Routine road maintenance consulting services – SANRAL tender in northern cape province

Enquiries: no named contact, email or telephone recovered from the extracts.

Submission address: not stated in the extracts.

Service delivery / SANRAL Western Region office:

1 Havenga Street

Oakdale

Bellville

7530

Telephone: 021 957 4600

Fax: 021 910 1699

Submission method: not stated in the provided extracts.

Closing date and time: 30 October 2026 at 12:00 (from tender record).

Returnable forms and documents (each must be completed, signed and submitted):

• Form A1: Confirmation of Project Submissions Contained in the Bid.
• Form A2: Certificate of Authority (Board resolution authorising the signatory).
• Form A4: Schedule of Deviations or Qualifications by the tenderer.
• Form A12: Tenderer's B-BBEE Verification Certificate.
• C1.2.3 Contract Data – Information Provided by the Tenderer.
• Full Central Supplier Database (CSD) Report; if a Joint Venture, CSD Reports for all JV partners.
• Tax Compliance Permission Declaration (Form C) and valid tax compliance status PIN for the contract duration.
• Indemnity letter on bidder's letterhead stating bank details as per CSD Report (pro-forma supplied).
• Joint Venture Agreement (if applicable).
• Bid Bond / Form of Guarantee (referenced in financial requirements).
• Agreement in terms of the Occupational Health and Safety Act 1993 and Construction Regulations 2014.

Disqualification risks: any returnable form left unsigned or omitted; submission after the closing time.

Evaluation methodology: not fully detailed in the provided extracts. The document references a Bid Evaluation Committee (BEC) and indicates that draft documentation or design of sub-standard/poor quality will be addressed by the Employer. Preference point system: not explicitly stated; B-BBEE Level 1 is a minimum requirement (see compliance). Minimum qualifying score: not stated.

Scope: Routine Road Maintenance Consulting Services for three projects in the Northern Cape Province:

• R.031-023-2026/1F
• X.009-001-2026/1F
• X.009-002-2026/1F

Key deliverables and activities:

• Road Condition Reports at 6-monthly intervals covering visual pavement assessments (TMH 9), traffic data, road furniture, bridges, culverts, drainage, erosion protection, slope stability, guardrails, signs, markings, fencing, vegetation control, and illegal advertising removal.
• Geotechnical Incident Management and Monitoring per SANRAL Slope Management System (SMS) guidance manual (December 2018): incident classification (Levels I–IV), reporting timeframes (4–12 hours for Levels II–IV), monthly site meeting reporting, Slope Incident Form completion, and monitoring of high-risk slopes.
• Routine maintenance inspections: post-rain/seismic event inspections, clearance of drainage blockages, safety inspections of structures (12-month intervals for existing, 6-month intervals for new structures for first 24 months).
• Data capture in SANRAL ITIS / SARDS Desktop system; strip sheets generated on 5 km basis for editing and progress reporting.
• Compliance with SANRAL Routine Road Maintenance Manual and referenced standards: TMH 9, TRH 16, SABITA Bituminous Pavement Repairs, SARTSM, Drainage Manual (5th Edition), Manual on Bi-Annual Bridge, Culvert and Gantry Inspections, National Slope Management Systems, Road Incident Management System.
• Targeted Enterprise sub-contracting: at least 51% black-owned, B-BBEE Level 1 or 2, registered on CSD, no equity sharing with Service Provider.

Bid security: Bid Bond / Form of Guarantee required (referenced as C1-41).

Health and safety: Agreement in terms of the Occupational Health and Safety Act 1993 and Construction Regulations 2014 required (referenced as C1-43).

Pricing format: Pricing Schedule Summary referenced; total of Pricing Schedule Summary applies if discrepancy with stated offer amount.

Payment terms, retention, guarantees, insurance amounts, and turnover thresholds: not stated in the extracts.

Mandatory eligibility and compliance:

• Central Supplier Database (CSD) registration: full CSD Report required; JV partners must each provide CSD Reports.
• Tax compliance: valid Tax Compliance Status PIN for the contract duration; Tax Compliance Permission Declaration (Form C) to be submitted.
• B-BBEE: minimum Level 1 contributor status required; verification certificate (Form A12) or qualifying sworn affidavit (EME ≤ R10m, QSE ≤ R50m) must be submitted.
• Targeted Enterprise sub-contractors: must be EME or QSE (BEP), at least 51% black-owned, B-BBEE Level 1 or 2, registered on CSD, no equity sharing with Service Provider.
• Joint Venture Agreement (if bidding as JV).
• Indemnity letter on bidder's letterhead confirming bank details per CSD Report.
• Occupational Health and Safety Act 1993 and Construction Regulations 2014 agreement.
• Professional registration: consulting engineering firm; key personnel qualifications not detailed in extracts.
• CIDB grading: not mentioned (consulting services).
• Local content: not mentioned.