3-Year framework agreement: supply, delivery and construction of fences and animal handling facilities – limpopo department of agriculture and rural development

Briefing meeting: 10 November 2026 at 10:00, compulsory, venue: Foyer of Agrivillage 1 Building, 69 Biccard Street, Polokwane. Attendance register must be signed.

Closing date: 19 November 2026 at 11:00.

Tender documents available from 27 October 2026 at www.ldard.gov.za (no cost).

Technical enquiries: Ms. K Chabana, Telephone: 015 294 3601 / 060 531 0499, Email: [email protected].

Administrative enquiries: Ms L Kumalo, Telephone: 015 294 3361, Email: [email protected].

Submission address: Limpopo Department of Agriculture and Rural Development, 67/69 Biccard Street, Polokwane, 0700.

Returnable documents (all require full completion and signature; missing any leads to disqualification):

• SBD 1 (Invitation to Bid): signed cover page.
• SBD 3.2 (Pricing Schedule): fully completed and signed.
• SBD 4 (Bidders Disclosure): declares interests; joint ventures must submit separate forms.
• SBD 6.1 (Preference Points Claim): failure to claim points results in zero.
• Bill of Quantities: all items (rates, amounts, sums) completed; no overwriting.
• CIDB grading certificate (3CE or 3SQ to 7CE or 7SQ).
• Form of intent by a bank/insurer for 10% performance guarantee.
• Form of intent by a bank/insurer for All-Risk insurance.
• Compulsory Enterprise Questionnaire (fully completed and signed).
• Joint venture agreement (if applicable), with percentage split and bank account details.
• Bank rating letter with minimum rating of C, showing track record of at least 6 months.
• Current works load declaration.
• Proof of equipment (ownership or hire documents, certified, not older than 6 months).
• Workmen's Compensation COIDA certificate or proof of payment.

Submission method: original only, no photocopies as originals; forms must not be retyped or redrafted; complete in black ink.

Bid box location: Limpopo Department of Agriculture and Rural Development, 67/69 Biccard Street, Polokwane, 0700.

Closing: 19 November 2026 at 11:00. Telephonic, telegraphic, telex, facsimile, electronic or emailed tenders are not accepted.

Evaluation stages:

1. Phase 1 - Pre-compliance: CSD verification of business registration (directorship/membership), in-service-of-state status, tax compliance, identity numbers, tender defaulting/restriction, and any additional National Treasury checks.
2. Phase 2 - Mandatory requirements: submission of all required documents (see submission guidelines).
3. Phase 3 - Functionality (100 points): minimum score 60 to qualify; below 60 is disqualified. Criteria and weights:

• Proof of physical address (20 points): office outside Limpopo = 5, within Limpopo = 20, no information = 0.
• Plant and equipment (35 points): 1-3 of listed items = 1, 4-6 = 3, all = 5.
• Staffing profile (20 points): 1-3 key personnel = 1, 4-7 = 3, all = 5.
• Experience in similar works (25 points): 1 completed works = 1, 2-3 = 3, 4 or more = 5.

4. Phase 4 - Preference and price (80/20 system): price 80 points (Ps = 80[1 - (Pt-Pmin)/Pmin]), preference goals max 20 points (Black ownership >51% = 10, Women ownership >51% = 5, Persons with disability ownership >51% = 2, Youth ownership >51% = 3). Highest total wins.

Supply, delivery, and construction of fences and animal handling facilities across Limpopo Province.

Framework agreement for a 3-year term. Individual projects are ordered as needed; quantities in the BOQ are indicative, actual quantities determined per project.

Procurement, delivery, installation, and commissioning of term contract materials/equipment is based on tendered rates. Special materials are procured at actual cost plus tendered mark-up, requiring 3 quotations from reputable suppliers.

Required equipment (own or hired, with certified proof not older than 6 months): TLB/excavator/loader/dozer, truck/tractor & trailer, lowbed, LDV, water bowser, concrete mixer, compactor, and working tools (drillers, brush cutters, welding machines, etc.).

Unskilled labour must be recruited from local communities.

Key personnel (minimum experience indicated):

• Project Manager: National Diploma in Project Management or Construction, 2 years' experience in fence installation.
• Site Agent/Civil Technician: Civil National Diploma, 2 years' experience in fence installation.
• Health and Safety Officer: Grade 12 plus Safety Officer certificate, 2 years' experience.
• Foreman: Grade 12, experience in civil and fencing trades, 2 years.
• Welder, Electrician, Builder, Plumber: qualified with trade test, 2 years' experience.

Form of intent for 10% performance guarantee (of contract value) from bank or insurer, submitted with bid.

Form of intent for All-Risk insurance of works, submitted with bid.

Retention money: 10% of tender offer (excl. VAT), limited to 5% of contract amount; retention money guarantee not permitted.

Penalty for late completion: 0.05% of total tender sum per calendar day.

VAT: 15% rate; payment based on measured work and certificate of payment. VAT vendors must issue VAT invoice after certificate.

No upfront payment; payment only upon delivery of agreed services and original invoice. In case of JV, payment only to JV bank account.

Price negotiation: department reserves right to negotiate and balance unit prices to fair market levels; if price still not responsive after negotiation, disqualification may follow.

Costing methods: tendered rates for term contract items; special materials at cost plus markup; disbursements built into cost items and not separately billed.

Framework agreement does not commit to any quantum of work beyond first order; work ordered as funds become available.

Mandatory eligibility:

• CIDB grading: 3CE or 3SQ to 7CE or 7SQ, or capable of being registered before evaluation. For JVs, every member CIDB-registered, lead partner must meet grade, combined grading must meet threshold.
• CSD registration: must be active; if not registered, complete before submission (https://secure.csd.gov.za).
• Tax compliance: verified on CSD; if non-compliant at award, 7 days to submit proof from SARS.
• Must not be under restriction, insolvent, or in service of the state (unless approval from executive authority submitted).
• Must have in-house construction abilities (for fencing companies).
• Workmen's Compensation: valid COIDA certificate or proof of payment.
• Bank rating: minimum C.

B-BBEE: Preference points allocated per SBD 6.1 under 80/20 system; maximum 20 points for ownership (Black >51% = 10, Women >51% = 5, Disability >51% = 2, Youth >51% = 3). Verification via CSD and ID documents.