Supply and delivery of occupational programme equipment to bitou campus, south cape tvet college

Closing date: Friday, 11 September 2026 at 11:00. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

SCM Department: Barryline Botha, Central Office, 044 884 0359, [email protected]. Campus Manager: Chumani Webber, Bitou Campus, 044 533 2388, [email protected]. Accreditation and eLearning Manager: Mahlape Tsolo, Central Office, 044 884 0359, [email protected]. Bids may be deposited at the bid box at South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George, or emailed to [email protected].

Bids must be delivered to the bid box at South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George, or emailed to [email protected] by the closing date and time. Late bids will not be accepted. All bids must be submitted on official forms provided (not to be re-typed). Required returnable forms include: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), SBD 7 (Contract Form), and a completed Price Schedule with detailed breakdown. The checklist of documents must be completed and submitted; failure to include all documents may result in disqualification. For consortia/joint ventures, the same documents must be submitted for all parties involved.

Checklist of documents to be submitted: Copy of valid tax pin certificate; latest municipal account or valid lease agreement; CIPRO company registration documents listing all members with percentages (for CCs); copies of all share certificates (for companies); shareholding breakdown per race, gender and percentage; declaration of interest; B-BBEE rating certificate issued by a SANAS accredited BEE verification agency or affidavit; company profile and/or evidence of relevant experience; relevant certifications or manufacturer/authorised distributor documentation. Completed bid conditions, due diligence (SBD forms), and price schedule with detailed breakdown. Failure to include all documents may result in disqualification. Same documents required for all consortium members.

The applicable preference point system is the 80/20 system (for requirements up to R50 million). Points are allocated as follows: Price (80 points) and Specific Goals (10 points), with B-BBEE points included within the Specific Goals. Total points for Price and Specific Goals = 100. Failure to submit proof for specific goals means no points claimed for those goals. The organ of state reserves the right to substantiate any claim for preferences at any time.

Supply and delivery of cooking and catering equipment for the Hospitality Cook occupational programme at Bitou Campus, South Cape TVET College. Equipment must be durable, high-quality, and match approved technical specifications (dimensions, capacity, materials, brand). Include product data sheets and certifications. Delivery, installation, commissioning, training, maintenance and support are required. Equipment list includes: white main plates (27cm, qty 15), soup bowls (17cm, qty 15), side plates (16-18cm, qty 15), cutlery (forks, dessert spoons, teaspoons, qty 15 each), various knives (cooks, paring, boning, bread, qty 15 each), sharpening steel (300mm, qty 1), mixing bowls (220mm and 290mm, qty 15 each), measuring jugs (1L, qty 8), measuring cups and spoons sets, basting brush, spatulas, whisks, tongs, ladles, potato masher, flour sieve, oven mitts, cooling trays, casserole pots, stock pot, saucepans, frying pans, cutting boards (various colours), rolling pins, piping nozzles and bags, cake tins, bread tins, muffin trays, refuse bin, mop, broom, dustpan. Installation must integrate with utilities (electrical, gas, water) and include operational testing. Training for staff in equipment operation and maintenance must be provided. Minimum 12-month maintenance and service plan with option to renew.

Delivery: ensure timely delivery to specified location with proper handling; coordinate delivery schedules with on-site personnel and Campus Manager. Installation: assemble and position equipment according to layout plans; integrate with utilities (electrical, gas, water connections) to ensure safety and functionality; conduct operational testing. Site preparation: assess site readiness for compatibility; upgrade or modify utilities as needed. Commissioning and handover: testing, training of staff, handover of fully operational equipment with documentation.

Bidders must provide company profile and/or evidence of relevant experience. Provide product brochures, catalogues, technical specifications, warranty information, details of installation, technical support, maintenance and after-sales service arrangements. Relevant certifications or manufacturer/authorised distributor documentation required where applicable.

Equipment must be durable, high-quality, and match approved technical specifications. Include product data sheets and certifications. Commissioning: thorough testing under various operational conditions; address any defects. Training: train staff in equipment operation and maintenance; provide user manuals and maintenance guides. Handover: deliver fully operational equipment with all documentation, warranties, and certifications. Maintenance: preventive maintenance schedules, inspections, cleanings, part replacements; prompt repair services; spare parts inventory; technical support via phone or on-site; minimum 12-month maintenance and service plan with option to renew. Inspections and tests: bidder's premises open for inspection; if goods fail to comply, costs of inspection borne by supplier; rejected goods must be replaced at supplier's cost.

Pricing schedule must be completed with detailed breakdown of items, quantities, unit prices, and total cost VAT inclusive. Items include: white main plates (27cm, qty 15), soup bowls (17cm, qty 15), side plates (16-18cm, qty 15), cutlery (forks, dessert spoons, teaspoons, qty 15 each), various knives (cooks, paring, boning, bread, qty 15 each), sharpening steel (300mm, qty 1), mixing bowls (220mm and 290mm, qty 15 each), measuring jugs (1L, qty 8), measuring cups and spoons sets, basting brush, spatulas, whisks, tongs, ladles, potato masher, flour sieve, oven mitts, cooling trays, casserole pots, stock pot, saucepans, frying pans, cutting boards (various colours), rolling pins, piping nozzles and bags, cake tins, bread tins, muffin trays, refuse bin, mop, broom, dustpan. Delivery cost must be included. Total cost VAT inclusive. Price declaration form: total sum including VAT and delivery costs; offer held open for 90 days.

Pricing must be submitted on the Price Declaration Form (SBD 3.1) with total sum including VAT and delivery costs. Offer must be held open for acceptance for 90 days from date of submission. Payment will be made within 30 days after submission of invoice or claim, in Rand. Tax invoices and supporting documents must be submitted by the 1st business day of the month for payment by end of same month; otherwise payment by end of following month. No penalty interest will be paid for late payment if documentation is incomplete. Payment by electronic bank transfer or other method at SCC's discretion. Prices charged must not vary from quoted prices except for authorized adjustments.

Bidders must be registered on the Central Supplier Database (CSD) and provide CSD number. Tax Compliance: Submit SARS PIN or printed TCS certificate; each consortium member must submit separate TCS certificate/PIN/CSD number. B-BBEE: Submit a B-BBEE status level verification certificate issued by a SANAS accredited agency, or sworn affidavit for EMEs and QSEs, to qualify for preference points. Declaration of Interest (SBD 4) must be completed. Company registration documents (CIPRO) listing all members with percentages (for CCs) or copies of all share certificates (for companies) must be submitted. Shareholding breakdown per race, gender and percentage must be provided. Latest municipal account or valid lease agreement required. No bids from persons in the service of the state, or companies with directors who are state employees. Failure to provide or comply with any of these particulars may render the bid invalid.

B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points for B-BBEE. Preference points claim form (SBD 6.1) includes specific goals: Garden route area (10 points), Western Cape area (5 points), Outside Western Cape (0 points).

All equipment must comply with local health and safety regulations. Provide certifications for food-grade materials and safe operations. Installation must be done by qualified personnel/technicians complying with safety regulations. Appropriate PPE must be worn during installation to prevent risks or accidents. Delivery and installation personnel must sign the safety register while on site.

Prioritize energy-efficient and environmentally sustainable options where feasible.

General Conditions of Contract (GCC) apply. Warranty: goods must be new, unused, current models, free from defects for 12 months after delivery/acceptance or 18 months after shipment, whichever earlier. Purchaser must notify supplier in writing of warranty claims; supplier must repair or replace defective goods at no cost. Payment: within 30 days of invoice, in Rand. Prices: fixed, no variation except authorized adjustments. Variation orders: changes up to 15% of contract value may be instructed; no price escalation. Assignment: not allowed without prior written consent. Subcontracts: must be notified in writing. Delays: supplier must notify purchaser of any delay; purchaser may extend time with or without penalties. Penalties: for late delivery, deduction calculated at current prime interest rate per day of delay. Termination for default: purchaser may terminate if supplier fails to deliver, fails to perform obligations, or engages in corrupt/fraudulent practices. Restriction: supplier may be prohibited from doing business with public sector for up to 10 years. Supplier allowed 14 days to provide reasons against restriction. Force majeure, termination for insolvency, settlement of disputes (amicable consultation, mediation, South African courts), limitation of liability, governing language (English), applicable law (South African), notices, taxes and duties, transfer and amendment of contract, and prohibition of restrictive practices (collusive bidding) apply.

Special conditions include: Company registration form / Corporate document (CIPRO); BBBEE certification; Latest municipal account/Valid Lease Agreement; A copy of the original tax clearance or printed certificate with pin; CSD registration number; Company profile and/or evidence of relevant experience; Relevant certifications or manufacturer/authorised distributor documentation. Remuneration: original, detailed, correct and complete tax invoices, monthly statements (where applicable), VAT registration numbers, verification of bank details must be submitted to SCC after written acknowledgement of receipt. Tax invoices and supporting documents must be submitted by the 1st business day of the month for payment by end of same month; otherwise payment by end of following month. No penalty interest for late payment if documentation incomplete. Payment by electronic bank transfer or other method at SCC's discretion. Payment subject to SCC standard Special Terms and Conditions of Contract.

Mandatory requirements: Bidders must provide supporting documentation demonstrating ability to meet the scope of work, including company profile and/or evidence of relevant experience, product brochures/catalogues/technical specifications, warranty information, details of installation/technical support/maintenance/after-sales service arrangements, and relevant certifications or manufacturer/authorised distributor documentation. Service provider must have capacity to provide ongoing technical support, maintenance and after-sales services for the warranty and service period. Bidders must comply with tax obligations, provide SARS PIN or CSD number, and must not be persons in the service of the state. Special conditions: company registration document (CIPRO), BBBEE certification, latest municipal account/valid lease agreement, tax clearance certificate, CSD registration number, company profile and relevant experience.

Preference point system: 80/20 for requirements up to R50 million, 90/10 for above R50 million. Points awarded for price (80 or 90) and specific goals (10 or 20). For this tender, the applicable system is 80/20 (price 80, specific goals 10, BBBEE 10, total 100). Failure to submit proof for specific goals means no points claimed. Organ of state reserves right to substantiate claims.