Supply and delivery of smart metering access covers (3-Year contract) – e3801dxmwpnc

The requirement is for the supply and delivery of smart metering access covers on an as-and-when-required basis for various distribution clusters over a three-year period.

Supply and delivery of model B77 polycarbonate rectangular smart metering access covers (item 1) and transportation (item 2).

• Access cover: protective, ivory, gloss finish, with screws; dimensions 150 mm wide x 250 mm long x 3 mm thick; material polycarbonate (minimum V1 flammability rating).
• Quantity for access covers: 1,207,000 units.
• Transportation: supplied on a per-kilometre rate basis; bidders must quote a rate in the BOQ only.
• Bidders may not alter the quantities for transportation; only the rate is to be provided.

Pricing to be completed in the Bill of Quantities (BOQ):

• Item 1: access covers with unit price and total price.
• Item 2: transportation quoted as a rate per kilometre (rate only).
• Total price excluding VAT, then 15% VAT added, and total price including VAT to be stated.

This document sets the standard technical evaluation criteria for the access protective cover and readyboard retrofit, based on Eskom specification D-DT 3171 (items 0575056 and 0643155). It applies to Eskom Holdings Limited, Distribution division. The evaluation covers both documentation and sample verification.

Returnable documents for both the access protective cover and the readyboard retrofit:

• Drawing of the item submitted.
• Dimensions shown and compliant with D-DT 3171.
• Detailed description in the "Title" provided.
• Approved and dated drawings.
• Proof that tin plate 3–7 micron complies with BS 1874 as per D-DT 3171.
• Danger sign shown on the cover (outside of the sample).
• Glowire test performed and proof submitted.
• Sample submitted that complies with D-DT 3171.

A sample must be submitted upon commercial request after the desktop evaluation. Any "No" on any criterion leads to disqualification.

Technical evaluation is based on documentation and sample verification against Eskom standard D-DT 3171.

• The bidder must score 100% (all criteria marked "Yes") for the product to be considered compliant.
• Any "No" on any criterion leads to disqualification.
• No other evaluation criteria (e.g., price, functionality, B-BBEE) are specified in this document.

Scope: Supply and delivery of smart metering access covers (access protective cover, item 0575056) and readyboard retrofit kits (item 0643155) on an as-and-when-required basis for various Distribution Clusters, for a period of 3 years.

Applicability: Eskom Holdings Limited, Distribution division where Eskom has a controlling interest.

Technical requirements (per D-DT 3171):

• Access protective cover and readyboard retrofit must comply with Eskom specification D-DT 3171.
• Tin plate coating thickness 3–7 micron must comply with BS 1874.
• A danger sign must be shown on the outside of the cover.
• A Glowire test must be performed and proof submitted.
• Drawings must show dimensions and be approved and dated.

Manufacturers must be conversant with and comply with D-DT 3171.

The evaluation methodology includes documentation and sample verification. A sample is submitted upon commercial request after the desktop evaluation.

Any deviation from the technical evaluation criteria constitutes non-conformance unless agreed in advance by a delegated Specialist based on sound engineering judgement. Acceptance is based on fully compliant submission of documents.

Technical compliance with Eskom standard D-DT 3171 is mandatory for both items. Full compliance (all criteria "Yes") is required; any "No" disqualifies the bid. No other compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are specified in this document.

Technical evaluation criteria are defined for both the access protective cover and the readyboard retrofit. Each item has eight criteria (drawing, dimensions, description, approved drawings, tin plate proof, danger sign, Glowire test, sample compliance). All must be marked "Yes" for compliance; any "No" leads to disqualification.

The tender is for the supply and delivery of smart metering access covers, called up as and when required over a 3-year period, for various distribution clusters of Eskom.

• The scope is covered in the attached Scope of Work, NEC, and BOQ.
• The item must comply with engineering drawing D-DT 3171 and material specification BS1874 for tin plate.
• Each cover must display a danger sign and pass a Glowire test.
• The tender is an open invitation; no designation or set-asides (e.g., local content N/A as not designated materials).

Closing date and time: 03 December 2026 at 10h00 (SAST)

Clarification meeting (non-compulsory):

• Date: 19 November 2026
• Time: 10:00 to 13:00
• Platform: Microsoft Teams
• Join link: https://teams.microsoft.com/meet/3657025457384476?p=hOXkxJ6P8iQSsp80NT
• Meeting ID: 365 702 545 738 447 6
• Passcode: bo7mh6WC

Clarification queries deadline: 5 working days before tender closing date.

Eskom Representative (SCM):

• Name: Nokulunga Shabalala
• Telephone: 011 800 2197
• Email: [email protected]

Procurement Manager (signatory):

• Name: Pumezile Makeba

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission platform: Eskom E-Tendering site (https://etendering.eskom.co.za)

Submission method: electronic via Eskom E-Tendering site only; no hard copies or zipped files accepted.

• Submission portal: https://etendering.eskom.co.za
• Documents must be uploaded under folders: Technical, Commercial, Financial, Other.
• All documents in PDF format; price list must also be provided in Excel; PDF takes precedence if discrepancies.
• Per-document upload limit: 500 MB; total submission limit: 4 GB.
• Mark submission status as 'complete'; latest resubmission supersedes earlier versions.
• Late submissions are not accepted; supplier responsible for timely upload.

Mandatory returnables at closing (disqualifiable if missing):

• Annexure A - Authorisation Form: confirms signatory authority, with certified resolution/power of attorney.
• Annexure B - Acknowledgement Form: confirms receipt and completeness of tender documents.
• Annexure C - Tenderer's Particulars: bidder identification and contact details.
• Annexure D - Integrity Declaration: commitment to the Supplier Integrity Pact.
• Annexure E - CPA Requirements for Local Goods/Services (if applicable): declares local content.
• Annexure F - CPA(IG) for Foreign Goods/Services (if applicable): declares imported content.
• Annexure H - SBD 1 Invitation to Bid: completed offer form.
• Annexure J - SBD 4 Bidders Disclosure: discloses conflicts of interest with the state.
• CSD Registration: valid CSD number or report.

Returnables required at closing but non-disqualifiable (5 working days grace if incomplete):

• Annexure I - SBD 6.1 Preference Points Claim: claims B-BBEE points; must be submitted for evaluation.
• Tax clearance: certified copy if not on CSD and no SARS PIN provided.
• Employment Equity compliance proof (if designated employer).
• Financial statements (latest approved) with all components.
• OHS returnables: Annexure B signed, OHS Plan, Baseline Risk Assessment, COIDA Good Standing, OHS Policy signed by CEO (or ISO 45001 if certified).
• Quality: Category 2 Form A, CQP and QCP templates.

Prior to award:

• JV/consortium: agreement with joint and several liability, single entity confirmation, single bank account.
• NEC contract completed and signed.
• Any additional requests from Eskom.

Disqualification risks:

• Missing or unsigned disqualifiable returnables.
• Tenders received after closing time.
• Submitting more than one tender (except system limits).
• Tender signed by unauthorised person.
• Conflict of interest, restricted status, or subcontracting 100% of scope.

Evaluation method: split methodology under PPPFA; prices scored out of 90 points; specific goals (B-BBEE) scored out of 10 points; total out of 100.

• Ranking uses 90/10 preferential point system; price and specific goals added.
• Technical (functionality) evaluation is a gatekeeper; bidders failing the minimum threshold are disqualified.
• Technical criteria (all must be met):
• Drawing of an access cover submitted.
• Dimensions shown and comply with D-DT 3171.
• Detailed description in 'Title' provided.
• Approved and dated drawings included.
• Proof that tin plate 3-7 micron complies with BS1874 as per D-DT 3171.
• Danger sign shown on the cover (outside of a sample).
• Glowire test done and proof submitted.
• Sample complies with D-DT 3171.
• Price evaluation: inclusive of VAT, corrected for arithmetic errors, excluding contingencies, adjusted for acceptable variations; unconditional discounts considered; conditional discounts not considered for scoring.
• Specific goal evidence failure: no disqualification, but zero points awarded for that goal.
• No public tender opening; tenders downloaded electronically; prices not read out.
• Objective criteria not applicable; reverse e-auction not applicable.
• Eskom may award to a tenderer other than the highest scorer if objective criteria justify (despite 'not applicable').

Supply and delivery of smart metering access covers on an as-and-when-required basis for various Distribution Clusters.

• Contract period: 3 years.
• Goods must comply with engineering drawing D-DT 3171.
• Access covers must meet material specification: tin plate 3-7 micron compliant with BS1874.
• Covers must display a danger sign on the outside of the sample.
• Covers must pass Glowire test; proof required.
• Approval of sample is part of evaluation.
• Reference SAP material numbers, drawing numbers, and item descriptions on pricing schedules, delivery notes, and invoices.
• No alternative tenders allowed.

No separate methodology section required beyond technical compliance. The technical evaluation requires submission of:

• Drawing of an access cover.
• Dimensions shown and compliant with D-DT 3171.
• Detailed description in 'Title'.
• Approved and dated drawings.
• Proof of tin plate 3-7 micron compliance with BS1874.
• Danger sign shown on sample cover.
• Glowire test done and proof.
• Sample compliance with D-DT 3171.

Pricing schedule must be completed and submitted with the tender.

• Submit in PDF and Excel; PDF takes precedence.
• If not already in NEC, submit as separate pricing schedule.
• Prices evaluated inclusive of VAT, corrected for arithmetic errors, excluding contingencies.
• Price list must reference correct SAP material number, drawing number, and item description.
• Unconditional discounts considered for evaluation; conditional discounts applied at payment.
• Prices scored out of 90 points.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 million (incl. VAT): payment within 60 days.
• Eskom may negotiate prices with preferred bidders if prices are not market-related.

Security (if recommended by financial analysis report):

• Parent company guarantee (optional).
• Performance bond (optional).
• Tender validity: 180 days from closing date.

Pricing schedule:

• Must be submitted in PDF and Excel; PDF takes precedence.
• Evaluated inclusive of VAT, corrected for arithmetic errors, excluding contingencies.
• Price list to be part of NEC or separate schedule.

Mandatory:

• CSD registration (CSD number or report).
• Valid tax clearance: certified copy if not on CSD and no SARS PIN; local suppliers must provide SARS e-filing PIN for verification.
• Sign Annexure J (SBD 4) – Bidders Disclosure.
• Sign Annexure D (Integrity Declaration).

B-bbee:

• Proof of B-BBEE status level via certificate, sworn affidavit, or other prescribed evidence.
• Submit SBD 6.1 (Annexure I) to claim points.
• Specific goals scored out of 10; failure to submit evidence yields 0 for that goal.

OHS (additional contractual requirement):

• Signed Annexure B acknowledging Eskom OHS requirements.
• OHS Plan addressing scope-specific risks and aligned with health and safety specifications.
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS Policy signed by CEO, compliant with OHS Act.
• If certified: ISO 45001 certificate or equivalent accepted.

Quality:

• Category 2 Form A, CQP and QCP templates, latest QM 53 reference.

Financial viability:

• Latest approved annual financial statements (no drafts or management accounts): include background, director's report, auditor/reviewer/compiler/accounting officer's report, financial position, comprehensive income, changes in equity, cash flows, notes.
• Signed public interest score (for non-audited SA entities) with actual score, ownership status, and external preparation confirmation.
• Copies of ITA34C for current and previous years (for non-audited SA entities).
• For JVs or SPVs, each partner must submit its own financial statements.

Eligibility:

• Not under restrictions with Eskom or state-owned companies.
• No conflict of interest (e.g., common controlling partner, access to competitor info).
• Not on National Treasury restricted list, Eskom restricted list, or Tender Defaulters list.
• Not from a sanctioned country.
• Do not subcontract 100% of scope.
• Must not submit more than one tender unless due to system limits.
• JV/consortium agreement must state joint and several liability.

OHS requirements for all tenderers (two pathways):

Path 1 (without certified OHS system):

• Signed Annexure B acknowledging Eskom OHS legal and other requirements.
• OHS Plan addressing project/scope risks, aligned with health and safety specifications.
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS Policy signed by CEO, compliant with OHS Act Section.

Path 2 (with auditable OHS system):

• Signed Annexure B.
• ISO 45001 certificate or equivalent.
• Valid Letter of Good Standing (COIDA or equivalent).

Recommendation (Recommended/Not Recommended) will be given based on submission.

Contract conditions: NEC3 Supply Contract with Eskom specific conditions.

• Options included: X1 Contract Price Adjustment; X2 Changes in law; X3 Multiple currencies (if applicable); X4 Parent company guarantee (if applicable); X7 Delay damages; X13 Performance bond (if applicable); X17 Low-performance damages; Z Additional conditions.
• X4 and X13 only applicable if recommended by financial analysis.
• Security may be required in form of parent company guarantee or performance bond.
• Tender validity: 180 days from closing.
• No alternative tenders accepted.
• If multiple awards (split methodology), Eskom may later augment capacity through separate process.

Additional evaluation details:

• Tenders will be ranked using the 90/10 preferential point system.
• Prices scored out of 90; specific goals (B-BBEE) scored out of 10.
• Technical/functionality evaluation acts as gatekeeper; minimum threshold required.
• If a bidder fails threshold, it is disqualified.
• Evaluation stages: (1) basic compliance, (2) mandatory returnables, (3) functionality/technical, (4) price and specific goals.
• Basic compliance requires meeting eligibility, submitting commercial/financial/technical info, mandatory returnables, and correct E-tendering upload.
• No public opening; no prices read out.
• Unconditional discounts considered; conditional discounts not for scoring.
• Specific goal evidence failure: zero points for that goal but no disqualification.

The tender is for the supply and delivery of smart metering access covers for various Distribution Clusters, on an as and when required basis, for a period of 3 years. The document provided is the Quality Requirements package, focusing on quality management, not the full technical specification.

Closing date: 3 December 2026 at 08:00 (from tender record).

Note: The tender document mentions a closing date of 01 July 2026 in the extracted analysis, but the official tender record lists 2026-12-03T08:00:00.000Z. The tender record is authoritative.

Eskom Quality Representative (Form A):

• Name: Lesego Garegae
• Role: Senior Advisor (Quality)
• Date signed: 17 August 2026

Eskom Representative (List of Tender Returnables):

• Name: Lesego Garegae (with Nokulunga Shabalala)
• Date issued: 17-Aug-26

No email, telephone, or submission address provided in the document.

Mandatory returnable documents per List of Tender Returnables (240-12248652):

• Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and Quality Requirements for ISO 9001 Standard): completed and signed by the tenderer's quality representative.
• Option 1: Valid ISO 9001 certificate from an accredited certification body, with scope covering the products/services, issued by an accredited authority with recognised international accreditation.
• Option 2 (if not certified): Evidence of a documented QMS complying with ISO 9001, including QMS manual, quality policy and objectives approved by top management, documented information for control of documents, control of nonconforming outputs, nonconformity and corrective action, and internal audit (Clauses 7.5, 8.7, 10.2, 9.2).
• Evidence of QMS in operation: organisation chart and responsibility matrix (including quality function), documented criteria for evaluation and monitoring of external providers (Clause 8.4), latest internal audit report with nonconformity/corrective action records, records of management review meetings.
• Draft Contract Quality Plan (CQP) specific to the scope of work (per ISO 10005).
• Draft Quality Control Plan (QCP) / Inspection and Test Plan (ITP) covering scope of work activities.
• All other tender returnables listed in 240-12248652.

Failure to submit any required document may adversely affect evaluation or lead to disqualification.

Quality requirements are categorised as Category 2. Evaluation is based on the deliverable 'List of Tender Returnables' (indicator = 1).

The following sections are assessed (each carrying 1 point unless otherwise noted):

• Section A: QMS Requirements — either Option 1 (valid ISO 9001 certificate, 4 points) or Option 2 (documented non-certified QMS, 7 points).
• Section B: Evidence of QMS in operation — 4 points (roles/responsibilities, external provider control, internal audit report, management review records).
• Section C: Draft Contract Quality Plan — 1 point.
• Section D: QCP/ITP — 1 point.
• Section E: Form A completed and signed — 1 point.

A minimum score is not explicitly stated in the provided text. Bidders must satisfy the evaluation criteria to be considered responsive.

The tender is for the supply and delivery of smart metering access covers for various Distribution Clusters, on an as and when required basis, for a period of 3 years.

Scope of Work: The contract quality plan template requires the supplier to describe the scope of work as per the NEC or FIDIC documents. Categories may include design, manufacturing, supply and delivery/transportation, construction/installation/maintenance, commissioning, professional services, or other.

Specific technical requirements for the smart metering access covers are not detailed in the provided document. The supplier must complete the Contract Quality Plan (CQP) and Quality Control Plan (QCP/ITP) to define how quality requirements will be met.

No financial requirements are stated in the provided document.

Quality Management System (Category 2):

• Bidders must either hold a valid ISO 9001 certificate from an accredited certification body (with internationally recognised accreditation) OR provide objective evidence of a documented QMS that complies with ISO 9001.
• The QMS (whether certified or not) must be in operation and follow ISO 9001 requirements, including documented information for control, nonconforming outputs, corrective action, and internal audit.
• Submission of a draft Contract Quality Plan (CQP) and a draft Quality Control Plan (QCP/ITP) is required.
• Form A must be completed and signed.
• The specification references ISO 9000, ISO 10005, ISO 10006, ISO 9004, SANS 10845-1, and other standards, but does not mandate certifications beyond the ISO 9001 alternatives above.
• No explicit B-BBEE level or other compliance thresholds are given in this document.

Evaluation is based on the Supplier Quality Management Tender Evaluation Scorecard (reference 240-168873697). The provided document lists the criteria under the 'List of Tender Returnables' (240-12248652) for Category 2, with sections A-E as described in the main evaluation criteria above.

Returnable document

• Annexure K (E-Tendering Training Acknowledgement Form): confirms the bidder has completed self-training on the e-Tendering solution through the Noddy Guide, a video or a clarification meeting, and is able to operate the system.

Submission rules

• The form is a mandatory returnable and must be fully completed and submitted to Eskom within the prescribed period.
• An incomplete form, or failure to submit it in time, makes the bid non-responsive and disqualifies the bidder from the procurement process.
• The form must record the enquiry number, the business or joint venture name, a contact person, landline, cellphone and email address, and must be signed by an authorised signatory with designation and date.

Mandatory compliance gate

• A fully completed E-Tendering Training Acknowledgement Form (Annexure K) must be submitted within the prescribed period.
• Failure to complete the form in full, or to submit it in time, renders the bid non-responsive and disqualifies the bidder from the procurement process.

E-tendering

• Bidders must confirm they have completed self-training on the e-Tendering solution (Noddy Guide, video or clarification meeting) and can operate it.
• Annexure K must be fully completed and signed by an authorised signatory; it is a mandatory returnable document.

Development Team: Diane Maunatlala

Original bid document appears to be an OHS evaluation template for low-risk work, not the main tender notice; no submission instructions in source.

OHS evaluation uses a returnable checklist (Annexure B, OHS plan, BRA, COIDA letter, OHS policy). Bidders must submit all mandatory OHS returnables; missing items lead to 'Not Recommended'. Policy must comply with OHS Act Section 7. Alternatively, certified bidders may submit ISO 45001 certificate instead of an OHS plan.

Scope covers supply and delivery of smart metering access covers to various Eskom distribution clusters on an as-and-when-required basis for 3 years. OHS risk assessment must address the project scope and be aligned with health and safety specifications.

The methodology used for the risk assessment must be provided together with the BRA. A valid Letter of Good Standing (COIDA or equivalent) must be submitted.

Mandatory OHS returnables for all bidders:

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• OHS plan: must address the project/scope OHS risks and align with health and safety specifications.
• Baseline OHS Risk Assessment (BRA): include the risk assessment methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.

Bidders with an auditable OHS system may instead submit:

• Annexure B signed.
• ISO 45001 certificate or equivalent.
• Valid Letter of Good Standing (COIDA or equivalent).

The OHS plan must address the project/scope OHS risks and align with health and safety specifications. A Baseline OHS Risk Assessment (BRA) must be provided, including the methodology used.

Eskom's eTendering system is a web-based platform that replaces manual submission of tender documents at Eskom offices. Suppliers must register before they can submit. Registration requires email and cellphone verification via a one-time pin (OTP). Two public websites are used: TenderBulletin (https://tenderbulletin.eskom.co.za) to view published tenders, and eTendering (https://eTendering.eskom.co.za) to view tender info and submit documents. A CSD number is required for access. System problems should be reported to the buyer responsible for the tender. The manual also describes the 'closed tenders' functionality, where selected suppliers receive a private email link to bid.

Contact for system problems: the buyer responsible for the published tender.

System-generated confirmation email sender: Eskom E-Tender Document Submission 28 ([email protected]) — this is an automated address, not a human contact.

Submission method: online via the Eskom eTendering system at https://eTendering.eskom.co.za.

Registration required: create an account, verify the email address, and verify an OTP sent to the registered cellphone and email.

Upload process: name each file, select the correct file type (technical, commercial, finance), and upload.

File limits: each file must not exceed 50MB; total uploads per submission must not exceed 900MB.

Finalise and close the submission to complete the process.

Confirmation email is sent after final submission; keep it as proof with the submission ID.

Returnable documents: all tender documents must be uploaded under the correct category before final submission.

No scoring details are stated in the provided document. The document is the Eskom eTendering system user manual, not the tender-specific evaluation criteria. Closed tenders may be sent directly to suppliers who meet selection and evaluation criteria set by the buyer.

The document describes how to use the Eskom eTendering online system, not the technical requirements of the tender. It covers registration, login, OTP verification, document upload, finalising submissions, viewing submissions, editing registration, and password reset. Compatibility: recommended browser is Microsoft Edge. No scope, quantities, or service details for the smart metering covers tender are provided in this manual.

Access to the eTendering system requires a Central Supplier Database (CSD) number. No other compliance requirements are stated in this document.

The document mentions a functionality for 'closed tenders' where suppliers who meet the buyer's selection and evaluation criteria are invited via email link. No other evaluation criteria are described.

Eskom invites tenderers for the supply and delivery of smart metering access covers, on an as-and-when-required basis for various distribution clusters, for a period of 3 years.

The bidder must be able to enter into a legally binding confidentiality agreement with Eskom before any confidential information is shared. The agreement binds both parties and imposes strict confidentiality obligations on the receiving party.

Supply and delivery of smart metering access covers, required on an as-and-when-required basis for various distribution clusters, over a period of 3 years.

Contractual obligations under the confidentiality agreement:

• Confidential information must be used only for the purpose of the project and not disclosed to third parties without prior written consent.
• The receiving party must protect confidential information with at least a reasonable standard of care.
• On request, the receiving party must return or destroy all confidential material within 7 business days and provide a written statement confirming compliance.
• Breach: the receiving party has 7 business days to remedy a breach after written notice, otherwise the disclosing party may pursue legal remedies including urgent proceedings and damages.
• The agreement does not oblige either party to enter into any further agreements or transactions.
• No publicity or announcements about the agreement without prior written consent.
• Governing law: laws of the Republic of South Africa.

Supply and delivery of smart metering access covers on an as-and-when-required basis across various Distribution Clusters over a three-year period.

The cover specified is a protective access cover for prepayment meters: ivory B77 gloss finish, 150 mm wide x 250 mm long x 38 mm thick, rectangular, screw-mounted, made of polycarbonate with a minimum V1 rating.

It must fit only into the ED (60A supplies) standard passive unit base and is supplied with one 63A DIN-mounted 2-pole isolator.

Eskom SAP No: 0575056. Technical schedules issued under Eskom DDT3171.

Returnable documents — all to be completed and signed by the supplier:

• Schedule A (Purchaser's specific requirements): captures the bidder's product information and purchasing details against Eskom's stated requirement.
• Schedule B (Guarantees and technical particulars of equipment offered): records the manufacturer, product code, packaging, drawing number and revision, and the permanent identifier marked on the product body.
• Deviation Schedule: lists any deviation from the specification, the clause affected, the reason, and evidence that the proposed alternative is at least as cost-effective as Eskom's specification.

No submission channel, submission address, email, number of copies or closing time is stated in this document.

Item: access cover, protective, for prepayment meters.

• Eskom SAP No: 0575056.
• Specification reference: Eskom DDT3171, Technical Schedules A and B for Access Cover.
• Colour and finish: ivory B77, gloss.
• Dimensions: 150 mm wide x 250 mm long x 38 mm thick.
• Shape and mounting: rectangular, screw-mounted.
• Material: polycarbonate, minimum V1 rating.
• Application: protective access cover for a prepayment meter, suitable to fit only into the ED (60A supplies) standard passive unit base.
• Supplied with: 1 x 63A DIN-mounted 2-pole isolator.

Schedule B particulars required from the bidder:

• Manufacturer name and manufacturer's product code.
• Manufacturer's drawing number and revision number.
• Packaging material, method and maximum quantity.
• Manufacturer's physical unique identifier indelibly marked on the product body, for example the manufacturer's name.
• Documents submitted against the technical criteria requirements.

Deviation handling:

• Any deviation from the stated specification must be captured on the Deviation Schedule with the clause, a description of the deviation and the reason.
• Evidence must be provided that the deviation is at least more cost-effective than the specification set by Eskom.

Supply and delivery of Smart Metering Access Covers on an as-and-when-required basis for various Distribution Clusters over a 3-year period, under the NEC3 Supply Contract (SC3) between Eskom Holdings SOC Ltd (Reg No. 2002/015527/30) and the supplier. The contract comprises Part C1 Agreements & Contract Data, Part C2 Pricing Data and Part C3 Scope of Work.

Closing

• Closing date and time: 3 December 2026 at 08:00.

Contract periods

• Starting date: to be advised.
• Delivery date: specified in each purchase order.
• Goods may not be delivered more than one week before the Delivery Date unless both parties agree.
• First programme: due within 1 week of the Purchase Order Date.
• Revised programmes: submitted at intervals no longer than 2 weeks.
• Period for reply: 1 week.
• Defects date: 12 months from the date of delivery per purchase order.
• Defect correction period: 3 weeks, including testing.
• Defects access period: 5 working days.
• End of liability date: 12 months after delivery of all the goods and services.

Supply Manager

• Name: Nokulunga Shabalala
• Email: [email protected]

Supply Manager

• Name: Thuso Malatjie
• Email: [email protected]

Telephone

• 014 762 6455
• 011 800 2197

Supply Manager address

Eskom Megawatt Park

1 Maxwell Drive

Suninghill

Johannesburg

Purchaser

Eskom Holdings SOC Ltd

Megawatt Park

Maxwell Drive

Sandton

Johannesburg, 2199

• Telephone: 011 800 8000

Submission method

• Bidders submit an Offer by completing and signing the Form of Offer and Acceptance (C1.1); the Offer becomes binding when Eskom signs the Acceptance part and returns a copy.
• Alternative tenders must be submitted on a separate copy of the Form of Offer and Acceptance.
• Any deviation from the tender documents must be recorded in the Schedule of Deviations; no other amendment is valid.
• Within two weeks of receiving the completed agreement, the successful bidder must contact Eskom's agent to arrange delivery of securities, bonds, guarantees, proof of insurance and other contract documentation. Failure to do so is treated as repudiation.

Returnable documents

• Form of Offer and Acceptance (C1.1): signed offer stating the total price exclusive of VAT, VAT at 15%, and the total inclusive of VAT.
• Contract Data Part Two: supplier name, address, telephone and fax, price schedule reference, programme and overhead percentage.
• Price Schedule (C2.2): completed pricing.
• Schedule of Deviations: only agreed deviations.
• Pro forma Parent Company Guarantee (Option X4) and Performance Bond (Option X13), where required.

Evaluation

• Eskom performs a financial analysis of the bidder; where the analysis recommends it, a parent company guarantee (Option X4) and/or a performance bond (Option X13) must be provided.
• The performance bond amount is advised at contract award stage.

Award

• The Offer is accepted when Eskom signs the Acceptance part of the Form of Offer and Acceptance and returns a copy before the end of the offer validity period stated in the Tender Data.

Scope

• Supply and delivery of Smart Metering Access Covers on an as-and-when-required basis for various Distribution Clusters over a 3-year period.
• Goods Information is contained in Part C3: Scope of Work and the documents and drawings it references.
• Delivery place and transport requirements are stipulated in each purchase order.

Supplier obligations during supply

• Give notice of delivery.
• Check packing and marking before dispatch.
• Contract for and pay the cost of transport.
• Load and unload the goods.
• Handle import requirements where applicable.
• Eskom arranges access to the delivery place.

Documents to be provided by the Supplier

• Packing lists for cases and their contents.
• Copy of the invoice for the goods.
• Delivery note.
• Test results and maintenance manuals.

Risk register

• Late deliveries.
• Supply of incorrect product or product outside Eskom designs/specifications.
• Manufacturing of equipment without an approved purchase order.

Defects

• Defects date: 12 months from the date of delivery per purchase order.
• Defect correction period: 3 weeks, including testing.
• Defects access period: 5 working days.
• The supplier's prices and rates must cover the cost of correcting defects, as there is no compensation event for defects unless they arise from a supplier's risk.
• Supplier liability for defects due to its design not notified before the last defects date is limited to the total of the Prices.

Price Schedule

• The price schedule is in Part C2.2; entries in the first four columns are made by Eskom or the tendering supplier.
• The amount due is the price for each completed lump sum item, plus quantity multiplied by rate where a quantity is stated, plus other amounts payable, less amounts paid or retained.
• Lump sum prices are not adjusted if the actual amount or quantity of work differs from the tender estimate; the only basis for a price change is a compensation event.
• The supplier must spread the cost of work it chooses not to list as separate items across the other prices and rates.
• The supplier does not need to allow in its prices for matters arising from a compensation event.
• Bidders should read pages 8, 11, 12 and Appendix 5 of the SC3 Guidance Notes before preparing the price schedule.
• The tendered total of the Prices is stipulated in the respective purchase orders.

Pricing

• Offer must state the total price exclusive of VAT, VAT at 15%, and the total inclusive of VAT.
• Price Schedule is C2.2; the amount due is the price for each completed lump sum item, plus quantity multiplied by rate, plus other amounts payable, less amounts paid or retained.
• No adjustment to lump sum prices if the actual quantity of work differs from the tender estimate; changes arise only through compensation events.
• Overheads and profit added to Defined Cost: 10%.

Price adjustment (Option X1)

• Rates fixed and firm for 12 months, then annual escalation: SEIFSA Table U-A(1) Final Manufactured Goods 65%, Table L2(B) transport 20%, fixed non-adjustable 15%.

Payment

• Assessment interval: upon delivery of each batch.
• Contracts below R50 million incl VAT: payment within 30 days of a tax compliant invoice with a GR number.
• Contracts above R50 million incl VAT: payment within 60 days of a tax compliant invoice with a GR number.
• Interest: Standard Bank prime rate (365-day year) for Rand amounts; LIBOR for other currencies.
• Currency: South African Rand; foreign currency arrangements are determined per purchase order.

Securities and damages

• Delay damages (Option X7): R5000 per day, capped at 15% of the total purchase order value; once the cap is reached Eskom may buy the shortfall elsewhere and may terminate.
• Performance bond (Option X13): amount advised at contract award stage.
• Parent company guarantee (Option X4): required only if the financial analysis recommends it.
• Supplier liability limited to the total of the Prices; end of liability 12 months after delivery.
• Eskom's liability for the Supplier's indirect or consequential loss: R0.00.

Tax

• Invoices must comply with the VAT Act and carry Eskom's VAT number 4740101508.

B-bbee

• Notify Eskom within 7 days of any change in B-BBEE status.
• Submit an updated verification certificate and supporting documents within 30 days of that notification.
• A decrease in B-BBEE status may lead to renegotiation or termination; failure to notify may itself be grounds for termination.

Health, safety and environment

• Comply with all applicable health, safety and environmental laws, and ensure subcontractors and employees do the same.
• Asbestos exposure limits: OEL 0.2 regulated asbestos fibres per millilitre of air as a 4-hour TWA; short-term limit 0.6 fibres per millilitre as a 10-minute TWA.
• Asbestos removal and disposal is done by a registered asbestos contractor, instructed by Eskom at Eskom's expense.

Insurance

• Supplier provides the insurances in Insurance Table A from the starting date until the last defects date or termination certificate.
• Eskom provides the insurances in Insurance Table B.

Other obligations

• Joint ventures, consortia or unincorporated groupings are jointly and severally liable; the key person authorised to bind the grouping must be notified within two weeks of the Contract Date.
• No cession, delegation or assignment without Eskom's written consent.
• No coercive, collusive, corrupt, fraudulent or obstructive action during procurement or execution.
• Confidentiality of contract information; images of the goods require Eskom's prior written consent.

Health and safety

• The supplier must take all reasonable precautions for the health and safety of persons involved in providing the goods and services.
• The contract price must include sufficient allowance for compliance with all applicable health and safety laws, rules and procedures.
• The supplier must ensure subcontractors, employees and others under its direction comply.

Asbestos

• Occupational exposure limit: 0.2 regulated asbestos fibres per millilitre of air as a 4-hour TWA; short-term exposure limit 0.6 fibres per millilitre as a 10-minute TWA.
• Action level: 0.1 regulated asbestos fibres per millilitre over a 4-hour period.
• Measurements are taken by a SANAS-accredited, Department of Employment and Labour approved asbestos inspection authority; the supplier may run parallel measurements at its own cost.
• If asbestos is identified, a risk assessment is done and control measures and air monitoring follow where exposure could exceed the action level.
• Personnel may stop work and leave a contaminated area until it is declared safe.

Environmental compliance

• The supplier must comply with all applicable environmental laws, rules and procedures and ensure subcontractors, employees and others under its direction do the same.

Asbestos

• Eskom manages asbestos and asbestos containing materials under its Asbestos Standard 32-303.
• Any removal and disposal of asbestos, asbestos containing materials and waste is carried out by a registered asbestos contractor, instructed by Eskom at Eskom's expense, in line with South African legislation.
• Where safe levels are confirmed, the supplier continues providing the services and the contract dates are extended by the notification periods required by the Asbestos Regulations.

Contract form

• NEC3 Supply Contract (April 2013) with options X1 (Contract Price Adjustment), X2 (Changes in the law), X3 (Multiple currencies), X4 (Parent company guarantee), X7 (Delay damages), X13 (Performance bond) and X17 (Low performance bond), plus additional conditions Z1 to Z15.
• Law of the contract: Republic of South Africa. Language: English. Period for reply: 1 week.

Key conditions

• Cession, delegation and assignment require Eskom's written consent.
• Joint ventures are jointly and severally liable; the authorised key person must be notified within two weeks of the Contract Date.
• Confidentiality applies to contract information; images of the goods require Eskom's prior written consent.
• Ethics: no coercive, collusive, corrupt, fraudulent or obstructive action; Eskom may terminate without a court finding.
• Termination may follow a business rescue order against the supplier.
• Disputes: adjudicator selected from the ICE-SA panel; if the parties cannot agree, appointed by AFSA; arbitration under the Association of Arbitrators (Southern Africa) rules, held in South Africa.
• Supplier liability for defects due to its design and total liability are limited to the total of the Prices; end of liability 12 months after delivery.
• Eskom's liability for the supplier's indirect or consequential loss is limited to R0.00.
• If the supplier cannot meet a purchase order, Eskom may buy from an alternative manufacturer at the offered prices and claim the difference from the awarded supplier.