF format; pricing schedule additionally in Excel format. Maximum 500 MB per document, 4 GB total submission. No ZIP or compressed files. Resubmissions overwrite previous versions; only the latest version is accepted. Ensure submission status shows "complete".

Folder structure: upload documents under Technical, Commercial, Financial, and Other folders. Incorrect categorisation may render the tender non-responsive.

Tender validity: 90 days from closing date and time.

Returnable forms required at closing (disqualifiable if missing or unsigned):

• Annexure A (Authorisation Form): authorises signatory to bind the bidder.
• Annexure B (Acknowledgement Form): confirms understanding of Eskom SHE rules.
• Annexure C (Tenderer's Particulars): bidder contact and company details.
• Annexure D (Integrity Pact Declaration): anti-corruption commitment.
• Annexure E (CPA for local goods/services): local procurement compliance where applicable.
• Annexure F (CPA(IG) for imported goods/services): imported goods declaration where applicable.
• Annexure G1-G4 (SBD 6.2 local production and content, with supporting schedules): mandatory only where designated materials are included.
• Annexure H (SBD 1): invitation to bid cover page.
• Annexure J (SBD 4): declaration of interest regarding state employment and connections.
• Electronic copy of tender in PDF; price list in PDF and Excel.

Returnables required at closing (non-disqualifiable — missing or incomplete triggers 5-working-day rectification request):

• Annexure I (SBD 6.1): preference points claim under PPPFA 2022 regulations.
• Specific goals documentation: proof of meeting SDL&I objectives.

Returnables required prior to contract award:

• Valid CSD registration proof.
• Tax clearance certificate or SARS e-filing PIN (South African tenderers); foreign tenderers with South African footprint must provide tax clearance.
• Tax Evaluation Questionnaire (personal service provider determination).
• Employment Equity Act compliance proof (designated employers, South African tenderers only).
• NEC3 Term Service Contract, completed.
• Completed pricing schedule.
• COIDA certificate of good standing or proof of application (South African tenderers).
• Financial statements: latest approved annual financial statements including director's report, auditor's/reviewer's report, statement of financial position, comprehensive income, changes in equity, cash flows, notes; plus public interest score for non-audited South African entities.
• JV documents where applicable: letter of intent or valid JV agreement with joint and several liability, profit-sharing ratios, single business entity confirmation, designated JV bank account details.

Additional mandatory documents (functionality gate):

• Valid PSIRA registration and good standing letter.
• Public liability insurance.
• PSSPF compliance confirmation letter.
• Firearm licenses.
• SAPS NKP office letter confirming application for National Key Point registration.
• PSIRA registration for directors.
• Firearm competency certificate and appointment letter for responsible person.
• SAPS clearance certificate or AFI Switch criminal background check.
• Tender Questions and Answers document (Attachment 2).
• Supplier Evaluation Pack (Attachment 3).
• Eskom SHE Rules Acknowledgement (Attachment 4).
• OHS Act Section 37(2) Agreement (Attachment 5).
• Supplier Declaration of Interest — Security Project (Attachment 6).
• SHE Tender Evaluation Template High Risk C1 (Attachment 7).
• Non-Disclosure Agreement (Attachment 8).
• E-tendering Training Acknowledgement (Attachment 9).
• E-tendering Help Manual acknowledgement (to be returned within 5 working days).
• SDL&I Strategy Setting for Bidders (Attachment 12).

Disqualification risks:

• Late submission (after 10:00 SAST on closing date).
• Missing or unsigned disqualifiable returnables at closing.
• Failure to rectify non-disqualifiable returnables within 5 working days of request.
• Incorrect or incomplete e-tendering portal upload.
• Submitting more than one tender (individually or as JV partner).
• 100% subcontracting of scope of work.
• Conflict of interest, sanctions list nationality, or restriction by National Treasury, Tender Defaulters list, or Eskom.
• Tender signed by unauthorised person.
• Missing mandatory functionality documents (no further evaluation).

Evaluation stages and scoring:

• Functionality: mandatory gate with minimum threshold of 80% to proceed. Scored out of 80 points total: Desktop Exercise 40 points (50% weighting), Site Evaluation 40 points (50% weighting). Tenderers below 80% are disqualified from further evaluation.
• Price: scored out of 90 points. Evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, with NPV comparison where applicable. Unconditional discounts count; conditional discounts do not count for evaluation but apply at payment.
• Specific goals: scored out of 10 points. Tenderers failing to submit B-BBEE documentation score 0/10 but are not disqualified.
• Preferential point system: 90/10 (price 90, specific goals 10).

Ranking: total points (price + specific goals) ranked highest to lowest. Objective criteria apply after ranking; Eskom may award to other than highest-scored tenderer if objective criteria justify.

Objective criteria (SDL&I objectives under Eskom Preferential Procurement Policy 240-128811268):

• Subcontract at least 30% of works to designated groups, if feasible.
• Subcontract beneficiaries preferably within 16km stakeholder radius of Koeberg Power Station.
• Upskill 1 individual per R5 million spend: Armed Response Officers (NQF Level 2), Security Guards (NQF Level 7), Supervisors (NQF Level 2), Site Supervisors (NQF Level 2) — all C, NKP trained and registered.
• Trainees preferably within 16km radius; training must be SAQA accredited.
• Propose number of jobs to be created and/or retained.
• Improve B-BBEE rating, or retain if already Level 1.

B-BBEE for specific goals:

• Required evidence: valid B-BBEE certificate from SANAS-accredited verification agency, sworn affidavit, or CIPC affidavit.
• Tenderers to improve B-BBEE rating or retain Level 1 status.

Scope: provision of security services at Koeberg Nuclear Power Station (KNPS).

Security approach: defence-in-depth strategy with multiple layers of protection and graded approach to security measures.

Mandatory personnel and company registrations (functionality gate — failure means no further evaluation):

• Valid PSIRA company registration and good standing letter.
• PSIRA registration for directors.
• Public liability insurance.
• Private Sector Security Provident Fund (PSSPF) compliance confirmation letter 13a.
• Firearm licenses.
• SAPS letter from NKP office confirming application for National Key Point registration.
• Firearm competency certificate and appointment letter for responsible person.
• SAPS clearance certificate or AFI Switch criminal background check for personnel.

PPE requirements (designated materials, 100% local content threshold):

• Hard hat — SANS 1397
• Safety shoes with steel toe cap — SANS 20345
• Clothing — SANS 434
• Eye protection — SANS 1404
• Ear protection
• Reflective bib

PPE information must be submitted no later than contract award.

Contract form: NEC3 Term Service Contract (TSC).

Eskom's defence-in-depth security strategy with multiple protection layers and graded security measures. Functionality evaluation comprises Desktop Exercise (40 points) and Site Evaluation (40 points). Tenderers must demonstrate operational and performance expectations alignment through Attachment 2 Technical Evaluation Criteria.

Mandatory company and personnel credentials: valid PSIRA company registration and good standing letter; PSIRA director registration; public liability insurance; PSSPF compliance confirmation; firearm licenses; SAPS NKP office registration application letter; firearm competency and responsible person appointment letter; SAPS clearance or AFI Switch criminal background check. These are functionality gate requirements — failure means no further evaluation.

SAQA-accredited training required for upskilling targets. Engineering classification: N/A with Safety Level L3; no PQE requirements. Quality requirements include signed director's report, auditor's/reviewer's report, and complete financial statements as part of due diligence.

Pricing schedule in PDF and Excel format. Price evaluation: inclusive of VAT, arithmetically corrected, excluding contingencies, NPV-adjusted, unconditional discounts considered. Prices scored out of 90 points under 90/10 preferential system.

Pricing format: schedule of rates to be submitted in PDF and Excel copy. If pricing is contained in the NEC3 contract, that serves as the pricing schedule.

Price evaluation basis: inclusive of VAT, arithmetically corrected, excluding contingencies, adjusted for variations, with NPV comparison on tendered programme where applicable.

Discounts: unconditional discounts evaluated; conditional discounts not evaluated but applied at payment.

Payment terms:

• Contracts below R50 million (including VAT): 30 days from receipt of undisputed invoice.
• Contracts above R50 million (including VAT): 60 days from receipt of undisputed invoice.

Financial capacity: submission of latest approved annual financial statements required as additional contractual requirement. No draft statements or management accounts permitted.

Bid security / performance guarantee: not applicable (Clause 2.34).

Retention: not stated.

Eskom reserves right to negotiate with preferred bidders if tendered prices are not market-related.

CSD registration: mandatory for all tenders; proof required prior to contract award.

Tax compliance:

• South African tenderers: SARS e-filing PIN or tax clearance certificate required.
• Foreign tenderers with South African footprint: certified tax clearance certificate required.
• Foreign tenderers with no South African footprint: complete SBD 1 but no tax compliance proof required.

B-bbee:

• Specific goals points: 10 points maximum under 90/10 system.
• Evidence: valid B-BBEE certificate (SANAS-accredited agency), sworn affidavit, or CIPC affidavit.
• Tenderers failing to provide documentation score 0/10 for specific goals, not disqualified.
• Tenderers must improve B-BBEE rating or retain Level 1.

CIDB: not applicable (Clause 2.28).

CIPC: affidavit option available for B-BBEE evidence.

Professional registrations:

• PSIRA company and director registration mandatory.
• Firearm competency and licenses mandatory.
• SAPS NKP registration application mandatory.

Local content:

• PPE designated materials: 100% local content threshold for textile, clothing, leather, footwear items.
• SBD 6.2 and supporting annexures (G1-G4) required where designated materials apply.

Employment Equity: designated employers must prove compliance including submission of Employment Equity report to Department of Labour (South African tenderers only).

SHEQ requirements: additional contractual requirement assessed post-evaluation.

COIDA: certificate of good standing or proof of application from Compensation Fund or licensed insurer (South African tenderers only).

Eligibility exclusions:

• Nationals of sanctions-list countries.
• Multiple tender submissions (individual or JV partner).
• JV without joint and several liability clause.
• Conflict of interest.
• Non-authorised signatories.
• Restricted by National Treasury or on Tender Defaulters list.
• Restricted by Eskom or its directors.
• 100% subcontracting of scope.

Specific goals: 10 points under 90/10 system. Required evidence: valid B-BBEE certificate (SANAS-accredited verification agency), sworn affidavit, or CIPC affidavit. SDL&I objectives: 30% subcontracting to designated groups, 16km radius preference, SAQA-accredited upskilling (1 per R5m spend), job creation/retention proposals, B-BBEE improvement or Level 1 retention. Tenderers without documentation score 0/10, not disqualified.

Clarification meeting safety: mandatory safety briefing, breathalyser tests, zero-tolerance alcohol policy. Returnables: Annexure B (Eskom SHE Rules Acknowledgement), OHS Act Section 37(2) Agreement, SHE Tender Evaluation Template High Risk C1. COIDA certificate of good standing or proof of application required as additional contractual requirement. Safety requirements assessed post-evaluation as part of SHEQ contractual requirements.

Contract form: NEC3 Term Service Contract (TSC). Mandatory contractual requirement: CSD registration proof. Additional contractual requirements assessed post-evaluation: SHEQ compliance, financial viability (approved annual financial statements). Failure to meet contractual requirements by stipulated deadlines renders tenderer non-responsive. Payment: 30 days for contracts under R50m; 60 days for contracts over R50m. Eskom reserves negotiation right with preferred bidders. Subcontracting with subsidiaries discouraged; must be declared if applicable.

Designated materials: PPE with 100% local content threshold. Items: hard hat (SANS 1397), safety shoes steel toe cap (SANS 20345), clothing (SANS 434), eye protection (SANS 1404), ear protection, reflective bib. Information submitted no later than contract award. SBD 6.2 and Annexures G1-G4 required where applicable.

Eligibility: no restriction from Eskom or State-Owned Companies; not on sanctions list; not submitting multiple tenders; JV agreement includes joint and several liability; no conflict of interest; authorised signatory; not restricted by National Treasury, Tender Defaulters list, or Eskom; not subcontracting 100% of scope. Basic compliance: complete tender with commercial, financial, technical information; correct e-tendering folder upload; all mandatory returnables submitted by deadline. Mandatory functionality gate documents: PSIRA registration and good standing, public liability insurance, PSSPF compliance, firearm licenses, SAPS NKP letter, director PSIRA registration, firearm competency and appointment letter, SAPS clearance. Failure means disqualification from functionality evaluation.

Functionality gate: 80 points total (Desktop Exercise 40, Site Evaluation 40), minimum 80% threshold to proceed to price and preference evaluation. Price: 90 points. Specific goals: 10 points (B-BBEE and SDL&I objectives). System: 90/10. Objective criteria apply post-ranking: 30% subcontracting to designated groups, 16km radius preference, SAQA-accredited upskilling (1 person per R5m spend), job creation proposals, B-BBEE improvement or Level 1 retention.

Disclosing Party: Eskom Holdings SOC Ltd, a South African company with registration number 2002/015527/06, registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton.

Closing: 3 November 2026 at 10:00

• The tender record lists the closing date and time; no other dates (briefings, site visits, clarification deadlines) appear in the source material provided.

Annexure B: Eskom OHS acknowledgement form for security service at Koeberg Nuclear Power Station

• Acknowledges understanding of OHS requirements for Eskom facilities
• Requires compliance with Occupational Health and Safety Act 85 of 1993 and Compensation for Occupational Diseases and Illnesses Act 130 of 1993
• Upon contract award, company must align processes to Eskom's OHS requirements (policies, procedures, standards)
• All personnel (including contractors/suppliers) must complete Eskom and company induction
• Main contractor/supplier must outline selection criteria for engaging contractors/suppliers
• Main contractor/supplier must notify Eskom before appointing contractors/suppliers
• Main contractor/supplier must verify contractors/suppliers have adequate resources and competencies
• Main contractor/supplier bears responsibility for contractor/supplier compliance with legal and Eskom requirements
• Main contractor/supplier must conduct audits/assessments for OHS compliance during work execution
• Must specify grounds for terminating contractor/supplier work
• Non-conformances by any tier of contractor/supplier addressed directly with main contractor/supplier
• Eskom may verify compliance when deemed necessary
• Contractor may be requested to provide testimonials/references and client contacts for similar Eskom projects

3 November 2026 at 10:00

OHS requirements for working at Eskom facilities

Occupational Health and Safety Act 85 of 1993

Compensation for Occupational Diseases and Illnesses Act 130 of 1993

Upon contract award, align company processes to Eskom's OHS requirements (policies, procedures, standards)

All personnel (including contractors/suppliers) must complete Eskom and company induction programs

The main contractor/supplier must outline and demonstrate selection criteria used when engaging contractors or suppliers

The main contractor/supplier must notify Eskom before appointing any contractors or suppliers

The main contractor/supplier must verify that contractors and suppliers possess adequate resources and competencies

The main contractor/supplier bears responsibility for ensuring contractors and suppliers comply with applicable legal and Eskom requirements

The main contractor/supplier must conduct audits and assessments to verify contractor/supplier OHS compliance during work execution

The main contractor/supplier must specify grounds for terminating contractor or supplier work

Non-conformances and non-compliance by any tier of contractor or supplier must be addressed directly with the main contractor/supplier per performance and penalty processes

Eskom reserves the right to verify compliance when deemed necessary

The contractor may be requested to provide testimonials/references and client contact details for similar Eskom projects

Enquiries and communications

• All communications must be addressed to the Eskom Representative only, in writing, in English.
• Clarification requests published without bidder names; responses issued to all bidders via the same platform as the Invitation to Tender.

Submission address

• E-tendering: Eskom Tender Bulletin site on the Eskom E-tendering page.
• Physical tender box address: stated in Tender Data (not specified in extracted text).

Contact details

• Name: not stated in extracted text
• Role: Eskom Representative (Supply Chain Management)
• Email: not stated in extracted text
• Telephone: not stated in extracted text

Submission method and packaging

• E-tendering: upload and finalise via the Eskom Tender Bulletin site on the Eskom E-tendering page before the closing date and time. No physical tender box deposits accepted for e-tendering.
• Paper submissions (if stipulated in Tender Data): original plus one hard copy in separate sealed packages marked "ORIGINAL" and "COPY", sealed together in an outer package marked "Confidential" with the Invitation to Tender number, bidder name, address, email and contact telephone number.
• All documents must be complete, accessible, uncorrupted and finalised before closing.
• Tenders must be in English. Written tenders in ink only; no pencil or correction fluid.
• The signatory named on the tender is held liable for the submission.

Mandatory returnable forms

• Acknowledgement Form: confirms whether the tender is for the whole or part of the scope.
• SBD 4 (Declaration of Interest): discloses state employment or connections to Eskom officials.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under PPPFA.
• SBD 6.2 (Declaration for Local Production and Content).
• SBD 8 (Declaration of Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorises the signatory to bind the bidder.
• SDL&I Undertaking (annexure): must be completed by contract award.

Disqualification risks

• Failure to submit/upload tender documents by closing time.
• Submission of only a copy without the original (paper submissions).
• 100% sub-contracting of the scope of work.
• Missing mandatory tender returnables by the required deadline.
• Unsigned or incomplete returnable forms.
• Failure to attend a compulsory site visit or clarification meeting.
• Misrepresentation or falsification of any information, certificate or document.
• B-BBEE certificate/affidavit found fraudulent or expired (if B-BBEE is a pre-qualification criterion).

Evaluation stages and scoring

• Basic compliance check: mandatory documents and eligibility criteria must be met; non-responsive tenders are eliminated.
• Pre-qualification criteria: applied if stipulated in the Tender Data; no "double dipping" with other evaluation phases.
• Functionality: scored against stated criteria if applicable; minimum threshold must be met to proceed.
• Financial analysis: Eskom assesses financial risk; insufficient mitigating factors or excessive risk leads to exclusion.
• Price evaluation: based on criteria in Tender Data, incorporating CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, PV and forecasted invoicing rates.
• B-BBEE evaluation: scored from CSD report or certificate/affidavit. If B-BBEE is pre-qualification, proof must be submitted at closing or the tender is disqualified. For PPPFA point allocation only, missing or expired proof scores zero but does not disqualify if otherwise responsive.
• Specific Goals: scored from supporting documentation; missing proof scores zero under 90/10 or 80/20 but does not disqualify if otherwise acceptable.
• Ranking: total of Price and Specific Goals scores, highest to lowest.

Preference point system

• PPPFA 80/20 or 90/10 system applies; determined by Tender Data.

Objective criteria

• May be applied under PPPFA Section 2(1)(f) if stipulated in the Invitation to Tender; functionality and B-BBEE scorecard elements may not be used as objective criteria.

Reverse e-auction

• May be utilised if indicated in the Invitation to Tender; tenderers submit complete tenders without prices, which are later entered into the e-auction.

Scope

• Provision of security services at Koeberg Nuclear Power Station (KNPS), Western Cape.

Specific technical requirements

• Detailed scope, service levels, staffing numbers, shift patterns, equipment and performance standards are contained in the Tender Data and specification (not fully extracted in source text).

SHEQ requirements

• Proof of Safety, Health, Environment and Quality (SHEQ) systems, policies and capabilities must be provided to Eskom's satisfaction at closing or contract award.
• All SHEQ costs and personnel must be included in the tender pricing.
• Compliance with Eskom SHEQ requirements and the OHS Act is mandatory.

Site familiarisation

• Compulsory site visit or clarification meeting may be required; details in Tender Data.

Pricing structure and adjustments

• Rates and prices fixed for contract duration; adjustment only as per Invitation to Tender.
• All duties, taxes (including VAT) and levies applicable 14 days before closing included in total price.
• Prices in South African Rand unless instructed otherwise; part payment in other currencies per exchange rate and base date in Invitation to Tender.

Arithmetical error treatment

• Words prevail over figures in discrepancies.
• Line-item total prevails over incorrect unit rate (decimal misplacement or multiplication errors).
• Total of prices prevails over addition errors; bidder revises selected prices to match tendered total.
• Eskom notifies bidder of errors; bidder must confirm or accept corrections. Refusal results in rejection.

Financial risk assessment

• Eskom evaluates financial statements; identifies mitigating factors or requirements.
• Insufficient mitigation, excessive risk, or bidder disagreement with mitigating factors leads to exclusion from award.

Pricing format and currency

• Rates and prices must be in South African Rand unless otherwise instructed.
• Prices must be fixed for the contract duration; no contract price adjustment except as provided in the Invitation to Tender.
• All duties, taxes (including VAT) and levies applicable 14 days prior to closing must be included in rates and total price.

Pricing adjustments and corrections

• Arithmetical errors checked during evaluation; amount in words prevails over figures.
• Misplaced decimal points: line-item total prevails, unit rate corrected.
• Incorrect multiplication of unit rate and quantity: line-item total prevails, rate corrected.
• Incorrect addition: total of prices prevails, bidder asked to revise selected item prices.
• Tenderer must confirm corrected prices or accept corrections; refusal results in rejection.

Financial capacity

• Eskom evaluates financial statements for risk; mitigating factors may be required.
• High financial risk or disagreement with mitigating factors leads to exclusion.

Insurance

• Eskom's insurance cover may be insufficient; bidders advised to seek qualified advice on additional cover needed.

Bid security / performance security

• If required, bidders must name at least two financial institutions likely to provide the security. Eskom reserves the right to reject unsuitable institutions.

Payment terms

• Part payment in other currencies may be provided for in conditions of contract; exchange rate and base date stipulated in Invitation to Tender.

Legislative and regulatory compliance

• National Treasury Instruction Notes
• PPPFA Regulations
• Amended B-BBEE Codes
• CIDB Regulations (construction works)
• Coida
• OHS Act
• Eskom SHEQ requirements
• Designated local content and production requirements (dtic)

CSD registration

• CSD registration required; CSD number/report must be provided at closing.

Tax status

• Valid tax compliance status required.

B-bbee

• Proof of B-BBEE level from CSD report, certificate or affidavit must be provided at closing.
• If B-BBEE is a pre-qualification criterion: missing or disputed (fraudulent/expired) proof disqualifies.
• If for PPPFA points only: missing or expired proof scores zero but does not disqualify if otherwise responsive.
• Fronting or misrepresentation reported to B-BBEE Commission; suspension from State-Owned Company business up to 10 years and potential criminal prosecution.

CIDB (if stipulated in Tender Data)

• Registration required at closing, or capability to register within 21 working days from closing.
• Proof of registration mandatory at closing; if only application proof available at closing, actual CIDB registration printout required by contract award.
• CSDG applies to contracts of 12+ months and R5 million+ (professional/service) or CIDB grade 7+ (engineering/construction/design-build).
• CPG applies to GB and CE construction works of 6+ months duration where 25%+ may be subcontracted in CE, EB, GB or ME classes.

SDL&I Undertaking

• Must be completed and submitted by contract award; missing undertaking excludes tender from award consideration.

Designated materials and local content

• Information on designated materials and thresholds must be submitted by contract award; missing information excludes tender from award.

Sub-contracting restrictions

• 100% sub-contracting prohibited; such tenders are ineligible and disqualified.
• If sub-contracting to designated groups is a PPPFA pre-qualification criterion, sub-contractors' B-BBEE status and CSD number or certificate/affidavit must be provided at closing.

SHEQ compliance

• Bidders must provide proof that Safety, Health, Environment and Quality systems, policies and capabilities are in place at closing or contract award.
• All SHEQ costs and personnel must be reflected in tender pricing.
• Compliance with Eskom SHEQ requirements and OHS Act mandatory.

CIDB requirements (if applicable)

• Registration or capability to register within 21 working days from closing.
• CSDG achievement required for applicable contracts (12+ months, R5m+ professional/service, or grade 7+ engineering/construction/design-build).
• CPG achievement required for applicable construction works (GB/CE classes, 6+ months, 25%+ subcontractable in CE/EB/GB/ME classes).

Tender validity and negotiations

• Bidders must hold tenders valid for acceptance within the stated period; Eskom may request extension until contract conclusion.
• Eskom reserves right to enter mandated negotiations with selected bidder(s) per approved procurement policies.

Confidentiality

• All procurement matters treated as confidential; documents used only for tender preparation and submission.

Contract formation

• Successful bidder must sign final contract documents incorporating addenda, returnables, negotiated changes and agreed revisions.
• Form of Agreement signed by authorised signatories of both parties.

Liability disclaimer

• Eskom, subsidiaries, shareholders, advisors, directors, employees and representatives bear no liability for losses from tender participation, process amendment/termination/suspension, or exclusion.

Functionality and specific goals

• Functionality criteria and minimum threshold stated in Tender Data; must be met to proceed to further evaluation.
• Specific Goals scored from supporting documentation; failure to submit proof scores zero under 90/10 or 80/20 allocation.
• Eskom does not measure any criterion twice across evaluation phases (no "double dipping").

Reverse e-auction

• Electronic system using 90/10 or 80/20 Price and Preference points for competitive pricing.
• If utilised, tenderers submit complete tenders without prices; prices entered later in e-auction. Prices included in initial tender are disregarded.

Service Manager (Employer's representative):

• Name: Mr Ivano Haupt
• Role: Service Manager
• Email: [email protected]
• Telephone: +27 21 550 5742
• Address: Eskom Holdings SOC Ltd, Koeberg Nuclear Power Station, R27 Off West Coast Road, Melkbosstrand, South Africa

Contract template provider (Engineering Contract Strategies):

• Telephone: 011 803 3008
• Fax: 086 539 1902
• Website: www.ecs.co.za

Employer registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

Employer VAT number: 4740101508 (must appear on contractor invoices per Z7.3).

Returnable documents:

• C1.1 Form of Offer and Acceptance: must be completed, signed by duly authorised representative, and submitted with the bid. Signing constitutes the offer to perform all contractor obligations for the tendered total of the Prices.
• Contract Data Part 2 (C1.2b): Contractor's data including direct fee percentage, subcontracted fee percentage, key people with CVs, price list, and tendered total of the Prices.
• Pricing Data (Part C2): Completed price list (C2.2) with rates for all baseline and ad hoc service items.
• Proof of CIDB registration number (required at tender stage per Form of Offer).
• Security clearance: both the contracting firm and all personnel must obtain positive vetting from Eskom Vetting Fieldwork Unit and State Security Agency (Z15.1). Responsibility for obtaining clearance lies with the contractor.
• B-BBEE verification certificate (or qualifying affidavit per revenue threshold).
• Joint venture/consortium: if applicable, notification of key person with binding authority within two weeks of Contract Date; composition changes require Employer's written consent (Z2).

Submission method, address, number of copies, and packaging requirements are not stated in the document. Closing date and time per tender record: 3 November 2026 at 10:00.

The document does not specify the evaluation methodology, scoring split, preference point system (80/20 or 90/10), minimum qualifying score, or evaluation stages. The tender record indicates an open tender. Compliance requirements that will likely be used for pre-qualification or mandatory compliance include:

• Security clearance by Eskom Vetting Fieldwork Unit and State Security Agency (firm and all personnel).
• Valid B-BBEE verification certificate (or affidavit for EME/QSE) with obligation to report status changes within 7 days and submit updated certificate within 30 days (Z3).
• CIDB registration (number required at tender).
• Compliance with Construction Regulations 2014, OHS Act, environmental laws, and Eskom Asbestos Standard 32-303 (Z6, Z14).
• No prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) – termination without court finding (Z11).
• Joint venture/consortium rules (Z2).
• Insurance per Insurance Tables A and B (Z12).
• Nuclear liability indemnity (Z13).
• Asbestos exposure limits: OEL 0.2 fibres/ml 4-hour TWA; short-term 0.6 fibres/ml 10-min TWA (Z14).
• Staffing minimums per shift: 2 Supervisors (PSIRA Grade B, NKP trained), 4 Armed Response Officers (PSIRA Grade C, NKP trained), 30 Security Guards (PSIRA Grade C, NKP trained), minimum 10 female officers, minimum 6 Radiation Workers (Eskom-trained), minimum 8 officers with driver's licences.

Scope: Provision of security services at Koeberg Nuclear Power Station (KNPS), a National Key Point, covering:

• NKP (Protected Area)
• Non-NKP (Owner Controlled Area, Limited Access Area)
• ATKSS sites

Service basis: 24 hours/day, 7 days/week, for 60 months on a task order basis.

Service categories:

• Category A (baseline): Access Control, Patrols (vehicle and foot), Static Guarding, Armed Response.
• Category B (ad hoc): Tactical Response Team (TRT), K9 (narcotic and explosives detection), Armoured Vehicle, Mobile Camera, Aerial surveillance (Drone), Body Cameras, Mobile ablution unit, Mobile security hut.

Shifts: Dayshift 06:00–18:00, Nightshift 18:00–06:00.

Minimum staffing per shift (dayshift and nightshift each):

• 2 Supervisors (PSIRA Grade B, NKP trained & registered)
• 4 Armed Response Officers (PSIRA Grade C, NKP trained & registered)
• 30 Security Guards (PSIRA Grade C, NKP trained & registered)

Additional requirements per shift:

• Minimum 10 female security officers
• Minimum 6 Radiation Workers (training provided internally by Eskom)
• Minimum 8 Security Officers with valid driver's licences

Key personnel: Contractor must propose key people with names, jobs, responsibilities, qualifications, experience, and CVs (Contract Data Part 2).

Contractor must link price list items to operations on the plan submitted for acceptance (clause 21.4).

Compliance with: Construction Regulations 2014, OHS Act, PSIRA Act, National Key Points Act, National Nuclear Regulatory Act, Firearms Control Act, Eskom SHEQ Policy 32-727, ISO 9001, ISO 18788, Eskom Framework for physical security guarding services, Security Vetting Policy 32-0122M, Contractor Access Control Standard 32-0126M, and other listed Eskom standards.

Pricing model: NEC3 Option A – Priced contract with price list. Prices derived from daily rates per person/item (lump sums or rate × quantity). Price list is not Service Information.

Price list items (C2.2):

Baseline: Site Representative Grade A, Administrative Assistant Grade C, Supervisor Grade B (day/night), Static/Patrol Grade C (day/night), Armed Response Grade C (day/night), Armed Response Vehicle (4x4) per km.

Ad hoc: TRT Supervisor Grade B (day/night), TRT Grade C (day/night), Armoured Vehicle per day, Static (Outages) Grade C (day/night), K9 Handlers Grade C (day/night), Registered Dog Narcotic/Explosives per dog/day, Mobile Camera per day, Aerial surveillance (Drone) per day, Body Cameras per day, Mobile ablution unit per day, Mobile security hut (3x3m) per day.

All prices exclude VAT (15%). Rates include all costs: administrative, overheads, PSIRA wage determinations, allowances, medical assessments, drug tests, criminal checks, BCEA compliance. No additional costs may be added after service delivery.

Price adjustment (Option X1):

• Base date: one month before tender closing.
• Security grading rates: fixed for 16 months, thereafter annual adjustment per SEIFSA Table C6 – Labour Wage Indices (Private Security Sector).
• All other rates: 15% fixed, 85% annual adjustment per Stats SA Table B1 – CPI Headline.

Payment terms: Assessment interval monthly (1st to last day). Payment within 30 days of receipt of valid tax invoice. Contractor must submit tax invoice within one week of payment certificate, including Employer VAT number 4740101508 (Z7). Late invoice delays payment by equal period; interest calculated from delayed date.

Interest rate: publicly quoted prime rate of Standard Bank of South Africa (365-day year) for Rand amounts; LIBOR for other currencies (51.4).

Insurance (Z12): Contractor must provide insurances per Insurance Table A (loss/damage to Employer property, Plant, Materials, Equipment; third-party property; bodily injury/death; employee liability). Minimum limits: replacement cost or policy deductible where covered by Employer insurance; statutory amounts for bodily injury/death. Employer provides insurances per Insurance Table B (Assets All Risk, Contract Works, Environmental Liability, General/Public Liability, Transportation, Motor Fleet, Terrorism, Cyber Liability, Nuclear Material Damage & Business Interruption, Nuclear Material Damage Terrorism).

Limitation of liability (X18): Contractor's indirect/consequential loss limited to R0; single-event property damage limited to insurance deductibles; design defects limited to greater of total Prices or excluded insurance amounts plus deductibles; total liability limited to total Prices (excluding additional excluded matters: design defects, off-site fabrication, third-party property damage, death/injury, IP infringement – unlimited). Liability ends 12 months after service period.

Low service damages (X17): Service level table in Section 21 of Scope of Work.

No bid security, performance bond, or retention amounts specified in the document.

Mandatory eligibility and compliance:

• CSD registration and valid tax compliance status (implied for state-owned entity procurement).
• CIDB registration: registration number required at tender stage (Form of Offer).
• Security clearance: firm and all personnel must obtain positive vetting from Eskom Vetting Fieldwork Unit and State Security Agency (Z15.1). Subcontractors subject to same.
• B-BBEE: Verification certificate required (or qualifying affidavit per revenue threshold). Status changes must be reported within 7 days; updated certificate within 30 days. Decrease in status may trigger renegotiation or termination (Z3).
• Joint venture/consortium: joint and several liability; key person with binding authority notified within 2 weeks of Contract Date; composition changes require Employer written consent (Z2).
• No cession, delegation, or assignment without Employer written consent (Z1).
• Health, safety, environment: Contractor may be appointed Principal Contractor under Construction Regulations 2014; warrants Prices include sufficient HSE compliance; must comply with all applicable HSE laws, regulations, and Eskom Asbestos Standard 32-303 (Z6).
• Asbestos: Ambient air must conform to OEL 0.2 fibres/ml 4-hour TWA and 0.6 fibres/ml 10-min TWA (Z14). Contractor may perform parallel measurements at own cost. If asbestos identified, risk assessment and control measures required; removal by registered asbestos contractor at Employer expense.
• Nuclear liability: Employer indemnifies Contractor for nuclear damage except unlawful intent or unauthorised presence (Z13).
• Prohibited actions: No coercive, collusive, corrupt, fraudulent, or obstructive actions; termination without court finding (Z11).
• Confidentiality: No disclosure of contract information; images of site require prior written consent; rights vest in Employer (Z4).
• Ethics: Compliance with Eskom Code of Ethics 32-527 and Security Service Provider Code of Conduct (PSIRA).
• Insurance: Per Insurance Tables A and B (Z12).
• Tax invoice: Must include Employer VAT number 4740101508 (Z7.3).
• Compensation event notification: Within 8 weeks of awareness (Z8.1).
• Key personnel: Must be named with CVs in Contract Data Part 2.
• PSIRA registration: All security grades referenced (Grade A, B, C) imply PSIRA registration.
• NKP training and registration required for all security personnel.

Description: Technical evaluation criteria for the provision of security services at Koeberg Nuclear Power Station, adhering to SMART principles. Assesses tenderer's capability, methodology, and strategic approach through mandatory requirements, desk-top exercise (50 points), and site evaluation (50 points). Minimum overall technical score of 80% required.

Evaluation criteria

• Two-stage technical evaluation: Desk Top Exercise (50 points) and Site Evaluation (50 points), total 100 points.
• Minimum qualifying score: 80% (80/100) overall; failure to meet 80% results in automatic disqualification.
• Mandatory requirements (pass/fail, no scoring): all must be met; failure on any leads to disqualification.

1. Valid PSIRA registration (certified copy, certification not older than 90 days from tender submission).
2. Valid PSIRA good standing letter (certified copy, not older than 90 days).
3. Public liability insurance: minimum R10 million coverage, valid for contract period.
4. Private Sector Security Provident Fund (PSSPF) compliance confirmation letter 13a (certified copy, not older than 90 days).
5. Firearm licenses (certified copies, not older than 90 days), verified with SAPS CFR.
6. Letter from SAPS NKP office confirming application for registration to offer services at National Key Point (certified copy, not older than 90 days; letter not older than 12 months from issue).
7. PSIRA registration list of members: must have 20 or more employees registered (certified copy, not older than 90 days).
8. PSIRA registration for directors: certified copy of Grade A certificate, valid at tender close (certified copy, not older than 90 days).
9. Firearm competency and appointment letter for responsible person (certified copy, not older than 90 days): appointment letter on company letterhead; valid competency certificate (Sassetta training for firearm handling for business purposes).
10. SAPS clearance certificate or criminal background check via AFI Switch: valid SAPS 365 certificate for all directors (certificate indicating no offences; SAPS 69 or proof of application not acceptable).

• Desk Top Exercise (50 points):

1.1 Organizational Footprint (10 points): Reference letters for similar security services (Physical Guarding and Tactical Response) signed by Head of Security on client letterhead, not older than 24 months. Points: 3 letters = 3 points, 2 letters = 2 points, 1 letter = 1 point. Proof of previous NKP site registration = 4 points.

1.2 Recruitment capability (10 points): Detailed recruitment strategy on company letterhead with logo, covering criminal background checks (name screening company), interviews, CV evaluation, medical fitness checks, firearm handling evaluation records. Each element 2 points.

1.3 Access Control Procedures & Implementation (10 points): Comprehensive plan for entry/exit management, visitor management, personnel verification. Required Access Control Procedures Manual covering identification of visitors (2 points), vehicle searching (4 points), managing intoxicated persons (2 points), access register management (2 points).

1.4 Patrol Services & Monitoring (8 points): Patrol methodology per risk level, patrol routes, frequency, real-time reporting. Required: Patrol Plan per Risk Level (2 points), Patrol Management System specification (2 points), Sample Patrol Reports (4 points).

1.5 Personnel Training & Certification (12 points): Training program outline for all operational staff (6 points); certification tracking methodology ensuring 100% certification maintained throughout contract (6 points). Must comply with PSIRA, NKP, Firearm Control Act.

• Site Evaluation (50 points) – conducted for shortlisted bidders:

1. Facility/Control Room in Western Cape (10 points): brick/cement structure (2), 24/7 call centre with fixed line and email (2), SABS-approved firearm safe (2), lockable door with electronic or manual access control (1), ablution facility (1), power supply (1).
2. Control Room Equipment/Systems (6 points): operational computers/laptops with fixtures (2); PTT/base radio communication linked to all sites (2); panic button receiver linked to all sites (2).
3. Registers/Procedures (10 points): occurrence book (1), panic button test register (1), incident register (1), equipment registers (2), duty roster displayed (1), emergency preparedness procedure displayed (2), emergency contact list displayed (2).
4. Armory compliance (where applicable) (15 points): SABS-approved firearm safe with SAPS letter (4), Firearm Registers A7 and A8 (2), Firearm Discharge register (2), firearm inspection – 9mm handgun/shotgun available and in good condition (5), firearm safe work procedure (2).
5. Vehicle evaluation (4x4 bakkies) (9 points): functioning communication (2), Eskom vehicle safety standards (fire extinguisher, first aid kit, spare wheel, SABS safety standard) (2), tracking system (2), company branding (2), spotlight mounted/handheld working (1).

Scope: Provision of security services at Koeberg Nuclear Power Station (KNPS), a National Key Point.

Key requirements:

• Physical guarding and tactical response services.
• Access control management for personnel, visitors, vehicles, and goods, including handling of intoxicated persons and register management (manual and online).
• Patrol services with defined routes, frequency per risk level, real-time tracking and reporting, communication between patrol teams and control room.
• Personnel training and certification: 100% of operational staff certified throughout contract, compliant with PSIRA, NKP, and Firearm Control Act.
• Control room facility in Western Cape: immovable brick/cement structure, 24/7 operational call centre with fixed telephone line and email, SABS-approved firearm safe, lockable door with access control, ablution facility, reliable power supply.
• Control room equipment: operational computers/laptops, PTT/base radio communication linked to all operational sites, panic button receiver linked to all sites.
• Registers and procedures: occurrence book, panic button test register, incident register, equipment registers, duty roster displayed, emergency preparedness procedure displayed, emergency contact list displayed.
• Armory compliance (where applicable): SABS-approved firearm safe with SAPS compliance letter, firearm registers (A7, A8), discharge register, adequate firearms (9mm handgun/shotgun) in good condition, safe work procedure.
• Vehicle fleet: 4x4 bakkies equipped with communication, tracking, company branding, spotlights, meeting Eskom vehicle safety standards (fire extinguisher, first aid kit, spare wheel, SABS safety standard).
• Minimum 20 PSIRA-registered employees; directors must hold PSIRA Grade A certification.
• Valid firearm licenses and competency certificates for responsible person.
• SAPS NKP registration application letter.
• SAPS 365 clearance certificates for all directors.
• Public liability insurance minimum R10 million.
• PSSPF compliance confirmation.

Public liability insurance: minimum R10 million coverage, valid for the contract period.

No other financial requirements (pricing format, bid security, guarantees, retention, payment terms, turnover thresholds) specified in the provided document.

Mandatory compliance documents (all certified copies, certification not older than 90 days before tender submission unless noted):

• PSIRA registration certificate (company).
• PSIRA good standing letter.
• PSIRA list of members showing at least 20 registered employees.
• PSIRA Grade A certificates for all directors.
• Public liability insurance policy (R10 million minimum).
• PSSPF compliance confirmation letter (Form 13a).
• Firearm licenses for company-owned firearms.
• SAPS NKP office letter confirming application for NKP service registration (letter not older than 12 months from issue).
• SAPS 365 clearance certificates for all directors (no offences; SAPS 69 or proof of application not accepted).
• Appointment letter and competency certificate (Sassetta training) for designated firearm responsible person.

All documents must be clear and readable; certification must be within 3 months prior to tender closing date.

No B-BBEE, CIDB, CSD, or tax compliance requirements mentioned in this document.

Security service at Koeberg Nuclear Power Station

OHS Plan required, addressing project/scope OHS risks and aligned with health and safety specification

Costing for OHS must be broken down (not lump sum), based on overall scope

Baseline OHS Risk Assessment (BRA) methodology required

Valid Letter of Good Standing (COIDA or equivalent) required

OHS policy signed by CEO, complying with OHS Act Section 7

OHS Competency: CVs and qualifications/certificates required; Driver's licence of driver(s) required

OHS Act compliance required (Section 7)

COIDA Letter of Good Standing required

OHS policy signed by CEO

Baseline OHS Risk Assessment methodology required

Health and Safety Plan addressing project/scope OHS risks required

OHS acknowledgement form must be signed and submitted

Health and Safety Plan must address project/scope OHS risks and align with health and safety specification

Costing for OHS must be broken down (not lump sum), based on overall scope

Baseline OHS Risk Assessment (BRA) methodology must be provided

Valid Letter of Good Standing (COIDA or equivalent) required

OHS policy signed by CEO, complying with OHS Act Section 7

OHS Competency: CVs and qualifications/certificates required; Driver's licence of driver(s) required

Closing: 3 November 2026 at 10:00

Contract period: 1 March 2026 to 28 February 2027

Contact: Group Taxation

Email: [email protected]

Submission: Return completed PAYE Questionnaire and signed affidavits to Eskom

Service delivery: Eskom Holdings SOC Ltd, Megawatt Park, 200 Johannesburg Avenue, Sandton, 2146

Submit completed PAYE Questionnaire and all signed affidavits to Eskom

Email: [email protected]

Closing time: 10:00 on 3 November 2026

Must be resident of South Africa or sign Appendix 9 if non-resident

To avoid PAYE withholding: have three or more full-time employees who are not connected persons

Or avoid being classified as personal service provider/dependent contractor without valid IRP30 certificate

Must not derive more than 80% of income from single client unless registered as labour broker with IRP30 certificate

Complete and sign all relevant appendices based on classification test results

Tax classification questionnaire for Eskom service contractors

Determines whether contractor is Independent, Personal Service Provider, Labour Broker, or Dependent Contractor

Applicable to contractors supplying Eskom with services or individuals providing labour

Contract period: 1 March 2026 to 28 February 2027

Must complete all questions in PAYE Questionnaire truthfully

Must sign all required appendices based on classification results

Must not provide false information which may result in PAYE withholding from payments

Compliance with tax classification determinations required to avoid PAYE withholding

Closing: 3 November 2026 at 10:00

Document effective date: 17 September 2024

Document review date: September 2027

Contract duration: five years

B-BBEE improvement plan submission: within 30 days of contract signature

Quarterly SDL&I performance reports: due every quarter during contract

Eskom review period for SDL&I reports: 60 days from receipt

Skills development implementation: one month after R5 million cumulative spend threshold reached

Before contract award: proof of sub-contract agreement(s), CSD report of subcontractor(s), subcontractor(s) B-BBEE certificate or sworn affidavit

Subcontractor details required: name, proposed scope, percentage subcontracting, contact person, telephone, email

Preference points system: 80/20 or 90/10 (system not specified in this document)

Price vs preference split

• Price points: 80 (80/20 system) or 90 (90/10 system)
• Preference points: 20 (80/20) or 10 (90/10)

B-BBEE status level points — 80/20 system

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

B-BBEE status level points — 90/10 system

• Level 1: 10 points
• Level 2: 9 points
• Level 3: 6 points
• Level 4: 5 points
• Level 5: 4 points
• Level 6: 3 points
• Level 7: 2 points
• Level 8: 1 point
• Non-compliant: 0 points

Award rule: contract awarded to tenderer scoring highest total points (price + preference), rounded to two decimal places

Consequence of missing B-BBEE documentation: not disqualified, but scores 0 preference points and competes on price only

Subcontracting evaluation note: where feasible, 30% subcontracting considered at task order stage for orders above R30 million; beneficiaries must be EMEs or QSEs that are 51% black owned or more

Scope: provision of security services at Koeberg Nuclear Power Station

Contract duration: five years

Skills development — required personnel and training targets

• Armed Response Officers: PSIRA Grade C, NKP trained and registered — 2 trainees
• Security Guards: PSIRA Grade C, NKP trained and registered — 7 trainees
• Supervisors: PSIRA Grade B, NKP trained and registered — 2 trainees
• Site Supervisors: PSIRA Grade B, NKP trained and registered — 2 trainees

Trainee sourcing: preferably within 16-kilometre stakeholder radius of Koeberg Power Station

Training standard: SAQA accredited

Skills development cost: borne entirely by tenderer; no financial contribution from Eskom

Local procurement content target: 100% (total spending minus imported component)

Designated sector for local content: PPE (textile, clothing, leather, footwear) — 100% threshold

Skills development approach: tenderers participate directly and through supply network; SETA-accredited training providers may be approached for critical and scarce skills

SDL&I performance assessment process

• Tenderer submits quarterly performance report
• SDL&I assesses against implementation plan
• Compliance report issued
• Non-compliance: 2.5% retention applied
• Positive compliance: retained funds released

Reporting and monitoring cycle

• Quarterly SDL&I compliance reports per Data Collection Template
• Eskom review within 60 days
• Written notification of non-compliance
• Corrective measures required before next reporting period

Skills development training standard: SAQA accredited

Required registrations for security personnel

• PSIRA Grade C, NKP trained and registered: Armed Response Officers and Security Guards
• PSIRA Grade B, NKP trained and registered: Supervisors and Site Supervisors

Skills development implementation: one month after R5 million cumulative spend threshold reached

Trainee identification: preferably within 16-kilometre stakeholder radius of Koeberg Power Station

Price Schedule requirement: tender response must separate local and imported components where contract combines both

Local procurement content calculation: total spending minus imported component

B-BBEE evidence by revenue threshold

• R10 million or less: sworn affidavit (EME)
• R50 million or less: QSE scorecard or sworn affidavit if 51% black owned
• Above R50 million: valid B-BBEE certificate

SDL&I retention: 2.5% of every invoice amount (excluding VAT)

Retention trigger: failure to submit quarterly SDL&I performance reports, or failure to meet SDL&I obligations

Retention release: upon positive compliance assessment against implementation plan

Subcontracting threshold for mandatory consideration: R30 million per task order

Subcontracting cap: maximum 25% of purchase order value to any entity with lower B-BBEE status, unless subcontracted to capable EME

Skills development threshold: one candidate to be skilled for every R5 million cumulative spend through purchase orders

B-BBEE certificate requirements by revenue

• Annual total revenue R10 million or less: sworn affidavit permitted (EME)
• Annual total revenue R50 million or less: QSE scorecard compliance required, unless at least 51% black owned (then sworn affidavit permitted)
• Annual total revenue above R50 million: valid B-BBEE certificate required

Procurement spend targets from designated groups (as proportion of local procurement content)

• Black owned: 4.0%
• Black women owned: 3.0%
• Black youth owned: 2.0%
• Black persons with disability: 1.0%

Pre-qualification: this is NOT a set-aside transaction (box ticked "NO")

Mandatory registrations and status

• Central Supplier Database (CSD) registration
• Valid tax clearance status

B-BBEE evidence required

• Valid B-BBEE certificate from SANAS-accredited verification agency, or
• Sworn affidavit, or
• CIPC affidavit

Returnable forms (mandatory)

• SBD 6.2: Local Production and Content declaration
• Annexure C: local content declaration

Subcontractor documentation (required before contract award)

• Proof of sub-contract agreement(s)
• CSD report of subcontractor(s)
• Subcontractor(s) B-BBEE certificate or sworn affidavit

B-BBEE improvement plan: to be submitted within 30 days of contract signature

B-BBEE improvement milestones (contractual obligations, not scored)

• Level 1 at award: maintain Level 1
• Level 2 or 3 at award: improve or maintain
• Level 4 at award: achieve Level 3 by end of Year 1, then improve one level per year
• Level 5 to 8 or non-compliant at award: achieve Level 4 by end of Year 1, then improve one level per year from Year 2

Local content: 100% target for PPE; separate local and imported components in price schedule

Sworn affidavit validity requirements

• Deponent name and ID number as per identity document
• Designation as director, owner or member
• Enterprise name per CIPC registration and business address
• Percentage of black ownership, black female ownership, designated group (no blanks)
• Total revenue and basis (audited or management accounts)
• Financial year end (day/month/year)
• Single B-BBEE status level only
• Empowering supplier status indicated
• Deponent and Commissioner of Oath signatures on same date, with stamp
• Commissioner of Oath must be independent (not employee or ex officio of enterprise)

Sworn affidavit validity requirements

• Deponent name and ID as per identity document
• Designation as director, owner or member
• Enterprise name per CIPC registration and business address
• Black ownership percentages complete (no blanks)
• Total revenue and basis (audited or management accounts)
• Financial year end (day/month/year)
• Single B-BBEE status level only
• Empowering supplier status indicated
• Deponent and Commissioner of Oath sign same date; Commissioner signs and stamps
• Commissioner of Oath independent of enterprise

PPE local content: 100% threshold for textile, clothing, leather and footwear

Mandatory returnables: SBD 6.2 and Annexure C for local content declaration

Subcontracting at task order stage: 30% where feasible, for task orders above R30 million

• Beneficiaries: EMEs and/or QSEs that are 51% black owned or more
• Monthly progress reports required, including invoices paid to subcontractors

Designated subcontracting groups

• EME or QSE at least 51% owned by black people
• EME or QSE at least 51% owned by black youth
• EME or QSE at least 51% owned by black women
• EME or QSE at least 51% owned by black people with disabilities
• EME or QSE 51% owned by black people in rural/underdeveloped areas or townships
• Cooperative at least 51% owned by black people
• EME or QSE at least 51% owned by black military veterans

Subcontracting cap: maximum 25% of purchase order value to entity with lower B-BBEE status, unless to capable EME

Sworn affidavit validity requirements

• Deponent name and ID as per identity document
• Designation as director, owner or member
• Enterprise name per CIPC registration and business address
• Black ownership percentages (no blank spaces)
• Total revenue and basis (audited or management accounts)
• Financial year end (day/month/year)
• Single B-BBEE status level
• Empowering supplier status
• Same-date signatures by deponent and Commissioner of Oath, with stamp
• Commissioner of Oath must be independent of enterprise

Contract duration: five years

B-BBEE improvement plan: essential document to be submitted within 30 days of contract signature

B-BBEE improvement obligations (non-negotiable milestones)

• Level 1 at award: maintain Level 1 throughout contract
• Levels 2 or 3 at award: improve or maintain status over contract period
• Level 4 at award: achieve Level 3 by end of first year; improve one level higher each subsequent year
• Levels 5 to 8 or non-compliant at award: achieve Level 4 by end of first year; improve at least one level higher each year from second year

Local procurement content: 100% target; tender response must separate local and imported components per Price Schedule

Procurement spend targets from designated groups (as proportion of local procurement content)

• Black owned: 4.0%
• Black women owned: 3.0%
• Black youth owned: 2.0%
• Black persons with disability: 1.0%

Jobs: tenderers must propose type and number of jobs created and retained in South Africa

Skills development obligations

• One candidate skilled for every R5 million cumulative spend through purchase orders
• Proof of appointment required: letter of competence, proof of attendance, service contract, or certificate of compliance
• Implementation: one month after threshold reached
• Further negotiations at task order level
• Trainees preferably within 16 km radius of Koeberg Power Station
• Training: SAQA accredited
• Skill types and targets: Armed Response Officers (PSIRA Grade C, NKP) — 2; Security Guards (PSIRA Grade C, NKP) — 7; Supervisors (PSIRA Grade B, NKP) — 2; Site Supervisors (PSIRA Grade B, NKP) — 2
• Cost borne entirely by tenderer; no Eskom contribution
• Tenderers may approach SETAs for grants and SARS for tax rebates

SDL&I retention: 2.5% of invoice amount (excluding VAT)

• Applied for failure to meet SDL&I obligations or failure to submit quarterly performance reports
• Released only upon positive compliance assessment

Quarterly reporting: SDL&I compliance reports per Data Collection Template

• Eskom review: 60 days from receipt
• Written notification if obligations not met
• Corrective measures required before next report; failure invokes retention clauses

SDL&I retention: 2.5% of invoice (excluding VAT) for non-compliance with SDL&I obligations or missing quarterly reports

Retention release: positive compliance assessment against implementation plan

Quarterly reporting: Data Collection Template; Eskom reviews within 60 days; written notification of non-compliance; corrective measures required before next report or retention invoked

Pre-qualification: set-aside criteria apply but transaction is not a set-aside (marked "NO")

Designated groups for potential set-aside (not activated for this tender)

• EME or QSE at least 51% owned by black people
• EME or QSE at least 51% owned by black youth
• EME or QSE at least 51% owned by black women
• EME or QSE at least 51% owned by black people with disabilities
• EME or QSE 51% owned by black people in rural/underdeveloped areas or townships
• Cooperative at least 51% owned by black people
• EME or QSE at least 51% owned by black military veterans

Preference points system: 80/20 or 90/10

Price points: 80 (80/20) or 90 (90/10)

Preference points: 20 (80/20) or 10 (90/10)

B-BBEE status level points — 80/20 system

• Level 1: 20; Level 2: 18; Level 3: 14; Level 4: 12; Level 5: 8; Level 6: 6; Level 7: 4; Level 8: 2; Non-compliant: 0

B-BBEE status level points — 90/10 system

• Level 1: 10; Level 2: 9; Level 3: 6; Level 4: 5; Level 5: 4; Level 6: 3; Level 7: 2; Level 8: 1; Non-compliant: 0

Award: highest total points (price + preference), rounded to two decimal places

Missing B-BBEE documentation: 0 preference points, compete on price only

Subcontracting: 30% considered at task order stage for orders above R30 million to EMEs/QSEs 51% black owned