Supply and delivery of frozen food items on an as-and-when required basis for 3 years to tutuka power station canteen

Tembakazi Kwakweni, Procurement Officer

Bidders must submit the following documents with their bid, placed in the supporting documents folder: B-BBEE affidavit or certificate, COIDA, SARS Tax PIN, CIPC, bank letter, financial statements for current and previous year, IT34, public interest score, company profile, CSD report, and IDs of directors. The commercial folder must contain the invitation to tender and supporting documents. The SHEQ folder (Safety, Environmental and Quality) can be separated or combined into one folder. Each folder must contain the relevant information. Ensure each folder has the relevant information.

Bidders must submit financial statements for the current and previous year, a bank letter, and a public interest score. The bid is for a 3-year contract on an 'as and when' required basis.

The tender requires an Environmental Management Plan for the scope of work, addressing waste management, environmental incident management, emergency planning, and compliance with environmental obligations. For Medium and High Risk work, identification of environmental aspects and impacts is required, including methodology and controls.

{"name":null,"email":null,"phone":null,"department":null,"address":"rules and requirements form (Annexure B) signed and"}

Returnable documents: signed Annexure B (Acknowledgement of Eskom's SHE rules and requirements) and a signed Environmental Management Plan (Annexure B) covering waste management, environmental incident management, emergency planning, and compliance with environmental obligations. For Medium and High Risk work, provide identification of environmental aspects and impacts, including methodology and controls. Submit the signed Eskom SHE rules acknowledgement form and the Environmental Management Plan as part of the tender.

Submission of signed Annexure B (Acknowledgement of Eskom's SHE rules and requirements). Environmental Management Plan addressing waste management, incident management, emergency planning, and compliance. For Medium and High Risk: identification of environmental aspects and impacts with methodology and controls. Signed SHE/SHEQ policy. Acknowledgement of Eskom's SHE rules form (Annexure B) signed and submitted.

Environmental requirements for the scope of work: waste management (reduction, re-use, recycling, disposal), environmental incident management, emergency planning for environmental incidents, and approach to ensuring compliance with environmental compliance obligations. For Medium and High Risk only: identification, assessment and control of activities with environmental impact, including methodology and identified activities based on scope of work. Provide a signed SHE/SHEQ policy and, for Medium and High Risk, an Environmental Aspects and Impacts identification with methodology and controls.

Waste management (reduction, re-use, recycling, disposal). Environmental incident management. Emergency planning for environmental incidents. Approach to ensuring compliance with environmental compliance obligations. Environmental competency, training, appointments. For Medium and High Risk: identification, assessment and control of environmental aspects and impacts, with methodology and identified activities. Signed SHE/SHEQ policy. Signed Annexure B (Acknowledgement of Eskom's SHE rules).

Acknowledgement of Eskom's SHE rules and requirements form (Annexure B) signed and

submitted by the tender

minimum:

• Waste management (reduction, re-use, recycling, disposal).

• Environmental incident management.

• Emergency planning for environmental incident

• Approach to ensuring compliance with environmental compliance obligations.

• Environmental competency, training, appointments.

3 Medium and High Risk Only: Identification of Environmental Aspects and Impacts:

• Identification, assessment and control of activities that have or may have an impact on the

environment.

• The methodology used must be provided together with the identified activities (if

applicable) that have been identified, based on the scope of work, that have an impact on

the environment and the controls that will be in place in contract execution.

4 Environmental (or SHE/SHEQ) policy signed by Company Owner/CEO/MD:

• Commitment to: (1) compliance to environmental compliance obligations; and (2)

environmental duty of care.

1 Annexure B

Acknowledgement of Eskom's SHE rules and requirements form (Annexure B) signed and

submitted by the tender

2 Environmental Management Plan for the Scope of work addressing the following as a

Closing date and time: not stated in the provided document. No briefing or site visit mentioned.

Eskom representative: Dimpho Mnisi. Date issued: 26 May 2026. No other contact details provided.

Returnable documents: Form A (completed and signed), plus any additional requirements per the scope of work and/or specification. Bidders must submit a documented Quality Management System (QMS) as per the tender quality requirements, including a Quality Method Statement, Quality Policy, Quality Objectives, Organisation Chart and Responsibility Matrix, and documented control of externally provided processes. The QMS must comply with ISO 9001:2015 (certification not mandatory).

Evaluation is based on a quality management system assessment. Section A: Quality Management System Requirements (ISO 9001) — score 1. Section B: Evidence of QMS in operation — includes documented information for defined roles, responsibilities and authorities (Clause 5.3 of ISO 9001:2015) and control of externally provided processes, products and services (Clause 8.4 of ISO 9001:2015) — score 2. Section E: User defined additional requirements — score 2. No other eligibility criteria (e.g., CSD registration, tax clearance, B-BBEE level, CIDB grading) are stated.

Supply and delivery of frozen food items on an 'as and when' required basis for a period of 3 years to Tutuka Power Station Canteen. The tender is for Category 4: Quality Requirements. Bidders must provide a documented QMS that complies with ISO 9001:2015 (certification not mandatory). The QMS must include a Quality Method Statement, Quality Policy, Quality Objectives, Organisation Chart and Responsibility Matrix, and documented control of externally provided processes. Form A must be completed and signed.

E.1 Form A is completed and signed. E.2 Add other requirements (if applicable) as per the scope of work and/or specification.

No specific requirements found

Supply and delivery of frozen food items to Tutuka Power Station canteen on an 'as and when' required basis for a period of 3 years. Document identifier: 559-155860842. Applicable to Eskom Holdings SOC Ltd, Functional Area ECAS. Revision 01, 11 pages.

Contract duration: 3 years. Delivery schedule: weekly deliveries; Monday to Thursday not later than 15H00, Friday before 11H00. Occasional additional deliveries may be required. Closing date and time per tender record: 2026-10-05 10:00. No mandatory briefing or site visit dates stated in the document.

{"name":null,"email":null,"phone":null,"department":"shall be With Temperature between -5 Degree to 0 degree to maintain the frozen","address":null}

Evaluation criteria not specified in the scope of work document. The document references ISO 9001 Quality Management Systems and OHSAS 18001:2007/ISO 45001:2018 Occupational Health and Safety Management Systems as normative references. No pre-qualification thresholds, preference point system (80/20 or 90/10), minimum functionality scores, or evaluation stages are stated.

Scope: Supply and delivery of frozen food items on an 'as and when' required basis to Tutuka Power Station canteen for 3 years.

Delivery frequency: once per week per purchase order; Monday–Thursday by 15H00, Friday by 11H00; occasional extra deliveries possible.

Vehicle requirements: clean, odour-free, easy to clean, weatherproof, refrigerated; temperature maintained between -5°C and 0°C; no open/unrefrigerated vehicles.

Packaging: items in boxes with delivery date and expiry date marked; no soiled or leaking boxes; correct packing and wrapping; no defrosted items accepted.

Quality: all production, packaging, storage, and delivery steps without unnecessary delay under conditions preventing contamination, deterioration, or pathogenic/spoilage microorganism growth.

Non-conformance: items not meeting human consumption standards returned.

Product schedule (estimated quantities over contract period):

• Frozen vegetables (14 lines): Asian Stir-Fry 2592 boxes, Spinach Chopped 2592 boxes, Peas 2592 boxes, Baby Carrots 800 boxes, Mixed Vegetables 2592 boxes, Country Mix 2592 boxes, Corn Cut 2592 boxes, Carrot Julienne 600 boxes, Pumpkin Chunks 2592 boxes, Garden Mix Veg 800 boxes, Cut Green Beans 2592 boxes, Broccoli & Cauliflower 800 boxes, Sweet Potato 800 boxes, Potato Chips 10mm 8000 boxes.
• Pastry items (17 lines): Large white flour wrap 3456 packs, Phyllo pastry 500g 600 each, Puff pastry 1kg per kg, Croissant medium ready bake 10 cases, Cocktail assorted quiche 25 each, Assorted samosas 35 each, Assorted spring rolls 25 each, Frozen Cornish 36s 200 boxes, Frozen curry mutton 36s 200 boxes, Frozen spinach & feta 36s 200 boxes, Frozen sausage roll 40s 200 boxes, Frozen pepper steak 36s 200 boxes, Frozen chicken & mushroom 36s 200 boxes, Mixed case medley 60 boxes, Small tart base 60 boxes, Mini tart base 60 boxes, Speed bake mini-Danish selection 60 boxes.
• Dairy products (9 lines): Mozzarella cheese loaf 2.5kg 450 kg, Cheddar cheese 2.5kg 450 each, Margarine medium fat 30x500g 450 boxes, Butter portions mini tubs 240x8g 288 boxes, Assorted yoghurt 175g 35000 each, Cream topping Classique 1lt 1728 each, Feta cheese 3kg 144 buckets, Plain cream cheese 2.5kg 144 each, Amasi 500ml 96 each.
• Other items (18 lines): Mini pork ribs marinated 5kg 3000 kg, Chicken 1/4 leg 210-240g 12kg box 4000 each, Chicken breast fillet deboned/skinless 10kg 2000 each, Chicken wings tipless 7kg 2000 each, Chicken drumsticks 120-150g 10kg 3000 each, Chicken livers 1kg 2000 each, Chicken whole 1.5-1.8kg 300 each, Chicken feet 10kg 1000 each, Fish hake 4/6 5kg box 6000 each, Fish snoek 1.5kg 700 each, Fish smoked salmon 1kg 500 each, Crab sticks 1kg 200 each, Calamari tubes 1kg 200 each, Bacon shoulders 1kg 3000 each, Cheese grill long 1kg 3000 each, Polony whole 2.5kg 300 each, Simply chicken polony 2.5kg 300 each, Ham sandwich loaf meat 3kg 300 each.

Normative references: ISO 9001, OHSAS 18001:2007/ISO 45001:2018. Informative references: ISO 9001, ISO 14001.

Delivery methodology: weekly deliveries per purchase order; Monday–Thursday by 15H00, Friday by 11H00; occasional additional deliveries. Purchase order issued with required items and quantities. Transport in clean, odour-free, weatherproof, refrigerated vehicles maintaining -5°C to 0°C. No loading on open/unrefrigerated vehicles. All process steps (production, packaging, storage, delivery) without unnecessary delay under contamination-preventing conditions.

Quality standards: ISO 9001 Quality Management Systems (normative and informative reference). Acceptance criteria: frozen items packaged in boxes with delivery and expiry dates; no soiled or leaking boxes; correct packing and wrapping; no defrosted items; items not meeting human consumption standards returned. All production, packaging, storage, and delivery steps performed without unnecessary delay under conditions preventing contamination, deterioration, or pathogenic/spoilage microorganism development.

Detailed product schedule with estimated quantities and units of measure provided for 58 line items across four categories (frozen vegetables, pastry items, dairy products, other items). Pricing format (firm/non-firm, schedule of rates, bill of quantities) not specified in this document.

Pricing format not specified in the scope of work document. No mention of pricing schedule type (firm/non-firm), bonds, guarantees, insurance requirements, payment terms, or financial capacity thresholds.

Mandatory compliance with ISO 9001 Quality Management Systems and OHSAS 18001:2007/ISO 45001:2018 Occupational Health and Safety Management Systems (normative references). Contractor must ensure compliance with all document requirements, provide training and awareness to employees, actively participate in and adhere to Employer's requirements and procedures, and attend site meetings when required. No CSD registration, tax clearance, B-BBEE level, CIDB grading, CIPC registration, professional body registrations, or local content percentages stated in this document.

Health and safety standards: OHSAS 18001:2007/ISO 45001:2018 Occupational Health and Safety Management Systems (normative reference). SHEQ (Safety Health Environment and Quality) meetings monthly. Vehicle requirements: clean, odour-free, weatherproof, refrigerated at -5°C to 0°C. Food safety: prevention of cross-contamination, contamination, deterioration, and pathogenic/spoilage microorganism development throughout production, packaging, storage, and delivery.

Contractor obligations: ensure compliance with all requirements in the scope of work; provide training and create awareness for employees; actively participate in and adhere to Employer's requirements and procedures for supply and delivery; attend site meetings when required by Employer. Employer provides Eskom Standards and Procedures. Monthly contractual management meetings at Eskom premises; monthly SHEQ meetings at Eskom premises or via Teams. Contract duration: 3 years.

No evaluation criteria, scoring methodology, or preference point system specified in the scope of work document. Normative references to ISO 9001 and OHSAS 18001/ISO 45001 may inform technical evaluation but no thresholds or weights are stated.

Submit the tender response with components separated as per the Price Schedule included in the tender documents. Ensure all returnable documents are completed, signed, and submitted. SDL&I commitments become contractual obligations.

B-BBEE status level and SDL&I commitments are considered. SDL&I objectives do not form part of scoring, but commitments become contractual obligations. Bidders must indicate extent to which they will maintain or improve B-BBEE status over contract period.

Supply and Delivery of Frozen Food items on an “as and when” required basis for a CONTRACT period of 3 years to Tutuka Power Station Canteen.

{"closingDate":"26 May 2026"}

Bidders must complete and sign Form A (Tender & Contract Quality Requirements) to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. No other eligibility criteria are stated in the provided document.

period of 3 years to Tutuka Power Station CanteenSECTION (TENDERER)

Clauses of 240- clause description indicate with an

105658000 (x) as applicable

Specification or (-) if not

Applicable

Pre-contract award quality requirements x

(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate

whether site assessment is applicable.

Category 1 (refer to clause 3.5.-105658000) -

Category 2 (refer to clause 3.5.-105658000) -

Category 3 (refer to clause 3.5.-105658000) -

Category 4 (refer to clause 3.5.-105658000) X

Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -

3 post-contract award(eskom)

• CLAUSE 4 Context of the Organisation PRINCIPLE 1 Customer focus X

CLAUSE 5 Leadership - PRINCIPLE 2 Leadership X

CLAUSE 6 Planning - PRINCIPLE 3 Engagement of people X(ESKOM)

C CLAUSE 7 Support - PRINCIPLE 4 Process approach X

CLAUSE 8 Operation - PRINCIPLE 5 Improvement X

CLAUSE 9 - Evidence based decision

Performance Evaluations PRINCIPLE 6 XSECTION making

CLAUSE 10 - Improvement PRINCIPLE 7 Relationship Management X

Authorisation Date January 2022

240-105658000 and

QUALITY REQUIREMENTS FOR ISO 9001 Review Date January 2027

Eskom Rights of Access (refer to clause 3.8.-105658000) X

Eskom Rights to Information (refer to clause 3.8.-105658000) X

Preservation (refer to clause 3.8.-105658000) X

Quality Audits Related Conditions (refer to clause 3.8.-105658000) X

Management of Nonconformities and Nonconforming Outputs Identified by Eskom (refer to clause 3.8.-

105658000. x

Special processes (refer to clause 3.8.-105658000) x

Clauses of iso iso 9001 standard indicate with an quality iso 9001 standard indicate with an

9001 standard clause description (x) as applicable principles principle description (x) as applicable

Or (-) if not or (-) if not

Representativesection (tenderer)

NB: The tenderer must complete and sign this form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-

105658000 Specification and ISO 9001 Standard.

Ard indicate with an quality iso 9001 standard indicate with an

Performance Evaluations PRINCIPLE 6 XSECTION making

Eskom’s quality

REPRESENTATIVE Dimpho Mnisi Officer Quality 26 May 2026

NB: The tenderer must complete and sign this form to acknowledge and accept Eskom Supplier Quality Requirements as per 240

TENDER & CONTRACT QUALITY Document Identifier 240-68099512 Rev 9

QUALITY REQUIREMENTS FOR ISO 9001 Review Date January 2027

Pre-contract award quality requirements x

B Contract Execution (refer to clause 3.7.-105658000) X CLAUSE Supplier Quality Performance Monitoring Phase (refer to clause 3.7.-105658000) X

Quality Audits Related Conditions (refer to clause 3.8.-105658000) X

Clauses of iso iso 9001 standard indicate with an quality iso 9001 standard indicate with an

Performance Evaluations P

The tender is for the appointment of contractors or suppliers for the commencement of work at Eskom, specifically for the supply and delivery of frozen food items to Tutuka power station canteen on an 'as and when' required basis for 3 years.

Returnable documents: Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements (Eskom Identifier 240-43921804 Rev 5, Document 240-77471499 Rev 3). The form must be signed by an authorised person (CEO/Director/Managing Director) and witnessed by two witnesses. The signed form must be submitted with the bid. No other submission method or address is stated in the provided document.

Bidders must complete and sign Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements, acknowledging that they have obtained copies of the listed OHS documents and understand them and the consequences of non-compliance. No other evaluation criteria are stated in the provided document.

The scope is the appointment of contractors or suppliers for the commencement of work. The supplier must comply with Eskom OHS requirements, including the Eskom contractor Health and Safety requirements standards 32-136, the OHS specification/requirements provided, the Occupational Health and Safety Act, and the Compensation for Occupational Injuries and Diseases Act. The supplier must ensure all employees undergo relevant Eskom induction. The main supplier must demonstrate the process and selection criteria applied when appointing contractors and suppliers, notify Eskom prior to appointment, ensure contractors/suppliers have adequate resources and competencies, manage and monitor them through audits, and deal with non-conformances. Eskom may verify compliance and request testimonials/references.

The supplier must comply with Eskom OHS legal and other requirements. The main supplier is accountable for the management of its contractors/suppliers to ensure compliance with legal and Eskom requirements. The supplier must ensure that contractors/suppliers have adequate resources and competencies, and must notify Eskom prior to appointing them. The supplier must monitor contractors/suppliers through audits and assessments. Eskom may verify compliance and request testimonials/references. The supplier must acknowledge receipt and understanding of the OHS documents by signing the Acknowledgement Form.

requirements Effective Date May 2021

Annexure B: Acknowledgement Form for Eskom OHS legal and other

requirements

NOTE: the supplier/contractor/tenderer has to ensure that he/she understands the OHS

requirements listed hereunder.

a service to Eskom but not limited to the following:

a. Eskom contractor Health and Safety requirements standards 32-136

b. OHS specification/requirements provided

c. Occupational Health and Safety Act

d. Compensation for Occupational Diseases and Illnesses Act

Note: Please note that after contract award, it is your responsibility to fully align the company’s processes

to Eskom’s OHS requirements (policies, procedures, standards etc).

2. Penalties shall be enforced on the main supplier for non-conformance/s (identified for the main supplier and/or

its contractor and/or supplier) pertaining to Eskom and/or Statutory OHS requirement/s.

4. Ensure that all employees (contractors/suppliers) undergo the relevant Eskom induction and the company’s

Penalties shall be enforced on the main supplier for non-conformance with Eskom and/or statutory OHS requirements. The main supplier must ensure that contractors/suppliers comply with applicable legal and Eskom requirements during contract execution. The main supplier is accountable for the management of its contractors/suppliers.