Supply and delivery of fencing material, inputs and equipment — wards 3, 5, 7, 8 & 9 (umzimkhulu local municipality)

Closing

• 23 October 2026 at 12:00, tender box at 169 Main Street, uMzimkhulu, 3297 (reception area).

Briefing session (non-compulsory)

• 08 October 2026 at 10:00
• Venue: uMzimkhulu Municipality, Makhosini Building Boardroom, 247 Mzimkhulu Mlonyana Street, uMzimkhulu 3297.

Document purchase

• Documents available from 06 October 2026, working hours 09:30 to 16:00.
• Cut-off for buying documents: 08 October 2026, 15 minutes before the briefing time.

Price validity

• 180 days.

A non-compulsory briefing meeting will be held on 08 October 2026 at 10:00 at uMzimkhulu Municipality, Makhosini Building Boardroom, 247 Mzimkhulu Mlonyana Street, uMzimkhulu 3297.

Technical enquiries

• Contact: Mr Z. Masiza
• Telephone: (039) 259 5210
• Email: [email protected]

SCM compliance enquiries

• Contact: Mr S. Ndawonde
• Telephone: (039) 259 5089
• Email: [email protected]

Submission address

uMzimkhulu Local Municipality

169 Main Street

uMzimkhulu

3297

Municipal switchboard

• Telephone: (039) 259 5000/5300
• Fax: (039) 259 0427

Submission method

• Sealed bids must be deposited in the tender box at uMzimkhulu Local Municipality, 169 Main Street, uMzimkhulu, 3297 (reception area).
• Closing: 23 October 2026 at 12:00.
• Electronic, telegraphic, telex, telephone and facsimile bids are not accepted; late bids are rejected.
• Bids may only be submitted on the tender documentation issued by the municipality.

Returnable documents (non-submission or invalid submission disqualifies the bidder and forfeits specific goal points)

• CSD registration: proof of registration or the CSD registration number.
• MBD 4 (Declaration of Interest): discloses directors' or shareholders' interests and any state employment links.
• MBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses prior disqualifications or contract defaults.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Certificate of Authority to sign: issued by the Board of Directors on company letterhead, duly signed and dated, authorising the signatory to bind the firm; the tender must be signed by that authorised person.

Document purchase

• Tender documents are available on www.umzimkhululm.gov.za and from the cashier at 169 Main Street, uMzimkhulu, 3297.
• Cost: R150 per document, non-refundable, or a bank guaranteed cheque made out to uMzimkhulu Municipality.
• Available during working hours 09:30 to 16:00 from 06 October 2026.
• Cut-off for buying documents: 08 October 2026, 15 minutes before the briefing time.

Preference point system: 80/20

• Price: 80 points
• Specific goals: 20 points
• Functionality will be considered and uMzimkhulu Local Municipality SCM policy applies.

Specific goals (maximum 20 points)

RDP goals

• 100% South African citizen ownership: 10 points, verified by CIPC registration certificate or detailed CSD report verification on the CSD portal.
• 50% South African citizen ownership: 5 points, verified by CSD report or certified copy of the RSA identity document of the director(s).
• Less than 50% South African citizen ownership: 2.5 points, verified on the CSD portal.

Promotion of business

• Enterprise located within KwaZulu-Natal: 10 points, evidenced by the preferred address on the CSD report plus a certified copy of a utility bill for property rates and services, or an original letter from the Induna, Chief or ward Councillor, verified on the CSD portal.

Evaluation stages

• First phase: compliance and returnable document check.
• Second phase: preference points scoring as set out above.

Scope

• Supply and delivery of fencing material, inputs and equipment for Wards 3, 5, 7, 8 and 9 of uMzimkhulu Local Municipality.

Bid format

• The quotation must be on the bidder's company letterhead.
• The quotation must include a detailed specification matching the scope of work.
• Bidders must quote strictly in accordance with the specification.

The municipality invites reputable and experienced service providers to bid for the supply and delivery of fencing material, inputs and equipment for Wards 3, 5, 7, 8 and 9.

Quotations must be submitted on the bidder's company letterhead and must include a detailed specification as required by the scope of work. Prices must remain valid for 180 days.

Pricing

• Quote on the bidder's company letterhead with a detailed specification as required by the scope of work.
• Price validity: 180 days.

Document fee

• R150 per tender document, non-refundable, payable to uMzimkhulu Municipality; a bank guaranteed cheque is also accepted.

Mandatory registration and documents

• CSD registration: proof of registration or the CSD registration number is required.
• MBD 4, MBD 6.1, MBD 8 and MBD 9 must be completed and submitted.
• Certificate of Authority to sign, issued by the Board of Directors on company letterhead, duly signed and dated; the tender must be signed by the authorised person.
• Non-submission or invalid submission of any of these disqualifies the bidder and forfeits specific goal points.

Evidence for specific goal claims

• RDP ownership claim: CIPC registration certificate, or certified copy of the RSA identity document of the director(s), or detailed CSD report verification.
• KwaZulu-Natal locality claim: preferred address on the CSD report plus a certified copy of a utility bill for property rates and services, or an original letter from the Induna, Chief or ward Councillor.

Tender documents are sold at R150 each, non-refundable, or by bank guaranteed cheque made out to uMzimkhulu Municipality. They are available from the cashier at 169 Main Street, uMzimkhulu, 3297 during working hours 09:30 to 16:00 from 06 October 2026, and may be bought until 08 October 2026, 15 minutes before the briefing time.

Bids must be placed in the tender box at 169 Main Street, uMzimkhulu, 3297 (reception area) by 12:00 on 23 October 2026. Electronic, telegraphic, telex, telephone and facsimile bids are not accepted, and late bids are rejected. Only the municipality's own tender documentation may be used. The council is not obliged to accept the lowest bid, and the uMzimkhulu Municipality SCM policy applies.

Bidders must be registered on the Central Supplier Database and attach proof of registration or supply the CSD registration number. MBD 4, MBD 6.1, MBD 8 and MBD 9 must be submitted. A Certificate of Authority to sign, issued and dated by the Board of Directors on company letterhead, must be attached, and the tender must be signed by the authorised person. Failure to submit these documents, or submitting them invalidly, disqualifies the bidder and forfeits specific goal points.

The 80/20 preference point system applies: 80 points for price and 20 points for specific goals, with functionality considered and the uMzimkhulu Local Municipality SCM policy applying. RDP goals: 100% South African citizen ownership earns 10 points (CIPC registration certificate or detailed CSD report verification on the CSD portal); 50% ownership earns 5 points (CSD report or certified copy of the RSA identity document of the director(s)); less than 50% ownership earns 2.5 points (verified on the CSD portal). Promotion of business: an enterprise located in KwaZulu-Natal earns 10 points, evidenced by the preferred address on the CSD report plus a certified utility bill for property rates and services, or an original letter from the Induna, Chief or ward Councillor, verified on the CSD portal. Maximum specific goal points: 20.