Supply and delivery of san switch and network server cards – cape winelands district municipality

Closing date: 28 October 2026 at 11:00

• Quotations opened publicly immediately after closing time.
• No compulsory briefing or site visit is specified.

SCM enquiries

• Telephone: 086 126 5263
• Department: Financial Services, Supply Chain Management

Technical enquiries

• Contact: Abdul Gabier
• Telephone: 0860 265 263

Submission address

Cape Winelands District Municipality

29 Du Toit Street

Stellenbosch

Submission method: sealed envelope, endorsed with the quotation number (Q 2026/060) and description, placed in the official tender box at the District Municipality offices, 29 Du Toit Street, Stellenbosch, before closing time.

• Telexed, faxed or emailed bids are not accepted.
• Complete the official document in black ink; corrections in black ink and signed. Tippex corrections disqualify the bid.
• Return the complete original document; missing pages disqualify the bid.
• Enclose a copy of the resolution authorising the signatory to submit the bid.
• Enclose a Tax Compliance Status Pin printed from the SARS website.
• Enclose a certified copy of the bidder's and directors' municipal accounts for the month preceding closing date.
• Returnable forms (all must be completed and signed):
• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses any connection to state employees or the municipality.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality preference points.
• MBD 7.1 or 7.2 (Contract Form): records the contract agreement.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares past conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Questionnaire (Annexure I): must be completed to earn preference points.
• Authority for Signatory: authorises the signatory.
• Credit Order Instruction: payment instruction.
• Compulsory Documentation Checklist: confirms all required documents are included.
• Capability of Bidder: demonstrates ability to perform.
• Bidders must be registered on the CWDM Accredited Supplier Database and the Central Supplier Database.

Evaluation is based on compliance with specifications, value for money, capability to execute, and the PPPFA.

• Preference point system: 80/20 (for contracts up to R50 million).
• 80 points for price (lowest compliant price scores 80).
• 20 points for specific goals, split:
• 50% (10 points) for B-BBEE status level.
• 50% (10 points) for locality (enterprises located in the district or province where work is done).
• B-BBEE points per level (80/20 system): Level 1 = 10, Level 2 = 9, Level 3 = 8, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.
• Locality points require proof: municipal account in bidder's name not older than 90 days, lease agreement, or bank letter confirming registered business address.
• The Questionnaire and MBD 6.1 must be completed to receive preference points; failure results in zero preference points.
• Bidders not submitting B-BBEE certificates are not disqualified but score zero for B-BBEE.

Supply, configure and install a SAN switch and network server cards.

• The SAN switch must be mounted and zoned correctly for storage.
• The network server cards must be installed and configured correctly.
• The SAN switch must work seamlessly with the current Dell DS-6610b SAN Switch.
• The network server cards must be compatible with the Dell R660 server.
• Specifications are performance-based and reference open standards; equivalent devices meeting or exceeding requirements are accepted.

SAN switch specifications:

• Product family: Connectrix
• E-Lab interoperability: Yes
• Operating system: Brocade Fabric OS (FOS)
• Monitoring: MAPS (Monitoring and Alerting Policy Suite)
• Port speed: 32GB Fibre Channel
• Port licenses: 8 ports licensed
• Ports: 24 ports
• Form factor: 1U rack-mountable
• Fabric OS version: v9.2.0c3

Network server card specifications:

• Port count: 4 ports quad
• Port types: RJ45 copper (Base-T)
• Data rates: 10Gbps and 1Gbps
• Host interface: PCIe 3.0 x8 (standard) / PCIe 3.0 x16 (OCP)
• Form factors: Low-profile PCIe card / OCP NIC 3.0
• Offloads: VXLAN, NVGRE, Geneve, RSS, TSS, LRO, LSO

Pre-bidding testing is at the bidder's cost. If inspections are required, the bidder's premises must be open for inspection. If goods or services fail inspection, the cost of inspection is borne by the supplier, and the goods may be rejected. Rejected goods must be removed and replaced at the supplier's cost; if not, the municipality may purchase substitutes at the supplier's expense.

Pricing format: prescribed pricing schedule must be completed in full and signed.

• Prices must be VAT inclusive and fixed for the contract period.
• Prices must include all labour, transport, consumables, disbursements and related costs.
• Services at no charge must be shown as R0.
• If a bidder quotes VAT but is not registered, the price used for evaluation is as submitted; if awarded, the municipality pays the price excluding VAT.
• VAT registration required for contracts exceeding R2.3 million; the price will be deemed VAT inclusive.
• Payment within 30 calendar days of receiving a valid invoice.
• Payment in Rand.
• No bid security, performance security, or retention is specified in the document.

Registration:

• Must be registered on the CWDM Accredited Supplier Database and the Central Supplier Database.
• Registration details must be updated every 12 months; outdated information may block payment.

Tax:

• Tax Compliance Status Pin printed from SARS website must accompany the bid.
• For consortia/joint ventures, each member must submit a separate pin.
• No contract with a bidder whose tax matters are not in order.

Municipal accounts:

• Certified copy of bidder's and directors' municipal accounts for the month preceding closing date must accompany the bid.
• Bidders in arrears for more than three months without a settlement arrangement before closure will be unsuccessful.
• Tenants must prove rent includes municipal charges and is not in arrears.

B-bbee:

• Original or certified copy of a valid B-BBEE Status Level Verification Certificate, or a sworn affidavit for EMEs (revenue ≤ R10 million) and QSEs (revenue R10–R50 million), is required to claim preference points.
• Non-compliant contributors are not disqualified but score zero for B-BBEE.
• Trusts, consortia or joint ventures must submit a consolidated certificate.
• Certificates must be issued by SANAS-accredited agencies, IRBA-approved auditors, or accounting officers per the CCA.

CIDB:

• CIDB registration number must be included if applicable; the municipality verifies during evaluation.

Compensation:

• Letter of Good Standing from the Commissioner of Compensation (valid at closing date) may be required if specified in special conditions.

Other:

• No contract with a bidder whose municipal rates and taxes are in arrears.
• Bidders must be registered for VAT if the contract value exceeds R2.3 million.

No specific health and safety requirements are stated in the document.

Warranty: goods must be new, unused, current models, free from defects for 12 months after delivery and acceptance, or 18 months after shipment, whichever ends earlier. The supplier must repair or replace defective goods at no cost to the municipality.

Payment: within 30 days of invoice submission, in Rand.

Prices: fixed for the contract period; no variation except as authorised.

Variation orders: changes up to 15% of contract value (20% for construction) may be instructed.

Assignment: not allowed without prior written consent.

Subcontracting: the whole contract may not be subcontracted; any part requires prior written consent.

Delays: the supplier must notify the municipality in writing of any delay; penalties may apply.

Penalties: for late delivery, a penalty calculated at the current prime interest rate per day of delay is deducted from the contract price.

Termination for default: the municipality may terminate if the supplier fails to deliver, fails to perform obligations, or engages in corrupt or fraudulent practices. The supplier may be restricted from doing business with the public sector for up to 10 years.

Termination for insolvency: the municipality may terminate without compensation.

Disputes: parties attempt amicable resolution; after 30 days, mediation may commence; if unresolved, settlement in a South African court.

Applicable law: South African law.

Notices: posted to the address in the bid.

Taxes: supplier responsible for all taxes and duties.

VAT: invoices must show VAT; for contracts over R1 million, the supplier must be registered for VAT (note: the special conditions state R2.3 million).

The bid is evaluated under the 80/20 preference point system. 80 points are awarded for price (lowest compliant price scores 80). 20 points are allocated to specific goals: 50% (10 points) for B-BBEE status level and 50% (10 points) for locality. B-BBEE points are allocated per the scorecard. Locality points require proof of enterprise location in the district or province. The Questionnaire and MBD 6.1 must be completed to receive preference points; failure to do so results in zero preference points.