Supply of a trophy for the department of sports, arts & culture

Appointment of a service provider for trophy supply required by the Department of Sport, Arts & Culture. The invitation letter references an attached specification document that contains the detailed technical requirements; that specification is not present in the extracted text.

Closing date and time: 28 August 2025 at 11:00.

No compulsory briefing session or site visit is mentioned.

SCM enquiries: DSAC SCM Office, telephone 012 441 3504 / 012 441 3173.

Procurement practitioner: Ipeleng Chiloane, telephone 012 441 3490, email [email protected].

Department postal address: Private Bag X897, Pretoria 0001.

Physical address: Sechaba House, 202 Madiba Street and Paul Kruger, Pretoria 0001.

Submission method: email quotation and fully completed returnable forms to the address specified in the invitation letter.

Returnable forms — all must be completed, signed and submitted with the quotation:

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department. Disclosure is mandatory; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 preference point system. Must be accompanied by supporting documents listed below.

Supporting documents required with SBD 6.1 to claim specific-goal points:

• CIPC ownership certificate showing ownership percentage (e.g. beneficial ownership, CK document).
• Valid B-BBEE certificate or sworn affidavit.

Failure to submit the required supporting documents results in zero preference points.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Quotations received after the closing time, regardless of reason.

Preference point system: 80/20 (price 80 points, specific goals 20 points) in terms of the Preferential Procurement Regulations 2022.

Specific-goal points are claimed via SBD 6.1 and require submission of a CIPC ownership certificate and a valid B-BBEE certificate or sworn affidavit. Without these documents, zero points are awarded for specific goals.

No minimum functionality or qualifying score is stated in the document.

Supply of a trophy as per the attached specification (specification document not included in the extracted text). No further details on design, materials, quantity, dimensions, branding or delivery requirements are provided in the invitation letter.

General compliance (implied standard requirements for all government quotations):

• Registration on the Central Supplier Database (CSD).
• Valid tax compliance status (SARS tax PIN).
• CIPC registration (ownership certificate required for preference points).
• Valid B-BBEE certificate or sworn affidavit (required for preference points).

No CIDB grading, professional registration or local-content thresholds are mentioned.

Supply of a trophy for the Department of Sports, Arts & Culture (Gauteng). The document provided is the standard SBD 4 (Declaration of Interest) form only; no detailed description, scope, or specifications are included.

Closing date and time: 28 August 2026 at 11:00 (from tender record). No compulsory briefing, site visit, or clarification deadline is mentioned in the document.

No SCM or technical contact details, emails, phones, or submission address are provided in the document. Bidders must consult the full tender advertisement or tender pack for enquiry channels.

Returnable forms — all must be completed, signed and submitted with the quotation:

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department. Disclosure is mandatory; a false declaration disqualifies the bid.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no contact with competing bidders.
• Proof of CSD registration and a valid tax compliance status PIN.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Quotations received after the closing time, regardless of reason.

The document provided contains only the standard SBD 4 (Declaration of Interest) form. No evaluation criteria, scoring split, preference point system (80/20 or 90/10), minimum qualifying thresholds, or evaluation stages are stated in this document. Bidders must refer to the full tender pack for the evaluation methodology.

Supply of a trophy. No further scope, deliverables, quantities, standards, service levels, or capacity requirements are stated in the document.

No pricing format, bond, guarantee, insurance, payment terms, or financial capacity thresholds are stated in the document.

Mandatory returnable forms:

• SBD 4 (Declaration of Interest): declares state employment and relationships with the procuring institution.
• SBD 9 (Certificate of Independent Bid Determination): certifies independent pricing and no collusion.

Standard compliance (inferred from standard SA government procurement practice, not explicit in this document):

• CSD registration.
• Valid SARS tax compliance status (tax PIN).
• B-BBEE certificate or sworn affidavit for preference points.
• CIPC company registration.

No CIDB grading, professional registration, or local content requirements are mentioned.

Evaluation uses the 80/20 preference point system (tender value up to R50 million). Price carries a maximum of 80 points; specific goals carry a maximum of 20 points. Specific goals and points:

• Promotion of SMMEs (RDP goals): 20 points total, allocated by ownership demographics.
• Women ownership: 100% = 6 points; 75–99% = 5; 60–74% = 4; 51–59% = 3; 0–50% = 0.
• Black ownership: 100% = 7 points; 75–99% = 6; 60–74% = 5; 51–59% = 3; 0–50% = 0.
• Youth ownership: 100% = 5 points; 75–99% = 3; 60–74% = 2; 51–59% = 1; 0–50% = 0.
• Persons with disabilities ownership: 75–100% = 2 points; 51–74% = 1; 0–50% = 0.

Failure to submit proof or documentation for specific goals means points for those goals are not claimed. The organ of state may require substantiation of any claim at any time.

Preference points claim form in terms of the preferential procurement regulations 2022

Returnable form:

• SBD 6.1 (Preference Points Claim Form): must be completed, signed and submitted with the tender. It certifies the points claimed for specific goals based on ownership demographics and acknowledges that false claims may lead to disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years, and possible criminal prosecution.