Isdg electrical engineering mentor services – 3-Year panel appointment

ISDG Electrical Engineering Mentor Services for a period of three (03) years at King Sabata Dalindyebo Municipality. The programme involves mentoring graduates towards professional registration with relevant statutory councils (ECSA). Objectives: provide guidance and support to graduates and supervisors; mentor and coach graduates to realise benefits of professional registration; sign off activities in graduate log books. Year 1: Induction and training plan development. Year 2: Monitoring progress and report submission. Year 3: Preparation for ECSA interviews and professional registration. Deliverables: Monthly person-to-person interaction with mentees; close-up report at project completion (end of 3 years).

Closing date: 05 October 2026. Closing time: 12h00. Tender documents available for download from National Treasury eTenders portal and KSD website from 31 August 2026. No compulsory briefing session or site inspection (N/A). No queries entertained 5 working days before closing date.

No compulsory briefing session or site inspection indicated for this bid (N/A in bid notice). Tender documents available for download from National Treasury eTenders portal and KSD website from 31 August 2026. No hard copies for sale.

SCM enquiries: Ms N. Pilani, email [email protected]. Technical enquiries: Mr M. Shweni, email [email protected]. Municipality address: Munitata Building, Corner Owen & General Sabelo Victor Gqwetha Street, Mthatha 5099. Tel: [047] 495 1127, Fax: [047] 531 2085. Bid box location: 1st Floor, Munitata Building, next to Room 146.

Submission method: sealed envelope endorsed "SCM NO: 001/2026/27, ISDG ELECTRICAL ENGINEERING MENTOR SERVICES FOR A PERIOD OF THREE (03) YEARS" deposited in the bid box at King Sabata Dalindyebo Municipality, Munitata Building, Corner Owen & General Sabelo Victor Gqwetha Street, Mthatha 5099. Closing: 05 October 2026 at 12h00. Late, faxed, emailed, incomplete, unsigned, or typed bids will not be accepted. Bid documents must be completed in black ink on original forms; no portions may be detached. All MBD forms (1–9) and Annexures A–H must be fully completed and signed. Joint ventures must submit a comprehensive JV agreement; each partner must submit all required documents. Total bid price on the pricing schedule must match the front-page amount. Queries only by email; no queries entertained 5 working days before closing. Bids valid for 90 days from closing date.

Returnable documents: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance), MBD 3.1 (Pricing Schedule Professional Services), MBD 3.2 (Pricing Schedule Non-Firm Prices), MBD 4 (Declaration of Interest), MBD 5 (Declaration for procurement above R10 million), MBD 6.1 (Preference Points Claim), MBD 6.2 (Local Production and Content), MBD 7.1/7.2 (Contract Forms), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Resolution to Sign, Annexure A1/A2 (Past Experience), Annexure B (Company Details), Annexure C (JV Disclosure), Annexure D (Company Composition), Annexure E (Declaration of Interests – Kinship), Annexure F (Declaration Validity), Annexure G (Ethics Commitment), Annexure H (Bid Checklist). Tax Clearance Certificate (TCC 001) or TCS PIN/CSD Number. Audited financial statements (3 years) for bids ≥ R10m. Municipal rates statements (bidder and directors). Certified copies not older than 6 months.

Three-stage evaluation: Stage 1 – Compliance (mandatory returnable documents and prerequisites). Stage 2 – Functionality, minimum threshold 70/100 points to proceed. Functionality criteria: Experience (40 points) – up to 4 electrical engineering mentorship projects at 10 points each, with appointment letters/purchase orders and stamped reference letters not older than 5 years; Expertise (40 points) – CV with Electrical Engineering Degree NQF Level 7 (10 pts), ECSA registration as Professional Electrical Engineer or Technologist (10 pts), minimum 5 years' experience as Professional Electrical Engineer/Technologist (10 pts), additional 10 pts for further criteria; Methodology (20 points) – briefing ≤10 pages covering training methodology (investigation, conceptualisation, planning, design, improvement, documentation/procurement) and work plan with time frames. Stage 3 – Price and Specific Goals using 80/20 preference point system (PPPFA 2022). Proof of specific goals via full CSD report.

Scope: Provide electrical engineering mentor services for the ISDG programme over 3 years, mentoring graduates towards professional registration with ECSA. Year 1: Develop tailored training plan per graduate (Years 1–3), participate in planning/training/mentoring, plan tasks to build competency, ensure monthly/quarterly reports submitted and reviewed, submit quarterly progress reports, guide graduates and supervisors per statutory council requirements, sign off log-book activities. Year 2: Monitor training plan execution, mentor/coach graduates for professional registration, ensure Training and Experience Reports (B2.1/C2.1) drafted quarterly and signed off, rate graduates against 11 ECSA outcomes six-monthly or annually. Year 3: Prepare graduates for ECSA interviews, including presentation preparation and coaching. Deliverables: Monthly person-to-person interaction with mentees; close-up report at project completion (end of 3 years). Required mentor qualifications: Minimum 5 years' experience mentoring candidates for ECSA registration; accredited with ECSA as Professional Engineer; minimum 10 years' experience as Professional Electrical Engineer; Electrical Engineering Degree NQF Level 7; CV and copies of qualifications/professional registration/affiliations to be submitted.

Bidder must submit a briefing of not more than 10 pages demonstrating how the contract will be managed, including a work plan with time frames and clear explanation of implementation. Training methodology must cover: investigation, conceptualisation, planning, design, improvement of systems/processes, documentation/procurement. Methodology scored out of 20 points in functionality evaluation. Municipality may issue work as and when required; payment based on actual services instructed and performed at accepted rates. Quantity variations up to 15% of contract value permitted without price escalation.

Experience (40 pts): Up to 4 electrical engineering mentorship projects at 10 pts each; appointment letter/purchase order and stamped reference letters required per project; documents older than 5 years not considered; no partial points for partial submissions. Expertise (40 pts): CV with Electrical Engineering Degree NQF Level 7 (10 pts); ECSA registration as Professional Electrical Engineer or Professional Technologist (10 pts); minimum 5 years' experience as Professional Electrical Engineer or Electrical Technologist (10 pts); additional 10 pts for further criteria. Mentor must have minimum 5 years' experience mentoring candidates for ECSA registration; must be ECSA-accredited Professional Engineer; minimum 10 years' experience as Professional Electrical Engineer. CV, qualifications, professional registration and affiliations must be attached.

Goods/services must conform to standards in bidding documents and specifications. Provider may not disclose contract information without purchaser's prior written consent; information used only for contract performance. Provider must permit purchaser to inspect records and have them audited. Pre-bidding testing at bidder's account. If bid condition requires inspection during production/execution, premises open at reasonable hours for purchaser's representative. Inspection costs: purchaser bears cost if supplies comply; provider bears cost if non-compliant. Non-compliant supplies/services may be rejected; rejected items held at provider's cost/risk, provider must remove and substitute promptly. Purchaser may cancel contract for breach. Packaging must prevent damage/deterioration during transit, withstand rough handling, extreme temperatures, salt, precipitation, open storage. Delivery and shipping per contract terms. Goods fully insured in freely convertible currency against loss/damage during manufacture, acquisition, transport, storage, delivery.

Pricing schedules: MBD 3.1 (Professional Services – firm prices) and MBD 3.2 (Non-Firm Prices with escalation formula). Bidders must indicate a ceiling price inclusive of VAT for the full 3-year project. Rates: hourly/daily rates per person/position; phases with cost per phase and man-days. Travel expenses: actual costs recoverable with proof (rate/km, total km, air travel class). Other expenses: accommodation (e.g. 3-star hotel, B&B), telephone, reproduction costs – certified invoices checked against submitted particulars. Price escalation only if stated in Pricing Annexure; formula: Pa = (1−V)Pt(D1×R1t/R1o + D2×R2t/R2o + D3×R3t/R3o + D4×R4t/R4o) + VPt, where V=15% firm portion, D factors sum to 100%, indices from official statistics. Total bid price on pricing schedule must match front-page amount. VAT included but shown separately. Payment in Rand within 30 days of invoice. Municipality may issue work as required; payment based on actual services at accepted rates. Quantity variations up to 15% of contract value permitted. Audited financial statements for past 3 years required for offers ≥ R10 million (VAT inclusive). Performance security (amount per SCC) due within 30 days of award. Proof of insurance/indemnification due within 14 days of acceptance.

Mandatory: CSD registration (CSD number or full CSD report). Tax compliance: valid TCS PIN or Tax Clearance Certificate (TCC 001); each JV partner/sub-contractor must submit separate TCS/CSD. B-BBEE: Status Level Verification Certificate or Sworn Affidavit (EMEs/QSEs) required to claim preference points; JV must submit consolidated B-BBEE certificate if accredited. Company registration proof and Annexure D (Company Composition). Declaration of Interest (MBD 4). All certified copies ≤ 6 months old. Municipal rates statement ≤ 3 months showing rates not in arrears >3 months, or valid lease agreement, or Finance Department confirmation; directors' property rates statements also required. Audited financial statements (3 years) for bids ≥ R10 million (VAT inclusive). MBD 5 required for offers ≥ R10 million. MBD 6.2 (Local Production and Content) where applicable. No CIDB grading required (N/A). Attendance at compulsory briefings where applicable (none for this bid). All MBD forms 1–9 and Annexures A–H completed and signed. Resolution to Sign (Authority to Sign).

B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. Joint venture must submit a joint venture B-BBEE Verification Certificate (if accredited). Preference point system: 80/20 as per PPPFA 2022 Regulations and KSDLM SCM Policy. Specific goals evaluated at Stage 3 with proof via full CSD report.

Contract duration: 3 years. Appointment within 90 days of closing; work begins immediately. Progress reports required – form, frequency, dates agreed on award. Formal acceptance constitutes binding contract; municipality may require sureties. Prime contractual basis – successful bidder responsible for entire solution. Insurance: contractor must insure personnel, plant, machinery, equipment and indemnify Council/Municipality; proof of insurance/indemnification due within 14 days of acceptance, failure renders contract null and void. Performance security (amount per SCC) due within 30 days of award. Penalties: prime interest rate per day of delay. Termination for default, insolvency, force majeure provisions apply. Dispute resolution: mutual consultation (30 days), then mediation, then South African court of law. Limitation of liability: aggregate liability not exceeding total contract price (except criminal negligence, wilful misconduct, patent infringement). Governing law: South African law. Contract language: English. Payment within 30 days of invoice. Prices fixed except authorised adjustments. No assignment/subcontracting without written consent. Anti-dumping/countervailing duties provisions apply.

Failure to submit comprehensive JV agreement renders tender non-responsive. Individual JV partners must comply and submit all documents. Failure to complete MBD 1–9 and Annexures A–F renders tender non-responsive. Failure to declare in MBD 4 renders tender non-responsive. MBD 5 required for offers ≥ R10m. CIDB Level 6+ bidders eligible for >R10m work must submit audited financial statements. Already appointed panel members shall not submit new bids. KSD Municipality reserves right to disqualify bidders whose members/shareholders owe municipal rates. Municipality does not bind itself to accept lowest or any bid. All alterations in prices must be signed. Use of erasing fluid prohibited. Bid document must be filled in black pen, not typed. Bids valid for 90 days. Late, incomplete, unsigned, faxed, mailed or electronic bids not accepted. All bids must be sealed and clearly marked with SCM Number and Project Name. Total cost in pricing schedule must match front-page bid price. Tender evaluated per PPPFA 2022 and KSDLM SCM Policy. Queries only via email; none entertained 5 working days before closing.

Mandatory: Proof of company registration/legal standing (Annexure D); completed Declaration of Interest (MBD 4); bid document completed in black ink on original forms; documents remain intact. Joint venture: JV registered as separate company with Registrar of Businesses; JV registered with SARS; separate bank account for JV; JV B-BBEE Verification Certificate (if accredited) – clauses g/h applicable only after award. B-BBEE Status Level Verification Certificate or Sworn Affidavit (EMEs/QSEs) required for preference points. Audited financial statements (3 years) for offers ≥ R10 million (VAT inclusive). Latest municipal rates statement ≤ 3 months (rates not in arrears >3 months) or lease agreement or Finance Department confirmation; directors' property rates statements also required. All certified copies ≤ 6 months. CSD registration mandatory. Attendance at compulsory briefings where applicable (none for this bid).

Three-stage evaluation: Stage 1 – Compliance; Stage 2 – Functionality (minimum 70/100 to proceed); Stage 3 – Price and Specific Goals (80/20 preference point system). Functionality criteria: Experience 40 pts (projects, appointment letters, reference letters), Expertise 40 pts (CV, qualifications, ECSA registration, experience), Methodology 20 pts (≤10-page briefing, work plan, training methodology). Proof of specific goals via full CSD report.