Supply only of stationery for ntshingwayo dam, newcastle, kwazulu-natal (RFQ FE-06)

Returnable form

• SBD 4 (Bidder's Disclosure): must be completed, signed and dated by the bidder's authorised signatory, disclosing employment by an organ of state, relationships with employees of the procuring institution, and interests in other CSD-registered enterprises.

Disqualification risks

• A bidder appearing on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically excluded from the bid process.
• Omitting any CSD-registered active company linked to a director from the disclosure leads to disqualification.
• A disclosure found to be false results in the bid being rejected and further action against the bidder.

Disqualification screening

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Failure to disclose all CSD-registered active companies linked to directors results in disqualification.
• A false declaration may lead to rejection of the bid and further action against the bidder.

No scoring split, preference point system or minimum qualifying score is stated.

Mandatory disclosure

• SBD 4 (Bidder's Disclosure) must be completed and signed.
• Bidders must declare whether the bidder or any director, trustee, shareholder, member or partner is employed by an organ of state, and provide names, identity numbers and the organ of state concerned.
• Bidders must declare any relationship with a person employed by the procuring institution.
• Bidders must declare any interest in other related enterprises, listing every CSD-registered company linked to their directors with its registration number and status (active, inactive or deleted).

Exclusion

• Listing on the Register for Tender Defaulters or the List of Restricted Suppliers disqualifies the bidder.

No CSD registration, tax compliance, B-BBEE level, CIDB grading or professional registration requirements are stated.

The department requires the supply of stationery only for Ntshingwayo Dam near Newcastle in KwaZulu-Natal.

• Delivery point: Ntshingwayo Dam, near Newcastle, KwaZulu-Natal.
• Bid responses are submitted by email to [email protected] and [email protected].
• Bidding procedure enquiries: Ivy Msibi / Annah Molefe.
• Technical enquiries: Ms. X. Mazibuko.

Closing

• Date: 09 October 2026
• Time: 11:00

No compulsory briefing session or site visit is stated.

Bidding procedure enquiries

• Contact persons: Ivy Msibi / Annah Molefe
• Telephone: 060 569 3816 / 081 017 2608
• Email: [email protected] / [email protected]

Technical enquiries

• Contact person: Ms. X. Mazibuko
• Telephone: 060 980 5486
• Email: [email protected]

Submission

• Method: email
• Email addresses: [email protected] and [email protected]

Service delivery

• Ntshingwayo Dam
• Near Newcastle
• KwaZulu-Natal

Submission method

• Email delivery to [email protected] and [email protected].
• Bids must reach the department before the closing time; late bids are not considered.
• Bids must be submitted on the official forms supplied with the bid pack; retyped versions are not accepted.

Returnable documents

• SBD 1 (Invitation to Bid): bidder identification, contact details and signed offer.
• SBD 7 (Contract Form): completed and signed by the successful bidder before contract award.
• SARS tax compliance status PIN, or a printed TCS certificate, or a CSD number where no PIN is held.
• Proof of authority for the signatory, such as a company resolution.
• Foreign suppliers: the foreign supplier questionnaire in the bid document must be completed.

Disqualification risks

• Late submission.
• Failure to provide the tax compliance PIN/TCS certificate or CSD number.
• Bids from persons in the service of the state, or from companies whose directors or members are persons in the service of the state.
• Omission of any required particulars or returnable document.

Evaluation framework

• Bids are assessed under the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022, together with the General Conditions of Contract and any special conditions of contract.
• No preference point system (80/20 or 90/10), functionality score or minimum qualifying score is stated in the bid document.
• Compliance screening covers tax status, CSD registration and the restriction on bidders connected to persons in the service of the state.

Scope

• Supply of stationery only, for Ntshingwayo Dam near Newcastle in KwaZulu-Natal.
• No item list, quantities, brands or delivery lead times are stated in the bid document.

Tax and registration

• A valid SARS tax compliance status PIN must be submitted, or a printed TCS certificate, or a CSD number where no PIN is available.
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number.
• Bidders must be registered on the Central Supplier Database where a CSD number is used.

Eligibility restrictions

• Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

Foreign suppliers

• A foreign bidder must complete the questionnaire covering residence, branch, permanent establishment, RSA income and RSA tax liability.
• A foreign entity answering no to all of those questions is not required to register for a SARS tax compliance PIN.

Returnable forms

• SBD 1 (Invitation to Bid): signed bidder and contact details.
• SBD 7 (Contract Form): signed by the successful bidder.
• Proof of authority to sign, such as a company resolution.

No CIDB grading, B-BBEE level or local content threshold is stated.

Closing: 9 October 2026 at 11:00

B-BBEE reporting template (mandatory returnable form)

• All suppliers must complete and submit the departmental B-BBEE / EME / QSE reporting template with their quotation
• Required fields: B-BBEE level, SMME status (EME / QSE / Large), black ownership percentage, youth ownership, black women ownership, disability ownership, rural/township ownership, cooperative ownership, military veteran ownership
• The template requires signature by an authorised representative
• Purpose: reporting only; the department states this information will not prejudice the company and is not used as an evaluation tool

B-BBEE reporting template (mandatory)

• All suppliers must submit the completed departmental template with their quotation
• Required disclosures: B-BBEE level; SMME classification (EME, QSE or Large/Generic); percentage black ownership; percentage black youth ownership; percentage black women ownership; percentage black people with disabilities; percentage black people in rural/township areas; percentage cooperative owned by black people; percentage black military veterans
• The template must be signed by an authorised representative (name, position, signature, date)
• The department confirms this is for reporting purposes only and will not be used to evaluate bids or prejudice any company

Returnable form

• SBD 6.1 (Preference Points Claim Form): must be completed and submitted with the bid to claim points for specific goals; a claim without the required supporting proof is treated as no claim.

Note

• The bid must be submitted by the closing date and time recorded in the tender record; no other submission channel, address or copy requirement is stated in this document.

Preference point system

• 80/20 system applies (Rand value up to R50 000 000, all applicable taxes included).
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Points for specific goals

• Women ownership: 5 points.
• Disability ownership: 5 points.
• Youth ownership: 5 points.
• Enterprise located in KwaZulu-Natal: 2 points.
• B-BBEE status level 1 or 2, where the bidder is a QSE or EME: 3 points.

Claiming points

• Points for specific goals are only awarded if the bidder submits the proof or documentation required to support the claim.
• The organ of state may require a bidder to substantiate any preference claim before adjudication or at any later stage.

Returnable form

• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals and confirms the bidder's company details and type of entity.

B-BBEE and specific goals

• B-BBEE points are available only to bidders at status level 1 or 2 that are a QSE or an EME (3 points).
• Supporting proof must accompany the bid for every goal claimed; without it the points are forfeited.

Consequences of a false claim

• Disqualification from the tender process.
• Recovery of costs, losses or damages suffered.
• Cancellation of the contract and a claim for damages.
• Restriction from doing business with any organ of state for up to 10 years, after the audi alteram partem rule has been applied.
• Referral for criminal prosecution where warranted.

Points for specific goals are allocated as follows:

• Women ownership: 5 points.
• Disability ownership: 5 points.
• Youth ownership: 5 points.
• Enterprise located in KwaZulu-Natal: 2 points.
• B-BBEE status level 1 or 2, where the bidder is a QSE or EME: 3 points.

Each claim must be supported by the proof required in the tender conditions; unsupported claims earn no points.

The 80/20 preference point system applies to this tender.

• Price: 80 points.
• Specific goals: 20 points.
• Total available: 100 points.

A bidder that does not submit the documentation required to support a claim for specific goals is treated as not claiming those points.