Tenders are hereby invited for the appointment of a service provider to render a comprehensive health and safety medical surveillances programme for the entire municipal staff complement on as and when required basis for a period of three (3) years.

Compulsory briefing session on 1 September 2026 at 11:00 at the Mayoral Chamber, Civic Centre, Corner Commissioner and Market Street, Krugersdorp, 1740. Attendance and signing of the attendance register are mandatory; bids from non-attendees will not be considered.

Supply Chain Management (SCM) enquiries: [email protected]. Technical enquiries: [email protected]. Physical submission address: Bid box at reception desk of Supply Chain Management Unit, upper level of West Wing, Mogale City Civic Centre, Corner Commissioner and Market Streets, Krugersdorp, 1740. Postal address: Municipal Manager, Mogale City Local Municipality, P O Box 94, Krugersdorp, 1740.

Submission method: hand-delivered to the bid box at the reception desk of the Supply Chain Management Unit, upper level of the West Wing, Mogale City Civic Centre, Corner Commissioner and Market Streets, Krugersdorp, 1740. Closing date and time: 22 September 2026 at 11:00. Late bids will not be accepted. Bids must be on the original official forms provided by the municipality; no re-typing, scanning, electronic completion, or photocopying is permitted. All forms must be completed in black ink, handwritten. Pencil, erasable pen, or correction fluid (Tippex) will invalidate the bid. No pages may be removed from the tender document. Returnable forms (all mandatory): MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Past Supply Chain Practices), MBD 9 (Certificate of Independent Bid Determination). Authority of Signatory (board resolution or similar) required unless the bidder is a sole proprietor. Compulsory briefing session attendance register must be signed. CSD Registration Report or Summary Report must be submitted. Municipal rates and taxes account (not older than 90 days, not in arrears) for the entity and each director, or valid lease/rental statement/affidavit per the detailed municipal service declaration rules. 2% Corporate Social Responsibility declaration required for non-Mogale City based bidders. Validity period: 120 days. Joint ventures must submit a notarised formation document. No fax or email bids accepted.

Tender documents can be downloaded from the e-portal at www.etender.gov.za or www.mogalecity.gov.za from 18 August 2026.

Two-stage evaluation. Stage 1: Functionality (technical) evaluation out of 32 points; minimum qualifying score is 14 points. Bidders scoring below 14 are disqualified. Stage 2: Price and Specific Goals evaluated on the 80/20 preference point system (PPPFA 2022). Price: 80 points. Specific Goals: 20 points allocated as follows: Within Mogale City municipal boundaries — 10 points; Outside Mogale City but within West Rand District Municipality — 6 points; Within Gauteng Province — 4 points; Outside Gauteng Province — 0 points; Youth-owned enterprise (owners under 35) — 5 points; Woman-owned enterprise — 5 points. Verification: municipal account/lease/rental statement for location; CSD for youth and gender ownership. B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points. Failure to submit required proof for specific goals means those points are not claimed.

Scope: Appointment of a service provider to render a comprehensive health and safety medical surveillance programme for the entire municipal staff complement on an as-and-when-required basis for a period of three (3) years. The service falls under Corporate Services: Occupational Health and Safety section. Detailed scope of work, special conditions, technical evaluation criteria, and pricing schedule are contained in Section 10 (pages 46–52 of the tender document). Performance monitoring and evaluation criteria for the service provider are outlined in Section 11 (page 53). Bidders must provide information on relevant previous experience (projects of similar or larger size and/or similar type of work) including value, year(s) executed, description, reference name, organisation, and telephone number. Key staff intended for the contract must be listed with name, qualifications, experience, and position in the organisation. Physical facilities, plant and equipment (owned or to be rented), and shareholder details (name, position, ID number, citizenship, HDI status, ownership percentages) must be disclosed.

Bidders must provide details of relevant previous experience, specifically projects of similar or larger size and/or similar type of work, including value (R, VAT excluded), year(s) executed, description, reference name, organisation, and telephone number. Key staff intended for the contract must be listed with name, qualifications, experience, and position in the organisation. Shareholder details required: name, position, ID number, citizenship, HDI status, ownership percentages (youth, women, disabled), and residential addresses. Physical facilities (description, address, area in m²) and plant and equipment (description, owned or to be rented, number of units) must be disclosed.

Pricing schedule issued in the tender document (Section 10, pages 46–52) must be completed, signed, and submitted. Corrections must be crossed out in ink and initialled; the municipality may reject the tender if corrections are not made accordingly. All prices in South African Rand, inclusive of VAT for registered VAT vendors. Non-VAT vendors whose turnover would exceed R1 million upon award must include VAT and register within 21 days of award. 2% CSR levy (inclusive of 15% VAT) on contract value for non-Mogale City based bidders. Municipality reserves the right to negotiate a fair market-related price after competitive process.

Pricing: Completed and signed Schedule of Pricing as issued in the document must be submitted. Any corrections must be crossed out in ink and initialled; failure to do so may lead to rejection. All prices must be in South African Rand and inclusive of VAT for registered VAT vendors. Non-VAT vendors whose annual turnover would exceed the R1 million threshold upon award must include VAT and register as VAT vendors within 21 days of award; otherwise the contract price will be exclusive of VAT and the bidder absorbs any adverse financial implications. A 2% Corporate Social Responsibility contribution (inclusive of 15% VAT) will be levied on the contract value for successful bidders not based within the Mogale City municipal jurisdiction. The municipality reserves the right to negotiate a fair market-related price with recommended bidders after the competitive process. No bid bonds, performance guarantees, or insurance requirements are stated in the extracted text.

Mandatory compliance documents: CSD registration (report or summary). Valid tax compliance status — SARS TCS PIN or CSD number (each party in a JV/consortium must submit separately). Municipal rates and taxes account for the bidding entity and each director, not older than 90 days and not in arrears at closing date, with completed, stamped, signed, and dated Declaration Certificate for Municipal Services. If no property is owned: valid lease agreement or rental statement in the name of the business and director(s). If operating from informal settlement/rural area without municipal account: confirmation on municipality/metro letterhead signed and stamped by ward councillor or tribal authority (not older than 3 months), verified by the municipality's head of human settlements. If operating from parents' or other premises without responsibility for municipal account: original sworn affidavit by property owner (or bidder's affidavit explaining inability to obtain it). If acquiring new property not yet transferred: letter from conveyancing attorney. If municipal account in trust name: sworn affidavit from trustee(s). If director's municipal account in spouse's name: sworn affidavit from both director and spouse. If property benefits from municipal indigent support programme: sworn affidavit declaring such status. B-BBEE status level verification certificate or sworn affidavit (EME/QSE) required to claim preference points. Returnable forms (handwritten in black ink on original forms): MBD 1, MBD 4, MBD 6.1, MBD 8, MBD 9. Authority of Signatory (board resolution) unless sole proprietor. Compulsory briefing session attendance register signed. No bids from persons in the service of the state. Joint ventures require notarised formation document. No electronic signatures; handwritten black ink only. No Tippex, pencil, or erasable pen. No pages removed from original document.

The service is a comprehensive health and safety medical surveillance programme for the entire municipal staff complement, managed under the Corporate Services: Occupational Health and Safety section. The scope implies compliance with the Occupational Health and Safety Act and relevant regulations, but specific OHS standards, safety plan requirements, or HSE compliance details are not provided in the extracted text beyond the programme description.

Contract duration: three (3) years. General Conditions of Contract (GCC) apply (pages 34–45). Special conditions of contract are included in Section 10 (pages 46–52). The successful bidder must complete and sign a written contract form (MBD 7). Validity period of the tender offer: 120 days. The municipality reserves the right to accept a tender in whole or in part, and to appoint or not appoint. A 2% Corporate Social Responsibility contribution (inclusive of 15% VAT) applies to non-Mogale City based successful bidders, deducted from all payments. The municipality reserves the right to negotiate a fair market-related price with recommended bidders after the competitive process. Aggrieved persons may lodge a written objection or complaint within 14 days of the decision or action. No bids accepted from persons in the service of the state as defined in the MFMA. Joint ventures must submit a notarised formation document defining conditions, period, authorised representatives, address, participation, and joint and several liability. All bid prices must be in RSA currency and inclusive of VAT for registered vendors.

Municipal rates and taxes account for the bidding entity and each director, not older than 90 days and not in arrears at closing date, with completed, stamped, signed, and dated Declaration Certificate for Municipal Services. Alternative documentation required if no property owned (lease/rental statement), operating from informal settlement (municipal confirmation letter), operating from parents' premises (sworn affidavit), acquiring new property (conveyancer letter), trust-owned property (trustee affidavit), spouse-owned account (joint affidavit), or indigent programme beneficiary (declaration affidavit). 2% CSR contribution for non-Mogale City based bidders. Handwritten black ink on original forms only; no electronic completion, scanning, typing, pencil, Tippex, or page removal. Joint ventures require notarised formation document. No bids from persons in the service of the state. 120-day validity period.

Functionality evaluation: 32 points maximum, minimum 14 points to proceed. Price and Specific Goals: 80/20 preference point system (PPPFA 2022). Price: 80 points. Specific Goals (20 points): Within Mogale City boundaries — 10 points; Outside Mogale City but within West Rand District — 6 points; Within Gauteng Province — 4 points; Outside Gauteng — 0 points; Youth-owned enterprise (owners <35) — 5 points; Woman-owned enterprise — 5 points. Verification via municipal account/lease/rental statement (location) and CSD (youth/gender ownership). B-BBEE certificate or sworn affidavit required for preference points.