Upgrade of 4x 5-Ton hopper scales at port of durban, maydon wharf terminal

Closing: 03 November 2026 at 16:00

Compulsory site meeting: 29 October 2026 at 09:00, at Isivivane Building, No. 2 Crofts Road, Maydon Wharf (approximately 2 hours). Attendance is mandatory; non-attendance disqualifies the bid.

Clarification deadline: 02 November 2026 at 13:00, via email to [email protected]

Bid validity period: 180 business days from closing date (excluding the first day, including the last).

Bidding procedure enquiries:

• Contact: Noxolo Ngcobo
• Email: [email protected]
• Telephone: 031 816 9883

Complaints:

• Email: [email protected]

Submission portal: https://esupplierportal.transnet.net/portal/

Site meeting venue: Isivivane Building, No. 2 Crofts Road, Maydon Wharf

Submission method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

• Bidders must register and submit under their own company profile; no submissions through another company's profile.
• Complete all pricing electronically in the eSupplier portal; no paper pricing schedules.
• Upload limit: 30 MB per upload; multiple uploads allowed.
• Submit at least a day before closing; Transnet not liable for technical issues.
• Late submissions not accepted.
• Quotation Form (must include priced offer).

Mandatory returnable documents (failure to submit = disqualification):

• Section 4: Quotation Form (completed electronically).
• Proof of NRCS/SANAS accreditation as a verification body for weighing instruments (valid at closing).

Returnable documents used for scoring (missing = zero points for that criterion):

• Specific Goals claim form (Section 6) with proof of compliance.
• Three signed reference letters or purchase orders with completion certificates for hopper scale verification/repair/upgrading in the last 3 years.
• Detailed project schedule covering receipt of PO to commissioning and handover, duration ≤ 21 days.

Essential returnable documents (may be requested later, then disqualification risk):

• Section 1: SBD1 Form
• Section 5: Certificate of Acquaintance with RFQ Documents
• Section 6: RFQ Declaration and Breach of Law Form
• Section 8: Certificate of Attendance of compulsory Site Meeting
• Section 9: Protection of Personal Information

Note: All sections must be signed, stamped and dated. Do not include references to other quotations.

Evaluation stages:

• Stage 1: Administrative and substantive responsiveness – includes NRCS/SANAS accreditation as verification body for weighing instruments.
• Stage 2: Technical/functionality threshold – minimum 80% (100 points).
• Experience (50 pts): 3+ verifiable references in last 3 years = 50; 2 = 25; 1 = 10; less than 1 or not verifiable = 0.
• Project schedule (50 pts): complete schedule with all activities, durations, milestones, ≤21 days = 50; minor omissions = 30; not submitted or >21 days = 0.
• Stage 3: Final weighted scoring (if technical threshold met):
• Price: 80 points (formula based on lowest acceptable bid).
• Specific goals (B-BBEE and socio-economic): 20 points.
• Stage 4: Price negotiations for market-related price (if applicable).
• Minimum qualifying technical score: 80%.
• Price scores rounded to 2 decimals.
• Preference point system: 80/20 (estimated value ≤ R50 million).

Scope: Upgrade of 4x 5-ton hopper scales at the Port of Durban, Maydon Wharf Terminal.

• Must be completed as a once-off project, not an ongoing service.
• Bidders must be accredited by NRCS/SANAS as a verification body for weighing/mass measuring instruments.
• Work includes planning, procurement, delivery, installation, testing, commissioning and handover.
• Total project duration must not exceed 21 calendar days from receipt of purchase order.
• Detailed project schedule required, showing activities, lead times, durations, dependencies, milestones.

Experience: At least 3 signed client reference letters or purchase orders with completion certificates, demonstrating hopper scale verification, repair, or upgrading within the last 3 years.

• References must contain traceable client contact details, description of work, and dates.
• Transnet may verify references.
• No key personnel qualifications specified beyond NRCS/SANAS accreditation.

Project schedule must cover all activities from PO to handover, including testing and commissioning.

Total duration ≤ 21 days; schedule completeness and adherence evaluated.

References and project schedule are scored for functionality.

No explicit quality management system or certification required.

Pricing completed online in eSupplier portal; no paper schedules.

• Prices in ZAR, inclusive of VAT, delivered to nominated destination.
• Follow the provided price schedule strictly; deviation disqualified.
• Unpriced disbursements not accepted.
• Unconditional discounts considered at final evaluation only.
• Market-related price negotiation possible.
• Delivery lead-time must be stated.

Pricing format: Completed in the Transnet eSupplier portal, electronic pricing schedule; no paper schedules accepted.

• Prices quoted in South African Rand, inclusive of VAT.
• Pricing on a 'delivered nominated destination' basis.
• Pricing must follow the provided price schedule; deviation may lead to disqualification.
• Unpriced disbursements will not be considered.
• Discounts considered only if unconditional and at final evaluation.
• Delivery lead-time from purchase order must be stated (days/weeks).
• Transnet may negotiate prices for market-relatedness; if not agreed, RFQ may be cancelled.
• No bid security or guarantees specified.
• Payment terms not stated beyond standard conditions.

Tax compliance:

• Submit SARS Tax Compliance Status (TCS) PIN or CSD number.
• Each party in a joint venture, consortium or sub-contracting arrangement must submit separate tax compliance.
• Bidders must not be persons in the service of the state, or have directors/members who are.

B-bbee:

• Specific goals claim form required to claim preference points.
• Points awarded for B-BBEE status level (up to 10 points) and for Black Youth Owned (5 pts) and Black Women Owned (5 pts) entities.
• Proof of B-BBEE status: certificate or sworn affidavit as per B-BBEE Codes.

Other compliance:

• Registration on the Transnet eSupplier portal.
• No listing on Register for Tender Defaulters or List of Restricted Suppliers.
• Disclosure of any commercial relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO).
• Compliance with Employment Equity Act (including Section 53).
• For foreign suppliers: questionnaire on residency, permanent establishment, taxation.

No specific OHS requirements detailed in the document; however, bidders must comply with all applicable laws and Transnet security measures.

Site meeting attendance is mandatory.

Bidders may be asked for Environmental, Social and Governance (ESG) information for record purposes; not used for evaluation.

No other environmental requirements specified.

Contract formation: Quotation deemed an offer; acceptance may form binding contract. Successful bidder to sign SBD7 (Contract Form).

Validity: 180 business days; extension may be requested.

Termination: Transnet may terminate if returnable documents lapse; also may cancel for incorrect information and request National Treasury restriction up to 10 years.

Award: To next ranked bidder if preferred fails to sign.

Liability: Bidder liable for costs if it fails to deliver within agreed lead time.

Legal review: Bidders' proposed contractual terms subject to Transnet Legal Counsel review; material deviations may cause disqualification.

Security clearance: May be required to CONFIDENTIAL/TOP SECRET level; bidder's responsibility.

Transfer: No assignment.

See main evaluation criteria section. Additional: Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin); lowest acceptable bid gets 80 points.

Specific goals: B-BBEE level (1 or 2) = 10 points; +50% Black Youth Owned = 5 points; 30% Black Women Owned = 5 points; total price + specific goals = 100.

Failure to submit proof of specific goals means no preference points.

Technical threshold: minimum 80% for functionality.