Supply, deliver and install 11kv abc aerial bundle cable between new canada and lawley station, PRASA gauteng region (CIDB 4ep)

Compulsory briefing session: 26 October 2026 at 10:00.

• Starts at PRASA Umjantshi; the session is held between New Canada and Lawley Station.
• Attendance is compulsory and the certificate of attendance must be submitted with the bid.
• PPE must be worn.

Closing: 02 November 2026 at 12:00 (noon).

Bid validity: 60 working days from the closing date; PRASA may request an extension on the same terms and conditions if its internal processes are not finalised in time.

Compulsory briefing session: 26 October 2026 at 10:00.

• Starts at PRASA Umjantshi; the session is held between New Canada and Lawley Station.
• Attendance is compulsory and the certificate of attendance must be attached to the bid.
• PPE must be worn.
• The certificate confirms the bidder has familiarised itself with the contract, project specification, special conditions, specifications and bills of quantities.

Bidding procedure enquiries

• Contact: Ali Maupa
• Telephone: 011 013 0169
• Email: [email protected]

Complaints

• Email: [email protected]
• Include: bid description, reference number, closing date, supplier name, supplier contact details and the complaint detail.

Submission address (hand delivery)

Umjantshi House

30 Wolmaraans

Braamfontein

Johannesburg

Works location

11kV ABC aerial bundle route between New Canada and Lawley Station, PRASA Gauteng Region.

Submission method: hand delivery only.

Delivery address:

Umjantshi House

30 Wolmaraans

Braamfontein

Johannesburg

Closing time: 12:00 (noon) on 02 November 2026.

• Bidders must sign the submission register on delivery.
• Bids must be enclosed in a sealed envelope and submitted on the official forms provided; retyped forms are not accepted.
• Late bids, and bids delivered to the wrong venue, are rejected.
• Responses must not reference any other quotation or proposal; any additional conditions must be set out in a covering letter.
• No changes to a submission are accepted after the closing time.
• Canvassing any PRASA SCM officer or employee, directly or indirectly, between the closing date and the award disqualifies the bid.
• Incomplete bids are disqualified on administrative responsiveness.

Returnable documents — mandatory, non-submission by the closing date and time disqualifies the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses state employment or relationships with the procuring institution.
• SBD 6.1 (Preference Points Claim): claims the specific-goal preference points.
• Pricing Schedule (Section 9): completed bill of quantities and cost breakdown.
• Certificate of attendance at the compulsory briefing session.
• Valid SARS tax compliance PIN, or CSD registration number where no PIN is available.
• CVs and certificates for the flagmen, the Construction Health and Safety Officer and the electrician.
• CIDB registration at grade 4EP or higher.
• Signed Joint Venture, Consortium or Partnering Agreement, signed by all parties and naming the lead bidder, where applicable.
• Proof of authority to sign, such as a company resolution.

Complaints: lodge with [email protected], including the bid description, reference number, closing date, supplier name, supplier contact details and the complaint detail.

Returnable documents are all documents, sections and annexures listed in the RFQ tables; they must be returned with the quotation.

• Mandatory returnable documents: failure to provide them by the closing date and time disqualifies the bid.
• Bid response documents must be hand delivered to Umjantshi House, 30 Wolmaraans, Braamfontein, Johannesburg on or before the closing date.
• Bidders must sign the submission register.

Three-stage evaluation.

Stage 1A — mandatory requirements (automatic disqualification if not met):

• Three qualified flagmen, each with a valid unexpired flagman certificate and at least 6 months' experience using red and white flags; CVs required.
• Construction Health and Safety Officer with a National Diploma or Certificate in SHERQ and SACPCMP professional registration.
• CIDB grading 4EP or higher.
• Electrician with N3 and Trade Test, a CV showing at least 5 years' experience installing 11kV distribution line networks on a rail network, and a valid Working at Height certificate.
• Certificate of attendance at the compulsory briefing session.
• All educational qualifications must be SAQA accredited.

Stage 1B — other mandatory requirements (PRASA may call for outstanding items within 5 working days; failure to supply disqualifies):

• Valid SARS PIN.
• CSD supplier registration number.
• Completion of all RFQ documentation, including all declarations, all SBD forms and Commissioner of Oath.
• Signed Joint Venture, Consortium or Partnering Agreement, signed by all parties and naming the lead bidder, where applicable.

Stage 2 — technical/functionality, scored out of 100:

• Organizational Experience: 50 points.
• Project programme (work plan): 25 points.
• Project approach and methodology: 25 points.

Minimum qualifying score: 70/100. Bidders scoring below 70 are not evaluated further.

Scoring detail:

• Organizational Experience: 0 similar completed 11kV aerial bundle cable projects = 0 points; 1 project = 1 point; 2 = 2; 3 = 3; 4 = 4; 5 or more = 5 points. Each project requires a completion certificate signed by the client or a client letter confirming successful completion.
• Work plan: an MS Project or MS Excel schedule scored 1–5 points on the number of elements addressed — project duration within the targeted 3 months, resource allocation, critical path highlighted, safety measures included, and activities sequenced with predecessors captured. No schedule submitted scores zero.
• Approach and methodology: scored 1–5 points on the number of method statement elements covered — risk identification and mitigation, work breakdown and quality assurance, transportation, plant and equipment, barricading and securing of work, and accommodation of traffic. No information scores zero.

Stage 3 — price and specific goals, 100 points total:

• Price: 80 points.
• Specific goals: 20 points.

Preference point system: 80/20.

Price formula: Ps = 80 (1 − ((Pt − Pmin) / Pmin)).

Administrative responsiveness: completeness of the response and compliance with all returnable documents, certificates, warranties and formalities; incomplete bids are disqualified.

Scope: supply, deliver and install an 11kV ABC aerial bundle between New Canada and Lawley Station in the PRASA Gauteng Region.

Nature of work: construction-related electrical work on the rail network.

Target project duration: 3 months.

Personnel to be provided:

• Three flagmen, each with a valid flagman certificate and at least 6 months' experience using red and white flags.
• A Construction Health and Safety Officer with a SHERQ diploma or certificate and SACPCMP registration; the certificate is required for the safety file before work starts.
• An electrician with N3 and Trade Test and at least 5 years' experience installing 11kV distribution line networks on a rail network, plus a valid Working at Height certificate.

Work plan must cover: project duration within 3 months, resource allocation, critical path, safety measures, and activity sequencing with predecessors.

Method statement must cover: risk identification and mitigation, work breakdown and quality assurance, transportation, plant and equipment, barricading and securing of work, and accommodation of traffic.

Delivery period: bidders state their earliest possible delivery period in working days from date of order.

Project approach and methodology carries 25 of the 100 technical points and must align with the scope of work.

• The method statement must identify the risks associated with the project activities and the mitigation measures, including the risks of working on the railway reserve.
• Elements to address: identification of risks and mitigation; work breakdown of activities and quality assurance; transportation; plant and equipment; barricading and securing of work; accommodation of traffic.
• Scoring: no information = 0 points; 3 or fewer elements = 1 point; 4 elements = 2 points; 5 elements = 3 points; 6 elements = 5 points.
• The work plan must be an MS Project or MS Excel schedule covering project duration within the targeted 3 months, resource allocation, a clearly highlighted critical path, safety measures, and activities sequenced with predecessors captured.

Electrician: N3 with Trade Test; CV showing at least 5 years' experience installing 11kV distribution line networks on a rail network; valid Working at Height certificate.

Flagmen: three qualified flagmen, each with a valid unexpired flagman certificate and at least 6 months' experience using red and white flags; CVs must be submitted.

Construction Health and Safety Officer: National Diploma or Certificate in SHERQ and SACPCMP professional registration.

All educational qualifications must be SAQA accredited.

Organizational experience scoring (50 technical points): 0 similar completed 11kV aerial bundle cable installation projects = 0; 1 = 1 point; 2 = 2; 3 = 3; 4 = 4; 5 or more = 5 points. Each project must be supported by a completion certificate signed by the client or a client letter confirming successful completion.

Complete the Pricing Schedule in Section 9.

• Prices in South African Rand, inclusive of all applicable taxes.
• Firm price offer, with the basis clearly indicated.
• Bill of quantities completed in line with the schedule where applicable.
• Cost breakdown indicated.
• Price escalation basis and formula indicated.
• Pricing must follow the prescribed schedule exactly; a different format may render the bid non-responsive.
• Unconditional discounts are only considered at the final evaluation stage.
• If the highest-scoring bidder's price is not market related, PRASA may negotiate with the highest, then second, then third highest scorer; if no market-related price is agreed with the third, the RFQ is cancelled.
• Delivery period: bidders offer their earliest possible delivery period in working days from date of order.

Pricing format: complete the Pricing Schedule in Section 9; the bill of quantities must be completed where applicable.

• Prices in South African Rand, inclusive of all applicable taxes.
• Firm price offer, with the basis clearly stated.
• Cost breakdown, plus the price escalation basis and formula, must be indicated.
• Pricing must follow the prescribed schedule exactly; using a different format may render the bid non-responsive.
• Unconditional discounts are only considered at the final evaluation stage.

Market-related price: if the highest-scoring bidder's price is not market related, PRASA may negotiate with the highest, then the second, then the third highest scorer; if no market-related price is agreed with the third, the RFQ is cancelled.

Payment: within 30 days of receipt of a correct tax invoice.

Warranty: items must remain free from defects for one year from acceptance, unless the order states another period.

Delivery: on or before the date in the order; late delivery or late completion may attract a penalty if imposed in the order.

CSD: bidders must self-register on National Treasury's Central Supplier Database (https://secure.csd.gov.za/); no award may be made to a supplier not registered. Only foreign suppliers with no local registered entity are exempt.

Tax: a valid SARS tax compliance PIN, or a CSD number where no PIN is available. Consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number.

CIDB: grading 4EP or higher.

B-BBEE: a contributor status of at least Level 2, evidenced by a B-BBEE certificate or affidavit, to claim the 5 specific-goal points; a consolidated scorecard is accepted for a joint venture.

Specific goals (5 points each, 20 total):

• Black Women Owned — certified copies of the owners' ID documents.
• Black Youth Owned — certified copies of the owners' ID documents.
• Owned by Black People with Disabilities — certified copies of the owners' ID documents plus a doctor's note confirming the disability.
• B-BBEE Level 2 or better — B-BBEE certificate or affidavit.

Points not claimed with the required supporting proof are not awarded.

Personnel compliance: SAQA-accredited qualifications; valid flagman certificates; SACPCMP registration for the safety officer; valid Working at Height certificate for the electrician.

State employment: bids are not considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

Forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim) must be completed and signed; all RFQ documentation, declarations and Commissioner of Oath requirements must be completed.

Specific goals under the 80/20 preference point system, 20 points in total, 5 points each:

• Black Women Owned — certified copies of the owners' ID documents.
• Black Youth Owned — certified copies of the owners' ID documents.
• Owned by Black People with Disabilities — certified copies of the owners' ID documents plus a doctor's note confirming the disability.
• B-BBEE contributor status of at least Level 2 — B-BBEE certificate or affidavit; a consolidated scorecard is accepted for a joint venture.

Failure to submit the required proof or documentation means the specific-goal points are not claimed.

PRASA may require a bidder to substantiate any preference claim before adjudication or at any time afterwards.

Construction Health and Safety Officer: National Diploma or Certificate in Safety, Health, Environment, Risk and Quality (SHERQ), professionally registered with SACPCMP.

• The officer's certificate is required for the safety file before the contractor starts work.
• The work plan must include activities showing the safety measures to be taken.
• The method statement must cover barricading and securing of work, and accommodation of traffic.
• The electrician must hold a valid Working at Height certificate.
• PPE must be worn at the compulsory briefing session.

PRASA General Conditions of Purchase form the basis of the contract and apply except where PRASA expressly agrees otherwise in writing; no PRASA servant or agent may vary them orally.

• Price or rates may include a price adjustment calculated on the formula stated in the order or contract.
• Payment within 30 days of receipt of a correct tax invoice.
• Delivery on or before the stated date; late delivery or late completion may attract a penalty if imposed in the order.
• Consignments must be clearly marked with the supplier's name and destination details, with a packing note, an advice note on dispatch and a detailed priced invoice.
• Title and risk pass to PRASA on acceptance.
• PRASA may reject non-conforming items or services; replacement or re-work is at the supplier's risk and expense, and the supplier bears the cost of returning rejected items and sourcing replacements.
• Warranty: items must meet PRASA's requirements, be fit for purpose and remain free from defects for one year from acceptance, unless the order states another period.
• Indemnity: the supplier indemnifies PRASA for negligence, infringement of intellectual or legal rights, breach of statutory duty, or defective design, materials or workmanship, including by subcontractors, agents or servants.
• Subcontracting requires PRASA's prior approval; the successful respondent remains liable for performance.
• Governing law: South African law, with non-exclusive jurisdiction of the South African courts.
• Bid validity: 60 working days from the closing date; PRASA may request an extension on the same terms and conditions.
• A quotation is deemed an offer; any exceptions must be clearly and specifically indicated.
• Proposed contractual terms submitted by a respondent are reviewed and accepted or rejected by PRASA's Legal Counsel before an award is considered.

Stage 1A mandatory requirements — non-compliance means automatic disqualification:

• CIDB grading 4EP or higher.
• Three qualified flagmen, each with at least 6 months' experience using red and white flags and a valid unexpired flagman certificate; CVs required.
• Construction Health and Safety Officer with a National Diploma or Certificate in SHERQ and SACPCMP registration; the certificate is needed for the safety file before work starts.
• Electrician with N3 and Trade Test, a CV showing at least 5 years' experience installing 11kV distribution line networks on a rail network, and a valid Working at Height certificate.
• Certificate of attendance at the compulsory briefing session.
• All educational qualifications SAQA accredited.

Stage 1B other mandatory requirements — PRASA may request outstanding information within 5 working days; failure to provide it disqualifies the bid:

• Valid SARS PIN.
• CSD supplier registration number.
• Completion of all RFQ documentation, including all declarations, all Standard Bidding Documents and Commissioner of Oath.
• Signed Joint Venture, Consortium or Partnering Agreement signed by all parties, naming the lead bidder, where applicable.

CSD: respondents must self-register on National Treasury's Central Supplier Database; no award may be made to a supplier not registered, except foreign suppliers with no local registered entity.

Stage 1 — compliance: Stage 1A mandatory requirements and Stage 1B other basic requirements.

Stage 2 — technical/functionality, minimum threshold 70/100; bidders below 70 are not considered further.

• Organizational Experience: 50 points.
• Project programme (work plan): 25 points.
• Project approach and methodology: 25 points.

Scoring:

• Organizational Experience: number of successfully completed similar 11kV aerial bundle cable installation projects — 0 projects = 0; 1 = 1 point; 2 = 2; 3 = 3; 4 = 4; 5 or more = 5 points. Completion certificates or client letters required.
• Work plan (MS Project or MS Excel): 1–5 points for the number of elements addressed — duration within 3 months, resource allocation, critical path, safety measures, activity sequencing.
• Approach and methodology: 1–5 points for the number of method statement elements covered — risk identification and mitigation, work breakdown and quality assurance, transportation, plant and equipment, barricading and securing of work, accommodation of traffic.

Stage 3 — price and specific goals: price 80 points, specific goals 20 points, total 100. The 80/20 preference point system applies, with price scored as Ps = 80 (1 − ((Pt − Pmin) / Pmin)).

Administrative responsiveness: completeness of the response and compliance with all returnable documents, certificates, warranties and formalities; incomplete bids are disqualified.