Supplies: Electrical Equipment Tenders KwaZulu-Natal | October 2026

Submission method - hand delivery only: place the bid in the tender box at the southern region office, 10 prince alfred street, pietermaritzburg, 3200. - Faxed, emailed, posted or telegraphic bids will not be accepted. - Late submissions will not be accepted. - The tender box is generally open during official working hours. Format - submit the original plus one copy of the full tender document, including supporting documents and the priced bill of quantities, scanned to a readable CD in pdf format at the bidder's own cost. - The CD must be clearly marked with the tender information and the bidder's company details. - All documents must be completed and signed in ink on the official forms; forms must not be retyped. - The bidder's company details must appear legibly on every relevant page. - The total including VAT from the final summary of the bill of quantities must be carried to the offer part of the form of offer and acceptance (t2.21). Returnable documents - t2.2 Authority to sign tender: authorises the named signatory to bind the bidder. - T2.3 Authority for consortia or joint ventures to sign tender and t2.4 Special resolution of consortia or joint ventures: required where the bid is submitted by a joint venture. - T2.5 Joint venture involvement declaration: declares the joint venture members and their roles. - T2.6 Schedule of proposed sub-contractors: lists proposed subcontractors. - T2.7 Capacity of tenderer: demonstrates the bidder's capacity to execute the works. - T2.8 Financial standing and other resources of business declaration: declares the bidder's financial resources. - T2.9 Preference points claim form: claims preference points for the specific goals. - T2.10 Site inspection certificate: proof of attendance at the compulsory briefing, signed and stamped by the department representative. - T2.11 Bidder's disclosure (sbd 4): discloses any interest of directors or shareholders in the state or the department. - T2.12 Record of addenda to tender documents: acknowledges receipt of any addenda. - T2.13 Particulars of electrical contractor: provides details of the electrical contractor. - T2.14 Schedule of imported materials and equipment: lists imported materials and equipment. - T2.15a Annual financial statement for the past financial year: provides audited or reviewed financial statements. - T2.16 Equipment schedules: lists the equipment the bidder will use. - T2.17 Contractor's safety, health and environmental declaration: declares commitment to safety, health and environmental requirements. - T2.18 Compulsory enterprise questionnaire: discloses conflicts of interest and enterprise details. - T2.19 Tax compliance status (tcs) pin: allows online verification of tax compliance via SARS e-filing. - T2.20 Proof of good standing with the compensation commissioner: confirms registration and good standing. - T2.21 Form of offer and acceptance: the signed offer that constitutes the bid. - T2.21a Confirm receipt of offer and acceptance: acknowledges receipt of the offer and acceptance. - T2.22 Final bill of quantity: the priced bill of quantities. - T2.23 Certified proof of paid municipal rates and taxes: confirms the bidder is not in arrears. - T2.24 Proof of unemployment insurance fund registration: confirms uif registration. - T2.25 The national industrial participation programme: applicable where required. - T2.26 Proof of registration on the central supplier database (csd): confirms csd registration. - T2.27 Certified proof of CIDB registration number: confirms active CIDB registration at the required grade. - T2.28 Proof of deposit: proof of payment of the r450 tender document deposit. - T2.29 And t2.30 Contract form – purchase of goods/works parts 1 and 2: the contract forms to be signed on award. - T2.31 Ohse plan structure and t2.32 Client's specific requirements for the contractor's detailed ohse plan: the safety, health and environmental plan requirements. - T2.33 Baseline risk assessment: the baseline risk assessment for the works. - T2.34 Functionality criteria: the functionality evaluation criteria. - T2.35 Invitation to tender (sbd 1): the cover page with bidder details. Disqualification risks - failure to submit any compulsory returnable document. - Failure to sign and stamp the site inspection certificate at the compulsory briefing. - Attendance at the briefing without a hard copy of the bid document. - Late arrival at the briefing. - Late submission of the bid. - Submission by fax or email. - Submission of a bid that is not responsive or contains material deviations. - Failure to submit the priced final summary of the bill of quantities at closing.