Supply and delivery of 185mm² cu 3 core 11kv mv underground cable (TDR39/2026/2027) — mossel bay municipality

Closing

• 23 October 2026 at 12:00.

Bid validity

• 120 days after the closing date.

Contract period

• Ends 30 June 2027.

Delivery

• Within 6 to 8 weeks, or as agreed with the Director: Infrastructure.

Briefing

• No compulsory site or information meeting is specified for this tender.

Specifications enquiries

• Contact: Mr Morne Olivier
• Telephone: (044) 606-5083
• Email: [email protected]

Document completion enquiries

• Contact: Mr Deslin Kohler
• Telephone: (044) 606-5192
• Email: [email protected]

Tender box / submission address

Entrance of the Mossel Bay Town Hall

101 Marsh Street

Mossel Bay

Supply Chain Management Offices

101 Marsh Street

Mossel Bay

Document collection and payment

Mossel Bay Municipality Main Building

101 Marsh Street, Lower Ground Floor (seaside)

Mossel Bay

Banking details and reference number

• Email: [email protected]

Postal address

PO Box 25

Mossel Bay

6500

Submission method

• Sealed envelope, endorsed with the tender number, title and closing date, placed in the tender box at the entrance of the Mossel Bay Town Hall, 101 Marsh Street, Mossel Bay.
• Posted bids are accepted only if they reach the Tender Box before the closing time.
• Bids sent by e-mail or fax will not be accepted, and late bids are rejected regardless of the reason.
• Closing: 23 October 2026 at 12:00. The tender box is emptied just after 12:00 and bids are opened in public.

Document completion

• The original tender document must be completed and signed in black ink by an authorised signatory.
• Retyped documents, missing pages or unauthorised alterations disqualify the bid.
• The Municipality's own document prevails if it differs from the bidder's completed version.
• Bids remain valid for 120 days after the closing date.

Document cost

• R140.00 per set, non-refundable, from Mr Deslin Kohler; free download at www.mosselbay.gov.za.
• Hard-copy payment at the cashiers, Mossel Bay Municipality Main Building, 101 Marsh Street, Lower Ground Floor (seaside), or by EFT; proof of payment is required on collection at the Supply Chain Management Offices, 101 Marsh Street.

Returnable forms and documents

• MBD1: bid requirements of Mossel Bay Municipality.
• MBD4: declaration of interest.
• MBD5: declaration for procurement above R10 million.
• MBD6.1: preference points claim form under the Preferential Procurement Regulations, 2022.
• Municipal rates and taxes documentation.
• Authorised signatory resolution.
• MBD8: declaration of the bidder's past supply chain management practices.
• MBD9: certificate of independent bid determination.
• Section 5 declaration, signed by the authorised signatory; failure to return it disqualifies the bid.
• Section 6 contract form.
• Joint venture agreement, where applicable.

Tax Compliance Status Pin from SARS, separately for each joint venture member.

CIDB registration number, where applicable.

Municipal rates and taxes accounts for the bidder and its directors/members, or affidavits where no property is owned.

Authorised signatory resolution.

Letter of Good Standing from the Compensation Commissioner.

Proof of B-BBEE status level: sworn affidavit or verification certificate.

Proof of locality: municipal account, lease agreement or sworn affidavit.

Joint venture agreement and supporting documents.

Preference point system

• Responsive bids are scored on the 80/20 or 90/10 preference point system.
• Points for specific goals: 20 points under 80/20, or 10 points under 90/10.
• Split of the goal points: 50% for the bidder's B-BBEE status level, 50% for locality.

Locality points

• Mossel Bay municipal area: 10 points (80/20) or 5 points (90/10).
• Garden Route District: 6 points (80/20) or 3 points (90/10).
• Western Cape Province and other provinces: 4 points (80/20) or 2 points (90/10).
• Only the single category that best describes the enterprise's locality is awarded.
• A joint venture scores locality points as a legal entity using the lead partner's address; a 50/50 split is scored on the closest address.

Evaluation stages

• Bids are first assessed for responsiveness to the specifications and requirements, then scored on price and the specific goals.
• CIDB registration is verified during evaluation; a suspended, inactive or deregistered status makes the bid non-responsive.
• No minimum functionality score or minimum qualifying score is stated.

Scope

• Supply and delivery of 185mm² Cu x 3 core 11kV medium voltage underground cable, Table 18, to Mossel Bay Municipality.
• Contract period ends 30 June 2027.

Cable specification

• Paper insulated lead covered (PILC) medium voltage cable.
• Manufactured to SANS 97.
• Copper stranded conductor.
• 11kV rating, Table 18.
• Armouring of steel wire or double steel tape.
• PVC sheath to protect the lead, or PVC sheath over the armouring.

Delivery point

• Municipal Stores, Schoeman Street, Mossel Bay.

Standards and inspection

• Goods must conform to the standards stated in the bidding documents and specifications.
• Pre-bidding testing is for the bidder's account.
• The Municipality may inspect, test or analyse goods before or after delivery; non-compliant goods may be rejected and must be replaced at the supplier's cost.

The cable must be paper insulated lead covered (PILC), Table 18, with steel wire or double steel tape armouring.

Goods must conform to the standards stated in the bidding documents and specifications.

The inspection, testing and analysis provisions of the General Conditions of Contract apply.

Item 1: medium voltage cable, 185mm² Cu, priced per meter; estimated quantity 1,200 m.

Prices must be inclusive of VAT, supply and delivery.

Estimated quantities are for evaluation purposes only.

Pricing

• Prices must be inclusive of VAT and all other costs, including delivery.
• Prices are fixed and firm for the period ending 30 June 2027.
• Only the prescribed pricing schedule is accepted; any other format makes the bid non-responsive.
• Bids are evaluated on the total amount per item (rate multiplied by estimated quantity).
• Quantities in the schedule are provisional; payment follows certified quantities actually delivered.

Pricing schedule

• Item 1: medium voltage cable, 185mm² Cu, priced per meter; estimated quantity 1,200 m.

Payment

• Payment within 30 days of invoice submission, in Rand, against an invoice supported by a delivery note.

Warranty

• Goods must be new, unused and current models.
• Warranty runs 12 months from delivery and acceptance, or 18 months from shipment, whichever ends first.

Penalties and variations

• Late delivery attracts a penalty calculated at the current prime interest rate for each day of delay.
• Variation orders may be instructed where the change does not exceed 15% of the original contract value.

No bid security or performance guarantee amount is stated.

Registration and tax

• CSD registration is expected; the Municipality may decline to award to unregistered bidders.
• A SARS Tax Compliance Status Pin must accompany the bid; each consortium or joint venture member submits a separate pin. The Municipality verifies the pin on the SARS website.
• No contract is concluded with a bidder whose tax matters are not in order.

Municipal accounts

• Municipal accounts for the bidder and its directors/members for the month before closure must be submitted.
• Bidders or directors in arrears for more than three months without a settlement arrangement made before closure are unsuccessful.
• Tenants must submit the lease agreement; where the lease makes the bidder liable for rates, the account for the leased premises is also required.
• Non-property owners must submit an affidavit of non-ownership and an affidavit from the property owner confirming the bidder is not liable for rates.

Labour and CIDB

• A valid and relevant Letter of Good Standing from the Compensation Commissioner must accompany the bid; each joint venture member submits a separate one. Proof of application is accepted only if the original or a copy follows by the final award date.
• CIDB registration number must be included where applicable; suspended, inactive or deregistered status on the evaluation date makes the bid non-responsive.

Authority and ownership

• A board, member, partner or trustee resolution authorising the signatory must be attached; sole proprietors are exempt if the owner signs.
• A joint venture agreement must be submitted, showing profit and liability sharing, with individual tax pins and a board resolution for each member.

B-bbee

• A sworn affidavit under the B-BBEE Codes of Good Practice, or a valid B-BBEE verification certificate, is required to claim preference points.
• Certificates must carry the SANAS logo, unique BVA number, bidder name and physical location, registration and VAT numbers, issue and expiry dates, certificate number, scorecard type (EME, QSE or Generic), verification agency name and logo, and the authorised signatory's signature.
• Certificates issued by an accounting officer or registered auditor must be on the practice's letterhead with practice numbers, and must state the B-BBEE level, total black shareholding and total black female shareholding.
• Certificates issued by IRBA-approved auditors must show the auditor's IRBA registration number and logo, a SASAE-format certificate reference, the codes applied, element scores and overall level, and a 12-month validity with issue and expiry dates.

Locality evidence

• Municipal account for the bidder's stated address, or a lease agreement or sworn affidavit from the registered owner confirming occupancy.
• The business premises must have been established or leased before the advertisement date; vacant erven, storage units and postal addresses do not qualify.

A B-BBEE status level verification certificate or a sworn affidavit is required to claim preference points.

Half of the 20 or 10 points for specific goals is allocated on the B-BBEE scorecard.

The General Conditions of Contract apply, with the Special Conditions prevailing where they conflict.

Subcontracting: the whole contract may not be subcontracted; partial subcontracting requires the Municipality's prior written consent, and the contractor remains fully liable for subcontractors' acts and defaults.

The contract is compiled in English.

The Municipality may negotiate an extension or expansion of the contract if additional funds become available.

The successful bidder carries all duties and costs on legal documents, sureties, guarantees and retentions.

If information furnished proves incorrect after award, the Municipality may recover its costs, losses or damages.

Bids may be rejected where the bidder or its directors abused the SCM system, tried to influence an official or councillor, or offered improper benefits.

If tendered prices exceed the available budget, the Municipality may negotiate to limit the work.

Joint ventures: no amendment to the joint venture agreement without prior approval; B-BBEE and locality points are scored as a legal entity; all members submit individual tax pins, a profit and liability sharing agreement, and a board resolution.

Prices are fixed and firm for the contract period.

Delivery within 6 to 8 weeks, or as agreed with the Director: Infrastructure, to the Municipal Stores, Schoeman Street, Mossel Bay.

Preferred and alternative bidders may be appointed; the successful bidder must confirm acceptance in writing within 24 hours of receiving the order.

Non-performance or poor performance is handled under Section 43 of the SCM Policy.

Payment within 30 days of invoice.

Key performance indicators: delivery within the agreed time frame (100% achievement, measured by delivery note) and supply in terms of the specifications (100% achievement, measured against the tender document or SABS/SANS standards).

Responsive bids are scored on the 80/20 or 90/10 preference point system, with a maximum of 20 points (80/20) or 10 points (90/10) for specific goals.

Half of the goal points are for the B-BBEE scorecard and half for locality.

Locality points: Mossel Bay municipal area 10 (80/20) or 5 (90/10); Garden Route District 6 (80/20) or 3 (90/10); Western Cape Province and other provinces 4 (80/20) or 2 (90/10).