Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
125 Mitchell Street, George Central, George, South Africa - George - George - 6530
Organization Type
GOVERNMENT
Published
05 Oct 2026
OCDS Reference
ocds-9t57fa-172851
South cape tvet college requires a service provider to supply purchased permanent graduation regalia, hire 270 gowns and 140 caps, and manage on-site distribution for a 21 november 2026 ceremony at oudtshoorn civic centre. Bidders must quote a fixed all-inclusive price including VAT and delivery, provide 2–3 years of relevant regalia experience, and meet strict turnaround, sample, and warranty requirements. The most consequential consideration is that all mandatory compliance documents, sbd forms, and detailed pricing must be submitted by 22 october 2026 at 11:00, with late bids rejected.
Submission deadline: 22 October 2026 at 11:00; physical bid box at 125 Mitchell Street, George or email [email protected]; late bids rejected.
Mandatory compliance: CSD number, valid SARS TCS PIN/certificate, CIPC/CIPRO registration, latest municipal account or lease, B-BBEE SANAS certificate or sworn affidavit for EME/QSE, and completed SBD 1, 4, 6.1, 8, 9, price schedule, and Commissioner of Oaths declaration.
Experience and capacity: 2–3 years relevant graduation regalia supply to TVET colleges/universities, company profile with high-resolution photos of previous work, proof of sufficient gown availability, service delivery/logistical plan, and project management/staffing details.
Scope and quantities: purchased 20 blue staff gowns, 20 grey staff gowns, 30 maroon staff bands, 35 black choir gowns, 250 blue/grey sashes, 270 hire gowns, 140 hire caps, plus on-site support; all permanent items require branded bags and exact DHET/SCC embroidery.
Delivery and samples: 4–5 week turnaround from PO and sample sign-off, delivery at least 3 business days before 21 November 2026 ceremony, physical samples before production, and sizing chart confirmation.
Pricing and warranty: fixed price schedule with unit prices, 15% VAT, delivery included, 60-day bid validity, 12-month warranty on purchased regalia, and performance security within 30 days of award.
Evaluation: 80/20 system with 80 price and 20 specific goals (10 B-BBEE, 10 location; Garden Route 10, Western Cape outside Garden Route 5, outside Western Cape 0); no minimum qualifying score stated.
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Date & Time
Thursday, 22 October 2026 - 11:00
Venue
null
Categories
Request for Quotation
125 Mitchell Street, George Central, George, South Africa - George - George - 6530
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AI Document Analysis Stages
Description
Source: BID DOCUMENT ZM 02 2026.pdf05 Oct
2026
Tender Published
Tender was published
22 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
BID DOCUMENT ZM 02 2026.pdf
Supply and delivery of custom-manufactured permanent graduation regalia and rental gowns/caps for South Cape TVET College’s graduation ceremony on 21 November 2026 at the Oudtshoorn Civic Centre. The order includes exact quantities of staff gowns, choir gowns, sashes, and bands, plus on-site handling of rental items.
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Open Supplier Readiness HubMedian Estimate
R 220 000
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
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The appointment of a service provider for the supply and delivery of purchased and rental graduation regalia for South Cape TVET College. The service provider must supply custom-manufactured official graduation regalia (gowns, bands, sashes) and rental gowns/caps, including handling, delivery, and on-site management services on the ceremony day. Branded storage/transport bags required for all permanent items. Event: 21 November 2026 at Oudtshoorn Civic Centre (Burgersentrum), Vrede Street, Oudtshoorn. Delivery to South Cape TVET College Central Office, 125 Mitchell Street, George, 6530.
Important Dates
Source: BID DOCUMENT ZM 02 2026.pdf (RFQ)Closing date and time: 22 October 2026 at 11:00
Site briefing: Not required (explicitly stated)
Graduation ceremony date: 21 November 2026
Delivery deadline: At least 3 business days prior to confirmed event date (21 November 2026)
Required turnaround time: 4 to 5 weeks from date of Purchase Order issuance and sample sign-off
Sample submission: Physical samples required from winning bidder prior to final approval and production
Bid validity period: 60 days from submission date
Briefing Session
Source: BID DOCUMENT ZM 02 2026.pdf (RFQ)Site Briefing: No site briefing is required (explicitly stated in specifications).
Contact Information
Source: BID DOCUMENT ZM 02 2026.pdf (RFQ)SCM Enquiries:
Technical/Marketing Enquiries:
Senior Management Contact:
Submission address (physical):
South Cape TVET College Central Office Building
Ground Floor
125 Mitchell Street
George
Submission email: [email protected]
Service delivery address:
South Cape TVET College
Central Office
125 Mitchell Street
George, 6530
Event venue:
Oudtshoorn Civic Centre (Burgersentrum)
Vrede Street
Oudtshoorn
Submission Guidelines
Source: BID DOCUMENT ZM 02 2026.pdf (RFQ)Submission method: Physical deposit in bid box at South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George OR email to [email protected]
Closing: 22 October 2026 at 11:00
Late bids will not be accepted
Bids must be submitted on official forms provided (not re-typed)
Bid validity: 60 days from submission date
Returnable forms (all must be completed, signed and submitted):
Mandatory supporting documents:
Disqualification risks: Missing or unsigned returnable forms; late submission; non-compliance with tax/CSD/B-BBEE requirements; failure to provide mandatory supporting documents; consortium members not submitting separate required documents
Returnable Documents
Source: BID DOCUMENT ZM 02 2026.pdf (RFQ)Returnable documents checklist (from Section 2):
Failure to include all documents may result in disqualification for non-compliance
Evaluation Criteria
Source: BID DOCUMENT ZM 02 2026.pdf (RFQ)Evaluation system: 80/20 preference point system (Price 80 points, Specific Goals 20 points)
Specific Goals allocation:
Location points breakdown:
Failure to submit proof/documentation for specific goals results in zero points for those goals
No minimum qualifying score explicitly stated
Evaluation stages: Administrative compliance (mandatory documents) → Functionality/Technical evaluation (experience, capacity, samples, methodology) → Price and Preference points scoring
Price evaluation: Total price including VAT and delivery per pricing schedule
B-BBEE points claimed via SBD 6.1 with valid certificate/affidavit
Location points claimed via proof of business address in qualifying area
Technical Specifications
Source: BID DOCUMENT ZM 02 2026.pdf (RFQ)Scope: Supply and delivery of purchased permanent graduation regalia and rental regalia with on-site management for graduation ceremony
Event: 21 November 2026 at Oudtshoorn Civic Centre (Burgersentrum), Vrede Street, Oudtshoorn
Purchased Permanent Regalia:
Size breakdown: Medium (117cm/102-110cm) 3, Large (124cm/112-120cm) 5, X-Large (130cm/122-130cm) 6, 2X-Large (135cm/132-142cm) 4, 3X-Large (140cm/144-154cm) 2
Size breakdown: Same as Blue Staff Gowns
Sash dimensions: 135cm total length (67.5cm drop per side) x 10cm width, high-grade fabric
Size breakdown: Medium (117cm/102-110cm) 8, Large (124cm/112-120cm) 10, X-Large (130cm/122-130cm) 10, 2X-Large (135cm/132-142cm) 7
Sash dimensions: Same as Maroon Staff Bands
Rental Regalia:
On-site Management: Full handling, distribution, collection, and management services on ceremony day at venue
Branded storage/transport bags required for all permanent items
Quality requirements:
Delivery location: South Cape TVET College, Central Office, 125 Mitchell Street, George, 6530
Turnaround: 4-5 weeks from PO issuance and sample sign-off
Methodology
Source: BID DOCUMENT ZM 02 2026.pdfMethodology requirements for bidders:
Experience & Qualifications
Source: BID DOCUMENT ZM 02 2026.pdfExperience and qualification requirements:
Quality Management
Source: BID DOCUMENT ZM 02 2026.pdfQuality, Branding Compliance & Warranty:
Pricing Schedule
Source: BID DOCUMENT ZM 02 2026.pdfPricing schedule structure (must be completed with detailed breakdown):
Purchase of permanent regalia:
Rental of regalia:
On-site support:
Subtotal
VAT @ 15%
Total (including VAT and delivery costs)
Price Declaration Form requires total sum in figures and words inclusive of VAT and delivery
Prices fixed for 60-day validity period
No escalation clauses mentioned
Financial Requirements
Source: BID DOCUMENT ZM 02 2026.pdf (RFQ)Pricing format: Fixed price schedule with unit prices for each line item, subtotal, VAT at 15%, total inclusive of VAT and delivery costs
Price Declaration Form: Total sum in figures and words including VAT and delivery
Price validity: 60 days from submission date
Payment terms:
Performance security:
Penalties:
Warranty: 12 months on purchased regalia against manufacturing defects
No bid security/bond required at submission stage
No retention percentage specified
No financial capacity/turnover threshold specified
Compliance Requirements
Source: BID DOCUMENT ZM 02 2026.pdf (RFQ)Mandatory compliance documents:
Eligibility thresholds:
B-BBEE Requirements
Source: BID DOCUMENT ZM 02 2026.pdf (RFQ)B-BBEE Requirements:
Health & Safety
Source: BID DOCUMENT ZM 02 2026.pdfNo specific occupational health and safety (OHS), safety plan, or HSE compliance requirements stated in the document for this regalia supply and rental tender. The General Conditions of Contract contain standard clauses on confidentiality, document use, inspection of records, and force majeure, but no health and safety obligations specific to this procurement.
Contractual Terms
Source: BID DOCUMENT ZM 02 2026.pdfContract terms from General Conditions of Contract (GCC) and Special Conditions:
Contract duration: Not explicitly stated; tied to graduation ceremony (21 November 2026) and 12-month warranty period
Performance security: Required within 30 days of award; amount per Special Conditions; bank guarantee/letter of credit/cashier's cheque; returned 30 days after completion including warranty
Warranty: 12 months after delivery/acceptance or 18 months after shipment, whichever earlier; defects repaired/replaced at supplier cost
Payment: Within 30 days of invoice submission; invoices by 1st business day for same-month payment; Rand currency
Price firmness: Prices fixed per bid; variations ≤15% of contract value allowed without price escalation
Assignment: Not permitted without purchaser's prior written consent
Subcontracts: Must notify purchaser in writing; does not relieve supplier liability
Delays: Supplier must notify purchaser promptly in writing; purchaser may extend time with/without penalties
Penalties: Prime interest rate per day on delayed goods/services; purchaser may terminate
Termination for default: On failure to deliver, perform obligations, or corrupt/fraudulent practices; purchaser may procure substitute goods at supplier's expense; restriction from public sector up to 10 years
Force majeure: Excuses performance; supplier must notify and seek alternatives
Termination for insolvency: Immediate on bankruptcy
Dispute resolution: Mutual consultation → 30 days → mediation → South African court
Limitation of liability: Excludes indirect/consequential loss; aggregate liability capped at contract price (except defect repair/replacement)
Governing law: South African law
Language: English
Notices: Registered/certified mail to bid address
Taxes: Local supplier responsible for all taxes/duties until delivery; foreign supplier responsible outside RSA
No contract with tax-non-compliant bidders or those with municipal arrears
Amendments: Only valid in writing signed by both parties
Restrictive practices: Collusive bidding prohibited; referral to Competition Commission; bid invalidation, contract termination, 10-year restriction, damages possible
Special Conditions
Source: BID DOCUMENT ZM 02 2026.pdfSpecial Conditions of Contract:
Remuneration terms:
Requirements
Source: BID DOCUMENT ZM 02 2026.pdf (RFQ)Mandatory Requirements (from Special Conditions and Checklist):
Section
Source: BID DOCUMENT ZM 02 2026.pdfAdditional evaluation criteria details:
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
46 Hibernia St, George Central, George, 6530, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
05 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
044-805-4500[email protected]www.sccollege.co.za46 Hibernia St, George Central, George, 6530, South Africa
Key Personnel
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