Armed response security services – SENTECH schweizer reneke site tender (north west)

The tender is for the appointment of a service provider to provide armed response security services at the Sentech Schweizer Reneke site for a period of 3 years.

Returnable documents: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), and Annexure 1 (Confirmation of Site Visit Attendance). All forms must be completed, signed, and submitted with the quotation.

Bidders must be registered on the CSD and have a valid SARS Tax Clearance Certificate (or tax pin). Preference points will be claimed under the PPPFA system via SBD 6.1. No further evaluation criteria are stated.

The service involves armed response security services at the Sentech Schweizer Reneke site. A site visit is required; bidders must complete Annexure 1 (Confirmation of Site Visit Attendance) as proof of attendance.

CSD registration and a valid SARS Tax Clearance Certificate (or tax pin) are required. Bidders must submit SBD 4 (Declaration of Interest), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and SBD 9 (Certificate of Independent Bid Determination).

Bidders must submit a signed Sentech Supplier Consent Form with their quotation. The form must be signed by an authorised representative who warrants they are duly authorised to sign.

Bidders must consent to Sentech processing personal information, including special personal information, for evaluating the submission and for verification and background checks. Withdrawal of consent may prevent processing of the bid or retention in Sentech's supplier database.

internally for the purposes of assessing current and future services required by Sentech. We may

Bidders must complete and sign the Sentech Supplier Consent Form, consenting to processing of personal information and disclosure to third parties, including those outside South Africa.

The consent form requires the supplier to consent to Sentech processing personal information for evaluating the RFP submission, including verification and background checks, and to sharing this information with third parties, some outside South Africa. Consent may be withdrawn in writing, but withdrawal may prevent processing of the RFP or retention in Sentech's supplier database.

Department: Supply Chain Management

Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. Bidders must complete and sign SBD 4 (Bidder's Disclosure), declaring any state employment, relationships with Sentech personnel, or interests in related enterprises. False declarations may lead to bid rejection or legal action.

Supply chain management system should

This declaration prove to be false.

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Signature Date

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Position Name of bidder

Bidders must complete and sign SBD 4 (Bidder's Disclosure) as a returnable document.

Services required: 24/7 armed patrol and remote monitoring of the premises using the alarm system.

Armed response must be provided when an alarm is triggered or the panic button is activated.

Contract duration: 3 years, billed monthly with an annual increase of 5%.

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Delivery address: Sentech Schweizer Reneke Site (coordinates: Latitude -27°08'13", Longitude 25°13'07").

Services required: 24/7 armed patrol and remote monitoring of the premises using the alarm system.

Armed response must be provided when an alarm is triggered or the panic button is activated.

Contract duration: 3 years, billed monthly with an annual increase of 5%.

Billing is monthly, with an annual increase of 5% over the 3-year contract period.

Provide 24/7 armed patrol and monitor the premises remotely using an alarm system. Provide armed response if an alarm is triggered or panic button activated. Duration: 3 years, billed monthly with annual increase of 5%. Delivery address: Sentech Schweizer Reneke Site (Latitude -27°08'13", Longitude 25°13'07").

Compulsory briefing session: 10 September 2026 at 10:00 at the Sentech Schweizer Reneke Site (coordinates: Latitude -27°08'13", Longitude 25°13'07"). Closing date: 18 September 2026 at 12h00. Validity period: 90 days.

Quotations to be returned to Lungile Sithole, Administrator, Telephone: 067 427 0326, Email: [email protected].

Quotations must be submitted via email to [email protected] before the closing date and time. Quotations must be on company letterhead, fully completed and signed in black ink. Bidders must be registered on the Sentech Supplier Database and tax compliant. The Form of Offer and Acceptance must be completed, including the offered total price in words and figures, and signed by an authorised representative. A Schedule of Deviations must be attached if any deviations are proposed. Confidentiality of the RFQ terms and Sentech's information is required.

Evaluation is in three stages: Stage 1 – Administrative Responsiveness; Stage 2 – Functional Evaluation (minimum qualifying score 70 out of 105 points); Stage 3 – Price and Preference (80/20 system). Mandatory criteria (must comply or bid is not evaluated further): valid PSIRA company certificate, valid PSIRA letter of good standing, valid PSIRA registration certificate of the company's directors, valid SAPS company firearm licences, and valid ICASA radio frequency licence. Functional criteria: Criteria 1 – operational vehicles (3-5: 10 pts, 6-9: 20 pts, 10+: 30 pts); Criteria 2 – company experience in armed response (1-2 reference letters: 10 pts, 3-5: 20 pts, 6+: 30 pts); Criteria 3 – footprint (within 10 km: 30 pts, 11-50 km: 20 pts, 51-100 km: 10 pts, 100+ km: 5 pts); Criteria 4 – free call-outs (1-4: 5 pts, 5-7: 10 pts, 8-10: 15 pts). Preference points: up to 20 points for historically disadvantaged groups (race, gender, disability) as per the table. Price points calculated using the 80/20 formula.

Provide 24/7 armed patrol and monitor the premises remotely using an alarm system. Provide armed response if an alarm is triggered or if the panic button is activated. Delivery address: Sentech Schweizer Reneke Site (Latitude -27°08'13", Longitude 25°13'07"). Duration of agreement: 3 years, billed monthly with an annual increase of 5%.

Functional evaluation criteria for experience: Criteria 1 – number of operational vehicles (3-5: 10 pts, 6-9: 20 pts, 10+: 30 pts); Criteria 2 – company experience in armed response (1-2 reference letters: 10 pts, 3-5: 20 pts, 6+: 30 pts); Criteria 3 – footprint (within 10 km: 30 pts, 11-50 km: 20 pts, 51-100 km: 10 pts, 100+ km: 5 pts). Proof required: certified vehicle registrations, reference letters on company letterhead, and PSIRA satellite office certificate.

All prices must be quoted in ZAR. If prices are in a foreign currency, the exchange rate remains fixed for the term; bidders bear currency fluctuation risk. No price adjustments without written approval; applications must be supported by documentary evidence. Sentech may negotiate market-related prices and discounts; if not agreed, Sentech may cancel the bid.

All prices must be quoted in South African Rands (ZAR). If prices are in a foreign currency, the exchange rate quoted remains fixed for the term of the agreement; bidders bear the risk of currency fluctuations. No price adjustments will be made without written approval from Sentech; applications must be supported by documentary evidence. Sentech reserves the right to negotiate market-related prices and discounts; if not agreed, Sentech may cancel the bid.

Bidders must be registered on the Sentech Supplier Database and be tax compliant. Mandatory documents: valid PSIRA company certificate, valid PSIRA letter of good standing, valid PSIRA registration certificate of the company's directors, valid SAPS company firearm licences, and valid ICASA radio frequency licence. A valid B-BBEE certificate is required to claim preference points; for disability preference, a doctor's note is required.

The service provider must, within two days of receiving a completed copy of the agreement, arrange delivery of any securities, bonds, guarantees, proof of insurance, and other documentation required by the contract. Failure to do so constitutes repudiation of the agreement.

Sentech may appoint one or more suppliers, in whole or in part, or not appoint any supplier at all, and may cancel the bid in its entirety at its sole discretion.

Administrative responsiveness: suppliers must meet all criteria, be tax compliant, and be registered on the Sentech Supplier Database. Quotations must be on company letterhead, received on or before the closing date and time, fully completed and signed in black ink, and submitted via email. A confidentiality undertaking is required.

Evaluation stages: Stage 1 – Administrative Responsiveness; Stage 2 – Functional Evaluation (minimum qualifying score 70/105); Stage 3 – Price and Preference (80/20). Mandatory criteria: PSIRA certificate, PSIRA letter of good standing, PSIRA registration of directors, SAPS firearm licences, ICASA radio frequency licence. Functional criteria as per table. Preference points for historically disadvantaged groups (race, gender, disability) up to 20 points. Price points calculated using the 80/20 formula.