RFQ for office furniture disassembly, assembly, transportation & storage – 3-Month contract (nyda gauteng)

Closing date: 31 August 2026 at 17:00. Storage period: 01 November 2026 to 31 January 2027.

Bidding procedure enquiries: Quotations2, 087 158 6345, [email protected]. Technical enquiries: Mmabatho Tseko, 087 158 6378, [email protected].

Quotations must be submitted by email to [email protected] before the closing time. Late bids will not be considered. Bids must be submitted on the official forms provided and not re-typed. Returnable documents: SBD1 (Invitation to Bid), SBD4 (Bidder's Disclosure), and a completed and signed pricing schedule. Proof of authority to sign (e.g. company resolution) must be submitted. Failure to provide any mandatory document renders the bid non-responsive.

Two-stage evaluation. Stage 1: Administrative compliance — bids must include proof of SARS good standing (verified via CSD or SARS e-filing PIN), SBD1, SBD4, and a signed pricing schedule. Failure to provide any mandatory document results in non-responsiveness. Stage 2: Price and specific goals — bidders claiming specific goals must complete SBD 6.1 and attach a B-BBEE certificate or sworn affidavit; otherwise no preference points are awarded. Award is based on the PPPFA 80/20 system: price 80 points, specific goals 20 points. NYDA is not obliged to award to the lowest bidder and may award in full or part. No payment without a purchase order. Outsourcing to a person or company owned by a state employee leads to disqualification and cancellation of the purchase order or contract.

Disassembling, assembling, transporting, and storing furniture and office storage for the NYDA Tshwane office in Gauteng. Quantities: 94 chairs, 16 desks, 15 filing cabinets and credenzas, 77 tables, 4 benches and sofas, 3 water dispensers, 1 tender box, 1 fridge, 1 microwave, 2 round tables, 2 boardroom tables, and 150 boxes of training material, crockery and other items. Storage required for 3 months (01 November 2026 to 31 January 2027). Pick-up location: Middestad Mall, 252 Thabo Sehume (formerly Andries Street/Pretorius), Ground Floor, Pretoria CBD.

Pricing schedule with unit prices and total prices excluding VAT for each item: chairs (94), desks (16), filing cabinets and credenzas (15), tables (77), benches and sofas (4), water dispensers (3), tender box (1), fridge (1), microwave (1), round tables (2), boardroom tables (2), training material/crockery/other (150 boxes), and storage period for 3 months (01 November 2026 to 31 January 2027). Totals for excluding VAT, VAT, and including VAT.

Pricing schedule must be completed with unit prices and total prices excluding VAT for each item, plus totals for VAT and including VAT. No payment without a purchase order.

Bidders must be in good standing with SARS, verified via CSD or SARS e-filing PIN. Bidders must not be persons in the service of the state, nor companies with directors who are state employees. B-BBEE certificate or sworn affidavit (for EMEs and QSEs) required to claim preference points. SBD4 (Bidder's Disclosure) must be completed and signed; a conflict of interest makes the bid non-responsive. SBD1 (Invitation to Bid) must be submitted. Proof of authority to sign (e.g. company resolution) required.

Specific goals for preference points: Youth Owned Institutions (10 points), Women Owned Institutions (5 points), Ownership by persons with disabilities (5 points). Bidders must indicate how they claim points in SBD 6.1 and attach a B-BBEE certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.

The successful bidder must sign a written contract form (SBD7). The contract is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2017, and the General Conditions of Contract. NYDA may award in full or in part. No service or delivery without a purchase order. Outsourcing to a person or company owned by a state employee leads to disqualification and cancellation of the purchase order or contract.

Eligibility/mandatory requirements: proof of good standing with SARS (verified via CSD or SARS e-filing PIN), completed SBD1, completed and signed SBD4 (Bidder's Disclosure), and completed and signed pricing schedule. Failure to provide any mandatory information results in non-responsiveness.

Stage 1: Administrative compliance — mandatory documents: proof of SARS good standing (via CSD or SARS e-filing PIN), SBD1, SBD4, and signed pricing schedule. Failure to provide mandatory information results in non-responsiveness. Stage 2: Price and specific goals — bidders must indicate how they claim points in SBD 6.1 and attach B-BBEE certificate or sworn affidavit; failure to submit proof means no points for specific goals. Adjudication: NYDA has sole discretion, not obliged to award to lowest bidder, may retract bid. Disqualification for soliciting information from NYDA employees. Award based on PPPFA 80/20 system: price 80 points, specific goals 20 points; award to highest overall scorer unless objective criteria justify otherwise. NYDA may award in full or part. No payment without purchase order. Outsourcing to state employees' companies leads to disqualification.