Supply and delivery of bakery equipment for occupational programme at mossel bay campus, south cape tvet college

Closing date: 11 September 2026, closing time: 11:00. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

SCM Department: Zoliswa Matywatywa, Central Office, Tel: 044 884 0359, Email: [email protected]. Campus Manager (Mossel Bay): Whaleed Abdullah, Tel: 044 693 2613, Email: [email protected]. Accreditation and eLearning Manager: Mahlape Tsolo, Central Office, Tel: 044 884 0359, Email: [email protected].

Submit the completed bid document for RFQ ZM01/2026 to South Cape TVET College by 11:00 on 11 September 2026. The bid must include all required forms and documents as per the checklist. Bids received after the closing time will be disqualified. Required returnable forms include SBD 1 (Bid Form), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), and the Declaration & Commissioner of Oaths. All forms must be completed, signed, and submitted with the quotation.

The applicable preference point system for this tender is the 80/20 system (for requirements up to R50 million). Points are allocated as follows: 80 points for price, 20 points for specific goals (B-BBEE). The total points for price and specific goals equal 100. Bidders must claim preference points on the SBD 6.1 form. The evaluation will consider the lowest price and specific goals as per the Preferential Procurement Regulations.

Supply and delivery of occupational programme equipment (bakery equipment) to Mossel Bay Campus, South Cape TVET College. Equipment must be durable, high-quality, energy-efficient, and environmentally sustainable where feasible. Must match approved technical specifications (dimensions, capacity, materials, brand). Include product data sheets and certifications. Delivery and installation: coordinate with on-site personnel and Campus Manager; assemble and position equipment according to layout plans; integrate with utilities (electrical, gas, water); conduct operational testing. Site preparation: assess readiness, upgrade utilities as needed. Commissioning and handover: test under various conditions, address defects, train staff, provide user manuals and maintenance guides. Maintenance and support: offer preventive maintenance schedules, prompt repair services, maintain spare parts inventory, provide technical support (phone/on-site). Minimum 12 months maintenance and service plan with option to renew. Health, safety, and compliance: all equipment must comply with local health and safety regulations; provide certifications for food-grade materials; installation by qualified personnel wearing PPE; delivery/installation personnel must sign the safety register. Deliverables include approved list of bakery equipment, delivery schedule, installation timeline, test reports, commissioning certificates, user manuals, training materials, maintenance plan, and warranty details.

Methodology: The supplier must follow the scope of work including delivery, installation, commissioning, training, and maintenance. Coordinate delivery schedules with on-site personnel and Campus Manager. Assemble and position equipment according to layout plans. Integrate with utilities (electrical, gas, water). Conduct operational testing. Provide training to staff. Offer preventive maintenance and repair services. Ensure compliance with health and safety regulations. Variation orders up to 15% of contract value may be instructed.

Bidders must provide: company profile and/or evidence of relevant experience; product brochures, catalogues, and technical specifications; warranty information; details of installation, technical support, maintenance and after-sales service arrangements; relevant certifications or manufacturer/authorised distributor documentation where applicable.

Quality requirements: equipment must be durable, high-quality, and meet approved specifications. Include product data sheets and certifications. Perform thorough testing under various operational conditions; address any defects. Provide user manuals and maintenance guides. Deliver fully operational equipment with all necessary documentation, warranties, and certifications. Offer regular maintenance schedules, inspections, cleanings, and part replacements. Provide prompt repair services and maintain spare parts inventory. Technical support via phone or on-site. Minimum 12 months maintenance and service plan with option to renew.

Pricing schedule includes the following items (quantities in brackets): Planetary Mixer - 20lt (1), Underbar 2,5 solid door 750m (1), Measuring cup set (12), Measuring spoons set (12), Electronic thermometer (6), Bakery scoring blade - single sided (12), Measuring jugs - 1Lt - plastic (12), Wooden spoon - Heavy duty - 300mm (12), Single mesh sieve/strainer (12). Also include delivery cost. Total cost must be VAT inclusive. Prices must be fixed for the contract period. No contract with bidders whose tax matters are not in order or municipal rates in arrears.

Pricing must be submitted on the Price Declaration Form, stating the total sum including VAT and delivery costs. The price must cover all services as per the specifications; no additional costs will be incurred by the college. The offer must remain valid for 90 days from the date of submission. Payment will be made within 30 days after submission of a correct and complete invoice, accompanied by a delivery note. Tax invoices and supporting documents must be submitted by the 1st business day of the month for payment by end of that month; otherwise payment is delayed to the following month. No penalty interest will be paid for late payment due to non-compliance. Payment by electronic bank transfer. Performance security may be required within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.

CSD registration number required. Valid tax clearance certificate or printed SARS PIN required. B-BBEE certificate required. Company registration document (CIPC) required. Latest municipal account or valid lease agreement required. SBD 4 (Declaration of Interest) must be completed and submitted. SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices) must be completed. SBD 9 (Certificate of Independent Bid Determination) must be completed. SBD 6.1 (Preference Points Claim Form) must be completed to claim preference points. No contract will be concluded with a bidder whose tax matters are not in order or whose municipal rates and taxes are in arrears.

Health, safety, and compliance: all equipment must comply with local health and safety regulations. Provide certifications for food-grade materials and safe operations. Installation must be done by qualified personnel/technicians wearing appropriate PPE. Delivery and installation personnel must sign the safety register while on site. The purchaser is not liable for bid preparation costs. Supplier must not disclose contract information without consent. Supplier must permit inspection of records and audits. Anti-dumping/countervailing duties: the State is not liable for any such amounts imposed after bid date; favourable differences must be paid to the purchaser. Notices will be sent by registered or certified mail.

Contract terms include: warranty that goods are new, unused, current models, free from defects for 12 months after delivery or 18 months after shipment, whichever is earlier. Supplier must repair or replace defective goods promptly. Payment within 30 days of invoice. Prices fixed, no variation except authorized adjustments. Variation orders up to 15% of contract value may be instructed. No assignment without consent. Subcontracts must be notified in writing. Delays: supplier must notify purchaser of any impediments; penalties may be imposed for late delivery, calculated at the prime interest rate per day of delay. Termination for default if supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices. Restriction from doing business with the public sector up to 10 years possible. Supplier must indemnify purchaser against third-party claims of patent/trademark infringement. Intellectual property developed for the college vests in the college.

Special conditions: Company registration form (CIPC), B-BBEE certification, latest municipal account or valid lease agreement, copy of original tax clearance or printed certificate with PIN, CSD registration number. Remuneration: original, detailed, correct and complete tax invoices, monthly statements, VAT registration numbers, verification of bank details must be submitted to SCC after written acknowledgement of receipt. Tax invoices and supporting documents must be submitted by the 1st business day of the month for payment by end of that month; otherwise payment by end of following month. No penalty interest for late payment due to non-compliance. Payment by electronic bank transfer. Price declaration form: total sum including VAT and delivery costs, offer valid for 90 days, no additional costs, not bound to accept lowest offer.

Evaluation criteria: The applicable preference point system is the 80/20 system (for requirements up to R50 million). Points allocated: 80 for price, 20 for specific goals. Total 100 points. Bidders must complete SBD 6.1 to claim preference points. The lowest price and specific goals will be considered. Bidders must not be involved in evaluation/adjudication of the bid.