Supply and delivery of building and plumbing materials – port of richards bay (3-Year contract)

Scope of work: Supply and delivery of civil maintenance materials on an as and when required basis in the Port of Richards Bay. Carpentry and structural materials must meet NHBRC standards; plumbing materials must comply with SANS and SABS regulations.

Closing time: 08:00

No specific evaluation criteria are stated in the provided document. Bidders must be able to comply with the response times and standards requirements.

Scope of work: Supply and delivery of civil maintenance materials on an as and when required basis in the Port of Richards Bay.

Standards:

• Carpentry and structural materials must meet National Home Builders Registration Council (NHBRC) standards.
• Plumbing materials must comply with South African National Standard (SANS) and South African Bureau of Standards (SABS) regulations.

Response times: 48 hours for planned work, 2 hours for breakdowns. Failure to comply results in a deduction as per the supplier's rates on the bill of quantities. Trading hours: Monday to Friday, 08:00 to 16:00. Entrance security permits: supplier must obtain temporary entry permits for all staff delivering material in the port; costs borne by supplier and included in tendered rates.

Response times:

• 48 hours for planned work.
• 2 hours for breakdowns.
• Failure to meet response times results in a deduction invoiced to the supplier as per the supplier's rates on the bill of quantities for the requested materials.

Trading hours: Monday to Friday, 08:00 to 16:00.

Entrance security permits: The supplier must obtain temporary entry permits for all staff delivering material in the port. All costs are borne by the supplier and must be included in the tendered rates.

No specific compliance requirements are stated in the provided document.

No advance payment will be made for the supply and delivery of material.

Returnable documents:

• Transnet Non-Disclosure Agreement (Annexure E): must be signed and submitted with the bid response. It binds the bidder to confidentiality, data protection, and information return obligations.

Disqualification risks:

• Failure to sign and submit the Non-Disclosure Agreement.
• Acting as nominee, agent, or broker for another person instead of as principal.

Bidders must sign and submit the Transnet Non-Disclosure Agreement as part of the bid response. Bidders must act as principal and not as nominee, agent or broker for any other person. Bidders must be able to comply with the confidentiality, data protection, and information return obligations set out in the agreement.

Confidentiality obligations:

• All confidential information received from Transnet must be kept secret and confidential.
• Confidential information may only be used for technical and commercial discussions related to the bid or subsequent contract performance.
• Disclosure is permitted only to agents who strictly need to know, and the bidder remains liable for any breach by those agents.
• Disclosure required by law or regulatory authority is permitted, but the bidder must promptly notify Transnet and cooperate.

Return of information:

• The bidder must return all written confidential information and destroy any copies from computer or other devices within 7 days of a written demand from Transnet.
• A certificate signed by a director confirming compliance with the destruction requirement must be supplied on request.

Announcements:

• No announcement or disclosure of prospective interest in the bid may be made without prior written consent of the other party.
• The other party's name or information may not be used for publicity or marketing without prior written consent.

Duration:

• Confidentiality obligations survive termination of discussions and continue for 5 years.

Principal status:

• Each party acts as principal, not as nominee, agent, or broker for any other person.
• Each party bears its own costs in considering or pursuing the bid.

Remedies:

• The disclosing party may pursue any legal or equitable remedies for breach, including specific performance and damages.

Privacy and data protection:

• The bidder must comply with South Africa's privacy protection under Section 14 of the Bill of Rights.
• The bidder warrants appropriate technical and organisational measures against unauthorised or unlawful processing of data.

General:

• The agreement may not be assigned without prior written consent, except Transnet may assign to any Transnet Group member.
• No failure or delay in exercising rights constitutes a waiver.
• Provisions are severable if held invalid.
• Modifications require a written agreement signed by authorised persons.
• No partnership, joint venture, or agency is created.
• Governed by South African law; parties submit to exclusive jurisdiction of South African courts.

Transnet SOC Ltd appoints the supplier to supply building and plumbing materials as specified in Schedule 1, on an as-and-when-required basis, for a three-year period. Deliveries are controlled by Purchase Orders. The Master Agreement governs the supply, with the Schedule of Requirements forming part of the contract.

Legal notices:

• Address: TNPA Regional Legal Department, Rm 303, 3rd Flr, Durmarine Bdg, Quayside Rd, Durban, 4001
• Attention: TBC

Commercial notices:

• Address: Transnet National Ports Authority, 1st Floor, Bayvue building, Ventura Road
• Attention: TBC

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Transnet. False declarations disqualify.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA system.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent pricing.
• Proof of CSD registration and valid SARS tax compliance status.
• Valid B-BBEE certificate or affidavit.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids received after the closing time.
• Bidders appearing on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.
• Failure to maintain B-BBEE certificate validity for the contract term.

Evaluation will consider:

• Bidders must be registered on the CSD and have a valid SARS tax clearance.
• Bidders must hold a valid B-BBEE certificate and maintain its validity for the contract term.
• Bidders must demonstrate capability to supply building and plumbing materials on an as-and-when-required basis.
• Subcontracting allowed only with Transnet's prior approval; subcontractors must meet B-BBEE requirements (equal or higher status level, or be an EME).
• Preference points claimed via SBD 6.1 under the PPPFA 80/20 or 90/10 system (specific split not stated in this document).

Scope:

• Supply and delivery of building and plumbing materials on an as-and-when-required basis.
• Delivery location: Port of Richards Bay.
• Contract period: three (3) years.
• Goods and specifications detailed in Schedule 1 (Schedule of Requirements).
• Deliveries controlled by Purchase Orders issued by Transnet.
• Supplier must comply with railway safety requirements under the National Railway Safety Regulator Act where applicable.
• Supplier must maintain records of all transactions for at least 5 years.
• Supplier must comply with all applicable environmental legislation and maintain an environmental management policy.

Quality and inspection:

• Transnet may inspect goods at any stage before final acceptance.
• Supplier must provide inspection gauges, measuring and test equipment; calibration certificates must be less than 12 months old.
• Supplier must provide test pieces, samples, and specimens free of charge.
• Transnet may reject goods not conforming to specifications; rejected goods may be replaced or remedied at supplier's cost.
• Non-conformance reports (NCR) may be raised; failure to remedy within stipulated timeframe may lead to termination.
• Contract progress meetings held monthly to review milestones, costs, performance, and risks.

Pricing details are specified in Schedule 1 (Schedule of Requirements). Prices must be indicated inclusive and exclusive of VAT. Payment terms: 30 calendar days after receipt of valid tax invoice and month-end statement.

Pricing:

• Prices to be indicated inclusive and exclusive of VAT, payable in ZAR.
• Payment: within 30 calendar days after receipt of valid and undisputed tax invoice and month-end statement.
• Interest on late payment at Standard Bank prime rate.
• Transnet may withhold payments pending investigation of irregular expenditure.
• Supplier may be penalised up to 10% of contract value for undeclared subcontracting.
• Subcontracting may not exceed 25% of contract value to entities with lower B-BBEE status, unless EME.

Mandatory registrations and certifications:

• CSD registration.
• Valid SARS tax clearance (Tax Compliance Status).
• Valid B-BBEE certificate; must remain valid for the contract term.
• B-BBEE status details and proof to be submitted to Transnet's Contract Manager at the beginning of March each year.
• B-BBEE data to be provided within 30 calendar days of written request; failure constitutes default.
• Compliance with Occupational Health and Safety Act and labour legislation.
• Compliance with Transnet Supplier Integrity Pact.
• Not restricted on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Health and safety:

• Supplier must comply with the Occupational Health and Safety Act and all applicable labour legislation.
• Compliance with railway safety requirements under the National Railway Safety Regulator Act where applicable.
• Transnet may review safety-related activities and access supplier premises during the contract term.

Environmental:

• Supplier must comply with all applicable environmental legislation and regulations.
• Must demonstrate sound environmental performance and maintain an environmental management policy ensuring products are procured, produced, packaged, delivered, used, and disposed of in an environmentally appropriate manner.

Contract duration: three (3) years, commencement and expiry dates to be confirmed (TBC).

• Either party may cancel without cause on 30 calendar days' written notice; Purchase Orders placed before cancellation remain valid.
• Disputes: negotiation within 10 business days, then referral to AFSA arbitration held in Richards Bay.
• Governing law: South African law.
• Amendments require written agreement and addendum.
• Supplier must maintain confidentiality and comply with POPIA.
• Transnet may terminate for breach or failure to maintain B-BBEE certification.
• Force majeure provisions apply.
• Limitation of liability and indemnity clauses apply.
• Notices to be delivered by hand, fax, or email with deemed receipt rules.

Additional evaluation criteria not specified beyond the standard requirements for CSD registration, tax clearance, B-BBEE certificate, and capability to supply materials.

Tip-Off Anonymous hotline: 0800 003 056 (for reporting dishonest, fraudulent or corrupt behaviour by Transnet employees)

Returnable documents:

• RFX Declaration Form: certify that the bidder has read and agrees to the Supplier Integrity Pact.
• Breach of Law Form: declare any previous transgressions of law.
• Conflict of interest declaration: disclose any family, business or social relationship between the bidder's owners/directors and Transnet employees or board members.

Disqualification risks:

• Failure to sign and comply with the Supplier Integrity Pact.
• Appearing on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Withdrawing a bid in bad faith after the closing date.
• Failing to sign a contract after notification of acceptance.
• Subcontracting to a restricted company.
• Making incorrect statements regarding local content or B-BBEE status.

Bidders must sign and comply with the Supplier Integrity Pact.

Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Bidders must declare any previous transgressions (corruption, fraud, theft, extortion, Competition Act contraventions) in the last 5 years.

Bidders must declare any conflicts of interest in the RFX Declaration Form.

Bidders must not have litigated against Transnet in bad faith.

Bidders must not have withdrawn a bid in bad faith after the closing date, failed to sign a contract, performed unsatisfactorily, or made incorrect statements regarding local content or B-BBEE status.

The tender is for the supply and delivery of building and maintenance materials on an as and when required basis in the Port of Richards Bay for a period of three (3) years.

Bidders must understand that a competitor includes any individual or organisation that has been requested to submit a bid, could potentially submit a bid based on qualifications, abilities or experience, or provides the same goods and services.

Bidders must not engage in under-pricing or anti-competitive practices. The bid must be at a reasonable and competitive price in conformity with the defined specifications.

Sanctions for violations include:

• Immediate exclusion from the bidding process or cancellation of the contract.
• Recovery of all sums already paid by Transnet.
• Encashment of advance bank guarantee and performance bond or warranty bond.
• Cancellation of all other contracts with the bidder.
• Exclusion from future bids with Transnet and other organs of state.
• Penalty of up to 10% of the contract value if the bidder subcontracted without declaring it.

Bidders must comply with the Supplier Integrity Pact, which includes:

• No bribery, corruption, fraud, or collusion.
• No gifts, favours, or benefits to Transnet employees (Transnet has a 'Zero Gifts' Policy).
• No misrepresentation of facts or submission of false documents.
• Disclosure of any agents or representatives in South Africa (for foreign bidders) or foreign principals (for South African bidders).
• Upholding the ten principles of the United Nations Global Compact in the fields of Human Rights, Labour, Anti-Corruption and the Environment.
• Furnishing a copy of the bidder's code of conduct if required by Transnet.
• Reporting any dishonest, fraudulent or corrupt behaviour by Transnet employees to the Tip-Off Anonymous hotline.

Bidders must uphold the ten principles of the United Nations Global Compact, including:

• Human Rights: support and respect internationally proclaimed human rights; ensure not complicit in human rights abuses.
• Labour: uphold freedom of association and collective bargaining; eliminate forced and compulsory labour; abolish child labour; eliminate discrimination in employment.
• Environment: support a precautionary approach to environmental challenges; promote greater environmental responsibility; encourage development of environmentally friendly technologies.
• Anti-Corruption: work against corruption in all its forms, including extortion and bribery.

The Supplier Integrity Pact is a binding agreement covering anti-corruption commitments, conflict of interest disclosure, disqualification and restriction procedures, sanctions for violations, and dispute resolution. It includes obligations to avoid bribery, collusion, fraud, and misrepresentation; provisions for exclusion from bidding and restriction on Transnet's database; sanctions including contract cancellation and recovery of sums; and a dispute resolution clause emphasizing good faith. The pact is governed by South African law and includes a hotline for reporting corrupt behaviour.

Bidders must not offer any advantage to Transnet employees or third parties in exchange for an advantage in the bidding process, bid evaluation, contracting or implementation. Transnet will treat all bidders fairly and will not provide confidential or additional information to any bidder.

The Civil Maintenance department requires supply and delivery of building and plumbing materials on an as-and-when basis for three years, to support planned and unplanned maintenance at the Port of Richards Bay. Materials include perishable items kept in stores for quick turnaround. The contract replaces the current 3-quote system, reducing delays and easing buyer workload.

Closing date: 16 November 2026 at 16:00

Compulsory briefing: 27 October 2026 at 11:00

• Venue: Employee Care Centre, Ventura Road, Port of Richards Bay
• Duration: approximately 2 hours
• Attendance is mandatory; failure to attend disqualifies the bid.
• Bidders must confirm attendance and send contact details to [email protected]
• Bidders must provide their own transport and accommodation.

Clarification deadline: 10 November 2026 at 12:00

• Submit the RFP Clarification Request Form to Lincoln Mazibuko before this time.

Compulsory briefing: 27 October 2026 at 11:00 at Employee Care Centre, Ventura Road, Port of Richards Bay. Duration approximately 2 hours. Bidders must confirm attendance and send contact details to [email protected]. Attendance register and certificate of attendance (Section 10) serve as proof. Failure to attend disqualifies the bid. Bidders provide own transport and accommodation.

Enquiries and clarifications:

• Contact: Lincoln Mazibuko (BEC chairperson)
• Email: [email protected]
• Telephone: not stated

Complaints:

• Email: [email protected]

Submission:

• Method: Transnet eSupplier portal (https://esupplierportal.transnet.net/portal/)
• No physical address provided for submission.

Submission method: Transnet eSupplier portal (https://esupplierportal.transnet.net/portal/)

• Register or sign in on the portal, then log intent to bid under the company's own profile.
• Upload bid documents against the tender; each upload up to 30 MB, multiple uploads allowed.
• All pricing must be completed electronically on the portal; paper pricing schedules are not accepted.
• Use only alphabetical and numerical characters in filenames; other characters may corrupt the upload.
• Submit at least a day before closing to avoid technical issues; late submissions are not accepted.
• Each company must submit under its own registered profile; submitting via another company's profile disqualifies the bid.
• For joint ventures, any JV partner may submit on behalf of the JV using its own profile.

Returnable documents (all must be completed, signed, stamped and dated):

• SBD 1 (Invitation to Bid): bidder details, tax and B-BBEE status, signed as the offer cover page.
• Section 5 (Proposal Form and List of Returnable Documents): confirms submission of all required documents.
• Section 6 (Certificate of Acquaintance with RFP, Master Agreement & Applicable Documents): certifies familiarity with the RFP and its annexures.
• Section 7 (RFP Declaration and Breach of Law Form): discloses any serious breach of law in the preceding 5 years.
• Section 8 (RFP Clarification Request Form): used for pre-closing clarifications.
• Section 9 (Specific Goals Points Claim Form): claims preference points for specific goals.
• Section 10 (Certificate of Attendance of Compulsory RFP Briefing): proof of attendance at the briefing.
• Section 11 (Protection of Personal Information): consent to process personal information.
• Annexure E (Non-Disclosure Agreement): certifies confidentiality obligations.
• Proof of authority to sign (e.g. company resolution).
• Tax Compliance Status (TCS) PIN or CSD number.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs).

Disqualification risks:

• Missing the compulsory briefing or not appearing on the attendance register.
• Submitting late, or via another company's profile.
• Incomplete or unsigned returnable documents.
• Deviating from the prescribed pricing format.
• Altering the RFP documents without authorisation.

Evaluation is in two stages.

Stage 1 – Administrative and substantive responsiveness (pass/fail):

• Bid lodged on time.
• All returnable documents completed and returned by closing.
• Bid signed by an authorised representative.
• Priced offer completed electronically on the eSupplier portal.
• Proof of attendance at the compulsory briefing (attendance register).
• Material compliance with scope and specification.
• Must pass this stage to proceed to Stage 2.

Stage 2 – Weighted scoring (total 100 points):

• Price: 80 or 90 points, scored using the formula PS = 80(1 - (Pt - Pmin)/Pmin) or PS = 90(1 - (Pt - Pmin)/Pmin).
• Specific goals: 20 or 10 points, awarded per Section 9 of the Specific Goals Claim Form.
• The 80/20 or 90/10 split is determined by the applicable PPPFA preference point system.

Post-tender negotiations:

• If the highest-ranked bidder's price is not market-related, Transnet may negotiate sequentially with the highest, then second, then third ranked bidder, or cancel the RFP.
• A Best and Final Offer may be requested.

Objective criteria:

• Transnet may award to a bidder other than the highest ranked if objective criteria justify it, including: bidder being restricted, lacking capability or resources, insolvency, non-compliance, or conflicts of interest.
• Risk assessment and probity checks may be conducted, including financial stability analysis and DPIP/FPPO relationships.

Scope of supply:

• Supply and delivery of building and plumbing materials on an 'as and when required' basis.
• For the Civil Maintenance department at the Port of Richards Bay.
• Contract period: three (3) years.
• Materials include perishable items to be kept in stores for quick turnaround.
• Detailed scope in Annexure A.

Delivery:

• Prices quoted on a delivered basis to the Port of Richards Bay.
• Quantities are estimates; actual orders depend on operational activity.

Environmental:

• Bidders must submit details of their environmental policies covering waste disposal, recycling and energy conservation.

The supplier is fully responsible for the acts and omissions of persons directly or indirectly employed by them. The supplier must comply with all requirements stated in the RFP.

No specific experience or qualification requirements are stated in the document. Bidders must demonstrate professional and technical competence, financial resources, equipment, managerial capability, reliability, experience and reputation if required during objective criteria evaluation.

Pricing must be completed electronically on the Transnet eSupplier portal. Prices in ZAR inclusive of VAT. Prices fixed for first 12 months, then adjusted annually by CPI. Quantities are estimates; orders on an as-and-when basis. Prices on a delivered basis to Port of Richards Bay. If price not market-related, Transnet may negotiate with highest, then second, then third ranked bidder, or cancel. Award based on available budget.

Pricing format:

• Electronic pricing schedule completed on the Transnet eSupplier portal; no paper schedules accepted.
• Prices in South African Rand inclusive of VAT.
• Rate-based pricing; quantities are estimates only.
• Prices quoted on a delivered basis to the Port of Richards Bay.
• Any disbursement not specifically priced will not be accepted.
• Deviating from the prescribed pricing format may render the bid non-responsive.

Price adjustment:

• Prices fixed for the first 12 months of the contract.
• Thereafter adjusted annually on each anniversary, based on the actual CPI published by Stats SA.
• CPI estimates of 4.7% for year 2 and 4.7% for year 3 are used for award purposes only.

Market-related price:

• If the highest scoring bidder's price is not market-related, Transnet may negotiate with the highest, then second, then third ranked bidder, or cancel the RFP.
• Discounts are only considered if offered unconditionally.

Bid validity:

• 180 business days from closing date.
• Bidders may be asked to extend validity; failure to respond excludes the bidder.

No bid security, bonds, guarantees, retention or payment terms are stated in the document.

Tax compliance:

• Bidders must have tax matters in order with SARS.
• Submit a SARS TCS PIN or CSD number.
• For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.

B-bbee:

• A valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted.
• B-BBEE status level is used for specific goals preference points.

Eligibility:

• No bids from persons in the service of the state, or companies/CCs with directors/members in state service.
• Bidders must not be restricted by Transnet or other state institutions.

Employment Equity:

• Compliance with the Employment Equity Act, including Section 53.

Security clearance:

• Successful bidder, its personnel and subcontractors may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level.

Other:

• Full compliance with all applicable laws and regulations.
• Disclosure of any relationship with a DPIP or FPPO.
• Joint ventures must submit a signed JV agreement or written intent with percentage split and responsibilities.

No specific OHS requirements are stated in the document beyond general compliance with applicable laws. The successful bidder must implement all security measures required for safe performance of the contract.

Bidders must submit details of their entity's environmental policies, covering waste disposal, recycling and energy conservation.

Contract term: three (3) years from award.

• The successful bidder must sign a written contract form (SBD 7).
• The contract is subject to Transnet's General Bid Conditions and the Master Agreement (Annexure B).
• Transnet may cancel the contract and request restriction of the supplier for up to 10 years if incorrect information was furnished.
• If the preferred bidder fails to sign or commence the contract, Transnet may award to the next ranked bidder at the same price.
• Bidders must not canvass Transnet officers between closing and award; collusion leads to disqualification and restriction.
• Confidentiality: all RFP and contract information must be kept confidential; written approval required to divulge.
• Legal review: proposals are subject to review by Transnet's Legal Counsel; material deviations may cause disqualification.
• Security clearance may be required for the successful bidder's personnel and subcontractors.

Security clearance: the successful bidder, its personnel and subcontractors may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level. Obtaining clearance is the bidder's responsibility. The bidder must implement all security measures required for safe performance of the contract.

Stage 1: administrative and substantive responsiveness (pass/fail) – includes on-time submission, complete returnable documents, signed bid, electronic pricing, and proof of attendance at compulsory briefing. Stage 2: weighted scoring – price (80 or 90 points) and specific goals (20 or 10 points). Price formula: PS = 80(1 - (Pt - Pmin)/Pmin) or PS = 90(1 - (Pt - Pmin)/Pmin). Post-tender negotiations may occur if price not market-related. Objective criteria may justify award to a bidder other than the highest ranked.