Training of four accredited unit standards (upholstery & engineering) – KZN edtea, 4 months

Closing date: 11 September 2026 at 15:00. Compulsory briefing session: 7 September 2026 at 12h00, venue: 270 Jabu Ndlovu Street, PMB, LED Boardroom.

Official briefing session applicable. Venue: 270 Jabu Ndlovu, PMB, LED 07/09/2026 12H00, Boardroom.

Bidding procedure enquiries: Admin Office, Tel (033) 264 2864/2731, email [email protected]. Technical enquiries: Minenhle Mkhize, Tel 066 1608 766, email [email protected].

Bid response documents must be deposited in the bid box at the street address indicated in the document. Mark the blocks on the quotation offer for alterations, alternative bids, and attendance of the compulsory briefing session. All compulsory returnable documents listed in Section B must be submitted; failure to comply with any section constituting step one will render the quotation invalid.

Compulsory returnable documents include: Part A (SBD 1), Section B (list), Section C (read only), Section D (CSD registration), Section E (declaration), Section F-G (pricing schedules SBD 3.1/3.3), Section H (quotation offer), Section I (SBD 4), Section J (SBD 6.1), Section K (questionnaire replies), Section L (briefing session), Section M (read only), Section N (general conditions), Section O (authority to sign), Section P (schedule variations), Annexure A (TOR), Annexure B (evaluation grid), Annexure C (CV format), Annexure D (statement of exclusivity and availability).

Evaluation proceeds in four stages: (1) administrative compliance – all compulsory documents in Sections A to O must be submitted, including proof of company accreditation with FP&MSETA or QTCO and proof of accreditation for key expert 3 (Assessor) and key expert 4 (Moderator); non-compliance invalidates the bid. (2) Functionality – bidders must achieve a minimum qualifying score of 60%. (3) Preferential point evaluation using the 80/20 system, with specific goals: HDI Geographical Location (KZN Province) – 20 points; RDP – 0 points; required proof includes completed ownership demographic form, utility bill letter/letter from ward councillor/lease agreement, account statement, completed SBD 6.1, and CIPC certificate. (4) Price negotiation – the department reserves the right to negotiate.

Appointment of a service provider to render training of four accredited unit standards: (A) Comply with good housekeeping practices, SAQA ID 117416; (B) Read and interpret basic engineering drawings, SAQA ID 12215; (C) Apply safety, health and environmental protection procedures, SAQA ID 13223; and (D) Cover prepared frame using basic upholstery hand tools, SAQA ID 117150. Contract period: 4 months.

The supplier must conform to standards in the bidding documents and specifications. The supplier must not disclose contract documents or information without prior written consent, and must return all documents to the purchaser on completion if required. The purchaser may inspect the supplier's records and have them audited. Pre-bidding testing is for the bidder's account. If inspection is a bid condition, the supplier's premises must be open for inspection. Costs of inspections, tests, and analyses are borne by the purchaser if supplies conform, but by the supplier if they do not. Non-conforming supplies may be rejected, and the supplier must remove and replace them at its own cost.

Pricing schedules (SBD 3.1 and SBD 3.3) must be completed. Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. Rates must be firm for the full period of contract. For professional services, pricing is based on a ceiling price determined by total estimated time, hourly/daily rates for personnel, phases with cost per phase and man-days, and travel expenses (actual costs recoverable with proof).

Pricing must be firm for the full period of contract; non-firm prices (including those subject to exchange rate variations) will not be considered. The offer must remain valid for 60 days from closing date. For professional services (Section G), pricing is based on a ceiling price determined by total estimated time, hourly/daily rates for personnel, phases with cost per phase and man-days, and travel expenses (actual costs recoverable with proof).

Mandatory compliance items: Registration on the Central Supplier Database (CSD) at closing date; valid tax compliance status (SARS TCS PIN or certificate); no directors or members in service of the state; company must be accredited or registered with FP&MSETA or QCTO (proof to be attached); the Assessor (key expert 3) and Moderator (key expert 4) must each provide valid proof of accreditation or registration with FP&MSETA or QCTO. Attendance at the compulsory briefing session is required. All compulsory returnable documents listed in Section B must be submitted.

Preference points claim form (SBD 6.1) uses the 80/20 system: price 80 points, specific goals 20 points. Specific goals: HDI Geographical Location (KZN Province) – 20 points; RDP – 0 points. Documents required: completed ownership demographic form, utility bill letter/letter from ward councillor/lease agreement, account statement, completed SBD 6.1, and CIPC certificate.

The bidder must certify that the bid was arrived at independently, without consultation or agreement with competitors, and that no bid terms were disclosed to competitors prior to bid opening or award. The bidder must certify no consultations with procuring institution officials except for clarification, and that the bidder was not involved in drafting specifications. Suspicious bids may be reported to the Competition Commission, the National Prosecuting Authority, or may lead to restriction from public sector business for up to 10 years. The purchaser is not liable for bid preparation costs.

The supplier warrants goods are new, unused, of the most recent models, and free from defects for 12 months after delivery or 18 months after shipment, whichever ends earlier. The purchaser must notify the supplier in writing of warranty claims; the supplier must repair or replace defective goods at no cost. Payment is due within 30 days of invoice submission, in Rand. Prices may not vary from the bid except as authorised. Contract amendments require written agreement. The supplier may not assign obligations without prior written consent. Subcontracts must be notified in writing. Delays in performance may lead to penalties calculated at the current prime interest rate per day of delay, or termination for default. The purchaser may terminate for default, including for corrupt or fraudulent practices, and may restrict the supplier from doing business with the public sector for up to 10 years. Force majeure may excuse delays if promptly notified. Termination for insolvency is also provided for.

Special conditions of contract: Offers must remain valid for 60 days from closing date. Contract period: 06 months from signing of Service Level Agreement. Evaluation criteria: Four stages - administrative compliance, functionality (minimum 60% qualifying score), price and preference points (80/20 system), and price negotiation. Specific goals: HDI Geographical Location (KZN Province) - 20 points, RDP - 0 points. Required documents for specific goals: completed ownership demographic form, utility bill letter/letter from ward councilor/lease agreement, account statement, completed SBD 6.1, CIPC certificate. Professional body accreditation required: FP&MSETA or QTCO for company, key expert 3 (Assessor), and key expert 4 (Moderator).

Mandatory requirements: Registration on Central Supplier Database (CSD) at closing time, tax compliance (SARS PIN or CSD number), no persons in service of state, completion of all compulsory documents, professional body accreditation (FP&MSETA or QTCO) for company and key experts (Assessor, Moderator).

There are Four (4) main stages in the selection process, namely, ensuring that quotations comply with administrative

Compliance, functionality, and price and preference points (Specific goals); and price negotiation.

2.1 Step 1 - Administrative Compliance

Check and verify compliance with the submission and completion of compulsory quotation documents viz Part

A & Part B, Sections A to O. Failure to comply with any of the sections contained in the bid document that

constitute step one will render the quotations invalid.

The following documentation must be submitted:

Criteria yes NO remarks

Section a part a invitation to bid (sbd 1) x

Part b terms and conditions for bidding x

(Sbd 1)

Section b list of returnable and compulsory x

Documents

SECTION C SPECIAL INSTRUCTIONS REGARDING Read only

Completion of bid

Section d registration on central suppliers x

Database

Section e declaration that information on x

Central suppliers

Section f pricing schedule (sbd 3.1) X

Section g pricing schedule (sbd 3.3) X

Section h bid offer x

Section i bidder’s disclosure (sbd 4) x

Section j preference points claim form (sbd x

6.1)

Section k questionnaires replies x

Section l official briefing session x

SECTION M SPECIAL CONDITIONS OF CONTRACT X Read only

Section n general conditions of contract x

Section o authority to sign the bid x

Section p schedule variation from goods or x

Services information

Professional body Provide valid proof of company X

accreditation or registration with Fibreaccreditation or registration

Processing and Manufacturing Sector

for the company. Education and Training Authority

(FP&MSETA) or Quality Council for Trade

and Occupations (QTCO) to be attached.

22 initial______

Q 19 edtea 26-27

Professional body Provide valid proof letter of accreditation or X

accreditation or registration registration with Fibre Processing and

for the key expert 3: Manufacturing Sector Education and

Assessor. Training Authority (FP&MSETA) or Quality

Council for Trade and Occupations (QTCO)

to be attached.

Professional body Provide valid proof of letter of accreditation X

accreditation or registration or registration with Fibre Processing and

for the key expert4: Manufacturing Sector Education and

Moderator. Training Authority (FP&MSETA) or Quality

Council for Trade and Occupations (QTCO)

to be attached.

2.2 Step 2- Functionality

This quotation will be evaluated on functionality. Bidders are to obtain a minimum qualifying score of 60% in

order to proceed to the next stage of evaluation

2.3 Step 3 - Preferential Point Evaluation

This quotation will be evaluated using the 80/20preference point system. (SBD 6.1 to be completed in order

to claim preference points as per specific goals stipulated. In order to claim points, required proof for each

specific goa indicated below should be attached together with this quotation. Failure to provide documents

will results in non-allocation of preference points.

Specific goals Documents required to determine specific goals

respectively

Preference Goal 1- HDI

Geographical Location (KZN Province) Completed ownership demographic form, Utility bill

letter/ letter from the ward councilor/lease agreement,

account statement and completed SBD 6.1, CIPC