Cleaning, sanitising and disposal of sanitary she bins at johannesburg water ennerdale depot (rfqjw091km26)

Closing

• Date: 18 November 2026
• Time: 16:00
• Channel: eTenders portal — late submissions are not accepted.

Advert

• Date: 11 November 2026

Compulsory briefing or site visit

• None. The briefing session venue, date and time are recorded as not applicable.

Offer validity

• Quotation remains valid for 60 days from the closing date.

Supply chain management enquiries

• Name: Khutso Mookamedi
• Role: Supply Chain Management
• Telephone: 011 688 1927
• Email: [email protected]

Technical / end user enquiries

• Name: Buti Mothupi
• Role: End User Department
• Telephone: 011 213 2711
• Email: [email protected]

Submission channel

• eTenders portal: https://www.etenders.gov.za/
• Portal support: 012 406 9222 / 012 406 9229 / 012 312 5000
• Portal support email: [email protected]
• CSD login queries: [email protected]

Procuring entity address

Turbine Hall

65 Ntemi Piliso Street

Newtown

Johannesburg, 2107

Service delivery location

Ennerdale Depot

Deep South Region

Johannesburg

Submission channel

• Method: eTenders portal — https://www.etenders.gov.za/
• Route: browse opportunities by organ of state (Johannesburg Water) or search the RFQ reference number, expand the RFQ, then start the e-submission.
• Login: existing CSD credentials; suppliers who have lost their login must contact CSD at [email protected].
• Before confirming, check the submission checklist and attach every compulsory document.
• Closing time: 16:00 on 18 November 2026.
• Quotations received after the closing date and time will not be accepted.

Format rules

• Quotations must be submitted as PDF only, on company letterhead.
• MS Word, MS Excel and picture files are not accepted.
• Brand names must be given where the specification requires them; quotations without brand names will be rejected.
• The total quotation value must include all applicable taxes; omitting any applicable tax leads to disqualification.

Returnable documents — all compulsory

• Original valid tax clearance certificate, or a valid SARS tax compliance PIN.
• Certified, original or valid B-BBEE certificate, or a sworn affidavit compliant with the B-BBEE Practice Guide. A non-compliant affidavit scores zero.
• Municipal rates and taxes evidence — lease agreement or municipal account statement not older than 3 months and not in arrears for more than 90 days, per Regulation 38.
• MBD 4 (Declaration of Interest): discloses any director, shareholder or representative who is in the service of the state or connected to someone involved in evaluating this RFQ.
• MBD 6.1 (Preference Points Claim Form): claims the 20 points for specific goals under the Preferential Procurement Regulations 2022.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares no abuse of an SCM system, no fraud or corruption conviction in the past five years, and no default on a public sector contract.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was determined independently with no collusion or bid rigging.
• MBD 3.1 (Pricing Schedule — Firm Prices): the priced offer, submitting only firm prices.
• Proof of CSD registration showing the MAAA supplier number.
• CIPC company registration documents plus ID copies of all directors and shareholders.
• POPIA data subject consent form (FRM-POPI-2), consenting to Johannesburg Water processing the bidder's personal information.
• Signed joint venture agreement, where applicable, signed by all parties.

Specification compliance documents — mandatory, omission disqualifies

• Example of a monthly safe disposal certificate or weighbridge slips.
• Agreement with the waste disposal facility.
• GDARD certificate of registration for handling hazardous waste.
• Transportation authorisation from the Gauteng Department of Agriculture & Rural Development.
• Emergency preparedness plan.
• Once appointed, waste manifests or safe disposal slips must be submitted after each disposal.

Other mandatory conditions

• Bill of Quantities/specification must be completed in full.
• Datasheets, reference letters, proof of certification and proof of accreditation must be attached where applicable.
• Enquiries if the portal does not work: eTenders Contact Centre 012 406 9222 / 012 406 9229 / 012 312 5000, [email protected].

Preference point system

• 80/20 system applies, per the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations 2022.
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Price scoring

• Price points are calculated against the lowest acceptable quotation using the prescribed PPPFA formula.

Specific goals scoring

• Sole goal for this RFQ: a business owned by 51% or more Black people.
• Proof required: a valid B-BBEE certificate issued by a SANAS-accredited verification agency, or a DTI/CIPC B-BBEE certificate for a business owned by 51% or more Black people.
• A bidder who does not submit the proof of specific goals with the quotation is treated as not claiming those points.
• Johannesburg Water may require a bidder to substantiate any preference claim before or after adjudication.

Evaluation order

• Administrative/compliance check first: all compulsory returnable documents and specification compliance documents must be submitted and valid.
• Price and preference points are then calculated on the 80/20 split.
• Minimum qualifying score: not stated.

Scope

• Servicing, cleaning, sanitising and maintaining sanitary SHE bins, and removing and disposing of the sanitary waste, at ablution facilities and other operational premises in the Deep South Region, based at Ennerdale Depot.
• The successful bidder must comply with municipal bylaws and national legislation, in particular the National Environmental Management: Waste Act.

Quantities and duration

• SHE bin service: 18 bins per collection, for 22 fortnightly collections (22 fortnights in total).
• Safety file: 1, submitted once off.

Waste handling and reporting

• Safe disposal certificates or weighbridge slips must be produced monthly.
• A waste manifest or safe disposal slip must be submitted after each disposal.
• An emergency preparedness plan must be in place and submitted.

Mandatory specification evidence (quotation is disqualified if omitted)

• Example of a monthly safe disposal certificate or weighbridge slips.
• Agreement with the waste disposal facility.
• GDARD hazardous waste registration certificate.
• GDARD transportation authorisation.
• Emergency preparedness plan.

Other requirements

• Bill of Quantities or specification must be completed in full.
• Datasheets, reference letters, proof of certification and proof of accreditation must be attached where applicable.
• Brand names must be stated where required; quotations without them are rejected.

Pricing is submitted on MBD 3.1 — Pricing Schedule (Firm Prices), covering the SHE bin service of 18 bins per collection over 22 fortnightly collections, plus the once-off safety file.

• Only firm prices are accepted; non-firm prices and prices subject to exchange rate movements will not be considered.
• VAT is reflected at 15%, and the grand total must include all applicable taxes.
• The offer is valid for 60 days from the closing date.
• Municipal rates and taxes may not be in arrears for more than 90 days, per Regulation 38.

Pricing format

• MBD 3.1 — Pricing Schedule (Firm Prices). Only firm prices are accepted.
• Non-firm prices, including prices subject to exchange rate variation, will not be considered.
• Where different delivery points affect pricing, a separate pricing schedule must be submitted for each point.

Taxes

• The total quotation value must include all applicable taxes — VAT, PAYE, income tax, UIF and skills development levies.
• VAT is shown at 15% on the pricing schedule.
• Failure to include all applicable taxes on the quotation leads to disqualification.

Costs and validity

• All delivery costs must be included in the bid price for delivery to the prescribed destination.
• The offer must remain valid for 60 days from the closing date.

Municipal accounts

• Municipal rates and taxes must not be in arrears for more than 90 days, per Regulation 38; evidence must be a lease agreement or municipal account statement not older than 3 months.

Not stated

• No bid security, performance guarantee, retention or payment terms are set out in the RFQ.

Registration and statutory status

• Register on the Central Supplier Database (CSD) and submit proof of registration with the MAAA supplier number.
• Provide an original valid tax clearance certificate or a valid SARS tax compliance PIN.
• Submit CIPC company registration documents together with ID copies of all directors and shareholders.
• Bidders may not be persons in the service of the state.
• Bidders blacklisted by National Treasury or any national authority for non-performance will not be considered.

B-bbee

• Submit a certified, original or valid B-BBEE certificate, or a sworn affidavit.
• The affidavit must comply with the B-BBEE Practice Guide; a non-compliant affidavit scores zero points.
• The 20 specific-goal points are claimed for a business owned by 51% or more Black people, proven by a SANAS-accredited B-BBEE certificate or a DTI/CIPC B-BBEE certificate.

Municipal accounts

• Lease agreement or municipal account statement not older than 3 months, and not in arrears for more than 90 days, per Regulation 38.

Compulsory forms (one line each)

• MBD 3.1 — Pricing Schedule (Firm Prices): priced offer on a firm-price basis.
• MBD 4 — Declaration of Interest: discloses state-service or personal links to evaluation staff.
• MBD 6.1 — Preference Points Claim Form: claims the 20 specific-goal points.
• MBD 8 — Declaration of Bidder's Past Supply Chain Management Practices: declares no SCM abuse, fraud or corruption conviction, or public sector contract default in the past five years.
• MBD 9 — Certificate of Independent Bid Determination: certifies independent pricing with no collusion.
• POPIA data subject consent form (FRM-POPI-2): consents to Johannesburg Water collecting and processing the bidder's personal information.

Joint ventures

• A joint venture agreement, properly signed by all parties, must be submitted where applicable.

Environmental and waste compliance

• Compliance with municipal bylaws and the National Environmental Management: Waste Act, supported by the GDARD registration, GDARD transportation authorisation, waste facility agreement and emergency preparedness plan submitted with the quotation.

Safety file

• Quantity: 1
• Frequency: once off.

Waste handling safety and emergency arrangements

• An emergency preparedness plan must be submitted with the quotation.
• The appointed bidder must hold GDARD registration for hazardous waste and GDARD transportation authorisation, and must submit waste manifests or safe disposal slips after each disposal.

The service involves disposal of sanitary waste from SHE bins at facilities in the Deep South Region (Ennerdale Depot).

• The provider must comply with municipal bylaws and national legislation, specifically the National Environmental Management: Waste Act.
• Environmental compliance documents form part of the minimum submission requirements and must accompany the quotation.
• A monthly safe disposal certificate or weighbridge slips must be supplied, together with a waste manifest or safe disposal slip after each disposal.

The quotation is evaluated on the 80/20 preference point system under the PPPFA and the Preferential Procurement Regulations 2022.

• Price: 80 points, calculated from the lowest acceptable quotation.
• Specific goals: 20 points.
• Total available: 100 points.

Specific goal claimed

• A business owned by 51% or more Black people.
• Proof: valid B-BBEE certificate from a SANAS-accredited verification agency, or a DTI/CIPC B-BBEE certificate for a business owned by 51% or more Black people.

Other rules

• Points for specific goals are lost if the supporting proof is not submitted with the quotation.
• Johannesburg Water may call for substantiation of any preference claim at any time.
• Minimum qualifying score: not stated.