Supply, delivery and installation of ergonomic office furniture – RFQ crd (026) 2026/27

Closing date: 29 October 2026 at 11:00.

Notification of outcome: bidders not contacted within 30 days after closing should assume their quotation was unsuccessful.

Enquiries:

• Contact: Buti Matjila
• Telephone: 082 385 4570
• Email: [email protected]

Submission by email to: [email protected]

Delivery address:

600 Lilian Ngoyi, Berea Park

Land Reform and Rural Development

Pretoria, 0002

Submission method: email

Submission email: [email protected]

Closing time: 29 October 2026 at 11:00

Quotations received after the closing time will only be accepted with prior arrangement with the sender. It is the bidder's responsibility to verify receipt of any faxes or emails sent.

Returnable forms and documents — all must be completed, signed and submitted with the quotation:

• The completed RFQ cover page, signed by an authorised person.
• Completed pricing schedule (SBD 3.1 equivalent) with all items priced.
• SBD 4 (Bidder's Disclosure): declares any employment by the state or relationship with anyone at the procuring institution; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims specific-goal points; the table in paragraph 2.12 must be fully completed.
• Official quotation (supplier's own quote document).
• Full CSD report.
• Proof of CSD registration and SARS tax status PIN.
• Banking details (bank and account name and number) matching CSD.
• Company registration and ID copies of all directors.

Disqualification risks:

• Quotations from suppliers not registered on CSD.
• Any mandatory requirement omitted, including warranties, product pictures or catalogue.
• Non-tax-compliant bidders.
• Banking details that do not match CSD.
• Late submissions.

Mandatory returnables: full CSD report; proof of CSD registration; SARS tax status PIN; company registration and ID copies of directors; banking details matching CSD; completed SBD 4, SBD 6.1 (with paragraph 2.12 table fully completed); signed guarantee/warranty for desk and chairs (3 years); warranty for lumbar spine support (1 year); pictures or catalogue of furniture; completed pricing schedule and signed RFQ.

Evaluation process: price quotation process, value up to R1 million.

Preference point system: 80/20.

Points allocation: price — 80 points; specific goals — 20 points. Total 100 points.

Price points formula: Ps = 80(1 − (Pt − Pmin)/Pmin), where Pt is the price of the tender under consideration and Pmin is the price of the lowest acceptable tender.

Specific goals and maximum points: HDI — 10; women — 5; persons with disability — 2; youth (not older than 35 on closing date) — 3.

Specific-goal points claimed are based on percentage ownership equity (ownership % × points ÷ 100).

Points are verified against the CSD and submitted documents. Failure to claim, incomplete points table, or calculation errors means no specific-goal points are awarded.

A tenderer awarded a contract based on HDI preference may not sub-contract more than 25% of the contract value to an enterprise that does not qualify for equal or more equity-ownership points.

No minimum qualifying score stated.

Supply, delivery and installation of ergonomic office furniture.

1.1 Netone or equivalent high-back ergonomic chair — quantity 2:

• 5-star base with twin-wheel castors.
• Pivot lumbar support.
• Height-adjustable headrest.
• Gas height adjustment.
• Seat depth adjustment.
• 3D adjustable armrests.
• Weight limit 140 kg.
• Extended recline for non-keyboard posture.
• Mesh back with leatherette seat.
• Delivered fully assembled.

1.2 Ergotherapy electric sit-stand desk — quantity 1:

• Particle board and melamine top, steel and plastic frame.
• Dimensions: 1180 x 600 x 720–1200 mm.
• Tabletop: 1180 x 600 mm, 12 mm thick, black.
• Weight capacity: 60 kg.
• Height range: 720–1200 mm, two-stage column (70 x 40, 75 x 45 mm).
• Two legs, matte black or matte white frame.
• One motor, power 100–240 V, cord 1.8 m, speed 25 mm/s.
• Button control panel (CT20) with time reminder, IP20.

1.3 Adjustable ergonomic laptop stand — quantity 1:

• Supports laptops up to 17.3 inches.
• Aluminium alloy, compact and foldable.
• Silicone anti-slip pads.
• Maximum device weight 5 kg, silver finish.

1.4 Desk footrest (non-slip, 3 adjustable heights, tilt −30 to +30 degrees) — quantity 2:

• Dimensions: 40 cm (W) x 25 cm (D) x 7–11 cm (H).
• Tilt mechanism 0–30 degrees, gentle rocking, sole massage surface.
• Height adjustable with up to 5 settings, max height 18 cm.

1.5 Lumbar spine support — quantity 2:

• Black mesh, memory foam fill, semicircular shape.
• Size: 17.5 x 5.5 x 13.5 inches.
• Adjustable, compressible, portable, removable washable cover.
• One-year warranty.

Mandatory:

• Signed guarantee or warranty plan for the desk and chairs for a minimum of 3 years.
• Warranty for the lumbar spine support for a minimum of 1 year.
• Clear pictures or a catalogue of proposed furniture, with catalogue locations marked.

The Department may request physical inspection of the proposed furniture before award or delivery.

Delivery address:

600 Lilian Ngoyi, Berea Park

Land Reform and Rural Development

Pretoria, 0002

The Department may request a physical inspection of the proposed furniture before final award or delivery to verify compliance with specifications.

Pricing schedule (purchases) for RFQ CRD (026) 2026/27, closing 29 October 2026 at 11:00. Price items: 1.1 Netone high-back ergonomic chair (quantity 2); 1.2 Ergotherapy sit-stand desk (quantity 1); 1.3 Adjustable ergonomic laptop stand (quantity 1); 1.4 Desk footrest (quantity 2); 1.5 Lumbar spine support (quantity 2). Each line requires unit price, quantity and total, then sub-total, VAT-inclusive amount and total price. All prices must be VAT inclusive. The quotation must be valid for 60 days. State delivery period in days and quotation expiry date. Delivery address: 600 Lilian Ngoyi, Berea Park, Land Reform and Rural Development, Pretoria, 0002. Complete bank details and sign the schedule.

Pricing on the schedule of goods (RFQ CRD (026) 2026/27):

• 1.1 High-back ergonomic chair (quantity 2)
• 1.2 Sit-stand desk (quantity 1)
• 1.3 Laptop stand (quantity 1)
• 1.4 Desk footrest (quantity 2)
• 1.5 Lumbar spine support (quantity 2)

Price each item with unit price, quantity and total, then sub-total, VAT-inclusive amount and total price.

All prices must be VAT inclusive; if not indicated, prices will be evaluated as inclusive.

Only firm prices accepted; non-firm prices (including exchange-rate-variable prices) will not be considered.

Quotation must be valid for 60 days.

Bidder must state delivery period in days and quotation expiry date.

Bank details (account holder, bank, account type, account number, branch code) required and must match CSD.

Mandatory:

• Registration on the Central Supplier Database (CSD) prior to submission; non-CSD suppliers are disqualified.
• Tax compliance: SARS tax status PIN required; non-compliant bidders will not be awarded.
• Full CSD report to be attached.
• Banking details matching CSD.
• Company registration and ID copies of directors (for specific-goal claims).

The RFQ is subject to the National Treasury General Conditions of Contract of July 2010.

Preference points for specific goals (B-BBEE related): HDI — up to 10 points; women — up to 5; persons with disability — up to 2; youth (not older than 35) — up to 3. Points calculated by percentage ownership equity × allocated points ÷ 100. Must provide proof for each claim: ID and company registration for HDI/female/youth; doctor's letter for disability. Claimants may not sub-contract more than 25% of contract value to an enterprise that does not qualify for equal or more equity-ownership points.

The contract is subject to the National Treasury General Conditions of Contract of July 2010. Specific contractual obligations: the bidder must provide a signed guarantee or warranty plan for the desk and chairs for at least 3 years, a warranty for the lumbar spine support for at least 1 year, and must supply the furniture as per specification. The Department may carry out physical inspection of the furniture before award or delivery.

Price quotation process (value up to R1 million) using the 80/20 preference point system. Price: 80 points; specific goals: 20 points. Price points formula: Ps = 80(1 − (Pt − Pmin)/Pmin). Specific goals: HDI up to 10 points; women up to 5; disability up to 2; youth up to 3. Points verified via CSD and submitted documents. Failure to claim or complete the points table means no specific-goal points.