Transportation of postmen – northern (mpumalanga) and KZN regions

“The client” name: ________________________________________________

{

"closingDate": "2027-08-27",

"briefing": null,

"siteVisit": null,

"clarificationDeadline": null

}

Bidders must submit a written quotation together with all required returnable documents. The tender document is an RFQ for the transportation of postmen between mail centres, depots, branches and customers. Returnables include a completed client reference letter (the client's letterhead, signed by the client, confirming the bidder's experience in providing transport services for people over the past five years) and the Annexure BR form.

The service involves the transportation of postmen between mail centres, depots, branches, and customers.

No specific financial requirements, guarantees, or thresholds were stated beyond the need to provide a quoted price in the RFQ.

Bidders must complete Annexure BR. A completed client reference letter, on the client's letterhead, confirming the bidder's experience in the relevant services is required. No other compliance or eligibility requirements were specified in the document.

The tender document requests a completed Annexure DL confirming the delivery lead time for the transportation of postmen, mail centres, depots, branches and customers after an award. The tender is a Request for Quotation (RFQ) for transportation services, inviting suppliers to submit their proposal for the required services.

{

"closingDate": "2026-07-26T11:00:00.000Z"

}

Bidders must submit their proposals to the South African Post Office Group (SAPO) for the transportation of postmen between mail centres, depots, branches and customers. The closing date is 26 July 2026 at 11:00. All required forms must be completed and signed before submission.

Transportation of postmen between mail centres, depots, branches and customers. Bidders must confirm delivery lead time for the transportation services in their bid.

No specific requirements found

Cell J2: Provide CPK for all 4 Kilometer ranges indicated (VAT Inclusive)

Complete the pricing schedule by providing CPK (cost per kilometre) for all 4 kilometre ranges indicated, VAT inclusive. Sign the bid document including signature, name of delegated signatory, designation, and name of bidder company.

Bidders must provide a CPK for each of the 4 kilometre ranges. The bid document must be completed and signed by a delegated signatory. No other evaluation criteria are stated in the document.

Transportation of postmen between depots and collection points in Mpumalanga (Postmen North) and KwaZulu-Natal (Postmen KZN). Routes vary in distance (from 60km to 250km per route) and frequency (from 1x per month up to 5x per week, with some routes 4x or 5x per week). Vehicle types required: 7-seater vehicles, some routes with trailer; a 5-seater is specified for one route. Bidders must provide cost per kilometre (CPK) for each of the 4 kilometre ranges (VAT inclusive).

All prices must be CPK (cost per kilometre) and must be VAT inclusive, quoted for all 4 kilometre ranges as specified in the pricing schedule.

Bid must be signed by a delegated signatory who warrants authority to sign on behalf of the bidder company. No other compliance requirements stated.

The tender is for the supply of transportation services for postmen, as detailed in SAPO's specifications in Annexure BC.

Bidders must complete and submit Annexure BC, which requires a statement confirming compliance with SAPO's specifications for the transportation of postmen. The form requests the bidder's name and contact details, and responses are to be indicated as yes or no.

No eligibility criteria specified

Services comprise the transportation of postmen for the South African Post Office. The bidder must confirm capability to comply with SAPO specifications for this service as detailed in the tender document.

{"closingTime":"11:00","briefingSession":"{"date":null,"time":"11:00","venue":"E & TIME","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":"012 845 2676","department":"/ PUBLIC ENTITY)","address":null}

Returnable Documents: Completed SBD 1, Completed SBD 4, Latest CSD Report / MAAA number, Failure to comply with the gate-keeping criteria will result in the disqualification of the bid., Pricing Schedule, at the time of closing of the bid, bidder/s will be requested to re-submit the outstanding bid condition/s document(s) and Failure to resubmit during the evaluation period will result in the disqualification of their

Proposals must be compiled in the following manner: One (1) original proposal (marked 'original') must be submitted in an arch lever file(s). Loose-leaf (not bound) proposal must be supplied, in the arch lever file(s). If the proposal is submitted by a Consortium / JV / Partnership, each company forming part of the Consortium / JV / Partnership must submit consolidated BBBEE Certificate for scoring point and proof of Consortium / JV / Partnership. If a consolidated BBBEE Certificate is not submitted together with the proposal at closing date of the bid, the bidder will not be disqualified but receive zero (0) points for Specific Goals/Preference points. Bidder must submit a valid BBBEE Certificate, an expired BBBEE Certificate or Sworn affidavit will not be accepted. Hand delivered proposals must be delivered sealed. The following information shall appear on the outside of the sealed proposal: Name of bidder; Description of proposal; RFQ number; Closing date and time; Name of person for whose attention the proposal is intended; and The name and address of the Bidder must be written on the reverse side of the proposal / envelope.

The bid will be evaluated as follows:

 Phase 1: Gatekeeping Criteria.

 Phase 2: Functionality

 Phase 3: Bid Conditions

 Phase 4: Commercial - Price (80) and Specific Goal (20).

 Phase 5: Due Diligence/Open book Pricing/CPK discussion

1.1. Phase 1: Gatekeeping Criteria

The bidder is required to comply with the gatekeeping criteria to be eligible for further evaluation. Failure to

comply with the gate-keeping criteria will result in the disqualification of the bid.

1.1.1. Pricing Schedule

The bidder to submit a completed Pricing Schedule.- Annexure F1, per region/s (Province) and per De-

pot/s bidding for. The bidder must provide costing CPK (Cost per kilometre) per vehicle/s with trailer/s

(where applicable) for the transportation of postmen, mailbags and bicycle/s (where applicable) per region/s

(Province) and per depot/s bidding for as indicated on the Pricing Schedule – Annexure F1.

 The bid will be evaluated and awarded as follows:

The bid will be evaluated using the average CPK (CPK for the 4 different kilometre ranges divided by 4) per

depot/s bidding for within the different region/s (province/s) to calculate the preference point score on price.

The bid will be awarded per depot/s bidding for within the different region/s (province/s) based on the actual

CPK quoted per the different 4 kilometre ranges and not the average CPK.

1.2. Phase 2: Functionality

Only bidders scoring 70% points and above on functionality are eligible for further evaluation. The functionality

criteria as indicated below will be used for evaluation per region/s and per route/s bidding for as contained in

the Pricing Schedule – Annexure F1.

Transportation services for Postmen of 28

Bidders should submit the below document for evaluation purposes on functionality; Bidders will be

disqualified if the document are not submitted at the closing date of the bid.

Criteria Weight Sub-criteria

(100)

1. Bidder Experience(Number of Yrs) 25/100 Total number of years of completed expe-

Bidders are required to have a minimum rience in provisioning of transportation ser-

of three (3) years completed experience vices of people within the past five (5)

in the provisioning of transportation ser- years of bid closing date.

vices of people within the past five (5)

years of bid closing date.

Submitted Annexure BR’s will be

 > 3 years = 5 used to evaluate the bidders’ com-

pleted experience (in yrs) in the provi-  = 3 years = 3.5

sioning of transportation services of

people within the past three(3) years

 < 3 years = 0 of bid closing date.

2. Bidders Experience(Number of Cli- 25/100 Total number of clients where the bidder

ents) provided a minimum of three (3) years

Number of clients where the bidder completed experience in provisioning of

provided a minimum of three (3) years transportation services of people within the

completed experience in provisioning of past five (5) years of bid closing date.

transportation services of people within

the past five (5) years of bid closing  > 1 client = 5

date.

 = 1 client = 3.5

Submitted Annexure BR’s will be  < 1 client = 0

used to evaluate the number of cli-

ents where the bidder has provided a

minimum of three (3) years completed

experience in the provisioning of

transportation services of people

within the past five (5) years of bid

closing date.

3. Delivery Lead Time 50/100 Delivery lead time as confirmed by the bid-

The bidder must confirm the delivery der for the provisioning of transportation

lead time for the provisioning of trans- services of people and/or with bicycles

portation services of people and/or with (where applicable) to SAPO upon receipt

bicycles (where applicable) to SAPO of an award letter

upon receipt of an award letter

 ≤ 5 working days = 5

(Maximum of 14 working days)

 > 5 working days ≤ 9 working

Submitted Annexure DL will be used days = 4 .5

to evaluate the delivery lead time as

confirmed by the bidder for the provi-

sioning of transportation services of

Transportation services for Postmen of 28

people and/or with bicycles(where ap-  > 9 working days ≤13 work-

plicable) to SAPO upon receipt of an

ing days =3 award letter.:

 = 14 working days = 2.5

 > 14 working days = 0

Transportation services for Postmen of 28

Phase 3: Bid Conditions

The bidders must provide the following documentation with their bid proposals.

Should the bidder fail to submit at the time of closing of the bid, bidder/s will be requested to re-submit the

outstanding bid condition/s document(s) and Failure to resubmit during the evaluation period will result in the

disqualification of their bid

1.2.1. Specification Confirmation

The bidder must submit a letter on their company letterhead confirming that they will comply with SAPO bid

specification.

Bidders are required to use Annexure BC as a template for purposes of confirming compliance with SAPO

bid specification.

1.2.2. Public Liability Insurance

Bidders must have valid Public Liability Insurance of minimum one million Rand (R1 000 000) per incident.

Bidders must provide proof of insurance cover from their Insurance Company that is Active and must be maintained throughout the contract term period.

Note: A quote from the Insurance Company will not be accepted.

1.2.3. Goods in Transit (GIT) Insurance

Bidders must have Goods in Transit (GIT) Insurance of minimum Twenty Thousand Rand (R20 000) per incident. Bidders must provide proof of insurance from their Insurance Company that is active and must be maintained throughout the contract term period.

Note: A quote from the Insurance Company will not be accepted.

1.2.4. Proof of valid Operating License for the transportation of people

The bidder must submit a copy of their valid Operating License (indicating the vehicle registration and areas

allocated to that specific vehicle as per annexure 1) for the transportation of people in the bidding company’s

name in respect of the –

 province in which the collection point i.e. depot and/or MCP resides

 for the route/s bidding for;

The copy of the Operating License for the transportation of people in the bidding company’s name must be

valid. (Refer to Pricing Schedule Annexure F1 for detailed Provinces & Routes)

If this service, i.e. transportation of people will be sub-contracted to different owner drivers or operators, and

the vehicle is registered in the owner driver or operator’s name, the bidder must submit together with their

proposal to SAPO:

1.2.4.1. The signed contract between the owner driver or operator and the bidding company.

1.2.4.2. A copy of the Operator’s License for the transportation of people in the name of the owner driver

or operator as specified in the signed contract and submitted to SAPO in respect of the –

 province in which the collection point i.e. depot and/or MCP resides

 for the route/s bidding for

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The copy of the Operator’s License for the transportation of people in the name of the owner driver or operator

(indicating the vehicle registration and areas allocated to that specific vehicle as per annexure 1) as specified

in the signed contract (Refer to Pricing Schedule Annexure F1 for detailed Provinces & Routes)

1.2.5. Central Supplier Database

Bidders must be registered on the National Treasury Central Supplier Database (CSD). If the bidders are not

registered the bidder can register online at the following website www.csd.gov.za to upload mandatory information as required.

Note: That if your CSD indicate that you are government employees SAPO will not be able to conduct a

business with your company, your proposal will be disqualified

1.2.6. SBD Forms

 Bidders must complete and submit SBD1 forms.

 Bidders must complete and submit SBD4 forms

1.2.7. Tax compliance requirements

SAPO will not do business with a supplier who is not tax complaint.

A CSD MAAA number provided by the bidder on the SBD1 form will enable SAPO to verify a bidder’s tax

compliance status. Seven (7) working days for tax compliance shall apply from the date the request was sent

by SAPO

1.2.8. Restricted Suppliers

SAPO shall disqualify bidders that are on the National Treasury list of restricted suppliers in all national treasury

platform

1.3.9. Specific Goals and Commercial

The specific goal that this project seeks is to appoint a service provider/s that that meets the following

criteria:

 At least ≥ 51% Black owned

 At least ≥ 51% of the company owners should be youth owned

 At least≥ 51% of the company owners should be women owned

 At least ≥ 1% of the company owners should be owned by disabled person(s)

The Preferential Point System that will be used is 20/80 (20 Preferential Point and 80 Pricing)

Commercial

Commercial: Price (80) and Specific Goals (20) `

Criteria Weight Sub-criteria

Total price 80/100 Benchmark against lowest quote

Contribution to Specific Goals 20/100 Points will be award to bidders goal table below:

Specific Goal Points Required Documents to be submitted for

Bidding Company is 10 BEE Certificate - SANAS accredited OR Signed

≥51% Black owned or more. Sworn Affidavit by a Commissioner of oaths

(EMEs and QSEs).OR a DTI BBBEE Certificate

(EMEs and QSEs).

Bidding Company is 5 BEE Certificate - SANAS accredited OR Signed

≥ 51% Youth owned Sworn Affidavit by a Commissioner of oaths

(EMEs and QSEs).OR a DTI BBBEE Certificate

(EMEs and QSEs).

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Bidding Company is 3 BEE Certificate - SANAS accredited OR Signed

≥ 51% women owned. Sworn Affidavit by a Commissioner of oaths

(EMEs and QSEs).OR a DTI BBBEE Certificate

(EMEs and QSEs).

Bidding Company is 2 BEE Certificate - SANAS accredited OR Signed

≥1% owned by disabled per- Sworn Affidavit by a Commissioner of oaths

son(s) (EMEs and QSEs).OR a DTI BBBEE Certificate

(EMEs and QSEs).

Note: Tenderers who do not submit specific goal requirement will not be disqualified from the bid process, but

they will score zero (0) points for the specific goal(s) envisioned with this project. Bidder must submit a valid

BBBEE Certificate or sworn affidavit, an expired BBBEE Certificate or Sworn affidavit will not be accepted

Transportation services for Postmen of 28

F. Pricing schedule

See attached excel pricing:

1. Bidders shall quote rates that include the cost of all labour, equipment, materials and consumables re-

quired to execute the service.

2. Bidders shall quote rates that include value added tax.
3. Bidders must bid/quote for all items in the pricing schedule. It is compulsory that the pricing schedule be

completed fully and correctly.

4. Bidders will not be requested to correct the prices after the closing of the bid. Incomplete pricing will deem

non responsive bid and will not be considered in the evaluation process.

5. For purpose of Vat Bidders are requested to use 15% VAT

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G. Annexure bc

Bidder to insert their letterhead

Date: _______________

Bidders’ name: ________________________________________________

Herewith we, “the bidder” confirm the following:

Statement response from bidder(indicate

Yes/no)

Compliance with the supply of transportation ser-

vices for postmen as per the SAPO specifica-

tions outlined in the tender document.

Signature: _________________________________________

Name of signatory: __________________________________________

Title of signatory: ___________________________________________

Contact Details: ___________________________________________

Email address: ___________________________________________

Transportation Services for Postmen of 28

H. Annexure br

Client to insert client’s letterhead

Date: _______________

“The client” name: ________________________________________________

Herewith we, “the client” confirm that _____________________________________ (Insert the

name of bidding company) has experience in the provision of transportation services of people

with completed number of years as indicated below within the past three (3) years of bid closing

date:

Description of services indicate number of years completed

Experience within the past five (5)

Years

Provision of transportation services of

people.

NOTE: This document to be completed by bidder’s client not a bidder that is submitting the proposal

Signature: _________________________________________

Name of signatory: _________________________________________

Title of signatory: __________________________________________

Contact Details: __________________________________________

Email address: __________________________________________

Transportation Services for Postmen of 28

I. Annexure dl

Bidder to insert their letterhead

Date: _______________

“The bidders” name: ________________________________________________

Herewith we, “the bidder” confirm the delivery lead time for the provisioning of transportation

services of people to SAPO upon receipt of an award letter as per below:

Description of services indicate delivery lead time (number of work-

Ing days) for the provisioning of transpor-

Tation services of people to SAPO upon re-

Ceipt of an award letter: 14 working days

Provision of transportation services of

people.

Signature: _________________________________________

Name of signatory: __________________________________________

Title of signatory: ___________________________________________

Contact Details: ___________________________________________

Email address: ___________________________________________

Transportation Services for Postmen of 28

J. Returnable document(s)

Returnable Documents means all the documents, and Annexures, as listed in the tables below. There are

three types of returnable documents as indicated below and Respondents are urged to ensure that these

documents are returned with their bids. The section contains bookmarks for ease of reference.

1. Administrative Documents

Respondents are required to submit with their bid submissions the following Administrative Documents, and

also confirm submission of these documents by so indicating [Yes or No] in the tables below:

Administrative Returnable Documents Submitted

[Yes or No]

Completed SBD 1

Completed SBD 4

Completed Confidentiality and Non-Disclosure

Completed Certificate of Acquaintance with bid Re-

quirements

Latest CSD Report / MAAA number

2. Evaluation Documents:

2.1 Gatekeeping Documents

The bidder is required to comply with the gatekeeping criteria to be eligible for further evaluation.

Failure to comply with the gate-keeping criteria will result in the disqualification of the bid.

Gatekeeping Returnable Documents Submitted

[Yes or No]

2.1 The Bidder has attended a briefing session which is hosted by the Post Office, at which the Post Office

shall provide information to Bidders who wish to enter into discussions with the Post Office concerning

a number of issues pertaining to the possible provision of services by the Bidder to the Post Office,

which discussions may or may not result in the Post Office and the Bidder entering into an agreement,

arrangements, discussions or alliances.

2.2 During the briefing session and in negotiating the business relations, the Post Office shall disclose

confidential information relating to its business to the Bidder.

2.3 The Bidder agrees to be bound by the terms and to be subject to the conditions of this Confidentiality

Agreement.

3 confidential information

Confidential Information in respect of this Confidentiality Agreement shall include, but not be limited to, all oral,

written, printed, photographic and recorded information of all types that is:

3.1 Confidential or secret information relating to the commercial and financial activities of the Post Office,

which would include legal, financial, contractual or commercial arrangements between the Post Office

group of companies, customers and/or third parties;

3.2 Confidential information and details concerning current or prospective customers, suppliers, commer-

cial associates and other parties with whom the Post Office enjoys a commercial relationship;

3.3 Proposed, impending or actual commercial transactions, arrangements, ventures, agreements or op-

portunities which are of a confidential or secret nature;

3.4 Trade secrets, operating procedures, quality control procedures, approximate operation personnel re-

quirements, descriptions, trade names, trademarks, know how, techniques, technology, copyright, and all

goodwill relating to the business and any other existing intellectual property rights or any intellectual prop-

erty created as a result of the provision of services;

3.5 Confidential or privileged information concerning disputes, claims, litigation or similar actions in which any

party is or may become involved; and

3.6 Any other information surrounding the nature of the discussions giving rise to this Confidentiality Agree-

ment.

Transportation services for Postmen of 28

4 excluded information

There will be no obligation of confidentiality or restriction on the use of information where:

4.1 The information is publicly available, or becomes publicly available otherwise than by action of the Bidder;

or

4.2 The information was already known to the Bidder (as evidenced by its written records) prior to its receipt

under this or any previous confidentiality agreement between the parties or their affiliates; or

4.3 The information was received from another party not in breach of an obligation of confidentiality.

5 non-disclosure

5.1 The Bidder acknowledges that the Confidential Information is a valuable and unique asset proprietary to

the Post Office.

5.2 The Bidder agrees that it shall not disclose the Confidential Information to any third party for any reason

or purpose whatsoever without the prior written consent of the Post Office.

5.3 The Bidder may disclose the Confidential Information only to its directors and other officers, employees

and professional advisors agents and consultants only on a strictly need-to-know basis and on the terms

and conditions provided for in this Confidentiality Agreement.

5.4 The Bidder undertakes not to use the Confidential Information for any purpose other than:

5.4.1 That for which it is disclosed; and

5.4.2 In accordance with the provisions of this Confidentiality Agreement.

5.5 The Bidder undertakes to ensure that their employees will observe and comply with their obligations in

respect thereof, whether or not they remain employees of the Bidder.

5.6 The Bidder agrees that it shall only, where necessary, disclose the Confidential Information to its profes-

sional advisers, agents and consultants, provided that such professional advisers, agents and consultants

sign a similar undertaking and that they are aware of the confidential nature of the information being made

available to them.

5.7 The Bidder shall takes all steps necessary to procure that such professional advisers, agents and consult-

ants agree to abide by the terms of this Confidentiality Agreement to prevent the unauthorized disclosure

of the Confidential Information to third parties.

6 ownership

6.1 All Confidential Information disclosed by the Post Office to the Bidder is acknowledged by the Bidder to

be proprietary to the Post Office who shall retain all right, title and interest in and to that information.

6.2 The possession of the Confidential Information by the Bidder does not to confer any rights of whatever

nature in such Confidential Information to the Bidder.

6.3 No provision in this Confidentiality Agreement shall be interpreted to confer any right of license under any

trademark, patent or copyright, or any applications for such a trademark, patent or copyright which may

be pending now or in the future to the Bidder.

7 standard of care

The Bidder agrees that it shall protect the Confidential Information disclosed pursuant to the provisions of this

Confidentiality Agreement using the same standard of care that it applies to its own proprietary, secret or

Transportation services for Postmen of 28

confidential information, but in any event not less than a reasonable standard of care, and that the Confidential

Information shall be stored and handled in such a way as to prevent any unauthorized disclosure thereof.

8 return of confidential information

8.1 The Post Office may at any time request the return of the Confidential Information disclosed to the Bidder.

Upon the return of the Confidential Information, the Bidder shall submit a written statement to the Post

Office confirming that the Bidder has not retained in its possession or under its control, either directly or

indirectly, any Confidential Information.

8.2 Alternatively to the return of the material contemplated in clause 8.1 above, the Bidder shall, at the request

of the Post Office, destroy the Confidential Information and furnish the Post Office with a written statement

to the effect that all Confidential Information in the possession or under the control of the Bidder has been

destroyed.

8.3 The Bidder shall comply with the request in terms of this clause 8 within forty-eight hours of receipt of such

a request.

9 breach

9.1 Any breach of any obligation or undertaking by the Bidder will constitute a material breach of this Confi-

dentiality Agreement.

9.2 The Bidder shall be liable to pay the Post Office all costs incurred in the protection of its interests in terms

of this Confidentiality Agreement on an attorney and own client scale.

9.3 The Bidder acknowledges that the Post Office shall be entitled to apply to court for an interdict or other

appropriate relief against the Bidder, should the Post Office have any reasonable basis to believe that the

Bidder is or may be in breach of this Confidentiality Agreement and thus endangering the proprietary in-

terests of the Post Office.

10 duration

The obligations undertaken by the Bidder in terms of this Confidentiality Agreement shall endure notwithstanding the termination of this Confidentiality Agreement or notwithstanding that either party decides at any time,

whether before or after the commencement of this Confidentiality Agreement, not to pursue the discussions to

enter into a business relationship or that the relationship between the parties pursuant to those discussions is

terminated for any reason whatsoever.

11 general

11.1 This Confidentiality Agreement constitutes the sole record of the agreement between the parties with

regard to the subject matter hereof. No party shall be bound by any express or implied term, represen-

tation, warranty, promise or the like not recorded herein.

11.2 No addition to, variation of, or agreed cancellation of this Confidentiality Agreement shall be of any force

or effect unless in writing and signed by or on behalf of the parties.

11.3 No relaxation or indulgence which the Post Office may grant to the Bidder shall constitute a waiver of

the rights of the Post Office and shall not preclude the Post Office from exercising any rights which may

have arisen in the past or which might arise in future.

Transportation services for Postmen of 28

11.4 The Bidder agrees and confirm by their signature to the RFQ Documents that any present and/or previ-

ous discussions or correspondence shall, for purposes of this Confidentiality Agreement, be considered

to be Confidential Information.

11.5 An approval or consent given by a party under this Confidentiality Agreement shall only be valid if in

writing and shall not relieve the other party from responsibility for complying with the requirements of

this Confidentiality Agreement nor shall it be construed as a waiver of any rights under this Confidenti-

ality Agreement except as and to the extent otherwise expressly provided in such approval or consent,

or elsewhere in this Confidentiality Agreement.

Signature ....................................................................

Name of delegated signatory ................................................................

(PRINT) in his capacity of

Designation of signatory ....................................................................

(PRINT) who warrants his authority to sign on behalf of

Name of bidder (company) .....................................................................

Date ...................................................................

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C. Certificate of acquaintance with bid documents

I/We ________________________________________ of __________________________________ do

hereby certify (Name of Company) that I/we acquainted myself/ourselves with the contents of all the documents

listed in the Schedule of Bid Documents, as laid down by The South African Post Office for carrying out of the

proposed works.

SIGNED AT ________________________________ on this __________ day of _____________________ 20

Signature : _____________________________________

Name of delegated signatory : ____________________________________

(PRINT) in his capacity of

Designation of signatory : ____________________________________

(PRINT) who warrants his authority to sign on behalf of the bidding

company

Transportation services for Postmen of 28

D. Specification

See attached pdf document

Transportation services for Postmen of 28

E. Evaluation criteria

The bid will be evaluated as follows:

ated and/or after the Preferred Bidders and Reserved Bidders have been notified of

their status as such.

10.3.6 To carry out site inspections, product evaluations or explanatory meetings in order to verify

the nature and quality of the Services bidded for, whether before or after adjudication of the

bid.

10.3.7 Request audited financial statements or other documentation for the purposes of a due dili-

gence exercise;

10.3.8 to cancel the contract and/request that National Treasury place the Respondent on its Data-

base of Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract

was awarded on the strength of incorrect information furnished by the Respondent or on any

other basis recognised in law;

10.3.9 To award the bid to a Bidder who is not the highest scoring Bidder, provided that an objective

criteria was indicated in the evaluation criteria.

10.3.10 To correct any mistakes at any stage of the bid that may have been in the bid documents or

occurred at any stage of the bid process.

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10.3.11 To award the business to the next highest scoring bidder(price and specific goal), provided

that he/she is still prepared to provide the required Goods/Services at the quoted price,

should the preferred bidder fail to sign or commence with the contract within a reasonable

period after being requested to do so. Under such circumstances, the validity of the bids of

the next ranked bidder(s) will be deemed to remain valid, irrespective of whether the next

ranked bidder(s) were issued with a Letter of Regret. Bidders may therefore be requested to

advise whether they would still be prepared to provide the required Goods/Services at their

quoted price, even after they have been issued with a Letter of Regret.

10.4 No attempts may be made, whether directly or indirectly, to canvass any member of SAPO staff before

the award of the contract. Any enquiries must be referred, in writing, to the specified person(s).

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing

tax compliance status

tax compliance shall apply from the date the request was sent

Tcs pin is available but the bidder is registered on the central sup

Csd number

Csd number must be provided

CSD Report / MAAA number

Central Supplier Database

Central Supplier Database (CSD)

power of attorney to bind the other party/parties in respect of

Completed SBD 1

Completed SBD 4

Latest CSD Report / MAAA number

Failure to comply with the gate-keeping criteria will result in the disqualification of the bid.

Pricing Schedule

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central sup

Plier database (csd), a csd number must be provided.

Points Allocation: 00 points

B-BBEE Details: fore be requested to

advise whether they would still be prepared to provide the required Goods/Services at their

quoted price, even after they have been issued with a Letter of Regret.

10.4 No attempts may be made, whether directly or indirectly, to canvass any member of SAPO staff before

the award of the contract. Any enquiries must be referred, in writing, to the specified person(s).

11. Joint ventures, consortiums, partnerships and trusts

11.1 A trust, consortium or joint venture, will qualify for points for their specific goal as a legal entity,

provided that the entity submits their B-BBEE status level certificate.

11.2 A trust, consortium or joint venture will qualify for points for their specific goal as an unincorporated

or incorporated entity, provided that the entity submits their consolidated B-BBEE scorecard as if

they were a group structure and that such a consolidated B-BBEE scorecard is prepared for every

separate bid. If a consolidated BBBEE Certificate is not submitted together with the proposal at

closing date of the bid, the bidder will not be disqualified but receive zero (0) points for Specific

Goals/Preference points

11.3 Bidders must submit concrete proof of the existence of joint ventures and/or consortium arrange-

ments. SAPO will accept signed agreements as acceptable proof of the existence of a joint venture

and/or consortium arrangement.

11.4 The joint venture and/or consortium agreements must clearly set out the roles and responsibilities

of the Lead Partner and the joint venture and/or consortium party. The agreement must also clearly

identify the Lead Partner, with the power of attorney to bind the other party/parties in respect of

matters pertaining to the joint venture and/or consortium arrangement.

12. SAMPLES (If applica

Specific Goals and Commercial: The specific goal that this project seeks is to appoint a service provider/s that meets the following criteria: At least ≥ 51% Black owned; At least ≥ 51% of the company owners should be youth owned; At least ≥ 51% of the company owners should be women owned; At least ≥ 1% of the company owners should be owned by disabled person(s). The Preferential Point System that will be used is 20/80 (20 Preferential Point and 80 Pricing). Commercial: Price (80) and Specific Goals (20). Criteria: Total price 80/100 Benchmark against lowest quote. Contribution to Specific Goals 20/100: Points will be awarded to bidders per goal table below: Bidding Company is ≥51% Black owned or more - 10 points - BEE Certificate - SANAS accredited OR Signed Sworn Affidavit by a Commissioner of oaths (EMEs and QSEs). OR a DTI BBBEE Certificate (EMEs and QSEs). Bidding Company is ≥ 51% Youth owned - 5 points - BEE Certificate - SANAS accredited OR Signed Sworn Affidavit by a Commissioner of oaths (EMEs and QSEs). OR a DTI BBBEE Certificate (EMEs and QSEs). Bidding Company is ≥ 51% women owned - 3 points - BEE Certificate - SANAS accredited OR Signed Sworn Affidavit by a Commissioner of oaths (EMEs and QSEs). OR a DTI BBBEE Certificate (EMEs and QSEs). Bidding Company is ≥1% owned by disabled person(s) - 2 points - BEE Certificate - SANAS accredited OR Signed Sworn Affidavit by a Commissioner of oaths (EMEs and QSEs). OR a DTI BBBEE Certificate (EMEs and QSEs). Note: Tenderers who do not submit specific goal requirement will not be disqualified from the bid process, but they will score zero (0) points for the specific goal(s) envisioned with this project. Bidder must submit a valid BBBEE Certificate or sworn affidavit, an expired BBBEE Certificate or Sworn affidavit will not be accepted.

5.1 Bidders responding to this RFQ are deemed to do so, on the basis that they acknowledge and accept all

the Terms and Conditions of this RFQ.

5.2 Proposals must be submitted through the Tender Box or email. It is the bidder’s sole responsibility to

ensure that the bid has been submitted and inserted in the tender box received by no later than the

2026/08/27 @11:00 Proposals received after the stipulated bid closing date and time will not be consid-

ered for bid evaluation purposes.

5.3 Any amendments to the proposal documents, whether erasures or by means of correction fluid (e.g.

Tippex), must be initialled by the bidder.

5.4 All documents and correspondence must be in English, failure to comply, the bid proposal will not be

evaluated.

5.5 Pricing schedule must be completed in South African Rands (ZAR). Failure to provide the bid in South

proof of Consortium / JV / Partnership.. If a consolidated BBBEE Certificate is not submitted to-

gether with the proposal at closing date of the bid, the bidder will not be disqualified but receive

zero (0) points for Specific Goals/Preference points. Bidder must submit a valid BBBEE Certificate,

an expired BBBEE Certificate or Sworn affidavit will not be accepted.

5.7 Hand delivered proposals must be delivered sealed. The following information shall appear on the outside

of the sealed proposal:

5.7.1 Name of bidder;

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5.7.2 Description of proposal;

5.7.3 RFQ number;

5.7.4 Closing date and time;

5.7.5 Name of person for whose attention the proposal is intended; and

5.7.6 The name and address of the Bidder must be written on the reverse side of the proposal /

envelope.

Sbd1 - invitation to bid ............................................................................................................................ 1

Sbd4 - bidder’s disclosure .................................................................................................................... 4

A. Scope of supply and specific instructions ......................................................................... 7

B. Confidentiality and non-disclosure agreement ............................................................. 11

C. Certificate of acquaintance with bid documents ........................................................... 15

D. Specification ................................................................................................................................... 16

E. Evaluation criteria ...................................................................................................................... 17

F. Pricing schedule ............................................................................................................................. 23

G. Annexure bc....................................................................................................................................... 24

H. Annexure br ....................................................................................................................................... 25

I. Annexure dl ........................................................................................................................................... 26

J. Returnable document(s) ................................................................................................................. 27

Sbd1 - invitation to bid

shall, when used in this Confidentiality Agreement, bear the meanings ascribed to them:

1.1 “Bidder” shall mean any person who attends the briefing session and/or any entity which is represented

at the briefing session whose details and signature are set out in the attendance register;

1.2 “Confidentiality Agreement” shall mean this confidentiality Agreement; and

1.3 “Post Office” shall mean the South African Post Office, a public company with limited liability duly

incorporated in accordance with company laws of the Republic of South Africa with registration number

1991/005477/06.

2 introduction

2.1 The Bidder has attended a briefing session which is hosted by the Post Office, at which the Post Office

shall provide information to Bidders who wish to enter into discussions with the Post Office concerning

a number of issues pertaining to the possible provision of services by the Bidder to the Post Office,

which discussions may or may not result in the Post Office and the Bidder entering into an agreement,

arrangements, discussions or alliances.

2.2 During the briefing session and in negotiating the business relations, the Post Office shall disclose

confidential information relating to its business to the Bidder.

2.3 The Bidder agrees to be bound by the terms and to be subject to the conditions of this Confidentiality

written, printed, photographic and recorded information of all types that is:

3.1 Confidential or secret information relating to the commercial and financial activities of the Post Office,

which would include legal, financial, contractual or commercial arrangements between the Post Office

group of companies, customers and/or third parties;

3.2 Confidential information and details concerning current or prospective customers, suppliers, commer-

cial associates and other parties with whom the Post Office enjoys a commercial relationship;

3.3 Proposed, impending or actual commercial transactions, arrangements, ventures, agreements or op-

portunities which are of a confidential or secret nature;

3.4 Trade secrets, operating procedures, quality control procedures, approximate operation personnel re-

quirements, descriptions, trade names, trademarks, know how, techniques, technology, copyright, and all

goodwill relating to the business and any other existing intellectual property rights or any intellectual prop-

erty created as a result of the provision of services;

3.5 Confidential or privileged information concerning disputes, claims, litigation or similar actions in which any

party is or may become involved; and

3.6 Any other information surrounding the nature of the discussions giving rise to this Confidentiality Agree-

ment.

Transportation services for Postmen of 28

4.1 The information is publicly available, or becomes publicly available otherwise than by action of the Bidder;

or

4.2 The information was already known to the Bidder (as evidenced by its written records) prior to its receipt

under this or any previous confidentiality agreement between the parties or their affiliates; or

4.3 The information was received from another party not in breach of an obligation of confidentiality.

5.1 The Bidder acknowledges that the Confidential Information is a valuable and unique asset proprietary to

the Post Office.

5.2 The Bidder agrees that it shall not disclose the Confidential Information to any third party for any reason

or purpose whatsoever without the prior written consent of the Post Office.

5.3 The Bidder may disclose the Confidential Information only to its directors and other officers, employees

and professional advisors agents and consultants only on a strictly need-to-know basis and on the terms

and conditions provided for in this Confidentiality Agreement.

5.4 The Bidder undertakes not to use the Confidential Information for any purpose other than:

5.4.1 That for which it is disclosed; and

5.4.2 In accordance with the provisions of this Confidentiality Agreement.

5.5 The Bidder undertakes to ensure that their employees will observe and comply with their obligations in

respect thereof, whether or not they remain employees of the Bidder.

5.6 The Bidder agrees that it shall only, where necessary, disclose the Confidential Information to its profes-

sional advisers, agents and consultants, provided that such professional advisers, agents and consultants

sign a similar undertaking and that they are aware of the confidential nature of the information being made

available to them.

5.7 The Bidder shall takes all steps necessary to procure that such professional advisers, agents and consult-

ants agree to abide by the terms of this Confidentiality Agreement to prevent the unauthorized disclosure

of the Confidential Information to third parties.

6.1 All Confidential Information disclosed by the Post Office to the Bidder is acknowledged by the Bidder to

be proprietary to the Post Office who shall retain all right, title and interest in and to that information.

6.2 The possession of the Confidential Information by the Bidder does not to confer any rights of whatever

nature in such Confidential Information to the Bidder.

6.3 No provision in this Confidentiality Agreement shall be interpreted to confer any right of license under any

trademark, patent or copyright, or any applications for such a trademark, patent or copyright which may

be pending now or in the future to the Bidder.

9.1 Any breach of any obligation or undertaking by the Bidder will constitute a material breach of this Confi-

dentiality Agreement.

9.2 The Bidder shall be liable to pay the Post Office all costs incurred in the protection of its interests in terms

of this Confidentiality Agreement on an attorney and own client scale.

9.3 The Bidder acknowledges that the Post Office shall be entitled to apply to court for an interdict or other

appropriate relief against the Bidder, should the Post Office have any reasonable basis to believe that the

whether before or after the commencement of this Confidentiality Agreement, not to pursue the discussions to

enter into a business relationship or that the relationship between the parties pursuant to those discussions is

terminated for any reason whatsoever.

11.1 This Confidentiality Agreement constitutes the sole record of the agreement between the parties with

regard to the subject matter hereof. No party shall be bound by any express or implied term, represen-

tation, warranty, promise or the like not recorded herein.

11.2 No addition to, variation of, or agreed cancellation of this Confidentiality Agreement shall be of any force

or effect unless in writing and signed by or on behalf of the parties.

11.3 No relaxation or indulgence which the Post Office may grant to the Bidder shall constitute a waiver of

the rights of the Post Office and shall not preclude the Post Office from exercising any rights which may

have arisen in the past or which might arise in future.

Transportation services for Postmen of 28

11.4 The Bidder agrees and confirm by their signature to the RFQ Documents that any present and/or previ-

ous discussions or correspondence shall, for purposes of this Confidentiality Agreement, be considered

to be Confidential Information.

11.5 An approval or consent given by a party under this Confidentiality Agreement shall only be valid if in

writing and shall not relieve the other party from responsibility for complying with the requirements of

this Confidentiality Agreement nor shall it be construed as a waiver of any rights under this Confidenti-

ality Agreement except as and to the extent otherwise expressly provided in such approval or consent,

or elsewhere in this Confidentiality Agreement.

bid specification.

1.2.2. Public Liability Insurance

Bidders must have valid Public Liability Insurance of minimum one million Rand (R1 000 000) per incident.

Note: A quote from the Insurance Company will not be accepted.

1.2.3. Goods in Transit (GIT) Insurance

Bidders must have Goods in Transit (GIT) Insurance of minimum Twenty Thousand Rand (R20 000) per incident. Bidders must provide proof of insurance from their Insurance Company that is active and must be maintained throughout the contract term period.

Note: A quote from the Insurance Company will not be accepted.

1.2.4. Proof of valid Operating License for the transportation of people

The bidder must submit a copy of their valid Operating License (indicating the vehicle registration and areas

allocated to that specific vehicle as per annexure 1) for the transportation of people in the bidding company’s

name in respect of the –

 province in which the collection point i.e. depot and/or MCP resides

 for the route/s bidding for;

The copy of the Operating License for the transportation of people in the bidding company’s name must be

valid. (Refer to Pricing Schedule Annexure F1 for detailed Provinces & Routes)

Bidders shall take into account that the Post Office's total requirements may not be allocated to only one bidder. The successful bidder shall commit to the programme of continuous improvement, which will result in cost-efficiencies during the currency of the relationship. The Contract Price is the amount agreed to by both parties during contract negotiation process, which the Post Office shall pay to the Service Provider for the Services rendered in terms of the Agreement. The Contract Price for the Services provided by the Service Provider to the Post Office shall be inclusive of VAT and payable 30 days upon statement date.

Enquiries: Michael Mabena, Procurement Specialist, Tel: 012 845 2676, Email: [email protected]. Bidding procedure enquiries and technical enquiries may be directed to the same contact.