Wellness day smoothie bike activation for 50 employees

Artscape seeks a dynamic and experienced provider to deliver a Smoothie Bike experience for approximately 50 employees during the Annual Wellness Day on 8 September 2026, 09:00–13:00. The activation must include supply and operation of smoothie bike(s), provision of all ingredients (fruit, vegetables, etc.), ensuring bikes are fully functional and safe, and promoting awareness of healthy eating and lifestyle choices.

RFQ issued: 31 August 2026. Closing date and time: 3 September 2026 at 13:00. Service delivery date: 8 September 2026 from 09:00 to 13:00 (Annual Wellness Day). No compulsory briefing or site visit is mentioned.

Technical enquiries: [email protected] (copy [email protected]). Supply Chain Management enquiries: [email protected]. Submission address: [email protected]. Delivery address for the service: D.F. Malan Street, Foreshore, Cape Town.

Submission method: email to [email protected]. Closing date and time: 3 September 2026 at 13:00. Documents must be returned in PDF format. Returnable forms and documents required with the quotation: SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Local Production and Content Declaration – if applicable), SBD 8 (Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), B-BBEE Certificate or Sworn Affidavit, SARS number and SARS tax compliance status PIN. All forms must be completed and signed. The supplier must be registered on the Central Supplier Database (CSD). By submitting, the supplier accepts the Government Procurement General Conditions of Contract (GCC) July 2010. Disqualification risks: any returnable form left unsigned or omitted; quotation received after the closing time.

Evaluation uses the 80/20 preference point system (price 80 points, specific goals 20 points). Price points calculated using the formula Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the quoted price and Pmin the lowest responsive quotation. Specific goals points are awarded for B-BBEE status level: Level 1 = 20 points, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant contributor = 0. No minimum functionality or qualifying score is stated. The order will be placed with the supplier scoring the highest total adjudication points.

Scope: provide a Smoothie Bike activation for approximately 50 employees during Artscape's Annual Wellness Day on 8 September 2026, 09:00–13:00 at D.F. Malan Street, Foreshore, Cape Town. Service provider must: supply and operate own smoothie bike(s); provide all ingredients (fruit, vegetables, etc.); ensure bikes are fully functional and safe for use; promote awareness of healthy eating and lifestyle choices. Provider requirements: 2–3 years' experience delivering similar services at wellness or corporate events; provide 3–5 testimonials from executives or clients; submit a summary report with participant feedback post-event; be registered on the Central Supplier Database (CSD).

Provider must have 2–3 years' experience delivering similar smoothie bike services at wellness or corporate events. Must provide 3–5 testimonials from executives or clients who have successfully used the services. Must submit a post-event summary report with participant feedback.

Pricing to be submitted in the supplier response table: brand/model (if applicable), quantity, price per unit (incl. VAT), total (incl. VAT). All prices must be firm and VAT inclusive. Brochures or catalogues may accompany the quotation. No bill of quantities, schedule of rates, or payment schedule is provided; the service is a once-off event.

Pricing: all prices must be firm and VAT inclusive. Quotation to be submitted in the supplier response table (brand/model, quantity, price per unit incl. VAT, total incl. VAT). Brochures or catalogues may be submitted with the quotation. No bond, guarantee, or insurance requirements are stated. Local content declaration (SBD 6.2) is required only if applicable; no minimum local content threshold is specified in the document.

Mandatory compliance: registration on the Central Supplier Database (CSD); valid SARS tax compliance status PIN; B-BBEE Certificate or Sworn Affidavit (points claimed per status level as per 80/20 system). Returnable forms: SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Local Production and Content – if applicable), SBD 8 (Past SCM Practices), SBD 9 (Independent Bid Determination). All forms must be completed and signed. Acceptance of Government Procurement General Conditions of Contract (GCC) July 2010 is deemed upon submission.

The service provider must ensure smoothie bikes are fully functional and safe for use during the event. No further occupational health and safety requirements, safety plans, or HSE compliance details are specified.

The successful supplier will be bound by the Government Procurement General Conditions of Contract (GCC) July 2010. No special conditions of contract, contract duration, termination clauses, or penalties are detailed in the RFQ beyond the single-day service delivery on 8 September 2026.

Evaluation follows the 80/20 preference point system: 80 points for price, 20 points for specific goals (B-BBEE status level). Price scoring formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin). B-BBEE points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0. No minimum qualifying score or functionality threshold is stated. The highest total points determine the award.