Calibration of laboratory equipment (data loggers, incubators, water baths, fridges) – balkfontein, northern free state

Closing date: 27 August 2026, closing time 12h00.

Technical queries: [email protected]. Telephone: (051) 403 0800. Facsimile: (051) 422 5333. Submission address: Vaal Central Water Head Office, 02 Mzuzu Street, Pellissier, Bloemfontein, 9301.

Submit via email to [email protected] with the subject line, or drop off at Vaal Central Water Head Office, 02 Mzuzu Street, Pellissier, Bloemfontein, 9301 (security entrance). Bids must be delivered by the stipulated time; late bids will not be accepted. Submit as a one-folder bid. Written quotation must be on company letterhead/stamped. Returnable forms: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule – firm prices, fully completed), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim). All must be completed and signed. Proof of authority (e.g. company resolution) must be submitted. Bids must be on official forms, not re-typed. Failure to comply may render the bid invalid.

Bidders must submit fully completed and signed SBD Form 1, SBD Form 3.1 (Pricing Schedule), SBD Form 4, and SBD Form 6.1. Also required: Tax Compliance Status Pin, CIDB status (where applicable), and for specific goals: CIPC, CSD and FICA approved documents with matching address, copy of ID, medical certificate or Department of Labour letter for disability, and B-BBEE certificate or sworn affidavit.

Evaluation uses the 80/20 preference point system under the Preferential Procurement Policy Regulations, 2022. Price is worth 80 points; Specific Goals worth 20 points. Stage 1: Responsiveness – bidders must meet pre-qualifying criteria: fully completed and signed SBD 1, SBD 3.1, SBD 4, SBD 6.1; and accreditation to ISO/IEC 17025:2017 for Temperature. Bidders failing pre-qualification are not evaluated further. Bidders who do not quote according to specification will not be evaluated further. The successful bidder is the one scoring the highest points, though Vaal Central Water may award to a bidder who did not score highest on reasonable justifiable grounds. Bidders must adhere to clarification response times (2 days) or be deemed non-responsive. Arithmetic error calculation applies.

Scope: Calibration of equipment at Northern Free State Region, Balkfontein. Deliverables: Provide Calibration Certificate and Stickers; Calibration Certificate must demonstrate metrological traceability of reported results; provide UUT correction; provide Uncertainty of Measurement. Calibration interval: 1 year for data loggers. Items to calibrate: 5 x Incubators data loggers (each with 2 probes) at 36°C; 1 x Incubator data logger (1 probe) at 36°C; 1 x Water Bath data logger (1 probe) at 45°C, 60°C, 78°C; 1 x Water Bath data logger (2 probes) at 45°C; 1 x Fridge data logger (2 probes) at 5±3°C; 3 x Fridge data loggers (1 probe each) at 5±3°C; 1 x Fridge data logger (2 probes) at -20°C and 5±3°C; 1 x Fridge data logger (1 probe) at -70°C. Delivery address: Northern Free State, Balkfontein.

Pricing schedule items: Calibrate 5 x Incubators data loggers, each with 2 probes at 36°C; Calibrate 1 x Incubator data logger with 1 probe at 36°C; Calibrate 1 x Water Bath data logger with 1 probe at 45°C, 60°C, and 78°C; Calibrate 1 x Water Bath data logger with 2 probes at 45°C; Calibrate 1 x Fridge data logger with 2 probes at 5±3°C; Calibrate 3 x Fridge data loggers with 1 probe at 5±3°C; Calibrate 1 x Fridge data logger with 2 probes at -20°C and 5±3°C; Calibrate 1 x Fridge data logger with 1 probe at -70°C. Transport fee must be included in the quotation, not as a stand-alone item. Prices must be firm and inclusive of all applicable taxes. Offer valid for 60 days from closing date.

Prices must be firm, inclusive of all applicable taxes, and valid for at least 60 days from the date of offer. A firm delivery period must be indicated. Transport fee must be included in the quotation, not as a stand-alone item. All delivery costs must be included in the bid price. Vaal Central Water reserves the right not to process partial payments on procurement below R1,000,000.00. Pricing schedule (SBD 3.1) must be fully completed. VAT at 15% must be added. Grand total in RSA currency with all applicable taxes included.

Pre-qualifying: ISO/IEC 17025:2017 accreditation for Temperature. Tax Compliance Status Pin issued by SARS (or CSD number if no TCS PIN). Active status with CIDB (where applicable). For Specific Goals points: CIPC, CSD and FICA approved documents with address matching municipal statement or lease agreement (Free State / Northern Cape based companies); copy of ID; medical certificate from registered medical practitioner or letter from Department of Labour confirming disability; B-BBEE certificate or sworn affidavit. Bidders must comply with General Conditions of Contract (GCC). No bids from persons in service of the state, companies with directors in service of the state, or close corporations with members in service of the state.

Preference points for specific goals include categories for historically disadvantaged individuals (Blacks, Women, Youth, People with disability) with ownership >50%, and promotion of BBBEE companies. Points are allocated under the 80/20 system with specific goals worth 20 points. Documentation required includes certified ID, CIPC registration/CSD report, medical report for disability, municipal rates statement or lease agreement for location, and B-BBEE certificate or sworn affidavit.

The successful bidder will be required to fill in and sign a written contract form (SBD 7). The supply of goods and services must comply with the General Conditions of Contract (GCC) as issued by National Treasury. Vaal Central Water reserves the right not to process partial payments on procurement below R1,000,000.00. Prices must be valid for at least 60 days from date of offer.

Prices quoted must be valid for at least 60 days from date of offer, firm, and inclusive of all applicable taxes. A firm delivery period must be indicated. Vaal Central Water reserves the right not to process partial payments on procurement below R1,000,000.00. No points will be allocated for Specific Goals if valid documents are not submitted.

Bidders must be accredited to ISO/IEC 17025:2017 for Temperature. Must submit a written quotation on company letterhead/stamped. Must provide a Tax Compliance Status Pin issued by SARS. Must provide active status with CIDB (where applicable). Must adhere to clarification response times. Must submit as a one-folder bid. Must comply with General Conditions of Contract (GCC).

Evaluation will use the 80/20 preference point system in line with Preferential Procurement Policy Regulations, 2022. The successful service provider will be the one scoring the highest points, though Vaal Central Water may award to a bidder who did not score the highest on reasonable justifiable grounds. Bidders who do not quote according to specification will not be evaluated further. Stage 1: Responsiveness - bidders must provide all relevant information; failure to adhere to response time for clarifications will deem them non-responsive. Pre-qualifying criteria include fully completed and signed SBD forms and ISO/IEC 17025 accreditation.