Electricity, gas, steam and air conditioning Tenders Western Cape | September 2026

Submission method: sealed tender, delivered to the address stated in the tender data. - Bids must be submitted only on the tender documentation issued by the department. - Late tenders will not be accepted. - Returnable forms: complete and sign all forms in the issued tender pack, including sbd 1 (invitation to bid), sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), sbd 8 (declaration of bidder's past SCM practices), sbd 9 (certificate of independent bid determination), and any other forms specified in the tender data.

Returnable documents:

Returnable documents:

Submit the completed returnable documents as specified in the tender pack. The closing date and time are stated in the tender record. Bids must be submitted in the required format and channel as indicated in the tender documentation. Failure to submit all required documents may result in disqualification.

Returnable documents: pricing schedule ......................................................................................................... Annexure g

Returnable documents:

Submission method: physical delivery only. Tenders must be submitted on the issued tender documentation. Requirements for sealing, addressing, delivering, opening and assessment are stated in the quotation document. Submission address: department of land reform and rural development, ground floor, two foreshore place, 2 riebeek street, cape town, 8000. Closing time: 11h00 on friday, 18 september 2026. Late tenders will not be accepted. Bid documents available from friday, 3 september 2026, monday to friday 08h00 to 16h00, and at the compulsory clarification meeting.

Returnable documents:

Returnable documents: please ensure that the following forms have been duly completed and signed and that all documents as requested, are attached to the tender document: certificate of clarification/virtual meeting attendance - is the form duly completed and yes NO signed by both tenderer and agent of the stellenbosch municipality? Authority to sign a bid - is the form duly completed and is a certified copy of the resolution yes NO attached? Mbd 4 (declaration of interest) - is the form duly completed and signed? Yes NO mbd 5 - is the form duly completed and signed? Yes NO mbd 6.1 (Preference points claim form for purchases/services) - is the form duly completed and signed? Is a copy of the b-bbee certificate issued by a verification agency accredited by sanas or the original sworn affidavit attached? Yes NO (nb! BBBEE certificates can be verified with the verification agency but a sworn affidavit must be an original and not a copy to be eligible for BBBEE points) mbd 8 (declaration of past supply chain practices) - is the form duly completed and signed? Yes NO mbd 9 (certificate of independent bid determination) - is the form duly completed and signed? Yes NO mbd 10 (certificate of payment of municipal accounts) - is the form duly completed and signed? Are the identity numbers, residential addresses and municipal account numbers of all members, partners, directors, etc. Provided on the form as requested? (Nb! Municipal accounts will be verified and used as basis for preference yes NO points scoring in terms of the stellenbosch preferential procurement policy. The business address, lease agreement or sworn affadavit will be the basis for awarding points for locality) OHSA (occupational health and safety) - is the form duly completed and signed? Yes NO is a valid letter of good standing from the compensation commissioner attached? Form of indemnity - is the form duly completed and signed? Yes NO pricing schedule - is the form duly completed and signed? Yes NO form of offer- is the form duly completed and signed? (If applicable) yes NO declaration by tenderer - is the form duly completed and signed? Yes NO reference NO: b/sm 114/26 of 122 confirmation of clarification meeting attendance, clarification/virtual meeting certificate i / we*, the undersigned, certify that i / we* have examined the site for the works and its surroundings for which i / we* AM / are* submitting this tender and have, as far as practicable possible, familiarized myself / ourselves* with all information, risks, contingencies and other circumstances which may influence or affect my / our* tender. Name & surname capacity name of firm address telephone NO e-mail signature nb: please note that NO latecomers will be allowed. For all compulsory briefing sessions/site meetings/clarification meetings, bids received from interested bidders that did not attend the meeting or arrived later than predetermined date and time, will be disqualified reference NO: b/sm 114/26 of 122 authority to sign a bid, authority to sign a bid, sole proprietor (single owner business) and natural person 1.1. I, , the undersigned, hereby confirm that i AM the sole owner of the business trading as . Or 1.2. I, , the undersigned, hereby confirm that i AM submitting this tender in my capacity as natural person. Signature: date: print name: witness 1: witness 2, companies and/or close corporations 2.1. If a bidder is a company, a certified copy of the resolution by the board of directors, duly signed, authorising the person who signs this bid to do so, as well as to sign any contract resulting from this bid and any other documents and correspondence in connection with this bid and/or contract on behalf of the company must be submitted with this bid, that is, before the closing time and date of the bid 2.2. In the case of a close corporation (cc) submitting a bid, a resolution by its members, authorizing a member or other official of the corporation to sign the documents on their behalf, shall be included with the bid. Particulars of resolution by board of directors of the company/members of the cc date resolution was taken resolution signed by (name and surname) capacity name and surname of delegated authorised signatory capacity specimen signature full name and surname of all director(s) / member (s), 10. Is a copy of the resolution attached? Yes NO signed on behalf of date: company / cc: print name: witness 1: witness 2: reference NO: b/sm 114/26 of 122 authority to sign a bid, partnership we, the undersigned partners in the business trading as hereby authorize mr/ms to sign this bid as well as any contract resulting from the bid and any other documents and correspondence in connection with this bid and /or contract for and on behalf of the abovementioned partnership. The following particulars in respect of every partner must be furnished and signed by every partner: full name of partner signature signed on behalf of date: partnership: print name: witness 1: witness 2, consortium we, the undersigned consortium partners, hereby authorize (name of entity) to act as lead consortium partner and further authorize mr./Ms. To sign this offer as well as any contract resulting from this tender and any other documents and correspondence in connection with this tender and / or contract for and on behalf of the consortium. The following particulars in respect of each consortium member must be provided and signed by each member: % full name of consortium member role of consortium member signature participation signed on behalf of date: partnership: print name: witness 1: witness 2: reference NO: b/sm 114/26 of 122 authority for jv, certificate of authority for joint ventures this returnable schedule is to be completed by joint ventures we, the undersigned, are submitting this tender offer in joint venture and hereby authorize mr./Ms. Authorized signatory of the company/close corporation/partnership (name) , acting in the capacity of lead partner, to sign all documents in connection with the tender offer and any contract resulting from IT on our behalf. (I) name of firm (lead partner) address tel. NO. signature designation (ii) name of firm address tel. NO. signature designation (iii) name of firm address: tel. NO. signature designation (iv) name of firm address tel. NO. signature designation note: a copy of the joint venture agreement showing clearly the percentage contribution of each partner to the joint venture, shall be appended to this schedule. Reference NO: b/sm 114/26 of 122 CIDB, standard conditions of tender (CIDB) f.1 General f.1.1 Actions f.1.1.1 The employer and each tenderer submitting a tender offer shall comply with these conditions of tender. In their dealings with each other, they shall discharge their duties and obligations as set out in f.2 And f.3, Timeously and with integrity, and behave equitably, honestly and transparently, comply with all legal obligations and not engage in anticompetitive practices. F.1.1.2 The employer and the tenderer and all their agents and employees involved in the tender process shall avoid conflicts of interest and where a conflict of interest is perceived or known, declare any such conflict of interest, indicating the nature of such conflict. Tenderers shall declare any potential conflict of interest in their tender submissions. Employees, agents and advisors of the employer shall declare any conflict of interest to whoever is responsible for overseeing the procurement process at the start of any deliberations relating to the procurement process or as soon as they become aware of such conflict, and abstain from any decisions where such conflict exists or recuse themselves from the procurement process, as appropriate. Note, a conflict of interest may arise due to a conflict of roles, which might provide an incentive for improper acts in some circumstances. A conflict of interest can create an appearance of impropriety that can undermine confidence in the ability of that person to act properly in his or her position even if NO improper acts result., Conflicts of interest in respect of those engaged in the procurement process include direct, indirect or family interests in the tender or outcome of the procurement process and any personal bias, inclination, obligation, allegiance or loyalty, which would in any way, affect any decisions taken. F.1.1.3 The employer shall not seek and a tenderer shall not submit a tender without having a firm intention and the capacity to proceed with the contract. F.1.2 Tender documents the documents issued by the employer for the purpose of a tender offer are listed in the tender data. F.1.3 Interpretation f.1.3.1 The tender data and additional requirements contained in the tender schedules that are included in the returnable documents are deemed to be part of these conditions of tender. F.1.3.2 These conditions of tender, the tender data and tender schedules, w h i c h a r e only required for tender evaluation purposes, shall not form part of any contract arising from the invitation to tender. F.1.3.3 For the purposes of these conditions of tender, the following definitions apply, conflict of interest means any situation in which, someone in a position of trust has competing professional or personal interests which make IT difficult to fulfil his or her duties impartially; ii) an individual or organisation is in a position to exploit a professional or official capacity in some way for their personal or corporate benefit; or iii) incompatibility or contradictory interests exist between an employee and the organisation which employs that employee., Comparative offer means the price after the factors of a non-firm price and all unconditional discounts IT can be utilised to have been taken into consideration; reference NO: b/sm 114/26 of 122 CIDB, corrupt practice means the offering, giving, receiving or soliciting of anything of value to influence the action of the employer or his staff or agents in the tender process;, fraudulent practice means the misrepresentation of the facts in order to influence the tender process or the award of a contract arising from a tender offer to the detriment of the employer, including collusive practices intended to establish prices at artificial levels;, organization means a company, firm, enterprise, association or other legal entity, whether incorporated or not, or a public body;, functionality means the measurement according to the predetermined norms of a service or commodity designed to be practical and useful, working or operating, taking into account quality, reliability, viability and durability of a service and technical capacity and ability of a tenderer. F.1.4 Communication and employer’s agent each communication between the employer and a tenderer shall be to or from the employer's agent only, and in a form that can be readily read, copied and recorded. Communications shall be in the english language. The employer shall not take any responsibility for non- receipt of communications from or by a tenderer. The name and contact details of the employer’s agent are stated in the tender data. F.1.5 Cancellation and re-invitation of tenders f1.5.1 An organ of state may, prior to the award of the tender, cancel a tender if- (a) due to changed circumstances, there is NO longer a need for the services, works or goods requested; or (b) funds are NO longer available to cover the total envisaged expenditure; or (c) NO acceptable tenders are received. F1.5.2 The decision to cancel a tender must be published in the CIDB website and in the government tender bulletin for the media in which the original tender invitation was advertised. F.1.6 Procurement procedures f.1.6.1 General unless otherwise stated in the tender data, a contract will, subject to f.3.13, Be concluded with the tenderer who in terms of f.3.11 Is the highest ranked or the tenderer scoring the highest number of tender evaluation points, as relevant, based on the tender submissions that are received at the closing time for tenders. F.1.6.2 Competitive negotiation procedure f.1.6.2.1 Where the tender data require that the competitive negotiation procedure is to be followed, tenderers shall submit tender offers in response to the proposed contract in the first round of submissions. Notwithstanding the requirements of f.3.4, The employer shall announce only the names of the tenderers who make a submission. The requirements of f.3.8 Relating to the material deviations or qualifications which affect the competitive position of tenderers shall not apply. F.1.6.2.2 All responsive tenderers, or not less than three responsive tenderers that are highest ranked in terms of the evaluation method and evaluation criteria stated in the tender data, shall be invited in each round to enter into competitive negotiations, based on the principle of equal treatment and keeping confidential the proposed solutions and associated information. Notwithstanding the provisions of f.2.17, The employer may request that tenders be clarified, specified and fine-tuned in order to improve a tenderer’s competitive position provided that such clarification, specification, fine-tuning or additional information does not alter any fundamental aspects of the offers or impose reference NO: b/sm 114/26 of 122 CIDB substantial new requirements which restrict or distort competition or have a discriminatory effect. F.1.6.2.3 At the conclusion of each round of negotiations, tenderers shall be invited by the employer to make a fresh tender offer, based on the same evaluation criteria, with or without adjusted weightings. Tenderers shall be advised when they are to submit their best and final offer. F.1.6.2.4 The contract shall be awarded in accordance with the provisions of f.3.11 And f.3.13 After tenderers have been requested to submit their best and final offer. F.1.6.3 Proposal procedure using the two stage-system f.1.6.3.1 Option 1 tenderers shall in the first stage submit technical proposals and, if required, cost parameters around which a contract may be negotiated. The employer shall evaluate each responsive submission in terms of the method of evaluation stated in the tender data, and in the second stage negotiate a contract with the tenderer scoring the highest number of evaluation points and award the contract in terms of these conditions of tender. F.1.6.3.2 Option 2 f.1.6.3.2.1 Tenderers shall submit in the first stage only technical proposals. The employer shall invite all responsive tenderers to submit tender offers in the second stage, following the issuing of procurement documents. F.1.6.3.2.2 The employer shall evaluate tenders received during the second stage in terms of the method of evaluation stated in the tender data, and award the contract in terms of these conditions of tender. F.2 Tenderer’s obligations f.2.1 Eligibility f.2.1.1 Submit a tender offer only if the tenderer satisfies the criteria stated in the tender data and the tenderer, or any of his principals, is not under any restriction to do business with employer. F.2.1.2 Notify the employer of any proposed material change in the capabilities or formation of the tendering entity (or both) or any other criteria which formed part of the qualifying requirements used by the employer as the basis in a prior process to invite the tenderer to submit a tender offer and obtain the employer’s written approval to do so prior to the closing time for tenders. F.2.2 Cost of tendering f2.2.1 Accept that, unless otherwise stated in the tender data, the employer will not compensate the tenderer for any costs incurred in the preparation and submission of a tender offer, including the costs of any testing necessary to demonstrate that aspects of the offer complies with requirements. F2.2.2 The cost of the tender documents charged by the employer shall be limited to the actual cost incurred by the employer for printing the documents. Employers must attempt to make available the tender documents on its website so as not to incur any costs pertaining to the printing of the tender documents. F.2.3 Check documents check the tender documents on receipt for completeness and notify the employer of any discrepancy or omission. F.2.4 Confidentiality and copyright of documents treat as confidential all matters arising in connection with the tender. Use and copy the documents issued by the employer only for the purpose of preparing and submitting a tender offer in response to the invitation. Reference NO: b/sm 114/26 of 122 CIDB f.2.5 Reference documents obtain, as necessary for submitting a tender offer, copies of the latest versions of standards, specifications, conditions of contract and other publications, which are not attached but which are incorporated into the tender documents by reference. F.2.6 Acknowledge addenda acknowledge receipt of addenda to the tender documents, which the employer may issue, and if necessary apply for an extension to the closing time stated in the tender data, in order to take the addenda into account. F.2.7 Clarification meeting attend, where required, a clarification meeting at which tenderers may familiarize themselves with aspects of the proposed work, services or supply and raise questions. Details of the meeting(s) are stated in the tender data. F.2.8 Seek clarification request clarification of the tender documents, if necessary, by notifying the employer at least five working days before the closing time stated in the tender data. F.2.9 Insurance be aware that the extent of insurance to be provided by the employer (if any) might not be for the full cover required in terms of the conditions of contract identified in the contract data. The tenderer is advised to seek qualified advice regarding insurance. F.2.10 Pricing the tender offer f.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes (except value added tax (VAT), and other levies payable by the successful tenderer, such duties, taxes and levies being those applicable 14 days before the closing time stated in the tender data. F2.10.2 Show VAT payable by the employer separately as an addition to the tendered total of the prices. F.2.10.3 Provide rates and prices that are fixed for the duration of the contract and not subject to adjustment except as provided for in the conditions of contract identified in the contract data. F.2.10.4 State the rates and prices in rand unless instructed otherwise in the tender data. The conditions of contract identified in the contract data may provide for part payment in other currencies. F.2.11 Alterations to documents do not make any alterations or additions to the tender documents, except to comply with instructions issued by the employer, or necessary to correct errors made by the tenderer. All signatories to the tender offer shall initial all such alterations. F.2.12 Alternative tender offers f.2.12.1 Unless otherwise stated in the tender data, submit alternative tender offers only if a main tender offer, strictly in accordance with all the requirements of the tender documents, is also submitted as well as a schedule that compares the requirements of the tender documents with the alternative requirements that are proposed. F.2.12.2 Accept that an alternative tender offer may be based only on the criteria stated in the tender data or criteria otherwise acceptable to the employer. F.2.12.3 An alternative tender offer may only be considered in the event that the main tender offer is the winning tender. F.2.13 Submitting a tender offer reference NO: b/sm 114/26 of 122 CIDB f.2.13.1 Submit one tender offer only, either as a single tendering entity or as a member in a joint venture to provide the whole of the works, services or supply identified in the contract data and described in the scope of works, unless stated otherwise in the tender data. F.2.13.2 Return all returnable documents to the employer after completing them in their entirety, either electronically (if they were issued in electronic format) or by writing legibly in non- erasable ink. F.2.13.3 Submit the parts of the tender offer communicated on paper as an original plus the number of copies stated in the tender data, with an english translation of any documentation in a language other than english, and the parts communicated electronically in the same format as they were issued by the employer. F.2.13.4 Sign the original and all copies of the tender offer where required in terms of the tender data. The employer will hold all authorized signatories liable on behalf of the tenderer. Signatories for tenderers proposing to contract as joint ventures shall state which of the signatories is the lead partner whom the employer shall hold liable for the purpose of the tender offer. F.2.13.5 Seal the original and each copy of the tender offer as separate packages marking the packages as "original" and "copy". Each package shall state on the outside the employer's address and identification details stated in the tender data, as well as the tenderer's name and contact address. F.2.13.6 Where a two-envelope system is required in terms of the tender data, place and seal the returnable documents listed in the tender data in an envelope marked “financial proposal” and place the remaining returnable documents in an envelope marked “technical proposal”. Each envelope shall state on the outside the employer’s address and identification details stated in the tender data, as well as the tenderer's name and contact address. F.2.13.7 Seal the original tender offer and copy packages together in an outer package that states on the outside only the employer's address and identification details as stated in the tender data. F.2.13.8 Accept that the employer will not assume any responsibility for the misplacement or premature opening of the tender offer if the outer package is not sealed and marked as stated. F.2.13.9 Accept that tender offers submitted by facsimile or e-mail will be rejected by the employer, unless stated otherwise in the tender data. F.2.14 Information and data to be completed in all respects accept that tender offers, which do not provide all the data or information requested completely and in the form required, may be regarded by the employer as non-responsive. F.2.15 Closing time f.2.15.1 Ensure that the employer receives the tender offer at the address specified in the tender data not later than the closing time stated in the tender data. Accept that proof of posting shall not be accepted as proof of delivery. F.2.15.2 Accept that, if the employer extends the closing time stated in the tender data for any reason, the requirements of these conditions of tender apply equally to the extended deadline. F.2.16 Tender offer validity f.2.16.1 Hold the tender offer(s) valid for acceptance by the employer at any time during the validity period stated in the tender data after the closing time stated in the tender data. F.2.16.2 If requested by the employer, consider extending the validity period stated in the tender data for an agreed additional period with or without any conditions attached to such extension. Reference NO: b/sm 114/26 of 122 CIDB f.2.16.3 Accept that a tender submission that has been submitted to the employer may only be withdrawn or substituted by giving the employer’s agent written notice before the closing time for tenders that a tender is to be withdrawn or substituted. F.2.16.4 Where a tender submission is to be substituted, submit a substitute tender in accordance with the requirements of f.2.13 With the packages clearly marked as “substitute”. F.2.17 Clarification of tender offer after submission provide clarification of a tender offer in response to a request to do so from the employer during the evaluation of tender offers. This may include providing a breakdown of rates or prices and correction of arithmetical errors by the adjustment of certain rates or item prices (or both). NO change in the competitive position of tenderers or substance of the tender offer is sought, offered, or permitted. Note: sub-clause f.2.17 Does not preclude the negotiation of the final terms of the contract with a preferred tenderer following a competitive selection process, should the employer elect to do so. F.2.18 Provide other material f.2.18.1 Provide, on request by the employer, any other material that has a bearing on the tender offer, the tenderer’s commercial position (including notarized joint venture agreements), preferencing arrangements, or samples of materials, considered necessary by the employer for the purpose of a full and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason as to why IT cannot be provided, by the time for submission stated in the employer’s request, the employer may regard the tender offer as non-responsive. F.2.18.2 Dispose of samples of materials provided for evaluation by the employer, where required. F.2.19 Inspections, tests and analysis provide access during working hours to premises for inspections, tests and analysis as provided for in the tender data. F.2.20 Submit securities, bonds and policies if requested, submit for the employer’s acceptance before formation of the contract, all securities, bonds, guarantees, policies and certificates of insurance required in terms of the conditions of contract identified in the contract data. F.2.21 Check final draft check the final draft of the contract provided by the employer within the time available for the employer to issue the contract. F.2.22 Return of other tender documents if so instructed by the employer, return all retained tender documents within 28 days after the expiry of the validity period stated in the tender data. F.2.23 Certificates include in the tender submission or provide the employer with any certificates as stated in the tender data. F.3 The employer’s undertakings f.3.1 Respond to requests from the tenderer f.3.1.1 Unless otherwise stated in the tender data, respond to a request for clarification received up to five working days before the tender closing time stated in the tender data and notify all tenderers who drew procurement documents. F.3.1.2 Consider any request to make a material change in the capabilities or formation of the tendering entity (or both) or any other criteria which formed part of the qualifying reference NO: b/sm 114/26 of 122 CIDB requirements used to prequalify a tenderer to submit a tender offer in terms of a previous procurement process and deny any such request if as a consequence, an individual firm, or a joint venture as a whole, or any individual member of the joint venture fails to meet any of the collective or individual qualifying requirements;, the new partners to a joint venture were not prequalified in the first instance, either as individual firms or as another joint venture; or, in the opinion of the employer, acceptance of the material change would compromise the outcome of the prequalification process. F.3.2 Issue addenda if necessary, issue addenda that may amend or amplify the tender documents to each tenderer during the period from the date that tender documents are available until three days before the tender closing time stated in the tender data. If, as a result a tenderer applies for an extension to the closing time stated in the tender data, the employer may grant such extension and, shall then notify all tenderers who drew documents. F.3.3 Return late tender offers return tender offers received after the closing time stated in the tender data, unopened, (unless IT is necessary to open a tender submission to obtain a forwarding address), to the tenderer concerned. F.3.4 Opening of tender submissions f.3.4.1 Unless the two-envelope system is to be followed, open valid tender submissions in the presence of tenderers’ agents who choose to attend at the time and place stated in the tender data. Tender submissions for which acceptable reasons for withdrawal have been submitted will not be opened. F.3.4.2 Announce at the meeting held immediately after the opening of tender submissions, at a venue indicated in the tender data, the name of each tenderer whose tender offer is opened and, where applicable, the total of his prices, number of points claimed for its b- bbee status level and time for completion for the main tender offer only. F.3.4.3 Make available the record outlined in f.3.4.2 To all interested persons upon request. F.3.5 Two-envelope system f.3.5.1 Where stated in the tender data that a two-envelope system is to be followed, open only the technical proposal of valid tenders in the presence of tenderers’ agents who choose to attend at the time and place stated in the tender data and announce the name of each tenderer whose technical proposal is opened. F.3.5.2 Evaluate functionality of the technical proposals offered by tenderers, then advise tenderers who remain in contention for the award of the contract of the time and place when the financial proposals will be opened. Open only the financial proposals of tenderers, who score in the functionality evaluation more than the minimum number of points for functionality stated in the tender data, and announce the score obtained for the technical proposals and the total price and any points claimed on b-bbee status level. Return unopened financial proposals to tenderers whose technical proposals failed to achieve the minimum number of points for functionality. F.3.6 Non-disclosure not disclose to tenderers, or to any other person not officially concerned with such processes, information relating to the evaluation and comparison of tender offers, the final evaluation price and recommendations for the award of a contract, until after the award of the contract to the successful tenderer. F.3.7 Grounds for rejection and disqualification reference NO: b/sm 114/26 of 122 CIDB determine whether there has been any effort by a tenderer to influence the processing of tender offers and instantly disqualify a tenderer (and his tender offer) if IT is established that he engaged in corrupt or fraudulent practices. F.3.8 Test for responsiveness f.3.8.1 Determine, after opening and before detailed evaluation, whether each tender offer properly received, complies with the requirements of these conditions of tender,, has been properly and fully completed and signed, and, is responsive to the other requirements of the tender documents. F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of the tender documents without material deviation or qualification. A material deviation or qualification is one which, in the employer's opinion, would, detrimentally affect the scope, quality, or performance of the works, services or supply identified in the scope of work,, significantly change the employer's or the tenderer's risks and responsibilities under the contract, or, affect the competitive position of other tenderers presenting responsive tenders, if IT were to be rectified. Reject a non-responsive tender offer, and not allow IT to be subsequently made responsive by correction or withdrawal of the non-conforming deviation or reservation. F.3.9 Arithmetical errors, omissions and discrepancies f.3.9.1 Check the highest ranked tender or tenderer with the highest number of tender evaluation points after the evaluation of tender offers in accordance with f.3.11 For, the gross misplacement of the decimal point in any unit rate;, omissions made in completing the pricing schedule or bills of quantities; or

Submission method: email quotations to [email protected]. Use RFQ number pr10117927 as the reference. Quotations received after the closing date and time will not be considered. All annexures (standard bidding documents and mandatory evaluation documents) must be completed, signed and submitted with the quotation. NO compulsory site visit. Delivery of goods/services to 1 thibault square, long street, 5th floor, cape town. Raf reception hours: 07:45–16:00, monday to friday. Collusive bidding (multiple proposals from entities with common directors/shareholders) leads to disqualification of all involved entities. If not contacted within 14 working days after the RFQ closing date, consider the quotation unsuccessful.

Submit by 11:00 (sast) on 08 september 2026. Provide a detailed quotation in pdf format, complete the attached excel spreadsheet annexure a, and provide a regional quotation if prices differ from national. Returnable documents include: valid tax clearance or pin, csd registration, company registration documents, BBBEE status, certified copy of b-bbee certificate issued by a sanas accredited agency, completed sbd documents, certificate of authority for joint ventures (where applicable), and certified copy of public-environmental liability insurance. NO telephonic enquiries will be responded to; include the RFP number in the subject line of all email correspondence.

Submission channel: sealed envelope deposited in the tender box at stellenbosch municipality, town house complex (main building between town hall and municipal library), plein street, stellenbosch. The tender box is accessible 24 hours a day. Envelope must be clearly marked with the tender number and description. Bids must be submitted on the official tender document issued by the municipality; late, electronic, telephonic or faxed tenders will not be considered. Tenders must be valid for 180 days after closing. Bids will be opened in the council chamber or supply chain management boardroom. Returnable documents (all must be completed, signed and attached): - certificate of clarification/virtual meeting attendance: confirms attendance at the compulsory virtual meeting. - Authority to sign a bid: authorises the signatory; a certified copy of the resolution must be attached for companies/ccs. - Mbd 4 (declaration of interest): discloses any state employment or connection to the municipality. - Mbd 6.1 (Preference points claim form): claims b-bbee points; a sanas-accredited b-bbee certificate or original sworn affidavit must be attached. - Mbd 8 (declaration of bidder's past supply chain management practices). - Mbd 9 (certificate of independent bid determination): certifies NO collusion. - Mbd 10 (certificate of payment of municipal accounts): provides identity numbers, residential addresses and municipal account numbers of all members/partners/directors. - OHSA form with a valid letter of good standing from the compensation commissioner. - Form of indemnity. - Pricing schedule. - Form of offer (if applicable). - Declaration by tenderer. Disqualification risks: - failure to attend the compulsory clarification meeting or to provide contact details on time. - Any returnable form left unsigned or omitted. - Tenders not accompanied by the complete tender document. - Envelope not sealed or not marked with the tender number.

Returnable documents:

• Engineering procurement and construction of a hybrid inverter & bess system (150 kva & 200 kwh) at the npk building & bloemhof parking area • must meet the requirements of the request for bid (open-tender) • attend a compulsory briefing session

• Submit quotations via e-submission on the etender portal only. • Mandatory returnable documents: signed sbd 1, completed sbd 3.1 (Pricing schedule), sbd 4 (for quotations ≥ r2000), sbd 6.1 (For quotations ≥ r2000), valid coida certificate, CIDB 1 me or higher, company profile demonstrating at least 5 years’ relevant HVAC maintenance and installation experience. • Additional required documents: proof of public liability cover minimum r500,000; three signed reference letters from current/previous clients for HVAC work (not older than 5 years, on company letterhead); method statement demonstrating same-day technical support; cvs and trade certificates for all technicians; proof as an approved alliance system installer; valid saqcc gas registration for technician. • Do not leave any area blank in the pricing schedules. • Disqualification risk: failure to submit mandatory documents will prevent progression to phase 2 evaluation. • Prices must be valid for at least 60 days from closing date. • Prices must be inclusive of VAT if applicable. • Work is on an ad-hoc/as-and-when-required basis. • B-bbee proof required to claim points (sbd 6.1). • Emes must submit sworn affidavit confirming annual turnover ≤ r10 million and black ownership level. • Qses must submit sworn affidavit confirming annual turnover between r10 million and r50 million and black ownership level, or a b-bbee level verification certificate. • Must be registered on csd (https://secure.csd.gov.za/). • Quotations above r2000 (VAT included) must include relevant sbd documentation. • Saao reserves the right to withdraw, re-advertise, or accept part of the quotation; not bound to accept the lowest. • Subject to national treasury general conditions of contract (gcc). • Payment terms: within 30 days from receipt of invoice and delivery; NO pre-payment.

• Three-stage evaluation: stage 1 (mandatory) – submit signed declaration, resource register, and certified training certificates for mv/lv line construction and abridged coc resource; failure disqualifies. • Stage 2 (functional) – pass all four sections: skills & training (50% weight, min 35% score), tools & equipment (16%, min 13%), vehicles (16%, min 10%), related experience (18%, min 12%). • Specific certified training required: mv (elw002–elw010), lv (elw011–elw012), electrical installer tests, split meter, crane operator (saqa 242978), construction regulations – all certified within 3 months of closing. • Tools/equipment (appendix c) and vehicles (appendix d) must be owned or hired with valid hiring letters from recognised companies, dated within 3 months. • Related experience (appendices e–k): provide evidence of completed mv/lv overhead and cable projects with task orders and completion certificates. • Stage 3 (contractual) – before award: ESKOM scot website access letter, directional moulding subcontract proof, abridged coc registration, electrical contractor registration (dol), and acknowledgement of ESKOM method statements. • All submitted certificates and documents must be certified by a commissioner of oaths, clearly legible, and not older than three months from tender closing date.

- Supply, deliver, install, and commission a complete HVAC system replacement at the sss building, fact. - Conduct factory acceptance testing (fat) and site acceptance testing (sat) as per approved procedures. - Provide documentation, training, spare parts, and maintenance aids as per the integrated logistic support plan. - Ensure compliance with icao standards, b-bbee requirements, and atns/acsa safety and security protocols. - Maintain a 12-month guarantee period post-acceptance, addressing latent defects at NO additional cost. - Submit a performance guarantee and comply with milestone-based payment terms. - Adhere to all south african legal, tax, and regulatory obligations, including anti-corruption policies.

• Reactive and preventative HVAC maintenance • supply, delivery, and installation of new HVAC equipment • 3-year contract period • mandatory briefing attendance

- Target audience: emerging contractors (sdl&i beneficiaries). - Mandatory in-person attendance at ESKOM brackenfell j-block, western cape. - Workshop date: 21 july 2026, 08h00 for 09h00 start, ending at 13h00. - Rsvp deadline: 17 july 2026 via [email protected]. - Focus: insights into security guarding tender and compliance requirements. - Contact for enquiries: nikiwe shongwe or busie noholoza (021 980 7521 / 021 980 3483).