Supply and delivery of laboratory equipment for clanwilliam dam raising (western cape)

SCM / Bidding procedure enquiries: F. Groenewald / R. de Wee, email [email protected] / [email protected]. Technical enquiries: F. Havenga, email [email protected]. Department: Water and Sanitation, Construction South. Submission address: Bid Box, Entrance of Training Centre, Department of Water and Sanitation Construction South, Clanwilliam Dam Site, Old N7 Route, coordinates 32°11'47.99''S, 18°52'34.96''E.

Submission method: Original bid, covering letter and supporting documents sealed in an envelope endorsed "ORIGINAL BID FOR BID: WTE-0576 CS: SUPPLY AND DELIVERY OF LABORATORY EQUIPMENT FOR THE RAISING OF CLANWILLIAM DAM IN THE WESTERN CAPE FOR DWS CONSTRUCTION SOUTH" with the bidder's name clearly shown. Deposit in the bid box at the Entrance of Training Centre, Department of Water and Sanitation Construction South, Clanwilliam Dam Site, Old N7 Route (coordinates 32°11'47.99''S, 18°52'34.96''E). Closing: 10 September 2026 at 11:00. Late bids will not be accepted. Bid documents must not be separated or have pages detached. SBD 1 must be completed and signed; failure to do so invalidates the bid. All spaces in bid forms and annexures must be completed in full. Section 4 and the Pricing Schedule must be fully completed and priced. Joint ventures must submit the original or notarially certified copy of the JV agreement and a certificate from each party authorising the signatory. Companies must provide a board resolution certified by the chairman authorising the signatory.

The bidder must complete, sign and submit the following documents: SBD 1, SBD 4, SBD 6.1.

Four-phase evaluation:

Phase 1 — Mandatory Requirements: SBD 4 completed, signed and all interests declared. Failure disqualifies the bid.

Phase 2 — Administrative Compliance: CSD registration with CSD report; tax compliance with SARS (TCS PIN or tax clearance certificate); active CIPC registration with certificate; original or certified copy of B-BBEE Status Level Verification Certificate (or sworn affidavit for EME/QSE) and completed SBD 6.1 (failure forfeits preference points); valid letter of good standing with the Compensation Commissioner (COIDA) or third-party insurance registered with the Financial Sector Conduct Authority; proof of authority to sign (board resolution or equivalent); SBD 1, SBD 3.1 and SBD 6.1 completed and signed; technical datasheets/brochures for all items, initialled by the bidder, clearly indicating the item offered and compliance with the qualifying specification in Technical Information section 3.2.14.

Phase 3 — Technical Evaluation and Specification Compliance: Only bidders passing Phases 1 and 2 are evaluated. Compliance with all technical specifications in section 3.2.14 is mandatory; non-compliance renders the bid non-responsive.

Phase 4 — Preference Points (80/20 system): Price 80 points; Specific Goals 20 points allocated as: Women ownership 5, Disability ownership 5, Youth ownership 5, Location in Western Cape Province 2, B-BBEE status level 1-2 (QSE/EME) 3. Proof required: Percentage Ownership Affidavit (Annexure 1) for women, disability, youth; Location of Enterprise Affidavit (Annexure 2) with proof of premises ownership/rental for Western Cape location; B-BBEE certificate from SANAS-accredited agency or sworn affidavit for EME/QSE. Failure to submit proof means points are not claimed.

Supply and delivery of laboratory equipment for the raising of Clanwilliam Dam in the Western Cape for DWS Construction South. Detailed technical specifications and qualifying criteria are set out in Technical Information section 3.2.14 (not fully extracted). Bidders must submit technical datasheets/brochures for all items, initialled to confirm the item offered, clearly indicating the item where multiple items appear on a datasheet, and clearly showing compliance with the qualifying specification in section 3.2.14.

Pricing Schedule (SBD 3.1) must be fully completed and priced. The 80/20 preference point system applies (price 80 points, specific goals 20 points). Price points calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin) where Pt is the tender price and Pmin the lowest acceptable tender. No bill of quantities or schedule of rates detail is provided in the extracted text.

Pricing Schedule (SBD 3.1) must be fully completed and priced. All payments under the contract will be made by Electronic Fund Transfer. No bid bond, performance guarantee, retention percentage, or advance payment terms are specified in the extracted text.

Mandatory compliance documents:

• CSD registration (submit CSD report).
• Tax compliance: SARS TCS PIN or printed tax clearance certificate (verified via CSD and SARS).
• Active CIPC registration (certificate to be attached).
• B-BBEE Status Level Verification Certificate (original or certified copy) from SANAS-accredited agency, or sworn affidavit for EME/QSE; must complete SBD 6.1 to claim preference points.
• Valid Letter of Good Standing with the Compensation Commissioner (COIDA) or third-party insurance registered with the Financial Sector Conduct Authority.
• Proof of authority to sign: board resolution certified by chairman (companies) or equivalent authorisation (individuals, JVs).
• Completed and signed returnable forms: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim).
• Technical datasheets/brochures for all items, initialled and showing compliance with section 3.2.14.
• Foreign suppliers must complete the questionnaire in SBD 1 Part A.
• Bidders must not be persons in the service of the state, nor companies with directors who are such persons.

B-BBEE Status Level Verification Certificate from SANAS-accredited agency required, or sworn affidavit for EME/QSE. Must complete SBD 6.1 to claim points. Specific goals allocation: B-BBEE level 1-2 (QSE/EME) = 3 points. Ownership by women, disability, youth each = 5 points (pro-rata based on percentage ownership). Location in Western Cape = 2 points. Total specific goals = 20 points under 80/20 system.

Contract governed by the National Treasury General Conditions of Contract (NTGCC, July 2010). Special Conditions of Contract (SCC) will supplement the NTGCC; where conflict exists, SCC provisions prevail. The successful bidder must complete and sign SBD 7 (Contract Form). No further special conditions are detailed in the extracted text.

Special Conditions of Contract will be provided separately and will supplement the NTGCC. No specific special conditions are detailed in the extracted text.

Bidders must ensure compliance with tax obligations and submit SARS TCS PIN for verification. CSD registration mandatory. B-BBEE certificate or sworn affidavit required for preference points. Letter of good standing (COIDA) or third-party insurance required. Authority to sign (board resolution) required. Technical datasheets for all items must be submitted and initialled.

Four-phase evaluation: Phase 1 Mandatory (SBD 4 signed); Phase 2 Administrative (CSD, tax, CIPC, B-BBEE, COIDA, authority to sign, SBD 1/3.1/6.1, technical datasheets); Phase 3 Technical (compliance with section 3.2.14 specifications); Phase 4 Preference Points (80/20 with specific goals for women, disability, youth, Western Cape location, B-BBEE level 1-2 QSE/EME).