Supplies: Electrical Equipment Tenders Gauteng | September 2026

Returnable documents:

- Submit the bid on official forms only (not re-typed), in a file with dividers between every schedule, as per the bid document checklist. - Be registered on the central supplier database (csd) and provide proof of registration; each party in a consortium/jv/subcontractor arrangement must submit a separate tax compliance certificate (tcs) or csd number. - Prices must be firm (NO price variation, including exchange rate adjustments) and include all delivery costs to the prescribed destination; separate pricing schedules are required for different delivery points. - The applicable preference point system (80/20 for up to r50 million, 90/10 for above) will be determined by the lowest acceptable tender; bidders must indicate how they claim preference points. - Provide a complete list of similar contracts awarded over the last five years, including current contracts, as this information is material to the award. - Disclose any relationship with the state or other bidders, and confirm NO involvement in drafting specifications; false declarations lead to disqualification. - The closing time and date for submissions are not stated in the provided text; verify from the full tender document or issuing authority.

Submission method: e-tender submission via https://www.etenders.gov.za/ — Only responses submitted through this portal will be considered. Closing time: 30 september 2026 at 11:00 (sast). Late submissions will not be accepted. Bids must be submitted on the official forms provided and must not be re-typed. All returnable documents must be completed in full, in non-erasable black ink, and signed by a person duly authorised to do so. NO alterations or additions to the tender documents are permitted except to correct errors or comply with employer instructions; all such changes must be initialled. NO alternative tender offers are permitted. Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted. Returnable documents (all must be completed, signed and submitted): - sbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Fully completed form of offer: commits the bidder to the offered contract price. - Priced bills of quantities / pricing schedule: the priced scope of work. - Sbd 6.1 (Preference points claim): claims preference points for specific goals. - Proof of CIDB grading designation (1eb or higher). - Recent csd report with tax compliant status. - SCM consent form: consents to processing of personal information under popia. - Tax pin certificate/document. - B-bbee certificate or sworn affidavit. - Declaration of current projects: lists current projects being executed. - Sbd 4 (declaration of interest): discloses any connection to state employees or the procuring institution. - Proof of valid coida (letter of good standing from the compensation commissioner). - Three (3) reference letters and/or completion certificates from clients within the last 5 years from the closing of the RFQ; letters must be signed and dated; sub-contracting references not accepted; only traceable clients accepted; one client counts as one reference; appointment letters and purchase orders not accepted. - Joint venture documents (if applicable): signed jv agreement/mou, authorised representative, company registration and statutory documents, consolidated b-bbee/sworn affidavit. Failure to submit or complete items 2.2, 2.3, 2.5, 2.10, 2.11, 2.12, 2.13, 2.14 (If applicable) will render the proposal non-responsive and IT will not be considered. The bidder must not appear on the national treasury's list of blacklisted entities.

- Closing date and time: 22 september 2026 at 14:00; submit via TRANSNET e-tender portal (https://esupplierportal.transnet.net/portal/), Upload max 30mb per upload, multiple uploads allowed; NO late submissions accepted. - Mandatory returnable documents: section 4 quotation form (must be submitted or bid is disqualified); essential documents include section 1 sbd1, section 5 certificate of acquaintance, section 6 specific goals claim form, section 7 popi form; all sections must be signed, stamped, and dated. - Pricing: quote in ZAR inclusive of VAT, delivered to nominated destination; complete pricing in the esupplier portal (NO paper pricing); follow the price schedule format exactly or risk disqualification. - Tax compliance: submit SARS tcs pin or csd number; each party in a jv/consortium must submit separate tcs/csd; failure may render bid invalid. - B-bbee: submit valid b-bbee certificate or sworn affidavit; points awarded for b-bbee level 1 or 2 (10 points) and for 50% black youth owned or people with disability owned entities; non-compliant or level 3-8 get 0 points. - Evaluation: 80/20 preference point system (price 80, specific goals 20); NO functionality threshold; TRANSNET may negotiate price if not market-related. - Validity period: 90 business days from closing date; bidders may be asked to extend. - NO formal briefing; clarification queries must be emailed to [email protected] Before 17 september 2026 at 14:00. - Contact: vuyisile dhlamini, 012 391 1536, [email protected].

Submit the written quotation by email, following the instructions given in the email or advert. The quotation must be on official letterhead, duly signed, and include the csd registration number and full csd report. Completed and signed standard bidding documents (sbd) forms must be returned with the quotation. The quotation must indicate the delivery date. Brochures and specification sheets must be included; failure to provide them will lead to disqualification. The quotation must include delivery.

Returnable documents: the following documents must be included, invitation to bid: annexure a, general conditions of contract: annexure b, bidder’s disclosure: annexure c, preference points claim form in terms of the preferential procurement regulations: annexure f, pricing schedule and financial proposal: annexure g. Bidders must note that the non- submission or submission of incomplete pricing schedule (annexure g) will result in the disqualification of a bidder., Specifications / terms of reference, annexure h, together with the bidder’s response to annexure h (technical / functional proposal)., Popia supplier consent form: annexure i, any other documentation issued with the bid. The south african weather service (saws) reserves the right to reject a bid should IT not be submitted in the prescribed format. 1.7 The south african weather service (saws) is not bound to accept any of the offers submitted and public document: document template reference: SCM-DEM-QAP-TEP-004 of 8 template: RFQ invitation - annexure a reserves the right to: 1.7.1 Reject bids that are not according to specifications / terms of reference; 1.7.2 Reject bids with incomplete standard bidding documents (sbd’s); 1.7.3 Request further information from any bidder after the closing date of the bid for clarity purposes; 1.7.4 Conduct site inspection/s to verify the infrastructure of bidders before final selection and award; 1.7.5 Not to award the bid if the bid price is not market related; 1.7.6 Not to award the bid to a bidder whose tax matters have not been declared by the SARS to be in order; 1.7.7 Reject a bid if the bidder has committed a proven corrupt or fraudulent act in competing for any contract; 1.7.8 Award the bid in totality to one or partially to more than one bidder; 1.7.9 Conduct reference / background checks on bidders and / or individuals to, among other things, verify information provided by a bidder, confirm a firm’s existence and track record, identify its owners and affiliations or verify an individual’s educational and professional credentials. 1.8 The south african weather service may, prior to award of the bid, cancel the bid if: 1.8.1 Due to changed circumstances, there is NO longer a need for the goods or services requested; 1.8.2 Funds are NO longer available to cover the total envisaged expenditure; 1.8.3 NO acceptable tenders are received; 1.8.4 Due to material irregularities in the tender process. 1.9 Any effort or attempt by a bidder to influence the award decision in any matter may result in the rejection of the bid. 1.10 Costs incurred by the bidder in respect of attending any briefing / information / site visit / presentation will be borne by the bidder and the south african weather service will not be liable to reimburse such costs incurred by the bidder or his/her representative/s. 1.11 Cost incurred by the bidder in preparing and submission of any bid proposal will be borne by the bidder and the south african weather service will not be liable to reimburse such costs incurred by the bidder of his/her representative/s. 1.12 The south african weather service shall on receipt of any proposal relating to this bid become the owner thereof and shall not be obliged to return any proposal. 1.13 The bidders shall indemnify the south african weather service against all third-party claims of infringement of patent, trademark, or industrial design rights arising from the use of the goods or any part thereof by the south african weather service. 1.14 The south african weather service reserves the right to request a bidders latest audited financial statements prior to the award of the bid in order to ascertain financial stability of the bidder. Failure by a bidder to provide such information upon request may result in the rejection of the bid submitted by the bidder. Public document: document template reference: SCM-DEM-QAP-TEP-004 of 8 template: RFQ invitation - annexure a 1.15 Subcontracting: tenderers or contractors must submit proof of subcontracting between the main tenderer and the subcontractor. Proof of subcontracting arrangement may include a subcontracting agreement between the main tenderer and the subcontractor. 1.16 The saws reserves the right to request final presentation only to the short listed bidders to the evaluation committee. The shortlisted service providers will be subjected to present their service offering in line with the bid requirements/scope of work. The saws might also conduct site visit to ensure the firm existence and validate the firm’s proposed capacity/employees and administration office. 1.17 The service provider must have duly approved operational premises with the necessary infrastructure to provide services and relevant accreditation by the relevant body. Before the awarding of the tender a due diligence site visit will be carried out at the premises of the service provider. 1.18 Supplier performance management is viewed by the saws as critical component in ensuring value for money acquisition and good supplier relations between the saws and all its suppliers. The successful bidders shall upon receipt of written notification of an award, be required to conclude a SLA with the saws, which will form an integral part of the supply agreement. The SLA will serve as a tool to measure, monitor and assess the supplier‘s performance level and ensure effective delivery of service, quality and value-add to saws’s business. Successful bidders are required to comply with the above condition, and also provide a scorecard on how their product / service offering is being measured to achieve the objectives of this condition. 1.19 The saws respects your privacy and acknowledge that your submission/s will contain personal details, which may belong to you, others and / or to your company (personal information). By sending us your submissions, you expressly give us consent to process and further process the personal information contained therein which processing will be done in accordance with popia, the saws popia policy and our standard section 18 informed consent documentation which sets out why we need the personal information, what we will do with IT, and who we will share IT with, which you are to familiarise yourself with by downloading IT from our website i.e. Www.weathersa.co.za 1.20 Unless stated otherwise in this bid or as mutually agreed upon by both parties prior to award of the bid, all payments due to creditors for goods delivered / services rendered will be settled within thirty (30) days from receipt of an invoice. 1.21 In case of a joint venture, consortium, trust, or partnership, a signed teaming agreement must be submitted., Tax compliance requirements 2.1 Bidders must ensure compliance with their tax obligations. 2.2 Bidders are required to submit their unique personal identification number (pin) issued by the south african revenue service (SARS) to enable the south african weather service to verify the taxpayer’s (bidder’s) profile and tax status. 2.3 Application for a tax compliance status (tcs) pin may be made via e-filing through the SARS website www.sars.gov.za 2.4 Bidders may also submit a printed tax compliance status (tcs) certificate together with the bid. Public document: document template reference: SCM-DEM-QAP-TEP-004 of 8 template: RFQ invitation - annexure a 2.5 In bids where consortia / joint ventures / sub-contractors are involved each party must submit a separate tcs certificate / pin / csd number. 2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number must be provided. 2.7 NO bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state. 2.8 Foreign suppliers with neither south african tax obligations nor history of doing business in south africa must complete the questionnaire on and 3 of annexure a. In instances where a recommendation for award of a bid will be made to a foreign bidder, the south african weather service will submit the bidders completed annexure a bid document to the south african revenue service. The south african revenue service will then issue a confirmation of tax obligations letter to the south african weather service confirming whether or not the foreign entity has tax obligations in south africa. Nb: failure to provide / or comply with any of the above particulars may render the bid invalid. Part c declaration by bidder i, ....................................................................................................................................... In my capacity as ......................................................................................................... Hereby declare that i have read and understood the contents and conditions of this bid and certify that the information furnished is true and correct. I accept that, in addition to cancellation of a contract, action may be taken against me should the information provided prove to be false. Signature: .................................................................. Date: .......................................................................... Public document: document template reference: SCM-DEM-QAP-TEP-004 of 8 annexure b general conditions of contract the national treasury republic of south africa government procurement: general conditions of contract july 2010 government procurement general conditions of contract july 2010 notes the purpose of this document is to: (i) draw special attention to certain general conditions applicable to government bids, contracts and orders; and to ensure that clients be familiar with regard to the rights(ii) and obligations of all parties involved in doing business with government. In this document words in the singular also mean in the plural and vice versa and words in the masculine also mean in the feminine and neuter.  The general conditions of contract will form part of all bid documents and may not be amended.  Special conditions of contract (scc) relevant to a specific bid, should be compiled separately for every bid (if (applicable) and will supplement the general conditions of contract. Whenever there is a conflict, the provisions in the scc shall prevail. Table of clauses, definitions, application, use of contract documents and information; inspection, patent rights, performance security, inspections, tests and analysis, delivery and documents, transportation, incidental services, spare parts

Submit electronically via the online portal (link provided in the tender notice) before the closing time and date. A hard copy, enclosed in a sealed envelope bearing the tender heading, reference number, closing time and due date, addressed to the divisional head: supply chain management, city of tshwane, must be deposited in the tender box at tshwane house, 320 madiba street, pretoria cbd. The hard copy is supplementary and used only if the online system fails during evaluation. Tenders must remain valid for 90 days after closing. Bidders must register on the national treasury central supplier database (www.csd.gov.za). Returnable forms include sbd 1, sbd 4, sbd 6.1, Sbd 8, sbd 9, and the authority to sign, all completed and signed.

Bids must be submitted by the stipulated time to the correct email address; late bids will not be accepted. Bids must be completed and signed, including sbd forms. Bids submitted via cloud solutions (wetransfer, google drive, dropbox) will be disqualified. The successful bidder must sign a written contract (sbd 7 form). Bids must remain valid for a period of 90 days following submission. Cms may extend the validity period under exceptional circumstances. Cms reserves the right to cancel the RFQ and not award. Bidders must be tax compliant and hold a valid SARS pin.

Mandatory returnable documents (must be submitted with the bid): - schedule a: schedule of technical compliance from technical specification 240-64013506, completed in english. - Official distributor letters from the original equipment manufacturers (oems) for the products offered. Failure to provide any of the above mandatory documents results in immediate disqualification; the bidder will not proceed to the desktop evaluation stage.

Bidders must submit their bids in the format specified in the tender document. Bids must be delivered to the address specified in the tender document by the closing time of 12:00 pm on 01/09/2026. late bids will not be accepted. Bidders must complete and sign all mandatory returnable documents, including sbd 1, sbd 4, and sbd 6.1. Failure to provide mandatory returnable documents will result in disqualification.

Returnable documents:

The bidder must confirm if the content of their tender will remain the same. Quotation validity extension requested from 25 august 2026 to 31 august 2027 due to extended evaluation process.

Returnable documents:

Returnable forms (all compulsory unless stated): - mbd 1 (invitation to bid): signed as the offer cover page. - Mbd 4 (declaration of interest): discloses any state employment or connection; failure to declare interest in related companies (question 3.14) Disqualifies. - Mbd 6.1 (Preference points claim): claims b-bbee and specific goal points under the 80/20 system. - Mbd 8 (declaration of past SCM practices): declares NO past abuse, fraud, or restricted-supplier listing. - Mbd 9 (certificate of independent bid determination): certifies NO collusion or price disclosure. - Mbd 7.2 (Contract form – rendering of services): signed by successful bidder. - Company registration certificate, tax clearance certificate or unique tax pin, b-bbee certificate (or sworn affidavit for eme/qse), rates and taxes statement, and csd summary report. Submission channel: online via the city of tshwane e-tender portal only – do not deposit in the tender box. Late submissions are not considered. Form completion: documents must be completed in black ink, not re-typed or scanned. Corrections must be crossed out and initialled; correction fluid (tippex) is prohibited – any use on the pricing schedule repudiates the quotation. Authority to sign: if the signatory is not a director/member/owner/shareholder, an official letter of delegation must accompany the bid. Joint ventures: jv agreement signed by all parties required; each jv party must submit all individual documents.

Submission channel — online only via the obp e-procurement portal; NO email submissions accepted. Bidders must register their company on the portal in advance; login credentials are issued after approval by obp supply chain. All required documents and attachments must be uploaded with the bid application. Format — quotation must be on company letterhead and strictly in pdf format; word or excel quotations will not be accepted. Returnable forms and documents: - sbd 4 (bidder's disclosure): completed, signed and submitted with the bid. - Csd report and proof of csd registration. - Original manufacturer technical datasheets (or coa), product brochures or complete specification sheets for each item quoted. - A picture of the product. - Proof of previous supply of the requested goods within the past 24 months (stamped/signed invoices, delivery notes or reference letters with contact details) — minimum of 2. - Foreign/international companies must complete sbd 1 (to be requested from [email protected]). Disqualification risks: - any required document not submitted with the quotation. - Quotations received after the closing time. - Submission via email. Other conditions: - indicate offer validity and lead time. - Indicate if unable to quote and state the reason. - If NO reply within 14 days of closing, the quotation was unsuccessful. - Exchange rate fluctuations will not be for obp's account.

Returnable documents: