Once-off supply and delivery of vacuum sweepers, water tankers and skid steer loaders for TRANSNET port terminals, richards bay

Supplier development through subcontracting

• Bidders who claimed preference points for subcontracting must subcontract 30% of the contract to South African companies that are HDIs, meet the specified minimum B-BBEE level, and are black-owned EMEs and QSEs.

Scope

• Once-off supply and delivery of housekeeping equipment: vacuum sweepers, water tankers and skid steer loaders.
• Delivery point: Richards Bay Multi-Purpose and Dry Bulk Terminals, KwaZulu-Natal.
• Procuring entity: Transnet SOC Ltd, trading as Transnet Port Terminals (TPT).

Penalties for failing to deliver the agreed transformation obligations

• Financial penalty equal to 10% of the contract value.
• Further penalty equal to the shortfall between the subcontracting target and the value actually achieved.
• Transnet may withhold payments equal to the value of the specific goals / conditions of contract initiatives not delivered, until compliance is achieved.
• Contract termination.

Transformation obligations (Directive 02/2025)

• Subcontracting: at least 30% of the total contract value must go to South African companies that are B-BBEE Level 1 or 2, and to 51% black-owned EMEs and QSEs.
• Subcontracting plan: submit within the number of days stated in the RFP after contract commencement, listing the subcontractors, the scope allocated to each, contract values and timelines.
• Job creation and preservation: allocate at least 10% of the contract value to job opportunities for designated groups, supported by a job creation or preservation plan.
• Skills development: allocate at least 5% to skills development for previously disadvantaged individuals, black youth from FET colleges, universities and universities of technology, and transfer of skills to local black-owned SMMEs.
• Enterprise and Supplier Development: run initiatives aimed at developing black-owned EMEs and QSEs.
• Industrialisation: localise a percentage of contract value (percentage set in the RFP).
• Local capability and capacity building, technology transfer, and local economic development (local to site) initiatives are also required.
• Local content and local production, and NIPP, apply.

Specific Goals (TPPP)

• Bidders who claimed preference points for Specific Goals must maintain or improve the scored status for the full contract duration.
• Designated groups promoted: B-BBEE levels; 30% black women-owned entities; 50% black youth-owned entities; entities owned by black people living with disabilities; entities owned by black people in rural areas; South African entities; 50% black-owned EMEs and QSEs; 51% black-owned entities.
• Job creation claims require portfolio evidence: ID copies, payslips and contracts.

Specific Goals under the TPPP

• Designated groups promoted: B-BBEE levels; 30% black women-owned entities; 50% black youth-owned entities; entities owned by black people living with disabilities; entities owned by black people in rural areas; South African entities; 50% black-owned EMEs and QSEs; 51% black-owned entities.
• Bidders who claimed Specific Goals points must maintain or improve that status over the contract duration.
• Subcontracting: 30% of the contract to South African companies that are HDIs, meet the specified minimum B-BBEE level, and are black-owned EMEs and QSEs.
• A detailed subcontracting plan is required within the number of days stated in the RFP after contract commencement, listing subcontractors, scope of work, contract values and timelines.
• Job creation claims require portfolio evidence: ID copies, payslips and contracts.
• Local content and local production, and NIPP, also apply.

Reporting, non-compliance and penalties

• Reporting: submit an implementation plan for the agreed specific goals and conditions of contract with clear targets and milestones; report monthly, quarterly or on request over the contract period; provide portfolio of evidence quarterly or on request.
• Transnet may conduct site visits or audits to verify reported information.
• Non-compliance: recorded and formally communicated to the service provider, which must implement corrective measures within Transnet's stated timeframes and provide evidence that the issue is resolved.
• Penalties: failure to deliver the agreed specific goals and conditions of contract is a material breach; Transnet may impose a financial penalty of 10% of contract value, a penalty equal to the shortfall between the subcontracting target and actual achievement, withhold payments until compliance is achieved, or terminate the contract.

Conditions of contract (Directive 02/2025)

• Transnet makes the transformation objectives identified in the RFP a contractual obligation on the successful bidder.
• Subcontracting: minimum 30% of total contract value to B-BBEE Level 1 and 2 South African companies and 51% black-owned EMEs and QSEs; a detailed subcontracting plan is due within the number of days stated in the RFP after contract commencement.
• Industrialisation: localise a percentage of contract value.
• Local capability and capacity building for locally owned companies in the sector.
• Job creation and preservation: at least 10% of contract value to job opportunities for designated groups, plus a job creation or preservation plan.
• Technology transfer to improve locally owned companies' operations.
• Skills development: at least 5% for previously disadvantaged individuals, black youth from public education institutions, and skills transfer to local black-owned SMMEs.
• Enterprise and Supplier Development for black-owned EMEs and QSEs.
• Local Economic Development (local to site development).

Preference points for Specific Goals

• Points are awarded under the preferential procurement point system for Specific Goals in terms of the TPPP.
• Where points were claimed, delivering the agreed Specific Goals over the contract term is a material and enforceable contract obligation.
• Bidders who scored on Specific Goals must prove they maintained or improved that status for the duration of the contract.
• Subcontracting points: 30% of the contract must be subcontracted to qualifying South African companies.
• Job creation points: portfolio evidence of jobs created must be provided.

Issue date: 13 October 2026

Compulsory clarification meeting (attendance mandatory — non-attendance disqualifies)

• Date and time: 20 October 2026 at 11:00
• Duration: approximately 2 hours
• Venue: Umhlathuze Building, Gordon Road, Port of Richards Bay
• Bidders arrange their own transport and accommodation and must obtain a permit from the Transnet Permit Office, Richards Bay; arrive at least 3 hours early for the permit queue and bring a copy of an identity document.
• The meeting starts punctually; information is not repeated for late arrivals.
• Bring the RFP document and returnable schedule T2.2-01 for signing by the Employer's representative.
• PPE required on site: safety shoes, goggles, long-sleeved shirts, high-visibility vests and hard hats. Bidders without the required PPE risk being denied access.
• Identity documents, passports or driver's licences must be carried for inspection at access control.
• Breathalyser testing applies at Transnet premises; firearms are prohibited.

Closing

• Date and time: 29 October 2026 at 13:00
• Venue: Transnet e-Tender Submission Portal

Bid validity: 12 weeks from the closing date

Employer's Agent

• Name: Buhle Cetywa
• Role: Employer's Agent
• Email: [email protected]
• Telephone: 035 905 3160
• Address:

Transnet Port Terminals

Gordon's Road

Umhlathuze Building

Richards Bay, 3900

Submission

• Method: Transnet e-Tender Submission Portal
• Portal: https://transnetetenders.azurewebsites.net
• Documents marked for the attention of: Buhle Cetywa

Service delivery

• Richards Bay Multi-Purpose and Dry Bulk Terminals, Port of Richards Bay, KwaZulu-Natal

Fraud and corruption reporting

• Tip-offs Anonymous: 0800 003 056
• Email: [email protected]

Submission channel

• Method: electronic upload only, via the Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net (use Google Chrome).
• Telephonic, telegraphic, facsimile and emailed bids will not be accepted.
• Closing time: 13:00 on 29 October 2026. Late bids are rejected outright.
• Bidders must register on the portal, log an intent to respond, and upload documents against this tender.
• Upload limit: 30 MB per upload; multiple uploads are permitted.
• Upload at least one day before closing; Transnet accepts no liability for bidder-side connectivity, bandwidth or upload-size failures.
• Documents must be marked for the attention of the Employer's Agent, Buhle Cetywa.
• Each bid must carry the bidder's name, contact person and details, the tender number and the tender description.
• Bids must be in English and must not contain documents relating to any other tender.
• No alternative bids will be considered.
• Bid validity: 12 weeks from the closing date; Transnet may request an extension on the same terms.

Returnable documents (all must be completed, signed and uploaded)

• T2.2-01 Certificate of Attendance: proof of attendance at the compulsory clarification meeting, signed by the Employer's representative.
• T2.2-02 Technical Qualification Questions: confirms compliance with each listed equipment parameter; all must be met.
• T2.2-03 Guarantees and Warranties: states the guarantee and warranty periods offered per component and local technical support arrangements.
• T2.2-04 Track Record: lists comparable plant equipment supply references from the past 5 years with customer contacts and proof documents.
• T2.2-05 Job Creation Schedule: undertakes the number and value of new jobs to be created, broken down by designated group, skill level and quarter.
• T2.2-06 Authority to Submit a Tender: authorises the named signatory to bind the company, partnership, joint venture or sole proprietor.
• T2.2-07 Record of Addenda: records addenda received.
• SBD 6.1 Preference Claim Form: claims preference points for the specific goals.
• T2.2-08 CIDB SFU Annex G Compulsory Enterprise Questionnaire: discloses enterprise particulars and conflicts of interest.
• T2.2-09 Non-Disclosure Agreement: binds the bidder to confidentiality on all RFP information.
• T2.2-10 RFP Declaration Form.
• T2.2-11 Breach of Law: declares whether the bidder was convicted of a serious breach of law in the past 5 years.
• T2.2-12 Certificate of Acquaintance with Tender Document.
• T2.2-13 Supplier Integrity Pact.
• T2.2-14 Supplier Code of Conduct.
• C1.1 Form of Offer and Acceptance, C1.2 Contract Data, C2.1 Pricing Instructions and C2.2 Bill of Quantities.

Disqualification risks

• Failure to attend the compulsory clarification meeting.
• Missing, unsigned or incomplete returnable schedules.
• Late submission.
• Failure to meet any technical qualification question.
• Scoring below the functionality threshold.
• Being listed on the Register of Tender Defaulters or Transnet's restricted tenderer list.

Evaluation sequence

• Stage One — eligibility: attendance at the compulsory clarification meeting by an authorised representative (or a representative of an entity intending to form a joint venture).
• Stage Two — technical qualification: every parameter in T2.2-02 must be met before further evaluation.
• Stage Three — functionality scoring, minimum qualifying score 70 points. Bidders below 70 are unacceptable.
• Stage Four — price and preference points under the 90/10 system.

Functionality scoring (100 points)

• Guarantees and warranties on diesel motor, hydraulic components, structure and electrical/controls: maximum 40 points. 24 months or more scores 100%; 20 months or more scores 80%; 18 months or more scores 60%; 12 months or more scores 40%; under 12 months scores 0%.
• Corrosion protection guarantee: maximum 30 points. 10 years or more scores 100%; 8 to under 10 years scores 80%; 7 to under 8 years scores 60%; 6 to under 7 years scores 40%; 5 to under 6 years scores 20%; under 5 years scores 0%.
• Track record in supply of housekeeping equipment: maximum 30 points. A purchase order of at least R50 million with a signed delivery note or completion certificate scores 100%; R40 million scores 80%; R30 million scores 60%; R20 million scores 40%; R10 million scores 20%; no purchase order or irrelevant references score 0%.

Price and preference (100 points)

• Price and total cost of ownership: 90 points.
• Specific goals scorecard: 10 points.
• Preference system: 80/20 where responsive bids are at or below R50 million including all taxes; 90/10 where responsive bids are at or above R50 million including all taxes.

Specific goals points

• B-BBEE Level 1 or 2 contributor: 5 points.
• EME or QSE that is 51% black owned: 3 points.
• Creation of new jobs and labour intensification: 2 points.
• Non-compliant bidders and B-BBEE Level 3 to 8 contributors: 0 points.
• No evidence for a claimed goal scores zero for that goal.
• Transnet may audit scorecard components at any stage from bid close until contract completion.

Award

• Transnet may award to the highest-scoring bidder unless objective criteria justify another award, and is not bound to accept the lowest price or any bid. A due diligence risk analysis may be run on the preferred bidder, including scrutiny of unusually high or low rates.

Scope

• Once-off supply and delivery of housekeeping equipment — vacuum sweepers, water tankers and skid steer loaders — for Transnet Port Terminals at the Richards Bay Multi-Purpose and Dry Bulk Terminals.

Mandatory equipment parameters (all must be confirmed on the bidding company's letterhead)

• Water tanker truck capacity: 16 000 litres.
• Machines must be fitted with a diesel engine.
• Final colour: RAL3020 (red).
• Corrosion protection to specification EEAM-Q-008.
• Compliance with the technical specification.

Warranties and support

• Standard warranty baseline is 12 months; longer guarantee and warranty periods on the diesel motor, hydraulic components, structural components and electrical/controls score higher.
• Corrosion protection guarantee periods are scored separately, from 5 years up to 10 years or more.
• Bidders must state the local technical support available after completion, the lead time for on-site technical support during the first year of operation of the water tanker truck, the lead time for major spares, and whether major spares are held locally.
• Bidders may offer value-added elements such as preferential customer status, preferential pricing or preferential delivery for spares purchases.

Track record

• Bidders must show plant equipment supply experience over the past 5 years, with a detailed reference list giving equipment details, customer contact details, reference documents and contract values. Units hired out may be included.

Pricing

• Pricing is submitted on the Bill of Quantities (C2.2) in accordance with the Pricing Instructions (C2.1).
• Rates may not be changed after the closing date.

Financial capacity evidence (mandatory, part of T2.2-02)

• A confirmation letter from an accredited financial institution — a bank, a company accredited by the National Credit Regulator, or an institution such as SEDA or the National Empowerment Fund — confirming that financial support to the value of the project cost will be provided if the bid is awarded.
• The letter must be on the institution's letterhead, must state the tender number, and must not be older than 3 months counting from the closing date.

Other financial terms

• Transnet may request audited financial statements or other documentation for due diligence.
• Transnet will not reimburse any bidder for preparatory or bid costs.
• Transnet may go to the open market if quoted rates are deemed unreasonable.
• No bid security, performance guarantee percentage, retention or payment terms are stated in the available document text.

Registration and statutory status

• Self-registration on National Treasury's Central Supplier Database (https://secure.csd.gov.za/) is required, with the supplier number and unique registration reference number supplied to Transnet.
• A valid Tax Clearance Certificate from SARS plus a TCS PIN for verification must be submitted.
• Proof of CSD registration must be submitted.

B-bbee

• A valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit confirming annual turnover and level of black ownership for EMEs and QSEs that are 51% or more black owned, must be submitted with the bid.
• Preference points: B-BBEE Level 1 or 2 earns 5 points; an EME or QSE that is 51% black owned earns 3 points; job creation and labour intensification earns 2 points; non-compliant bidders and Level 3 to 8 contributors earn 0 points.
• In a joint venture, a consolidated B-BBEE scorecard is acceptable.

Exclusion checks

• The bidder and its directors or shareholders must not appear on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act of 2004.
• The bidder must not appear on Transnet's restricted tenderer list or National Treasury's list of Tender Defaulters.
• The Compulsory Enterprise Questionnaire (T2.2-08) must be fully completed and no conflicts of interest may exist.
• Bidders convicted of a serious breach of law in the preceding 5 years, including breaches of the Competition Act, may be excluded; this must be declared on T2.2-11.
• Bidders must be able to demonstrate legal capacity, solvency (not in liquidation, business rescue, receivership or suspended operations), technical and professional competence, financial resources, equipment, managerial capability, reliability and experience.

Contracting

• One paper copy of the signed contract is provided by the Employer.
• All RFP information must be treated as strictly confidential; bidders must confirm acquaintance with the Non-Disclosure Agreement.

Once-off supply and delivery of housekeeping equipment — vacuum sweepers, water tankers and skid steer loaders — to Transnet Port Terminals at the Richards Bay Multi-Purpose Terminal and Dry Bulk Terminal.

Returnable documents

• Company confirmation letter on the bidder's letterhead covering each technical eligibility item (water tanker capacity, diesel engine, colour, corrosion protection, technical specification compliance).
• Financial support confirmation letter from an accredited financial institution, signed on that institution's letterhead, quoting the tender number and dated within three months of the closing date.

Disqualification risk

• Failure to meet every Technical Qualification Questionnaire requirement prevents the bid from progressing to the next evaluation stage.

Stage 1 — Technical qualification (pass/fail)

Bidders must satisfy all Technical Qualification Questionnaire items. Only bids that meet every item proceed to the next stage.

Technical eligibility items and proof

• Water tanker truck capacity: 16,000L.
• Equipment machines fitted with a diesel engine.
• Final colour: RAL3020 (red).
• Corrosion protection to specification EEAM.Q.OO8.
• Compliance with the technical specification.

Proof for each item: a confirmation letter issued on the bidding company's letterhead.

Financial capability item

• Confirmation of financial support to the value of the project cost, issued by a bank, an NCR-accredited company, or an institution such as SEDA or NEF, signed on the institution's letterhead, quoting the tender number, and not older than three months from the closing date.

Scope

• Once-off supply and delivery of housekeeping equipment for Transnet Port Terminals at the Richards Bay Multi-Purpose Terminal and Dry Bulk Terminal.
• Equipment covered: vacuum sweepers, water tankers and skid steer loaders.

Equipment requirements

• Water tanker truck capacity: 16,000L.
• Machines must be fitted with a diesel engine.
• Final colour: RAL3020 (red).
• Corrosion protection must meet specification EEAM.Q.OO8.
• Equipment must comply with the technical specification.

Financial support confirmation

• The bidder must submit confirmation that financial support to the value of the project cost will be provided if the tender is awarded.
• Acceptable issuers: accredited financial institutions such as banks; companies accredited by the National Credit Regulations (NCR); or institutions such as the Small Enterprise Development Agency (SEDA) or the National Empowerment Fund (NEF).
• The confirmation must be signed on the issuing institution's letterhead, must quote the tender number, and must not be older than three months counting from the closing date.

Eligibility evidence (all items are pass/fail)

• Water tanker truck capacity of 16,000L — company confirmation letter on the bidder's letterhead.
• Diesel engine fitted to the equipment machines — company confirmation letter on the bidder's letterhead.
• Final colour RAL3020 (red) — company confirmation letter on the bidder's letterhead.
• Corrosion protection to specification EEAM.Q.OO8 — company confirmation letter on the bidder's letterhead.
• Compliance with the technical specification — company confirmation letter on the bidder's letterhead.
• Financial support confirmation to the value of the project cost from a bank, an NCR-accredited company, or an institution such as SEDA or NEF — signed on the institution's letterhead, quoting the tender number, and not older than three months from the closing date.

Condition

• All Technical Qualification Questionnaire requirements must be met for the bid to advance to the next evaluation stage.

Eligibility items (pass/fail)

• Water tanker truck capacity: 16,000L.
• Equipment machines fitted with a diesel engine.
• Final colour: RAL3020 (red).
• Corrosion protection to specification EEAM.Q.OO8.
• Compliance with the technical specification.

Proof for the five items above: a confirmation letter on the bidding company's letterhead.

Financial support

• Confirmation from a bank, an NCR-accredited company, or an institution such as SEDA or NEF that financial support to the value of the project cost will be provided on award.
• The letter must be on the institution's letterhead, quote the tender number, and be no older than three months from the closing date.

Condition

• Meeting every Technical Qualification Questionnaire requirement is necessary to progress to the next evaluation stage.

Transnet applies an OEM/OPM strategy to direct its procurement spend towards national economic development and transformation, and treats B-BBEE as central to that objective.

• Bidders must therefore submit an Economic Development Plan as part of the Essential Returnable Documents.
• The plan describes how award of the contract will build a competitive, inclusive and sustainable economy: creating and preserving employment, increasing the economic participation of black-owned companies, developing the local economy, and improving living standards in local communities.

Returnable document

• The Economic Development Plan (Annexure C) is an Essential Returnable Document and must be submitted with the bid.
• If it is omitted, Transnet will give the respondent one further opportunity to submit by a set deadline; failure to submit after that may result in disqualification.
• The plan is negotiated with Transnet's ESD function after submission and its implementation becomes a binding contract obligation.

Minimum content of the Economic Development Plan

• Local production: items and components to be localised, the local suppliers identified for each, and an implementation plan for those items.
• Job creation and preservation: number and rand value of new jobs for black people, black women, black youth and black persons living with disabilities; number and rand value of existing jobs preserved; number and rand value of new jobs created in each region for people residing in the contract region.
• Skills transfer and development: number and rand value of black people, black youth and black women trained over the contract period; higher education bursaries or scholarships for black youth; training and skills development aimed at local black-owned suppliers.
• Subcontracting: a plan showing at least 30% of contract value subcontracted to qualifying EMEs or QSEs, with a list of possible subcontractors per region.
• Socio-economic development: initiatives that uplift the socio-economic status of communities in the contract region.

Implementation and reporting

• The service provider must submit an implementation plan with clear targets and milestones.
• Progress must be reported monthly or quarterly, or as otherwise required by Transnet, over the contract period.
• A Portfolio of Evidence must be provided quarterly, or as otherwise required.
• Transnet may conduct site visits or audits to verify reported information.

Non-compliance

• Shortfalls against the plan, deliverables, milestones, performance targets, reporting obligations, implementation timelines or Portfolio of Evidence are recorded and formally communicated to the service provider for corrective action.
• The service provider must implement corrective measures within Transnet's specified timeframes and provide evidence that the non-compliance has been resolved.

Economic Development Plan (Annexure C)

• Status: Essential Returnable Document; the bid must include a comprehensive plan covering local production, job creation and preservation, skills transfer, subcontracting and socio-economic development.
• The plan must set out the implementation strategy and the impact arising from award of the contract.
• Targets in the submitted plan are negotiated with Transnet's ESD function to reach a practical, agreed plan.
• Submission and successful implementation of the plan over the contract period is a material and enforceable obligation aligned to Transnet's B-BBEE and localisation objectives.
• Bidders may add initiatives beyond the stated minimums.

Subcontracting

• Minimum 30% of the contract value must be subcontracted to EMEs or QSEs that are at least 51% black-owned, or at least 51% owned by black women, black youth, or black persons living with disabilities.
• A list of possible subcontractors must be provided for each region.

Disqualification risk

• Failure to submit the Essential Returnable Document after the further opportunity granted by Transnet may disqualify the bid.

Material breach

• Failure to deliver on the agreed Economic Development Plan is a material breach of contract.

Penalties available to Transnet

• A financial penalty equal to 10% of the contract value.
• A financial penalty equal to the shortfall between the subcontracting target and the value actually achieved.
• Withholding of payments equal to the value of the specific goals or conditions of contract not met, until compliance is achieved.
• Contract termination.