UPS maintenance for adms — city of cape town, 36-Month contract

Advertised: 02 October 2026

Site visit / clarification meeting

• Date and time: 13 October 2026 at 10:00
• Venue: Block E (meet at reception), Bloemhof Electrical Depot, 56 Bloemhof Rd, Bloemhof, Cape Town, 7530
• Attendance: not compulsory, but strongly recommended

Closing

• Date and time: 04 November 2026 at 10:00
• Tender box: 184

Enquiries

• CCT Tender Representative
• Email: [email protected]

Submission address

Tender & Quotation Boxes Office

2nd Floor (Concourse Level)

Civic Centre

12 Hertzog Boulevard

Cape Town

Site visit / clarification meeting venue

Block E (reception)

Bloemhof Electrical Depot

56 Bloemhof Rd

Bloemhof

Cape Town, 7530

Submission method

• Sealed envelope delivered by hand into the official tender box before the closing time.
• Envelope must show the tenderer's name and address, the tender number 86S/2026/27, the tender description (UPS Maintenance - ADMS), the tender box number (184) and the closing date.
• Tender box: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
• If the offer is too bulky for the box, or the box is full, ask at the public counter (Tender Distribution Office) for alternative instructions; the offer must still be lodged in the original box or as instructed.
• Tender fee: R200 non-refundable for a hard copy of the document; no fee applies to documents downloaded from the website.

Returnable documents (all to be completed, signed and submitted)

• Schedule F.1: Contract Price Adjustment and/or Rate of Exchange Variation.
• Schedule F.2: Certificate of Authority for Partnerships, Joint Ventures or Consortiums.
• Schedule F.3: Declaration for Procurement above R10 million.
• Schedule F.4: Preference Points Claim Form under the Preferential Procurement Regulations 2022.
• Schedule F.5: Declaration of Interest - State Employees (MBD 4 amended).
• Schedule F.6: Conflict of Interest Declaration.
• Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the City of Cape Town.
• Schedule F.9: Certificate of Independent Tender Determination.
• Schedule F.10: Proposed Deviations and Qualifications by Tenderer.
• Schedule F.11: List of Other Documents Attached by Tenderer.
• Schedule F.12: Record of Addenda to Tender Documents.
• Schedule F.13: Information to Be Provided with the Tender.
• Schedule F.13(A): Relevant Experience on UPS Systems.
• Schedule F.13(B): Technical Personnel Competency.
• Schedule F.13(C): OEM Support and Genuine Parts.
• Schedule F.13(D): Battery String Project References.
• Schedule F.14: Appeal Application.
• Form of Offer and Acceptance, completed and signed in all respects, plus any additional supporting documents required.

Disqualification risks

• Offer not lodged in the correct tender box before the closing time.
• Envelope not marked with the tenderer's name and address, tender number, description, box number and closing date.
• Returnable schedules left incomplete or unsigned.

Lodging the offer

• Submit the completed and signed tender document, including the Form of Offer and Acceptance, and all supporting documents in a sealed envelope.
• Mark the envelope with the tenderer's name and address, tender number 86S/2026/27, tender description (UPS Maintenance - ADMS), tender box number 184 and the closing date.
• Place the sealed envelope in the official tender box before the closing time.
• If the offer is too large for the box or the box is full, ask at the public counter (Tender Distribution Office) for alternative instructions; the offer must still be lodged in the original box or as instructed.

Returnable schedules

• F.1 contract price adjustment/rate of exchange variation; F.2 certificate of authority for partnerships, joint ventures or consortiums; F.3 declaration for procurement above R10 million; F.4 preference points claim under the Preferential Procurement Regulations 2022; F.5 declaration of interest - state employees (MBD 4 amended); F.6 conflict of interest declaration; F.8 authorisation to deduct amounts owed to the City; F.9 certificate of independent tender determination; F.10 proposed deviations and qualifications; F.11 list of other documents attached; F.12 record of addenda; F.13 information to be provided with the tender; F.13(A) relevant UPS systems experience; F.13(B) technical personnel competency; F.13(C) OEM support and genuine parts; F.13(D) battery string project references; F.14 appeal application.

Preference points

• Preference points are claimed on Schedule F.4 under the Preferential Procurement Regulations 2022; the form must be completed and submitted with the offer.
• The price-to-preference split and any minimum qualifying score are not stated in the available text.

Scope

• Maintenance of UPS (uninterruptible power supply) systems supporting ADMS.
• Contract period: 36 months from the commencement date of the contract.

Evidence of capability required with the tender

• Schedule F.13(A): relevant experience on UPS systems.
• Schedule F.13(B): competency of technical personnel.
• Schedule F.13(C): OEM support and supply of genuine parts.
• Schedule F.13(D): battery string project references.

Document structure

• Price Schedule (C.4) and Specification(s) (C.5) form part of the contract documents.
• Occupational Health and Safety Agreement (C.3) must be concluded.

Tender fee

• R200 non-refundable for a hard copy of the tender document; not payable on website downloads.

Guarantees and insurance (pro forma annexures)

• Annexure A: pro forma insurance broker's warranty.
• Annexure C: pro forma performance security/guarantee.
• Annexure D: pro forma advance payment guarantee.
• Schedule F.1: contract price adjustment and/or rate of exchange variation.
• Schedule F.3: declaration for procurement above R10 million.
• No guarantee percentages, retention or payment terms are stated in the available text.

Returnable compliance documents

• Schedule F.5: Declaration of Interest - State Employees (MBD 4 amended); discloses any director, shareholder or member employed by the state.
• Schedule F.6: Conflict of Interest Declaration.
• Schedule F.9: Certificate of Independent Tender Determination; certifies the price was set independently and without collusion.
• Schedule F.8: Authorisation for the City of Cape Town to deduct outstanding amounts owed to it.
• Schedule F.2: Certificate of Authority for Partnerships, Joint Ventures or Consortiums.
• Schedule F.3: Declaration for Procurement above R10 million.
• Schedule F.4: Preference Points Claim Form under the Preferential Procurement Regulations 2022.
• Schedule F.10: Proposed Deviations and Qualifications by Tenderer.
• Schedule F.11: List of Other Documents Attached by Tenderer.
• Schedule F.12: Record of Addenda to Tender Documents.
• Schedule F.13 and F.13(A) to (D): information, UPS experience, technical personnel competency, OEM support and battery string references.
• Schedule F.14: Appeal Application.
• Occupational Health and Safety Agreement (C.3).

No CSD registration, tax compliance, B-BBEE level or CIDB grading requirement is stated in the available text.

Contract period

• 36 months from the commencement date of the contract.

Contract documents

• Form of Offer and Acceptance (C.2), including the offer completed by the tenderer, the City's acceptance, the schedule of deviations and the supplier's confirmation of receipt.
• Occupational Health and Safety Agreement (C.3).
• Price Schedule (C.4).
• Specification(s) (C.5).
• Special Conditions of Contract (C.6).
• General Conditions of Contract (C.7).

Annexures

• Annexure A: pro forma insurance broker's warranty.
• Annexure B: monthly project labour report.
• Annexure C: pro forma performance security/guarantee.
• Annexure D: pro forma advance payment guarantee.
• Annexure F: tender returnable documents.

Tenderer submissions affecting the contract

• Schedule F.1: contract price adjustment and/or rate of exchange variation.
• Schedule F.10: proposed deviations and qualifications by the tenderer.
• Schedule F.12: record of addenda to tender documents.

Preference points are claimed on Schedule F.4 in terms of the Preferential Procurement Regulations 2022. The price-to-preference weighting and any minimum qualifying score are not stated in the available text.