Supply and delivery of network switches and tape drives – cape winelands district municipality (q 2026/061)

Closing date: 28 October 2026 at 11:00

• Quotations are opened publicly immediately after closing time.
• No compulsory briefing or site visit is specified.

Technical enquiries

• Contact: Mr Abdul Gabier
• Telephone: 0861 265 263

Bidding procedure enquiries

• Department: Financial Services, Supply Chain Management
• Telephone: 086 126 5263

Submission address

Cape Winelands District Municipality

29 Du Toit Street

Stellenbosch

Submission method: sealed envelope, endorsed with the quotation number and description, placed in the official tender box at the Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch, before the closing time.

• Telexed, faxed or emailed quotations are not accepted.
• Quotation documents must be completed in black ink; corrections also in black ink and signed. Tippex corrections disqualify the bid.
• The complete original document must be returned; missing pages disqualify the bid.
• Returnable forms (all must be completed and signed):
• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4B (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE and locality preference points under the PPPFA 80/20 system.
• MBD 7.1 or 7.2 (Contract Form): purchase of goods/works or rendering of services.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent pricing.
• Authority for Signatory: board resolution authorising the signatory to bind the bidder.
• Credit Order Instruction: authorises payment to be made to a nominated account.
• Questionnaire (Annexure I): completed to claim preference points.
• Capability of Bidder (Annexure S): demonstrates capacity to execute the contract.
• Municipal Rates and Services: certified municipal account evidence.
• Compulsory Documentation / Checklist: confirms all required documents are included.
• Bidders must be registered and accredited on the CWDM Supplier Database and the Central Supplier Database.
• No contact with the municipality on bid matters from bid opening until award; attempts to influence evaluation may lead to rejection.
• Bids remain valid for 180 days from the closing date; withdrawal or alteration during this period is not permitted.

Evaluation is based on responsiveness to specifications and the 80/20 preference points system under the Preferential Procurement Regulations 2022.

• Price: 80 points (lowest compliant price scores 80).
• Specific goals: 20 points, split equally:
• B-BBEE status level: 10 points (allocated per the B-BBEE scorecard).
• Locality: 10 points (promotion of enterprises located in the district or province).
• To claim preference points, the Questionnaire (Annexure I) and MBD 6.1 must be completed; failure results in zero preference points.
• Bidders who do not submit a B-BBEE certificate or are non-compliant score 0 for B-BBEE but are not disqualified.
• The municipality may reject any bid if the bidder or its directors have abused the SCM system, influenced officials, or offered improper benefits.
• The municipality does not bind itself to accept the lowest quotation or the highest-scoring bid, and may accept more than one quotation.

Supply and delivery of network switches and tape drives.

• Goods must be new, unused, of the most recent or current models, incorporating all recent improvements in design and materials.
• Goods must conform to the standards mentioned in the bidding documents and specifications.
• The municipality may change the quantity of items; the successful bidder will be given the opportunity to accept or decline the new scenario.

Goods must conform to the standards in the bidding documents and specifications.

• Pre-bidding testing is for the bidder's account.
• The purchaser may inspect, test, or analyse goods at any stage; the supplier's premises must be open for inspection.
• If goods do not comply, the supplier bears the cost of testing and must replace rejected goods at its own cost and risk.
• The purchaser may reject non-compliant goods and purchase substitutes at the supplier's expense.

Prices must be quoted in the official pricing schedule (MBD 3.1/3.2/3.3) and remain fixed for the contract period.

• The bidder is responsible for all taxes, duties, and license fees until delivery.
• No contract is concluded with a bidder whose tax matters are not in order or whose municipal rates are in arrears.

Payment terms: the municipality will pay within 30 calendar days of receiving a valid invoice.

• Payment is made in Rand.
• Prices quoted must remain fixed for the contract period; no price variation is allowed.
• If the contract value exceeds R2.3 million, the bidder must be VAT-registered; the price will be deemed VAT-inclusive.
• VAT must be shown clearly on each invoice; invoices above R3,000 must disclose the recipient's VAT registration number.
• The municipality's VAT registration number is 4700193495.
• Bidders importing components must take out forward cover against exchange rate fluctuations.
• No bid security, performance bond, or retention is specified in the available text.

CSD registration: bidders must be registered and accredited on the CWDM Supplier Database and the Central Supplier Database; registration details must be updated every 12 months.

• Tax compliance: a Tax Compliance Status Pin printed from the SARS website must accompany the bid; for a consortium/JV, each member must submit a separate pin. The municipality verifies the pin on the SARS website. No contract is concluded with a bidder whose tax matters are not in order.
• Municipal accounts: certified copies of the bidder's and its directors' municipal accounts for the month preceding the closing date must accompany the bid. Bidders or directors in arrears for more than three months without a settlement arrangement before closure will be unsuccessful. Tenants must prove rent includes municipal charges and is not in arrears.
• B-BBEE: a valid B-BBEE Status Level Verification Certificate (original or certified copy) from a SANAS-accredited agency or an IRBA-approved registered auditor, or a sworn affidavit for EMEs (revenue ≤ R10 million) and QSEs (revenue R10–R50 million), must be submitted to claim preference points. Non-compliant bidders score zero preference points but are not disqualified. A trust, consortium or JV must submit a consolidated certificate.
• CIDB: if applicable, the bidder's CIDB registration number must be included; the municipality verifies it during evaluation.
• Compensation Fund: if required by the special conditions, a valid Letter of Good Standing from the Department of Employment and Labour must accompany the bid.
• B-BBEE minimum level: Level 4 (10 points allocated for B-BBEE).

Warranty: goods must be new, unused, of the most recent models, and free from defects. Warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever ends earlier. The supplier must repair or replace defective goods at no cost to the purchaser.

• Payment: within 30 days of invoice submission, in Rand.
• Prices: fixed; no variation from quoted prices.
• Variation orders: the contract may be varied by up to 15% (20% for construction-related) without consent; measurable quantities may be reduced with a corresponding unit price reduction.
• Assignment: the supplier may not assign obligations without prior written consent.
• Subcontracts: the supplier must notify the purchaser in writing of all subcontracts; subcontracting the whole contract is not allowed.
• Delays: the supplier must notify the purchaser promptly of any delay; penalties may be imposed for late delivery.
• Penalties: for late delivery, a penalty is deducted from the contract price, calculated at the current prime interest rate per day of delay.
• Termination for default: the purchaser may terminate if the supplier fails to deliver, fails to perform obligations, or engages in corrupt or fraudulent practices. The supplier may be restricted from doing business with the public sector for up to 10 years.
• Termination for insolvency: the purchaser may terminate if the supplier becomes bankrupt or insolvent.
• Disputes: parties attempt amicable resolution; after 30 days, mediation may commence; if unresolved, the dispute may be settled in a South African court.
• Governing law: South African law.
• Confidentiality: the supplier must not disclose contract information without prior written consent; the purchaser may inspect and audit the supplier's records.
• Taxes and duties: the supplier is responsible for all taxes, duties, and license fees.
• Municipal rates: no contract is concluded with a bidder whose municipal rates and taxes are in arrears.

The bid is evaluated under the 80/20 preference points system: 80 points for price, 20 points for specific goals (10 for B-BBEE status level, 10 for locality). To claim preference points, the Questionnaire and MBD 6.1 must be completed. Bidders who do not submit a B-BBEE certificate score zero for B-BBEE but are not disqualified.