Supply and installation of 30 security guard wendy houses for abaqulusi municipal offices

• For bidding procedure enquiries: Contact Mr TS Mthembu. Telephone: 034 9822 133 extension 4003. Fax: 034 9821 939. Email: [email protected].
• For technical information: Contact Ms PH Nxumalo. Telephone: 034 9822 133 extension 2284. Fax: 034 9821 939. Email: [email protected].
• For Supply Chain Management enquiries: Email [email protected] or call 034 9822133 extension 2277.
• Physical submission address: AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid 3100.

• Submit your bid by the closing date: 06 August 2026 at 12h00. Late bids will not be considered.
• Bids must be deposited in the tender box at ground floor, AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid 3100.
• The sealed envelope must be clearly marked: “SUPPLY AND INSTALL OF WENDY HOUSE GUARD FOR MUNICIPAL OFFICES, Tender NO: 8/2/1/631”.
• You must use the official tender forms provided (do not re-type them).
• A non-refundable bid fee of R 2000.00 is payable to AbaQulusi Municipality. An additional R 1500.00 administration cost applies if you print the document yourself. Proof of payment is required.
• Tender documents are self-downloaded from the E-tender Portal (www.e-tenders.gov.za) from 21 July 2026.
• The bid must be fully completed. Incomplete documents or failure to fill in all required Municipal Bidding Documents (MBDs) will lead to disqualification.
• The tender is valid for 90 days after the closing date.
• The municipality reserves the right to reject any bid, accept any part of a bid, or cancel the invitation.

• You must complete and submit all Municipal Bidding Documents (MBDs). Incomplete submission leads to disqualification.
• Mandatory attachments: Detailed CSD report, company registration, B-BBEE certificate, tax compliance proof, experience references, municipal account, director IDs. For bids over R10m, audited AFS.

Must be registered on Central Supplier Database (CSD). No persons in service of the state, their relatives, or municipal advisors/consultants. Tax compliance mandatory. Foreign suppliers must complete questionnaire. No awards if directors/shareholders are state employees. Must not be listed on restricted suppliers database or tender defaulters register.

• Scope: Supply and install 30 security guard Wendy houses for municipal offices.
• Key specifications for each structure:

• Designed for maximum visibility, comfort, and security.
• Standard size approximately 2.4m x 2.4m.
• Walls: Must be CCA-treated pine (tongue and groove), Nutec fibre-cement, or Chromadek insulated steel panels for weather and fire resistance. Wall height typically 1.8m to 2.1m.
• Flooring: 22mm thick wet-of-saw pine planks or heavy-duty marine plywood on treated floor joists.
• Roofing: Corrugated iron or IBR sheeting, properly sealed and insulated.
• Doors: Heavy-duty timber or stable doors with 3-lever or 5-lever mortice locks.
• Windows: 2 to 4 sliding aluminum or glass windows positioned for 360° visibility.
• Must include robust locking systems and elevated vantage points.

• You must provide reference letters proving relevant experience.
• Submit certified copies of ID documents for all directors and company owners.

• Your pricing must be fully detailed in the pricing schedule as part of your bid.
• You confirm that your quoted prices cover all obligations and accept the risk of any calculation errors.

• Your quoted price must cover all services specified in the bid documents. Any pricing errors are your own risk.
• You must declare if you or any director owe any municipal rates, taxes, or charges that are more than three months in arrears.
• You must declare if any past contract with a state organ was terminated due to failure to perform in the last five years.
• Payment terms: The contract states payment will be made within 30 days after receipt of an invoice.

• Central Supplier Database (CSD): Registration is mandatory. No award will be made to a person not registered on the CSD. Submit a detailed CSD registration report.
• Tax Compliance: You must be tax compliant. Submit your SARS PIN or a valid original Tax Clearance Certificate (TCC). Certified copies are not accepted.

• For consortia/JVs/subcontractors, each party must submit a separate TCC/PIN/CSD number.
• Foreign suppliers must complete a pre-award questionnaire in Part B:3.

• B-BBEE: A certified B-BBEE certificate from a registered accountant or an original sworn affidavit is required.
• Company Registration: Submit a valid copy of your company registration document.
• Financial Statements: If your bid value is above R10 million, submit audited three-year Annual Financial Statements (AFS).
• Experience: Provide reference letters as proof of relevant experience.
• Municipal Accounts: Submit a certified current municipal account (for water, electricity, rates) not older than three months, or a lease agreement.
• Director/Owner IDs: Submit certified copies of identity documents for all directors and owners.
• State Employees: No bids accepted from persons in the service of the state, their advisors, or consultants. Directors, managers, or principal shareholders cannot be in the service of the state.
• Declaration Forms: Complete and submit MBD forms 4 (Declaration of Interest), 6.1 (Preference Points Claim), 8 (Past SCM Practices), and 9 (Certificate of Independent Bid Determination).

• Submit a certified B-BBEE certificate or an original sworn affidavit.
• Preference points for Specific Goals are based on HDI equity ownership: 20 points for 100% HDI equity, scaling down to 0 points for less than 50%.

• The Wendy houses must be durable and designed for security, with features like robust locking systems.
• Materials must offer weather and fire resistance (e.g., CCA-treated pine, Nutec, Chromadek).
• Structures must provide 360° visibility through window placement.

• The successful bidder must sign a written contract form (MBD7.2).
• The contract incorporates the bidding documents, General Conditions of Contract (GCC), and any special conditions.
• The bidder is fully responsible for the contract's execution.
• Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.
• Standard GCC clauses cover definitions, standards, delivery, payment, penalties, termination, and dispute resolution.

• The municipality reserves the right to reject any bid, accept any part of a bid, withdraw the invitation, or not award to the lowest bidder or highest scorer.
• No award to persons in the service of the state or their advisors.

• Tax Compliance: Submit SARS PIN or original Tax Clearance Certificate. Foreign suppliers complete a questionnaire.
• Submission: Use official forms, meet the deadline, and mark the envelope correctly.
• Eligibility: No state employees, must be CSD registered.
• Documents: Provide company registration, B-BBEE certificate, municipal account, experience references, director IDs.
• Fees: Pay non-refundable bid fee of R2000 and R1500 admin cost if printing yourself.

• Points are awarded as 80 for price and 20 for Specific Goals (HDI equity ownership).
• The specific preference point system (80/20 or 90/10) will be determined based on the value of tenders received.
• You must submit proof to claim points for Specific Goals.