Building external finishes refurbishment and replacement – east london airport

Project: Building External Finishes Refurbishment and Replacement at King Phalo Airport, Eastern Cape. Contract reference ELS: 4678. Employer: Airports Company South Africa SOC Limited (Registration Number 1993/004149/30). Contract form: NEC3 Engineering and Construction Contract (April 2013), Main Option B (Priced contract with Bill of Quantities), with Secondary Options X2 (Changes in the law), X7 (Delay damages), X16 (Retention), X18 (Limitation of liability), and Z (Additional conditions of contract). Duration: 24 months. Site boundary: King Phalo Airport (Landside and Airside). Law of contract: Republic of South Africa. Language: English.

• Starting date: on signing of contract by ACSA.
• Access date: one week after issuing of the BPA (Bid Proposal Acceptance).
• First programme submission: two weeks after the access date.
• Revised programmes: at intervals not exceeding four weeks.
• Completion date: 24 months after signing of contract by ACSA.
• Defects date: 12 months after completion of the whole of the works.
• Defects correction period: two weeks.
• Assessment interval: four weeks.
• Payment period: four weeks.
• Period of reply: five working days.
• Compensation event notification: four weeks (reduced from the NEC3 default of eight weeks).

Employer: Airports Company South Africa SOC Limited, King Phalo Airport, 66 Settlers Way, Greenfields, East London, 5201. Tel: 043 706 0384. Fax: 043 706 0313.

Project Manager and Supervisor: Siyanda Ntebe, King Phalo Airport, 66 Settlers Way, Greenfields, East London, 5201.

Insurance claims contacts: Nokulunga Masiza, Tel +27 (0)11 723 1400, Mobile +27 (0)79 512 0532, [email protected]; Buhle Mnguni, Tel +27 (0)11 723 1400, Mobile +27 (0)74 535 9075, [email protected].

Adjudicator/Arbitrator nominating body: Chairman of the Johannesburg Advocates Bar Council. Arbitration venue: Johannesburg, South Africa.

The tender is submitted using the Form of Offer and Acceptance (Part C1.1) with a Schedule of Deviations. Pricing must be submitted in the Bill of Quantities (Part C2). The tenderer must complete and sign the Offer block, including the offered total of prices inclusive of VAT in words and figures. Key people must be appended to the Tender Schedule. The contract is awarded on the NEC3 Engineering and Construction Contract (April 2013), Main Option B (Priced contract with Bill of Quantities).

The document does not state evaluation criteria, scoring splits, or preference point systems. The contract requires the contractor to be a legal entity; joint ventures are jointly and severally liable. The contractor must annually present a compliant B-BBEE certificate — failure to do so is a material breach that may lead to cancellation.

Scope: Building external finishes refurbishment and replacement at King Phalo Airport (Landside and Airside), described in the contract as the Terminal Building Refurbishment Project. Duration: 24 months. The detailed Works Information is contained in Part C3 (Scope of Works) and Site Information in Part C4 — these parts were not included in the extracted document, so specific deliverables, quantities, finishes, and standards cannot be confirmed from the available text.

Risk Register matters to be addressed:

• Availability of As-Built information.
• Access to site.
• Site constraints and constructability.
• Long lead items.
• Weather conditions.
• Existing services.
• Project programme delay.
• Payment delay.
• Travelling public and ACSA stakeholders.
• Delay in supply of material and/or equipment.
• Progress of the works against the programme.

Weather measurements to be recorded monthly on site: cumulative rainfall (mm), number of days with rainfall exceeding 10 mm, and number of days with minimum air temperature below 0°C.

Pricing format: Bill of Quantities (Part C2) — priced contract under NEC3 Main Option B.

Currency: South African Rand.

Interest on late payment: Nedbank prime lending rate as determined from time to time.

Delay damages: 0.5% of the contract value per day, capped at 10% of the contract value.

Retention: 10% of the contract value.

Limitation of liability: Neither party is liable for indirect or consequential loss (including loss of profit, income, or revenue). The Employer's liability to the Contractor for indirect or consequential loss is limited to R0.00.

Contractor's total liability: limited to the total costs/liability incurred and/or damages suffered to the Employer's property.

Defects liability period: 12 months after completion.

Payment terms: assessed at four-week intervals, paid within four weeks.

• B-BBEE: compliant certificate to be presented annually; non-compliance is a material breach.
• OHS Act 85 of 1993: Section 37(2) agreement mandatory; Section 16.2 appointee must sign; Construction Manager appointment under Construction Regulation 8 required; baseline risk assessment by a competent person before work commences; safety file submitted 7 days before work starts.
• COID Act 130 of 1993: contractor must be in good standing with the Compensation Fund or a licensed insurer; letter of good standing required before site work begins.
• Insurance: contractor must provide Construction Plant and Equipment insurance, Common Law Liability/Workers Compensation (R20,000,000 minimum), Motor Vehicle Liability (R5,000,000 minimum), and Buy-Down cover for Employer deductibles if required. Employer provides Contract Works, Public Liability (R100,000,000), Removal of Lateral Support (R50,000,000), SASRIA (R500,000,000), Aviation Liability (R2,000,000,000), and Design & Construct Professional Indemnity (R25,000,000).
• Ethics: no bribery, corruption, or money laundering; compliance with Prevention and Combating of Corrupt Activities Act 12 of 2004.
• Confidentiality: all contract information treated as confidential; no images of the works without Project Manager consent.
• Cession/assignment: contractor may not cede or assign without Employer's written consent.
• Joint ventures: jointly and severally liable; key person with binding authority to be notified within one week of contract date.

The scope covers building external finishes refurbishment and replacement, including alterations, metalworks, and external works. The Model Preambles for Trades as published by the Association of South African Quantity Surveyors are deemed incorporated; no claims for brevity of description will be entertained. Supplementary preambles refer to Department of Public Works PW371-A. Contractors must factor in scaffolding for working at heights; no additional costs will be entertained. Damage to services is the contractor's responsibility. Materials specified for re-use remain the employer's property and must be carefully handled and stored.

Returnable documents: the Form of Offer and the completed price summary must be submitted. The price summary must include the subtotal for the works, a 10% contingency, VAT at 15%, and the total price transferred to the Form of Offer. No mark-up is allowed on ACSA issue permits and induction costs, which are reimbursed based on proven costs. Bidders must provide performance security and insurance as required in the preliminaries. No specific CIDB grading, B-BBEE, or local content requirements are stated.

Bidders must complete the Form of Offer and the price summary. Bidders must comply with the Model Preambles and supplementary preambles. Bidders must not mark up ACSA issue permits and induction costs. Bidders must be able to provide the required performance security and insurance as per preliminaries. No specific CIDB grading, B-BBEE requirements, or local production content are stated in the document.

The works cover building external finishes refurbishment and replacement, including alterations, metalworks, and external works. Key items:

• Preliminaries and general: insurance, OHS safety charges, site establishment, and contractual obligations including cleaning and de-establishing site on completion.
• Alterations: removal of existing steel louvres (284 m) and steel awnings (110 m), with disposal or setting aside for re-use as specified.
• Metalworks: modular louvre units including frames, with concept designs and shop drawings for client approval; provisional sum of R500 000.00 for louvre units, plus profit and attendance.
• External works: break up and remove existing stone paving (1004 m²), site clearance, earthworks including stripping topsoil and excavation, compaction to specified densities, and paving with interlocking pavers (1004 m²).
• Benches and litter bins: 5 precast concrete benches and 5 round concrete litter bins.
• The Model Preambles for Trades as published by the Association of South African Quantity Surveyors are deemed incorporated; no claims for brevity of description will be entertained. Supplementary preambles refer to Department of Public Works PW371-A. Contractors must factor in scaffolding for working at heights; no additional costs will be entertained. Damage to services is the contractor's responsibility. Materials specified for re-use remain the employer's property and must be carefully handled and stored.

Pricing must be submitted on the provided price schedule with rates and amounts for each item. The price summary must include:

• Subtotal for the works excluding VAT.
• Contingencies at 10% of the subtotal.
• Subtotal including contingencies, excluding VAT.
• VAT at 15% of that subtotal.
• Total price including VAT, transferred to the Form of Offer.

ACSA issue permits and induction costs are provisional sums reimbursed on proven costs with no mark-up allowed. A provisional sum of R500 000.00 is provided for louvre units, with profit and attendance to be priced separately.

No specific compliance requirements are stated beyond completing the Form of Offer and price summary. Bidders must comply with the Model Preambles and supplementary preambles, and provide performance security and insurance as per preliminaries.