Framework agreement for statutory inspection, testing, servicing and repair of pressure equipment (categories a and b) – city of cape town

Framework agreement for the statutory inspection, testing, servicing and repair of pressure equipment for the City of Cape Town. Two categories: Category A (fixed and mobile rotary vane/screw and piston type pressure equipment, plus special pressure equipment) and Category B (breathing air compressors and air quality testing). Contract period 72 months, not exceeding 30 June 2033.

Closing date: 05 October 2026, 10:00 am.

Site visit / clarification meeting: 18 September 2026 at 10:00, at Killarney EAM Depot Boardroom (pin location https://maps.app.goo.gl/J4KhjYnHu11iHS157), with a Microsoft Teams option (Meeting ID: 349 294 391 593 324, Passcode: 9rW9xc2b). Not compulsory but strongly recommended.

CCT Tender Representative: [email protected]

Tender box location: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.

Supplier Management / Registration Office: 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, Tel 021 400 9242/3/4/5.

Appeals (Section 62 of Systems Act): The City Manager, c/o Manager: Legal Compliance Unit, Legal Services Department, Office of the City Manager. Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001. Post: Private Bag X918, Cape Town, 8000. Email: [email protected].

Access to information (PAIA): The City Manager, c/o Manager: Access to Information Unit, Legal Service Department. Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001. Post: Private Bag X918, Cape Town, 8000. Email: [email protected].

POPIA enquiries: The City Manager, c/o Information Officer, Office of the City Manager. Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001. Post: Private Bag X9181, Cape Town, 8000. Email: [email protected].

Submission method: sealed envelope placed in the official tender box before closing time. Envelope must show the tenderer's name and address, the endorsement "TENDER NO. 58S/2026/27: FRAMEWORK AGREEMENT FOR THE STATUTORY INSPECTION, TESTING, SERVICING AND REPAIR OF PRESSURE EQUIPMENT FOR THE CITY OF CAPE TOWN", the tender box number (205), and the closing date. If the envelope is too large for the box, ask at the public counter (Tender Distribution Office) for alternative instructions.

Returnable documents (all must be completed, signed and submitted):

• Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended): discloses whether any director or shareholder is employed by the state or connected to anyone at the CCT.
• Schedule F.6: Conflict of Interest Declaration.
• Schedule F.7: Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8).
• Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT.
• Schedule F.9: Certificate of Independent Tender Determination: certifies the price was set independently, with no collusion.
• Schedule F.10: Proposed Deviations and Qualifications by Tenderer.
• Schedule F.13: Information to be Provided with the Tender.
• Schedule F.13A / F.13B: List of artisans allocated for Category A / B equipment.
• Schedule F.13C / F.13D: Previous experience of Company for Category A / B equipment.
• Schedule F.13E: AIA Service Level Agreement.
• Schedule F.4: Preference Points Claim Form (Preferential Procurement Regulations 2022).
• Schedule F.2: Certificate of Authority for Partnerships/Joint Ventures/Consortiums (if applicable).
• Schedule F.3: Declaration for Procurement above R10 million.
• Schedule F.1: Contract Price Adjustment.
• Schedule F.12: Record of Addenda to Tender Documents.
• Schedule F.11: List of Other Documents Attached by Tenderer.
• Valid Tax Compliance Status PIN.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Tenders received after the closing date and time are not considered.
• Tender must be submitted on the original tender documents as issued by the CCT; only tenders on those documents with all returnable schedules duly completed and signed are responsive.

The additional requirements contained in Annexure F to the contract (hereinafter referred to as the “returnable documents” / “Returnable Schedules”) are part of these Conditions of Tender and are specifically hereby incorporated into these Conditions of Tender.

Two categories, each evaluated separately:

• Category A: Fixed and mobile rotary vane/screw and piston type pressure equipment, plus special pressure equipment.
• Category B: Breathing air compressors and air quality testing.

For each category, the CCT intends to appoint three tenderers: the highest ranked ("the winner") and two "alternative tenderers". Work is allocated on a winner-takes-all basis: the order is offered to the winner first, and only if refused is it offered to the next ranked alternative.

Tenderers may bid for one or both categories; a single tenderer may be awarded one or more categories. Preference must be indicated in Schedule F.15 (Category of Preference).

Functionality evaluation (minimum qualifying score 70 out of 100):

• Category A: Key staff experience (Electrical Artisan, Mechanical Artisan, or Millwright) – 50 points; Company relevant experience (completed comparable projects in the past 10 years) – 50 points.
• Category B: Key staff experience (Mechanical Artisan/Millwright trained on BA compressors e.g. Bauer, Bristol, Poseidon) – 40 points; Company relevant experience – 60 points.

Key personnel experience must be listed on Schedule F.13A (Category A) or F.13B (Category B), with start/end dates in MM/YYYY format, supported by signed reference letters or completion certificates on company letterhead with contact details. Failure to provide references results in non-responsiveness for functionality scoring. Personnel must be in the employment of the tenderer at the time of tender submission.

Company experience must be listed on Schedule F.13C (Category A) or F.13D (Category B), with proof such as signed completion certificates or reference letters indicating scope, date of completion and value. A project is defined as a successfully completed initiative involving annual inspection and servicing, 3-yearly statutory inspection, service and test, ad-hoc work (servicing, maintenance, repairs, refurbishing, preparation, inspection, pressure testing), or supply and installation of pressure equipment (or BA compressors for Category B), or any combination.

Price and preference scoring:

• The 80/20 preference point system applies to responsive tenders up to and including R50,000,000 (VAT inclusive). The 90/10 system applies above that threshold.
• Points for price are allocated based on the sum of prices/rates in relation to estimated quantities per category.
• Preference points are allocated per the Preference Schedule (Specific Goals).

Scope: Framework agreement for statutory inspection, testing, servicing and repair of pressure equipment for the City of Cape Town.

Two categories:

• Category A: Fixed installation rotary vane or screw type pressure equipment; fixed installation piston type pressure equipment; mobile rotary vane or screw type pressure equipment; mobile piston type pressure equipment; special pressure equipment.
• Category B: Breathing air compressors and air quality testing.

Mandatory requirements (non-responsive if not supplied with tender submission):

• All nominated artisans' trade test certificates / red seals (e.g. electrician, fitter, millwright) must be attached.
• Tenderers must have a Service Level Agreement (SLA) with an Authorised Inspection Authority (AIA) as per the latest Pressure Equipment Regulation, with Technical Signatories as specified on the SANAS accreditation certificate. Proof of AIA registration status (SANAS accreditation certificate) must be attached. Per SANS 17020:2012, the AIA must be independent and impartial from the tenderer (see Schedule F.13E).

Work includes: annual inspection and servicing, 3-yearly statutory inspection, service and test, ad-hoc servicing, maintenance, repairs, refurbishing, preparation, inspection and pressure testing, and supply and installation of pressure equipment (or BA compressors for Category B).

All work must comply with the applicable standards and specifications listed in clause 5.7.2.1 of section C.5 of the tender document.

Contract period: 72 months from commencement, not exceeding 30 June 2033.

Key personnel requirements (Category A):

• Electrical Artisan: qualified artisan trained for servicing, maintenance, repairs, test, refurbishing, preparation, inspection of pressure equipment.
• Mechanical Artisan: qualified artisan trained for servicing, maintenance, repairs, test, refurbishing, preparation, inspection and pressure testing of pressure equipment.
• Millwright: qualified artisan competent in both mechanical and electrical work on pressure equipment.

Key personnel requirements (Category B):

• Mechanical Artisan / Millwright: qualified artisan trained in servicing, testing and maintaining BA compressors (e.g. Bauer, Bristol, Poseidon or similar).

Experience must be listed on Schedule F.13A (Category A) or F.13B (Category B), with start/end dates in MM/YYYY format, supported by signed reference letters or completion certificates on company letterhead with contact details. The CCT may verify references by contacting them. Failure to provide references results in non-responsiveness for functionality scoring.

Supporting documentation, fully signed with company letterhead, must indicate that the proposed key personnel are in the employment of the tenderer at the time of tender submission.

Company experience: Demonstrated experience of completed comparable projects during the past 10 years (Category A) or comparable projects (Category B). Proof such as signed completion certificates or reference letters must indicate scope, date of completion and value. Company experience must be listed on Schedule F.13C (Category A) or F.13D (Category B).

Joint ventures: The tender response must include a statement describing exactly what aspects of the work will be undertaken by each party.

Work must comply with the applicable standards and specifications listed in clause 5.7.2.1 of section C.5.

Mandatory AIA requirement: Tenderers must have a Service Level Agreement with an Authorised Inspection Authority (AIA) per the latest Pressure Equipment Regulation, with Technical Signatories as specified on the SANAS accreditation certificate. Proof of AIA registration status (SANAS accreditation certificate) must be attached. Per SANS 17020:2012, the AIA must be independent and impartial from the tenderer.

Artisan qualifications: All nominated artisans must hold trade test certificates / red seals (e.g. electrician, fitter, millwright).

Samples: If samples are requested for testing, they may not be returned in the same state or may not be returned at all. Unsuccessful bidders will be advised to collect samples.

Pricing must follow the Price Schedule (Section C.4). Points for price are based on the sum of prices/rates in relation to estimated quantities per category.

Arithmetical error correction: Amounts in words govern over figures. Line item totals govern over unit rates. Totals of prices govern over item prices.

Unacceptable rates: If rates or lump sums are excessively low or high, or not in proper balance, the tenderer may be required to produce evidence. The CCT may request amendment of such rates.

Preference point system: The 80/20 system applies to tenders up to and including R50,000,000 (VAT inclusive); the 90/10 system applies above that threshold.

Tender fee: R200, non-refundable, payable to the City of Cape Town for a hard copy of the tender document. Not applicable to website downloads.

Pricing: Tenderers must comply with all pricing instructions in the Price Schedule (Section C.4). Points for price are based on the sum of prices/rates in relation to estimated quantities per category.

Arithmetical errors: Where there is a discrepancy between amounts in words and figures, the amount in words governs. Errors in line item totals are corrected so the line item total governs and the unit rate is corrected. Errors in the total of prices are corrected so the total governs and the tenderer is asked to revise selected item prices.

Unacceptable rates: If tendered rates or lump sums are excessively low or high, or not in proper balance, the tenderer may be required to produce evidence in support. If the CCT is still not satisfied, it may request amendment of those rates.

Performance security / guarantee: Annexure C (Pro Forma Performance Security/Guarantee) is marked "NOT APPLICABLE".

Advance payment guarantee: Annexure D provides a pro forma advance payment guarantee.

Insurance: Annexure A provides a pro forma insurance broker's warranty.

Payment: No specific payment terms stated in the extracted text.

Registration:

• National Treasury Central Supplier Database (CSD) registration required. Register at https://secure.csd.gov.za. Each party to a joint venture must register individually.
• CCT Supplier Database registration required. Register at the Supplier Management / Registration Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, or via www.capetown.gov.za (Supply Chain Management link). Each party to a joint venture must register individually.

Tax compliance:

• Tenderers must be registered with SARS and tax compliant. Submit a valid Tax Compliance Status PIN with the tender, and record the PIN on the Details of Tenderer. Each party to a consortium/joint venture must submit a separate Tax Compliance Status PIN. The CCT verifies tax compliance via CSD or e-Filing before award.

Eligibility (non-responsive if not met):

• No restriction from doing business with the public sector (abuse of SCM system).
• Tax affairs with SARS in order.
• Not an advisor or consultant contracted with the CCT whose obligations create a conflict of interest.
• Not involved or associated with the bid specification committee.
• Not found guilty of contravening the Competition Act.
• Completed Declaration of Interest – State Employees (Schedule F.5) with no non-compliance.
• Completed Conflict of Interest Declaration (Schedule F.6) and Declaration of Past SCM Practices (Schedule F.7).
• Completed Certificate of Independent Bid Determination (Schedule F.9).
• Completed Authorisation for the Deduction of Outstanding Amounts Owed to the CCT (Schedule F.8).

B-bbee:

• Preference points for Specific Goals claimed via Schedule F.4 (Preference Points Claim Form). Sufficient, relevant and verifiable documentary proof must be submitted; failure results in non-awarding of claimed points.

Occupational Health and Safety:

• Tenderers must comply with the Occupational Health and Safety Act, Regulations and Health and Safety Specification, demonstrating necessary competencies and resources.

Bargaining Council:

• Compliance with applicable Bargaining Council requirements is required (clause 5.12).

Tenderers must comply with the Occupational Health and Safety Act, Regulations and the Health and Safety Specification, demonstrating in sufficient detail the necessary competencies and resources to deliver the services.

The tender document includes an Occupational Health and Safety Agreement (C.3) and Health and Safety specifications (clause 5.7).

Compliance with applicable Bargaining Council requirements is required (clause 5.12).

Contract period: 72 months from commencement, not exceeding 30 June 2033.

Standby bidder: If a contract is terminated during execution, the CCT may consider awarding the contract (or non-award) to the Standby Bidder in terms of its SCM Policy.

Award subject to Section 33 of the Local Government: Municipal Finance Management Act.

Tender offer validity: The offer remains valid and irrevocable for 120 days after closing date. Bids remain valid for acceptance for 12 months after expiry of the original validity period, unless the CCT is notified in writing otherwise. Validity may be extended by up to 6 months subject to mutual agreement and approval by the City Manager.

CCT may cancel the tender before award if: changed circumstances mean the services are no longer needed; funds are no longer available; no acceptable tenders are received; there is a material irregularity; or the parties cannot negotiate market-related pricing.

Disputes and appeals: Objections/complaints must be lodged in writing within 14 days of the decision. Appeals under Section 62 of the Systems Act must be lodged with the City Manager within 21 days of notification. An appeal administration fee of R300 applies; a surcharge may be imposed for vexatious or frivolous appeals.

The CCT may at its discretion verify references by contacting the referees. Key personnel must be in the employment of the tenderer at the time of tender submission. Joint ventures must provide a statement describing exactly what aspects of the work will be undertaken by each party. Tenderers must submit all relevant information in the prescribed format to ensure optimal scoring of functionality points; failure to provide all information in the tender submission could result in not achieving the minimum score.

Eligibility criteria (non-responsive if not met):

• Completed Details of Tenderer.
• Completed Certificate of Authority for Partnerships/Joint Ventures/Consortiums, and a copy of the partnership/joint venture/consortium agreement where applicable.
• Completed Declaration of Interest – State Employees (Schedule F.5) with no non-compliance.
• Completed Conflict of Interest Declaration (Schedule F.6) and Declaration of Past SCM Practices (Schedule F.7).
• Completed Certificate of Independent Bid Determination (Schedule F.9).
• Completed Authorisation for the Deduction of Outstanding Amounts Owed to the CCT (Schedule F.8).
• Tenderer (including representatives, directors, members) must not be restricted under the SCM Policy, not found guilty of contravening the Competition Act, and not involved with the bid specification committee.
• Tax matters with SARS in order.

Mandatory requirements:

• All nominated artisans' trade test certificates / red seals attached.
• SLA with an Authorised Inspection Authority (AIA) per the latest Pressure Equipment Regulation, with proof of AIA registration status (SANAS accreditation certificate).

Functionality evaluation (minimum 70 out of 100):

• Category A: Key staff experience (Electrical Artisan, Mechanical Artisan, or Millwright) – 50 points; Company relevant experience – 50 points.
• Category B: Key staff experience (Mechanical Artisan/Millwright) – 40 points; Company relevant experience – 60 points.

Price and preference: The 80/20 preference point system applies to tenders up to and including R50,000,000 (VAT inclusive); the 90/10 system applies above that threshold. Points for price are based on the sum of prices/rates in relation to estimated quantities per category.

Preference points for Specific Goals are allocated per the Preference Schedule; sufficient verifiable documentary proof must be submitted.