RFQ: installation of cash safes, burglar bars, and sliding door locks in mobile offices (vw crafter & toyota quantum)

• The Cross-Border Road Transport Agency (C-BRTA) is a PFMA Schedule 3A Agency established through the Cross-Border Road Transport Act. It regulates, facilitates, and enforces commercial cross-border road transport.
• This RFQ seeks a service provider to install additional equipment in three VW Crafter mobile offices and one Toyota Quantum used by the Road Transport Inspectorate (RTI) for cash collection operations.
• The vehicles were not originally fitted with necessary equipment for cash collection, and installations are required to ensure additional safety for employees.

• Closing date: 07-08-2026, 11:00 a.m.
• Briefing session: The document indicates a briefing session is compulsory (ticked), but the date, time, and venue are not specified in the extracted text. The closing date/time appears in the briefing section, which may be a misprint. No other dates are provided.

• A briefing session is indicated as compulsory (ticked) in the document, but the date, time, and venue are not specified in the extracted text. The closing date/time (07-08-2026, 11h00) appears in the briefing section, which may be a misprint. No other briefing details are provided.

• Submission email: [email protected]
• Enquiries: Supply Chain Management (department)
• No specific contact person, phone, or physical address is provided in the document.

• Submit RFQ responses strictly to the email address on the covering page: [email protected]. Bids sent to any other address will NOT be considered.
• Bids must be received before the closing date and time (11:00 on 07-08-2026). Late bids will NOT be accepted.
• Use only the official forms provided — do not re-type them. Complete all forms in full and sign where required.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, the General Conditions of Contract (GCC), and any special conditions.
• The successful bidder must complete and sign a written contract form (SBD7).
• Do not make any news releases about this RFQ or the award without C-BRTA's consent.
• If you believe the specification is based on a specific brand, notify C-BRTA within 3 days of publication.
• You will be given 7 days to correct non-tax compliance and 3 days to fully disclose any information on the Standard Bidding Documents; failure to do so leads to disqualification.
• If there is conflicting information between the email/website/e-tender portal and the RFQ document, the RFQ document takes precedence.
• Submit the following returnables (Schedule Index):
• Schedule 1: Completed and signed SBD 1 (Invitation to Bid)
• Schedule 2: Central Supplier Database (CSD) Registration Report
• Schedule 3: Bidder's Tax Compliance System PIN
• Schedule 4: Sworn Affidavit or valid B-BBEE Certificate
• Schedule 5: Completed and signed SBD 4 – Bidder's Disclosure
• Schedule 6: Bidder's Disclosure Annexure A
• Schedule 7: Completed and signed SBD 6.1 – Preference Points Claim
• Schedule 8: Price quotation on company letterhead
• Failure to submit any mandatory item will result in immediate disqualification.
• The bid must remain valid for 60 working days from the official closing date.

RFQ template August 2026

• Evaluation is in two steps: Step 1 – Mandatory compliance; Step 2 – Price and Specific Goals (80/20 system).
• Step 1 (Mandatory): You must comply with the specification/terms of reference and submit a full pricing proposal/quotation on company letterhead. Non-submission of any mandatory item leads to immediate disqualification.
• Step 2 (Price and Specific Goals):
• Price: 80 points maximum. Points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = price of bid under consideration, Pmin = price of lowest acceptable bid.
• Specific Goals: 20 points maximum, allocated as follows:
• A: B-BBEE Level 1–4 (submit B-BBEE certificate or sworn affidavit) – 10 points
• B: Women-owned enterprises (verified via Central Supplier Database) – 5 points
• C: Enterprises owned by disabled people (submit medical report) – 5 points
• Total points = Price points + Specific Goals points (max 100).
• Non-submission of the Preference Points Claim Form (SBD 6.1) will result in a zero score for Specific Goals.
• The organ of state may request substantiation of any preference claim at any time.
• For consortia/JVs, ownership points must be detailed separately, showing percentage contract allocation, ownership by race category, and total points calculation.

• Scope: Install additional equipment in three VW Crafter mobile offices and one Toyota Quantum allocated to the Road Transport Inspectorate (RTI).
• The service provider must be a professional fitment centre with experience in installing the specified equipment.
• Any vehicle damage caused during installation will be repaired at the service provider's cost.
• Installations must not invalidate the vehicle manufacturer's warranty.
• Work may be performed at C-BRTA head office in Centurion, Pretoria, or at the service provider's premises within Gauteng.
• Equipment to be installed:

a) Cash safe installation (x4): Install existing safes, bolted directly to the metal floor or body, avoiding hidden wires, fuel tanks, or braking components. Safe dimensions: 33D x 35W x 42H cm.

b) Supply and installation of retractable burglar bars on rear side window of VW Crafter (x3): Framed retractable burglar bars, approximate dimensions 480 x 1130 x 70 mm (H x W x D).

c) Supply and installation of sliding door locking mechanism on VW Crafter (x3): Locking mechanism to secure sliding door from inside, preventing unauthorised entry, but allowing easy unlocking in an emergency.

• Mandatory requirements (failure leads to immediate disqualification):
• RMI (Retail Motor Industry Organisation) membership certificate – must be an accredited member in good standing.
• Signed confirmation letter on company letterhead providing a minimum 12-month workmanship warranty on all work.

• Complete the supplied pricing schedule with unit prices (VAT excl.) and total prices (VAT excl.) for each line item: cash safe installation (x4), retractable burglar bars (x3), sliding door locking mechanism (x3), and labour (x1).
• Add VAT at 15% and provide total RFQ price (VAT inclusive).
• You may add other applicable costs not covered by the C-BRTA pricing schedule.
• Include all delivery costs in the bid price.
• Indicate brand/model, country of origin, compliance with specifications, deviations, delivery period, and delivery basis.
• The offer must be valid for 60 days from closing date.

• Pricing must be submitted on the supplied pricing schedule and on company letterhead.
• The pricing schedule includes line items for:
• Installation of cash safe (quantity 4)
• Supply and installation of retractable burglar bars (quantity 3)
• Supply and installation of sliding door locking mechanism (quantity 3)
• Labour (quantity 1)
• Prices must be quoted VAT exclusive, with VAT at 15% added, and total RFQ price VAT inclusive.
• You may add other applicable costs not covered by the C-BRTA pricing schedule.
• All delivery costs must be included in the bid price.
• The offer must be valid for 60 days from the closing date.
• Indicate brand and model, country of origin, whether the offer complies with specifications, any deviations, delivery period (days), and delivery basis (once-off/partial).

• Must be registered on the Central Supplier Database (CSD) – attach CSD report printed from https://secure.csd.gov.za/.
• Must be tax compliant: submit SARS Tax Compliance Status (TCS) PIN or CSD number. If no TCS PIN, provide CSD number.
• For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Bids from persons in the service of the state, or companies with directors who are, will not be considered.
• Must complete and sign SBD 4 (Bidder's Disclosure) and Annexure A, disclosing all interests in other enterprises. Failure to disclose all CSD-registered active companies linked to directors leads to disqualification.
• Must complete and sign SBD 6.1 (Preference Points Claim) to claim specific goals.
• Must submit B-BBEE certificate or sworn affidavit to claim preference points.
• Must be an accredited member in good standing with the Retail Motor Industry Organisation (RMI) – submit RMI membership certificate.
• Must provide a signed confirmation letter for a minimum 12-month workmanship warranty.
• If a foreign supplier, complete the Questionnaire to Bidding Foreign Suppliers.

• Specific goals for this tender (80/20 system) allocate 20 points as follows:
• B-BBEE Level 1–4: 10 points (submit B-BBEE certificate or sworn affidavit)
• Women-owned enterprises: 5 points (verified via Central Supplier Database)
• Enterprises owned by disabled people: 5 points (submit medical report)
• To claim points, submit the required proof with the bid. Non-submission results in zero points for specific goals.
• For consortia/JVs, ownership points must be detailed separately, showing percentage contract allocation, ownership by race category, and total points calculation.

• Installations must be done safely to avoid damage to hidden wires, fuel tanks, or braking components under the floor.
• The locking mechanism must allow for easy unlocking in an emergency, indicating a safety consideration.
• No other explicit health and safety requirements are stated.

• The successful bidder must provide a minimum 12-month workmanship warranty on all work, confirmed in writing on company letterhead.
• The contract is subject to Government Procurement: General Contract Conditions – July 2011, Special Contract Conditions, and any other conditions finalised during contracting.
• The successful bidder must sign a written contract form (SBD7).
• Fraudulent claims for specific goals may lead to disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

• RFQ validity period: 60 working days from the official closing date.
• Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted.
• Bids must be submitted on official forms (not re-typed).
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, the General Conditions of Contract (GCC), and any special conditions.
• The successful bidder must sign a written contract form (SBD7).
• No news releases without C-BRTA consent.
• If you believe the specification is based on a specific brand, inform C-BRTA within 3 days.
• 7 days to correct non-tax compliance; 3 days to fully disclose information on Standard Bidding Documents.
• The RFQ document takes precedence over conflicting information on other platforms.
• Bids must be submitted strictly to the email address on the covering page; bids to other addresses will not be considered.
• Bids received after the closing date/time will not be considered.

• Must be registered on the Central Supplier Database (CSD).
• Must be tax compliant (provide SARS TCS PIN or CSD number).
• Must not be persons in the service of the state or have directors who are.
• Must be an accredited RMI member in good standing.
• Must provide a signed confirmation of a minimum 12-month workmanship warranty.
• Must complete and sign all required SBD forms (SBD 1, SBD 4, SBD 6.1) and Annexure A.
• Must submit a detailed price quotation on company letterhead.
• Foreign suppliers must complete the Questionnaire to Bidding Foreign Suppliers.

• Evaluation follows a two-step process: Step 1 – Mandatory compliance (specification compliance and pricing schedule submission); Step 2 – Price and Specific Goals (80/20 system).
• Price: 80 points, calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific Goals: 20 points, allocated as per the table (B-BBEE Level 1–4: 10 points; women-owned: 5 points; disabled-owned: 5 points).
• Non-submission of SBD 6.1 results in zero for specific goals.
• The organ of state may verify any preference claims.