Shembe ekuphakameni (ward 107): footpaths, roads and stormwater control — contract 36930-4V

Compulsory clarification meeting

• Date: Monday, 20 October 2026 at 09:00
• Venue: Ottawa Community Hall, 51 Maharaj Road, Ottawa, Verulam, 4043
• GPS: 29°40'14.38"S; 31°01'58.48"E
• A site visit follows the meeting.
• Attendance is compulsory.

Responses to questions

• Published online on 23 October 2026 at 16h00.

Closing

• Friday, 30 October 2026 at 11h00.

Clarification requests

• Queries must reach the employer's agent at least five working days before the closing time.

Enquiries (Employer's Agent's Representative)

• Name: Sidesh Sirputh
• Telephone: 031 309 5831
• Email: [email protected]

JDE System — general queries

• Name: Lindo Dlamini
• Telephone: 031 322 7153 / 031 322 7133
• Email: [email protected]

JDE System — technical queries

• Name: Kgopotso Maja
• Telephone: 031 322 3808
• Email: [email protected]

Hard copy delivery address

The Tender Box in the foyer of the Municipal Building

166 KE Masinga Road

Durban

Site

Shembe Ekuphakameni informal settlement, Northern Region, Ward 107 (eThekwini, KwaZulu-Natal)

Submission method

• Two submissions are required: a hard copy delivered to the tender box, and an electronic upload on the eThekwini Municipality JDE System (ESP Module).
• The hard copy is the ruling version; a bid is only valid once the hard copy has been delivered.
• Bidders must resolve all JDE access and submission issues before the closing time.

Hard copy delivery

• The Tender Box in the foyer of the Municipal Building
• 166 KE Masinga Road
• Durban

Closing

• Friday, 30 October 2026 at 11h00 (hard copy delivered and electronic submission completed by this time).

Returnable documents

• Form of Offer and Acceptance, with the Schedule of Deviations where applicable.
• Bill of Quantities / pricing schedule (Part C2.2), completed in full.
• MBD 5: lists contracts awarded to the bidder in the past 5 years, including any material non-compliance or disputes; audited financial statements are also required under this form where the tender offer exceeds R10 million incl. VAT.
• Declaration of Municipal Fees: certifies that the bidder has no undisputed municipal service commitments and is not in arrears.
• Joint Venture Agreement: formalises the JV, or records the parties' agreement to formalise it if awarded.
• Compulsory Enterprise Questionnaire.
• Tax Compliance Status PIN, CIDB registration and status, and B-BBEE certificate/affidavit.

Disqualification risks

• Offers submitted by any means other than those stated in the Tender Data are invalid.
• Tender offers sent by facsimile or e-mail are rejected unless the Tender Data states otherwise.
• Incomplete returnable documents, unsigned forms, or failure to provide all requested data may render the offer non-responsive.
• Proof of posting is not accepted as proof of delivery.
• Late offers are returned unopened.

System applied

• 80/20 Price Preference Point System, per the eThekwini SCM Policy: Section 52 (Preferential Procurement).
• Preference points and related evaluation requirements are set out in Tender Data C.3.11.

Evaluation sequence

• Open and record offers received.
• Check completeness of each offer.
• Test responsiveness against the Conditions of Tender and specifications.
• Evaluate responsive offers using the criteria and weightings in the Tender Data.
• Screen for grounds for disqualification.
• Confirm acceptability of the preferred bidder and prepare the evaluation report.
• An evaluation panel of at least three persons conversant with the scope assesses each responsive offer.

Pricing corrections

• Where words and figures differ, the amount in words governs.
• Gross decimal misplacement in a unit rate, omissions in the pricing schedule, and arithmetic errors are corrected; the bidder is notified and may confirm the offer as tendered or accept the corrected total.

Other

• Corrupt or fraudulent practices, including attempts to influence the process, lead to immediate disqualification.
• The employer may cancel the tender before award, including where funds are no longer available or a material irregularity exists.

Scope

• Provision of incremental services to informal settlements in the Northern Region: Shembe Ekuphakameni — footpaths, roads and associated stormwater control, Ward 107.
• Contract period: 18 weeks.

Works elements

• Footpaths, including asphalt and concrete sections.
• Roads and associated stormwater control.
• Precast concrete steps and staircases.
• Dry-stack retaining walls with length schedules.
• Concrete handrails.
• Precast concrete bollards.
• Kerbing and V-drain channels.
• Guardrails and a pedestrian bridge.
• GeoloK retaining systems.
• Earthworks, subbase and layer works to the specified AASHTO and G7 material classes.

Documentation

• Bill of Quantities: Part C2.2.
• Project description and scope: Part C3.1; project specifications: Part C3.2; standard specifications: Part C3.3; particular specifications: Part C3.4; drawings: Part C3.5.
• Site information, locality plan, site conditions and test results: Part C4.
• Materials are supplied and tested unless otherwise indicated; testing frequencies and results are recorded on site.

Pricing

• Priced using the Bill of Quantities (Part C2.2) and the pricing assumptions/instructions (Part C2.1).
• Rates and prices are fixed for the contract duration and are not subject to adjustment except as provided in the conditions of contract.
• Prices are stated in Rand; VAT payable by the employer is shown separately as an addition to the tendered total.
• Rates and prices include all duties, taxes (other than VAT) and levies applicable 14 days before the closing time.

Financial capacity

• Audited financial statements must be submitted where the tender offer exceeds R10 million incl. VAT.

Payment

• Payment Certificate (with quantities summary) or invoice (with quantities summary).
• Final Payment Certificate (with quantities summary) or invoice (with quantities summary).
• Completion Certificate.

Tender validity

• Offers remain valid for 12 months after the expiry of the original tender validity period, unless the Municipality is notified in writing otherwise; the Municipality may request confirmation of validity at any time in that period.

Registration

• National Treasury Central Supplier Database (CSD) registration.
• eThekwini Municipality Supplier Portal registration (via www.durban.gov.za > Business > Supply Chain Management > Accredited Supplier and Contractor Database), to be completed before submitting.
• eThekwini Municipality JDE System access (email [email protected] with a copy of the Director's ID).

CIDB

• Minimum grading: 3 CE or higher.
• CIDB registration and status must be valid at tender closing and before final award.
• The contract is not part of a Targeted Development Programme; Potentially Emerging (PE) status provisions do not apply.

Tax and B-BBEE

• Valid Tax Compliance Status PIN required at closing and before award.
• B-BBEE certificate or qualifying affidavit required; minimum B-BBEE level: 1.
• Tax Compliance Status, CIDB status and B-BBEE level are verified via the CSD; bidders must keep their CSD data current.

Municipal accounts

• No undisputed municipal service commitments or rates and taxes arrears at closing; where an arrears offset agreement exists, it must be in place at closing with a copy and proof of payment submitted.

Joint ventures

• Each JV member submits a separate Tax Compliance Status PIN and meets the documentation requirements individually.
• A Joint Venture Agreement form must be submitted.

Other

• Bidders must not be restricted from doing business with the employer.
• Complaints and objections require payment of a non-refundable tariff, with proof of payment attached.