Rehabilitation of the duncan village massacre memorial – eastern cape

The works comprise the rehabilitation of the Duncan Village Massacre Memorial in Duncan Village Township, Eastern Cape. The scope includes demolition of existing structures, construction of new steps, platform and plinth, and installation of a heritage statue.

Compulsory Tender Briefing and Site Visit: 19 October 2026 at 10:00, assembling at East London Museum, then proceeding to the site at Duncan Village Township, Msimango Street, Buffalo City Metropolitan Municipality, Eastern Cape.

Closing date and time: 28 October 2026 at 11:00.

Tender validity period: 120 days from the submission date.

Compulsory Tender Briefing and Site Visit: 19 October 2026 at 10:00, assembling at East London Museum, then proceeding to the site at Duncan Village Township, Msimango Street, Buffalo City Metropolitan Municipality, Eastern Cape. Attendance is mandatory; failure to attend disqualifies the bid. Tenderers must read the tender document before the briefing.

Submission address:

South African Heritage Resources Agency (SAHRA)

111 Harrington Street

Cape Town 8000

Tel: 021 462 4502

Attention: Supply Chain Management

Submission email: [email protected]

Employer (SAHRA) general email: [email protected]

Employer's agent: CBM Africa (Pty) Ltd

• Email: [email protected]
• Telephone: (043) 726 9475

Employer's agent communication email: [email protected]

Employer's communication email: [email protected]

All queries must be made via email; no telephonic communication is accepted.

Submission method: email to [email protected] or hand delivery into the Tender Box at SAHRA, 111 Harrington Street, Cape Town 8000, for the attention of Supply Chain Management.

Closing: 28 October 2026 at 11:00. Late tenders are not accepted.

The tender must be returned in its entirety, including all returnable pages, the fully priced Bill of Quantities, the Form of Tender, and all completed or altered pages.

Telegraphic and facsimile tenders are not considered.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 2 (Tax Compliance Status PIN): original valid tax compliance status PIN.
• SBD 3 (Pricing Schedule): fully priced Bill of Quantities.
• SBD 4 (Declaration of Interest): discloses any director or shareholder employed by the state or connected to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points; a valid B-BBEE certificate must accompany it.
• SBD 7.2 (Contract Form – Rendering of Services): the contract form.
• General Conditions of Contract: each page must be initialled as proof of familiarisation.

Failure to submit any original completed returnable form automatically disqualifies the tender.

A detailed and realistic preliminary programme in Microsoft Projects format, showing the critical path, must be submitted.

The tender must not be qualified by the bidder's own conditions.

Evaluation follows CIDB Method 2, in three stages. Bidders must pass each stage to proceed.

Stage 1 – Administrative Compliance and Responsiveness (mandatory):

• Attendance of the compulsory briefing and site visit.
• Valid CIDB registration in grading 2GB or higher, active throughout evaluation.
• Statue designer must have completed at least three similar projects, with evidence (company profile, list of past projects with references).

Failure of any mandatory requirement disqualifies the bid.

Stage 2 – Functionality Evaluation (maximum 100 points, minimum qualifying score 70/100):

• Company experience (30 points): completed construction projects involving paving, granite or stonework, and fencing, each with a completed contract value of at least R1 500 000, completed in the last five years. Points scale: 5+ projects = 30, 4 = 24, 3 = 18, 2 = 12, 1 = 6, 0 = 0.
• Experience in heritage statues (35 points): fabrication, supply and installation of life-size statues at a heritage site or comparable public setting. Points scale: 5+ projects = 35, 4 = 30, 3 = 25, 0 = 0.
• Experience of key personnel (20 points): Contracts Manager (10 years' experience and SACPCMP registration), Site Agent (5 years' experience and a National Diploma), General Foreman (5 years' experience), OHS Agent (5 years' experience with NOSA and PrCHSA registration).
• Programme and methodology (15 points): project-specific preliminary programme addressing sequencing, dependencies, and integration of statue design, approval, fabrication, delivery and installation.

Stage 3 – Price and Specific Goals (80/20 preference point system):

• Price: 80 points, calculated as Ps = 80 x (1 - (Pt - Pmin) / Pmin).
• B-BBEE: 20 points, based on status level and ownership (Black Owned 8, Women 4, Youth 5, Disability 3, Non-compliant 0).

Only bidders scoring at least 70/100 in functionality proceed to Stage 3.

The works comprise the rehabilitation of the Duncan Village Massacre Memorial in Duncan Village Township, Eastern Cape.

Scope includes demolition of existing structures (steps, platform, plinth), construction of new steps, platform and plinth, and installation of a heritage statue.

The contract is a re-measurement contract; quantities in the Bill of Quantities are approximate and for tender purposes only.

Drawings are issued electronically only; no paper drawings are provided.

The contractor must provide a full construction programme within five days of award.

The contractor must appoint a full-time competent Safety Agent registered as PrCHSA with SACPCMP, not affiliated with the contractor.

All safety files and documentation must be handed to the Employer on completion.

Site security costs are for the contractor's account.

Quality control: all materials and workmanship subject to testing; 7- and 28-day concrete cube results and compaction density results must be submitted to the Engineer.

Tolerances conform to SANS 1200 Degree of Accuracy II.

The installation must be guaranteed for at least one year from practical completion, and a 5-year warranty certificate must be provided on completion.

The contractor must remove all temporary works, equipment, waste and surplus materials, leaving the site neat and satisfactory.

Bidders must submit a project-specific preliminary programme and methodology demonstrating understanding of the scope and required contract duration.

The programme must address principal activities, interfaces, sequencing and dependencies, including design, approval, fabrication, delivery and installation of the statue and associated construction works.

The programme must be in Microsoft Projects format and indicate the critical path(s).

Points are awarded for clearly stating the contract period, identifying key activities, integrating statue works into the programme, and identifying critical path and dependencies.

Company experience: completed construction projects involving paving, granite or stonework, and fencing, each with a completed contract value of at least R1 500 000, completed in the last five years. Evidence: signed client reference letter or completion certificate identifying project name, scope, value, client, financial year and completion date. Appointment letters, purchase orders and subcontracting agreements are not accepted as proof.

Heritage statue experience: fabrication, supply and installation of life-size statues at a heritage site or comparable public setting. Evidence: signed reference letter or completion certificate, photographs, and description of scope. If using a specialist subcontractor, identify them, provide their profile and proposed role.

Key personnel:

• Contracts Manager: 10 years' experience and SACPCMP registration.
• Site Agent: 5 years' experience and a National Diploma.
• General Foreman: 5 years' experience.
• OHS Agent: 5 years' experience, NOSA qualification and PrCHSA registration.

Submit a project organogram with CVs and supporting qualifications or professional registration records.

Quality control: contractor must maintain quality records and checklists for all work and materials delivered to site.

Quality documents must be compiled and provided to the client on completion; no final payment certificate or completion certificate will be issued until all quality control and warranties are provided.

Testing: all materials and workmanship subject to the testing regime; contractor must record and submit test results to the Engineer, including 28-day concrete cube results and compaction density results.

Tolerances: conform to SANS 1200 Degree of Accuracy II unless otherwise stated.

Measurement: in accordance with SANS 1200 or as amended in the project specification.

Pricing: fully priced Bill of Quantities is mandatory; failure to submit it disqualifies the tender.

The Bill of Quantities includes a Preamble, Bill of Quantities, and Summary.

Rates and prices must include all labour, plant, tools, instruments, templates, materials, transport and other appliances required for the works, as well as establishment costs, legal contingencies, statutory and regulatory compliance, risks, losses, damages, royalties, overheads, permits and approvals.

The contract is a re-measurement contract; quantities are approximate and for tender purposes only.

Contract price adjustment is not applicable.

Advance on materials: 80% (subject to proof of ownership and cession); advance on plant: 0%.

Retention: 10% of amounts due, limited to 10% of the contract price; retention money guarantee permitted.

Performance guarantee: fixed performance guarantee of 10% of the contract sum, the only acceptable form of surety.

Pricing: fully priced Bill of Quantities is mandatory; failure to submit it disqualifies the tender.

Pricing strategy: re-measurement contract.

Contract price adjustment is NOT applicable; no price adjustments for variations in special materials.

Advance on materials not yet built into the works: 80%, subject to proof of ownership and cession to the client. Advance on plant not yet supplied: 0%.

Retention: 10% of amounts due, limited to 10% of the contract price. A retention money guarantee is permitted.

Performance guarantee: fixed performance guarantee of 10% of the contract sum; surety must be provided and this is the only acceptable form of surety.

Insurance: the contractor must arrange contract works insurance, including special risks and public liability. Limit of indemnity for liability insurance: R10,000,000.00.

Additional insurance cover required: Compensation for Occupational Injuries and Diseases Act compliance; common law liability for employees not covered by COIDA, minimum R1,000,000 per accident; motor vehicle liability; all-risks insurance on plant and equipment.

Penalty for late completion: R940.00 per calendar day, after 30 days of delay granted.

Payment certificates may be withheld until the contractor complies with reporting obligations.

CIDB registration: contractor grading designation 2GB or higher, active and valid throughout evaluation and award. Documentary evidence must be submitted.

Tax Compliance Status PIN: valid original required; CSD registration report also required.

B-BBEE: valid B-BBEE certificate required to claim preference points; points awarded per status level and ownership (Black Owned 8, Women 4, Youth 5, Disability 3, Non-compliant 0).

Statue designer: minimum three similar projects with evidence.

Key personnel: Contracts Manager (10 years' experience, SACPCMP registration), Site Agent (5 years' experience, National Diploma), General Foreman (5 years' experience), OHS Agent (5 years' experience, NOSA and PrCHSA registration).

OHS: contractor must enter into an agreement under section 37(2) of the Occupational Health and Safety Act, and submit a letter of good standing from the Compensation Commissioner within 14 days of commencement (if not insured with a licensed compensation insurer).

All goods and services must comply with South African approved standards and the specifications.

B-BBEE points (20 points in the 80/20 system) are awarded based on status level and ownership:

• Black Owned Company: 8 points
• Women: 4 points
• Youth: 5 points
• Disability: 3 points
• Non-compliant contributor: 0 points

A valid B-BBEE certificate must be submitted to claim preference points.

OHS: contractor must appoint a full-time competent Safety Agent registered as PrCHSA with SACPCMP, not affiliated with the contractor.

All safety files, documentation and reports must be handed to the Employer on completion.

Site security costs are for the contractor's account and deemed included in the contract amount.

Contractor must enter into an agreement under section 37(2) of the Occupational Health and Safety Act and submit a letter of good standing from the Compensation Commissioner within 14 days of commencement (if not insured with a licensed compensation insurer).

Documentation required before commencement includes an approved Health and Safety Plan.

The contractor must remove all temporary works, equipment, waste and surplus materials, leaving the site in a neat and satisfactory condition to the approval of the Employer.

Contract: re-measurement, with the General Conditions of Contract for Construction Works (Fourth Edition) 2025 (SAICE) applying.

Defects liability period: 6 months.

Time for practical completion: 16 weeks (excluding gazetted public holidays and builder's shutdown).

Latent defect period: 5 years from the Final Approval Certificate.

Non-working days: Sundays, gazetted public holidays, and year-end breaks from 16 December to the first Monday of the subsequent year.

Documentation required before commencement: approved Health and Safety Plan, initial programme, security, insurance, and letter of good standing from the Compensation Commissioner (if applicable). Works must commence within 5 days of the commencement date.

Contract price adjustment is not applicable.

Retention: 10% of amounts due, limited to 10% of the contract price; retention money guarantee permitted.

Advance on materials: 80% (subject to proof of ownership and cession); advance on plant: 0%.

Payment certificates may be withheld until reporting obligations are met.

Insurance: contractor to arrange contract works insurance; liability limit R10,000,000; additional cover for COIDA, common law liability (min R1,000,000 per accident), motor vehicle liability, and all-risks on plant.

Dispute resolution: adjudication without legal representation, one adjudication board member; unresolved disputes to arbitration.

Penalty for late completion: R940.00 per calendar day after 30 days of delay.

Tender validity: 120 days.

Bidders must indicate a domicilium citandi et executandi in South Africa and accept the jurisdiction of the Magistrate's Court.

Withdrawal or failure to execute after acceptance may result in liability for additional expenses and the difference between the tender and a less favourable accepted tender.

Special conditions of contract:

• General and documents mutually explanatory.
• Setting out: protection of reference marks.
• Programme: full construction programme to be submitted to the Engineer within five days of award.
• Accuracy of quantities: quantities in the Bill of Quantities are approximate and for tender purposes only.
• Quality control: quality documents must be provided before final payment or completion certificate.
• Method of measurement: in accordance with SANS 1200 or as amended.
• Penalty for late completion: R940.00 per calendar day after 30 days of delay.
• Latent defect period: 5 years.
• Performance guarantee: fixed 10% of contract sum, the only acceptable surety.

Mandatory requirements (Stage 1):

• Attendance of the compulsory briefing and site visit.
• Valid CIDB registration in grading 2GB or higher, active throughout evaluation.
• Statue designer must have completed at least three similar projects, with evidence (company profile, list of past projects with references).

Failure of any mandatory requirement disqualifies the bid.

Bidders must submit a valid Tax Compliance Status PIN and CSD registration report.

Bidders must not qualify their tender with their own conditions.

The tender must be valid for 120 days.

Evaluation follows CIDB Method 2, in three stages:

Stage 1 – Administrative Compliance and Responsiveness: mandatory requirements (briefing attendance, CIDB 2GB or higher, statue designer with three similar projects).

Stage 2 – Functionality Evaluation (100 points, minimum 70 to proceed):

• Company experience (30)
• Heritage statue experience (35)
• Key personnel experience (20)
• Programme and methodology (15)

Stage 3 – Price and Specific Goals: 80/20 preference point system, price 80 points, B-BBEE 20 points.