Appointment of a panel of service providers for fuel tank and fuel management services (60 months)

The tender is for the appointment of a panel of service providers for the supply, delivery, installation, deinstallation, repairs, maintenance, commissioning, decommissioning, disposal of fuel tanks, leasing of an electronic fuel management system, and fuel analysis for bulk fuel infrastructure and bowsers for the state, for a period of 60 months.

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 or 90/10 system.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any previous SCM irregularities.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Proof of CSD registration and a valid tax clearance certificate from SARS.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids received after the closing time, regardless of reason.
• Bidders with tax matters not in order.
• Bidders engaged in corrupt, fraudulent, or collusive practices.
• Bidders restricted from doing business with the public sector.

Evaluation stages:

• Stage 1: Compliance check — all mandatory forms and documents must be present and valid.
• Stage 2: Price and preference points evaluation under the PPPFA 80/20 or 90/10 system (specific split not stated in this document).
• Stage 3: B-BBEE preference points claimed via SBD 6.1.

Minimum qualifying score: not stated in this document.

Additional conditions:

• A valid tax clearance certificate from SARS is required prior to award.
• Bidders must not have engaged in corrupt, fraudulent, or collusive practices.
• Bidders must not be restricted from doing business with the public sector.

Scope of work (from tender record):

• Supply, delivery, installation, deinstallation, repairs, maintenance, commissioning, decommissioning, and disposal of fuel tanks.
• Leasing of an electronic fuel management system.
• Fuel analysis for bulk fuel infrastructure and bowsers.
• Contract period: 60 months.

Standards:

• Goods supplied must conform to the standards mentioned in the bidding documents and specifications.

Inspection:

• Pre-bidding testing is for the bidder's account.
• If inspection is a bid condition, the bidder's premises must be open for inspection by the department or its representative.
• Non-compliant supplies may be rejected; rejected supplies are held at the supplier's cost and risk, and must be replaced immediately.

Packing:

• Packing must prevent damage or deterioration during transit, including rough handling, extreme temperatures, salt, precipitation, and open storage.

Warranty:

• Goods must be new, unused, of the most recent models, and free from defects.
• Warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever ends earlier.

Spare parts:

• The supplier may be required to provide spare parts and, on termination of production, advance notification and blueprints at no cost.

Incidental services:

• May include on-site assembly, commissioning, tools, operations and maintenance manuals, maintenance/repair, and training of the purchaser's personnel.

Quality standards:

• Goods supplied must conform to the standards mentioned in the bidding documents and specifications.
• Inspection, testing, and analysis may be carried out at any stage; non-compliant supplies may be rejected.
• If inspection shows compliance, the purchaser bears the cost; if non-compliance, the supplier bears the cost.
• Rejected supplies must be removed and replaced at the supplier's cost and risk.

Performance security:

• The successful bidder must furnish a performance security within 30 days of contract award, in the amount specified in the Special Conditions of Contract (SCC).
• Acceptable forms: bank guarantee, irrevocable letter of credit, cashier's cheque, or certified cheque.
• Security is discharged and returned no later than 30 days after completion of performance obligations, including warranty.

Payment:

• Payment method and conditions are specified in the SCC.
• Payment will be made within 30 days after submission of a valid invoice and delivery note.
• Payment in Rand unless otherwise stated in SCC.

Prices:

• Prices quoted in the bid are firm and may not vary, except for adjustments authorised in the SCC or bid validity extension.

Penalties:

• For late delivery or performance, a penalty is deducted from the contract price, calculated at the current prime interest rate per day of delay.

Taxes and duties:

• Local suppliers are responsible for all taxes, duties, and license fees until delivery.
• No contract will be concluded with a bidder whose tax matters are not in order.

Tax compliance:

• A valid tax clearance certificate from SARS is required prior to award.
• Bidders must not have tax matters that are not in order.

CSD registration:

• Proof of CSD registration is required (implied by standard practice, but not explicitly stated in this document).

B-bbee:

• Preference points claimed via SBD 6.1; specific B-BBEE levels or thresholds not stated in this document.

CIDB grading:

• Not stated in this document.

General compliance:

• Bidders must not have engaged in corrupt, fraudulent, or collusive practices.
• Bidders must not be restricted from doing business with the public sector.
• Bidders must comply with the General Conditions of Contract.

No specific health and safety requirements are stated in this document.

Contract terms (from General Conditions of Contract):

• The General Conditions of Contract (GCC) form part of all bid documents and may not be amended.
• Special Conditions of Contract (SCC) supplement the GCC; in conflict, SCC prevails.
• Contract amendments must be in writing and signed by both parties.
• The supplier may not assign obligations without the purchaser's prior written consent.
• All subcontracts must be notified in writing.
• Delays: the supplier must notify the purchaser in writing of any delay, its likely duration and causes.
• Penalties: for late delivery or performance, a penalty is deducted at the current prime interest rate per day of delay.
• Termination for default: the purchaser may terminate the contract in whole or in part if the supplier fails to deliver, fails to perform obligations, or engages in corrupt or fraudulent practices.
• Restriction: the purchaser may restrict the supplier from doing business with the public sector for up to 10 years.
• Force majeure: the supplier is not liable for delay or failure caused by force majeure, but must notify the purchaser in writing.
• Termination for insolvency: the purchaser may terminate if the supplier becomes bankrupt or insolvent.
• Disputes: parties must first attempt amicable resolution; if unresolved after 30 days, mediation may be initiated; if mediation fails, the dispute may be settled in a South African court.
• Limitation of liability: the supplier is not liable for indirect or consequential loss, except for penalties/damages; aggregate liability is limited to the total contract price.
• Governing language: English.
• Applicable law: South African law.
• Notices: sent by registered or certified mail to the address in the bid.
• Taxes: local supplier responsible for all taxes until delivery; no contract with a bidder whose tax matters are not in order.
• NIPP: applicable to contracts subject to the NIP obligation.
• Prohibition of restrictive practices: collusive bidding is prohibited; the purchaser may refer matters to the Competition Commission and may invalidate bids, terminate contracts, or restrict bidders for up to 10 years.

Additional evaluation criteria:

• Compliance with the General Conditions of Contract is mandatory.
• A valid tax clearance certificate is required prior to award.
• Bidders must not have engaged in corrupt, fraudulent, or collusive practices.
• Bidders must not be restricted from doing business with the public sector.

The CSD is a single consolidated supplier database for national, provincial and local government, established to reduce duplication and fragmentation of supplier information, enable electronic procurement, and act as the single source of supplier information for all spheres of government.

CSD enquiries (National Treasury)

• Email: [email protected]
• Telephone: 012 315 5509

Central Supplier Database (CSD)

• Registration on the CSD is the route through which suppliers transact with the state; organs of state use the CSD supplier number and unique security code to view or print verified supplier information.
• Register or update details at www.csd.gov.za.
• Mandatory to register: a valid email address, identity number, cell phone number and bank account details.
• Information to be captured: supplier identification (type, identification number, name, trading name, country of origin); contact details; address (country, province, municipality, city, suburb, ward, postal code); bank account; tax number; ownership (names and identity numbers of directors or members); associations such as branches or consortium members; and commodities supplied.
• Suppliers must keep their data current and confirm at least once a year that it is still accurate and updated.
• Verification: supplier data is checked electronically against external sources including SARS and CIPC; B-BBEE information is to be added to the CSD.
• Once verified, a unique supplier number and security code are issued to the supplier.
• Suppliers no longer have to submit physical tax clearance or business registration certificates to organs of state.
• Assisted registration: suppliers without internet access or computer literacy may approach any organ of state, or a Thusong centre, Seda office or Post Office, for help with self-registration.
• Supplier categories that may register: individuals, sole proprietors, foreign companies, trusts, public companies, private companies, non-profit companies, personal liability companies, closed corporations, co-operatives, state-owned companies, non-profit external companies, state-owned entities, government entities, partnerships, statutory bodies, joint ventures, consortiums, section companies, voluntary associations and retirement funds.

B-BBEE information is to be included in the CSD, and automated distribution of supplier information to organs of state takes B-BBEE into account alongside supplier type, location and commodities.

Self-registration on the CSD opened on 1 September 2015. The period 1 September 2015 to 31 March 2016 was the Interim Period, during which suppliers had to give organs of state their CSD supplier number and unique security code plus any documentation not yet electronically verified. Existing organ-of-state supplier databases remained in force until their data was migrated to the CSD. Suppliers without internet access or computer literacy could get help with self-registration from any organ of state, or from Thusong centres, Seda and Post Offices.

Suppliers must register on the CSD and capture complete, accurate information: identification, contact details, address, bank account, tax number, ownership, associations and commodities supplied. A valid email address, identity number, cell phone number and bank account details are mandatory for registration. Registration is open to individuals, sole proprietors, foreign companies, trusts, public companies, private companies, non-profit companies, personal liability companies, closed corporations, co-operatives, state-owned companies, non-profit external companies, state-owned entities, government entities, partnerships, statutory bodies, joint ventures, consortiums, section companies, voluntary associations and retirement funds.

National Treasury handles CSD enquiries.

• Email: [email protected]
• Telephone: 012 315 5509

Returnable documents:

• SBD 4 (Bidders' Disclosure): must be completed, signed, and submitted with the bid. It requires disclosure of any employment by an organ of state, relationships with procuring institution staff, and all CSD-registered active companies linked to directors. Failure to disclose all linked companies leads to disqualification.
• A false disclosure renders the bid liable to disqualification and further action by the procuring institution.

Disqualification risks:

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Non-disclosure of all CSD-registered active companies linked to directors.
• Submission after the closing time.

Evaluation stages:

• Stage 1: Verification of eligibility — bidders on the Register for Tender Defaulters or List of Restricted Suppliers are disqualified.
• Stage 2: Compliance with disclosure requirements — full disclosure of all CSD-registered active companies linked to directors is mandatory; non-disclosure disqualifies.
• Stage 3: Preference point system — the tender is subject to the PPPFA; the applicable system (80/20 or 90/10) is determined by the bid value. No specific scoring split or minimum qualifying score is stated in the available document.

Mandatory compliance:

• Bidders must not appear on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Full disclosure of all CSD-registered active companies linked to directors is required; failure to disclose leads to disqualification.
• The bidder must complete and sign SBD 4 (Bidders' Disclosure).

The tender seeks to appoint a panel of service providers for the supply, delivery, installation, deinstallation, repairs, maintenance, commissioning, decommissioning, disposal of fuel tanks, leasing of electronic fuel management system, and fuel analysis for bulk fuel infrastructure and bowsers for the state, for a period of sixty (60) months.

Technical support for online bid submission:

• Email: [email protected]
• Telephone: 012 406 9222

Bidders must submit bids through the online e-Tender portal at https://www.etenders.gov.za. A guide for online bid submission is available at https://www.youtube.com/watch?v=bqRyX0JsrJE. Technical issues with online submission must be reported to [email protected] or by calling 012 406 9222.

The document provides a procedure to download historical exchange rates from the South African Reserve Bank website. This is not a financial requirement for the tender but a reference guide. No pricing format, bid security, bonds, guarantees, retention, or payment terms are stated.

The document describes a step-by-step procedure for downloading historical exchange rates from the South African Reserve Bank website: open the internet, go to www.reservebank.co.za, click the 'Research' link, then the 'Rates' link, then 'Selected historical exchange rates and other interest rates', select the currency, set start and end dates, click 'View Report', then export to Excel to calculate average rates.

The tender covers the supply, delivery, installation, deinstallation, repairs, maintenance, commissioning, decommissioning, disposal of fuel tanks, leasing of an electronic fuel management system, and fuel analysis for bulk fuel infrastructure and bowsers across all nine provinces, for a period of 60 months.

The pricing schedule covers the following categories and items, each priced per unit (EACH) and per province (Eastern Cape, Free State, Gauteng, KwaZulu-Natal, Limpopo, Mpumalanga, North West, Northern Cape, Western Cape):

• Fuel management systems: supply, installation and technical support for automatic tank gauging systems, and interstitial monitoring systems for double-walled tanks storing flammable substances.
• Fuel dispensers: gravity-fed pumps, electric pump dispensers, and electronic fuel dispensers (single and dual).
• Fire and emergency equipment: supply, delivery and installation of fire-fighting equipment, fire hose reels, fire extinguishers, symbolic safety signage, protective bollards (concrete and steel), spill kits (wheelie bin 240L and portable), loose absorbent, absorbent booms, absorbent pads, disposal bags, spill brooms, gloves, dust masks, safety glasses, spark-proof shovels, spill kit location signage, oil absorbent socks, dustpans and brushes.
• Maintenance and repairs of fire and emergency equipment, priced by labour rate per hour, travelling per km, travelling time per hour, subsistence allowance per night, percentage mark-up on replacement parts, and overtime factor.
• Lightning protection: supply and installation of lightning protection systems for bulk fuel storage tanks, earthing rods, and equipotential bonding.

Each line item requires the bidder to state manufacturer, brand name, country of origin, conformance to specification, lead time (days), and price per unit including VAT and delivery. For fire and emergency equipment, local content percentage must be stated. Cost components must be allocated across D1–D8 (imported raw materials, local raw materials, local manufactured products, labour, transport, overheads, plant/tools, electrical/mechanical installation) totalling 100%.

Pricing must be submitted on the provided pricing schedule (Annexure A) with unit prices including VAT and delivery. For maintenance and repairs, bidders must quote labour rate per hour, travelling rate per km, travelling time rate per hour, subsistence allowance per night, percentage mark-up on replacement parts, and overtime factor. Cost components must be broken down into D1–D8 categories totalling 100%.

The tender is for the appointment of a panel of service providers for the supply, delivery, installation, deinstallation, repairs, maintenance, commissioning, decommissioning, disposal of fuel tanks, leasing of an electronic fuel management system, and fuel analysis for bulk fuel infrastructure and bowsers for the State, for a period of 60 months.

Returnable documents:

• TCD 13 (Authorisation Declaration): completed, signed, and submitted with the bid. If sourcing goods or services from a third party, the bidder must declare this and provide full details of the third party.
• TCD 13.2 (Third-Party Undertaking): an unconditional written undertaking from each third party, on the third party's official letterhead, addressed to the bidding company, covering the full tenure of the transversal contract. A separate letter is required for each third party. If the undertaking does not cover the full contract period, the items concerned will be disqualified.
• A list of goods or services offered, including bid item number, brand name, and the name, address, and contact details of the company from which goods or services will be sourced.

Disqualification risks:

• Failure to provide an unconditional third-party undertaking for the full tenure of the transversal contract.
• Providing false or incorrect information; the State reserves the right to verify information and invoke remedies if found false.

The bidder must declare that all information provided is true and correct. The State reserves the right to verify the information; if found false or incorrect, the State may invoke any remedies available in the bid documents.

No specific compliance requirements beyond the authorisation declaration and third-party undertaking are stated in this document.

The document provided is the SBD 6.1 Preference Points Claim Form for bid RT83-2026RA. It outlines the preference point system applicable to this bid (90/10) and the requirements for claiming specific goal points. No additional scope description is provided in this document.

Returnable forms:

• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals under the Preferential Procurement Regulations 2022. Must be completed, signed, and submitted with the bid; failure to do so means no preference points are claimed.

Disqualification risks:

• Fraudulent preference claims or failure to fulfil contract conditions may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with any organ of state for up to 10 years, and criminal prosecution.

Evaluation system: 90/10 (estimated value exceeds R50 million, all applicable taxes included).

• Price: maximum 90 points.
• Specific goals: maximum 10 points.
• Total points for price and specific goals must not exceed 100.
• The bidder with the highest total points is awarded the contract.
• Points are calculated after prices are brought to a comparative basis, considering non-firm price factors and unconditional discounts.
• Points are rounded to 2 decimal places.
• In case of equal total points, the successful bid is determined per regulation 8 of the Preferential Procurement Regulations, 2022.
• Specific goal points for a trust, consortium, or joint venture are based on the percentage of contract value managed or executed by individuals actively involved in management or control.
• Tertiary institutions and public companies may not be awarded preference points.
• Preference points for specific goals are calculated on percentage shareholding, provided the holders are actively involved in and exercise control over the enterprise.
• A person who obtained South African citizenship on or after the coming into effect of the Interim Constitution is not regarded as an HDI.
• The purchaser may require substantiation of any preference claim before adjudication or at any time thereafter.

B-BBEE / preference points:

• The bid is subject to the 90/10 preference point system (estimated value exceeds R50 million).
• Specific goals claimed must be substantiated with proof submitted together with the bid.
• Bidders claiming specific goal points must complete the relevant sections of SBD 6.1, including equity ownership details.
• Sub-contracting details must be disclosed if any portion of the contract is sub-contracted.

Closing date: 16 November 2026 at 11:00

Briefing session (non-compulsory, virtual): 27 October 2026 at 10:00 on Microsoft Teams. Link on National Treasury website and e-tenders.

Bid validity period: 180 days.

Submission method: via the eTenders Portal. Bids must be submitted by the closing date and time.

Returnable documents (all must be completed, signed and submitted):

• Pricing Schedule (Annexure A) – mandatory for Categories A to F; for Categories G to L submit a blank schedule marked "Not Applicable".
• SBD 1 (Invitation to Bid) – bidder and contact details, signed as the offer cover page.
• Proof of authority as per SBD 1 – authorises the signatory to bind the bidder.
• SBD 4 (Bidder's Disclosure) – discloses any state employment or connection to the procuring institution.
• SBD 5 (NIPP) – declaration regarding the National Industrial Participation Programme.
• SBD 6.1 (Preference points claim form) – claims preference points under the PPPFA.
• TCD 13 (Authorization Declaration) – authorises the bidder to offer the goods/services.
• TCD 13.1 (List of goods or services offered) – lists the items or categories bid.
• TCD 13.2 (Authorization Letter of Undertaking) – required where goods/services are sourced from a third party; letter on third-party letterhead, dated and signed, not older than 30 days at closing, with contact details, in English. If an importer/distributor issues the letter, OEM proof of authorisation must be attached.
• Written confirmation for disclosing tax status by SARS.
• Central Supplier Database (CSD) report.
• CIPC company registration documents (plus shareholding certificate if shareholding not indicated).
• Copy of identity documents of owners and directors.
• Company profile.
• Category-specific documents (see compliance requirements).

Disqualification risks:

• Failure to submit any mandatory document by the closing date and time.
• Altering the prescribed structure, formulas, line items or format of the Pricing Schedule (XLSX).
• For Categories A to F, failure to provide pricing for any mandatory line item.
• Missing documents may be rectified within a maximum of seven calendar days after notification, failing which the bid is invalidated.

Evaluation is in four phases:

• Phase 1: Mandatory Requirement Evaluation – compliance with mandatory criteria; failure disqualifies.
• Phase 2: Administrative and Legislative Requirements Evaluation – submission of all required documents.
• Phase 3: Technical Compliance Evaluation – compliance with technical requirements per category; non-compliant line items are excluded.
• Phase 4: Price & Specific Goals Evaluation – for Categories A to F only; Categories G to L are evaluated on technical compliance only (no price).

Preference point system: 90/10 (PPPFA). Specific goals for historically disadvantaged individuals carry a maximum of 10 points.

The State may conduct due diligence and/or site visits during any phase to verify submissions.

The tender covers twelve categories, grouped into two sections:

• Section A (Categories A to F): priced line items – 405 line items in total. Awarded to highest-scoring bidders; no panel.
• Section B (Categories G to L): panel appointment; no pricing required.

Category A – Lease of Fuel Management, Monitoring System and Supply of Handheld Density Meters:

• Supply, deliver, install, configure, test, commission, calibrate and hand over a fully functional fuel management and monitoring system, including handheld density meters.
• Provide all hardware, software, licences, accessories (fuel level sensors, dispensing units, tank monitors, control terminals, communication modules).
• Density meters must comply with ISO 12185, ISO 9001, ASTM D7777 and carry a valid calibration certificate.
• Complete delivery, installation and commissioning within 30 calendar days of order.
• System must integrate with existing infrastructure, provide real-time monitoring, tamper-proof, with audit trails and usage reports.
• Provide service booklet, after-sales service, calibration, user training, manuals and technical support.

Category B – Supply, Delivery, Installation and Commissioning of Fuel Dispensing Equipment:

• Supply and install fuel dispensers, nozzles, hoses, meters, filters, control systems and fittings.
• Comply with SANS 10089-3, SANS 10142-1, ISO 9001, OIML R117, IEC 60079.
• Commissioning includes calibration, performance testing, safety checks; provide manuals, calibration certificates, warranty and commissioning report; train personnel.

Category C – Fire Protection:

• Supply, deliver, install, commission, maintain and service complete fire protection systems per SANS 10400-T, SANS 10105-1, SANS 10139.
• Include detection/alarm systems, suppression (sprinkler, gas, foam, water mist), hydrants, hose reels, extinguishers, control panels, piping and electrical connections.
• Provide maintenance of new and existing equipment, service logs, compliance certificates and maintenance schedules.

Category D – Lightning Protection:

• Supply, deliver, install, commission, maintain and service lightning protection systems per SANS 10313, SANS 62305, ISO 9001, SANS 62561, SANS 10142-1-2, IEC 62305.
• Include air terminals, down conductors, earthing, surge protection, bonding.
• Test earthing resistance and system continuity; provide compliance and test certificates.

Category E – Repairs and Maintenance:

• External inspection of above-ground and underground tanks and bowsers; tank integrity testing; internal cleaning; servicing of ancillary equipment (valves, strainers, pumps, pipework); leak detection and monitoring; electrical installations; repainting; corrosion protection; lightning and fire protection; cathodic protection.
• Provide detailed reports retained for at least 5 years.
• All testing and servicing must be conducted within South Africa.

Category F – Fuel Testing and Quality Control:

• Collect fuel samples, perform laboratory analysis (density, viscosity, flash point, sulphur, water, sediment, stability) using SANAS accredited laboratories.
• Provide detailed test reports; notify client immediately of non-compliance and recommend corrective actions.
• Maintain records for auditing; comply with environmental, health and safety regulations.

Category G – Project Management:

• Provide comprehensive project management for planning, execution, monitoring and completion.
• Support user department in sourcing service providers for Categories H to L.
• Develop project plans, manage resources, risk, quality, communication; submit progress reports, budget updates, risk assessments; provide close-out report and lessons learned.

Category H – Underground Storage Tanks:

• Supply, deliver, install and commission USTs per SANS 10089-3, SANS 1535, ISO 9001.
• Include tanks, manholes, ventilation, pipework, overfill prevention, leak detection.
• Provide drawings/plans approved by authorities; site prep, excavation, placement, backfilling, anchoring.
• Commissioning includes testing, calibration, pressure/integrity tests; provide reports, manuals, warranty; train personnel.

Category I – Above Ground Storage and Mobile Tanks:

• Supply, deliver, install and commission above-ground and mobile tanks per SANS 10131, SANS 10089-1 and 3, ISO 9712/API 577, ISO 9001.
• Include tanks, supports, valves, pumps, piping, overfill protection, leak detection.
• Ensure safe transport, placement, anchoring; provide manuals, compliance certificates, drawings, warranty; train personnel.

Category J – Rehabilitation and Spillage Clean-Up:

• Rehabilitate existing infrastructure to safe, functional, compliant condition.
• Transport waste per Government Notice R.225 to the National Road Traffic Act; comply with SANS 10228, 10229, 10231, 10406, 10206.
• Assess defects, develop rehabilitation plan, execute repairs, final inspections, provide warranties and certifications.

Category K – Decommissioning:

• Safely decommission above-ground and underground bulk fuel storage tanks and associated infrastructure.
• Conduct site assessment, prepare decommissioning plan per SANS 10089-1-3, ISO 14001, Municipal Bylaws; obtain permits.
• Drain and remove fuel, clean and gas-free tanks, dispose hazardous materials via certified waste services.
• Disconnect and remove pumps, dispensers, pipelines, electrical connections, monitoring systems.
• Conduct environmental assessments (soil, groundwater); restore site; provide reports, waste disposal certificates, gas-free certificates, photographic evidence.

Category L – Canopy and Forecourt:

• Design, supply, construct, refurbish and commission canopy and forecourt per SANS 10400.
• Include site prep, demolition, structural works, electrical wiring, drainage, paving, curbing, line marking, fuel island construction, utility connections.
• Provide structural safety certificates, drawings, manuals, warranty.

Pricing format:

• Pricing Schedule (Annexure A) must be completed in the prescribed XLSX format; structure may not be altered.
• Prices for Categories A to F must be inclusive of all costs, including VAT.
• All prices in South African Rand (ZAR), rounded to two decimal places.
• Categories G to L: no pricing required; submit blank schedule marked "Not Applicable".

Insurance:

• Bidders must submit proof of valid professional indemnity insurance with a minimum cover of R5 million, issued by a registered insurer.
• If a quotation is submitted instead of an active policy, the successful bidder must provide proof of activation within 30 calendar days of contract award.

Bank confirmation letter required for Categories H, I, J, K, L.

General:

• CSD registration and CSD report.
• Valid SARS tax compliance status (tax pin).
• CIPC company registration documents (plus shareholding certificate if shareholding not indicated).
• Identity documents of owners/directors.

Category-specific requirements:

• Category A: proven track record, ISO 9001 certificate, indemnity insurance.
• Category B: proven track record, ISO 9001 certificate, indemnity insurance.
• Category C: proven track record, ISO 9001 certificate, indemnity insurance.
• Category D: LPS Designer, LPS Installer, and Electrician qualifications; proven track record; ISO 9001; indemnity insurance.
• Category E: Civil/Mechanical Engineer registered with ECSA; Master Installation Electrician (MIE) registered with Department of Labour; Artisan/Welder qualifications; Technician (testing) registered with ECSA; proven track record; indemnity insurance.
• Category F: SANAS 17025 accreditation for testing and calibration laboratories; proven track record.
• Category G: Professional Construction Project Manager (Pr.CPM) registered with SACPCMP; proven track record.
• Category H: Mechanical Engineer and Piping Designer qualifications; Master Electrician; Artisan/Welder; proven track record; CIDB grading; bank confirmation letter; ISO 9001; indemnity insurance.
• Category I: Civil/Mechanical Engineer or Piping Designer; Master Electrician; Artisan/Welder; proven track record; CIDB; bank confirmation letter; ISO 9001; indemnity insurance.
• Category J: Hazmat Technician qualifications; proven track record; bank confirmation letter; indemnity insurance.
• Category K: Mechanical Engineer; Environmental Assessment Practitioner; Master Electrician; Artisan/Welder; proven track record; bank confirmation letter; indemnity insurance.
• Category L: Civil and Structural Engineer; Artisan/Welder; proven track record; CIDB; bank confirmation letter; ISO 9001; indemnity insurance.

Legislative compliance: The contract is subject to the National Environmental Management Act, Occupational Health and Safety Act, Hazardous Substances Act, Mineral and Petroleum Resources Development Act, National Building Regulations and Building Standards Act, Waste Act, Petroleum Products Act, Construction Industry Development Board Act, relevant municipal by-laws, National Fire Protection Association 472, and National Road Traffic Act of 1996.

The SCC prevail over the GCC where they conflict.

The contract is subject to the listed legislation.

Bidders must submit proof of professional indemnity insurance with minimum cover of R5 million.

If a quotation is submitted instead of an active policy, proof of activation must be provided within 30 days of contract award.

The State may access tax compliance status during evaluation and contract tenure.

Suspension for material breach, termination, assignment and cession provisions apply.

The National Industrial Participation (NIP) Programme applies to all government procurement contracts with imported content. It is obligatory. The Industrial Participation Secretariat (IPS) of the Department of Trade and Industry administers the programme.

NIP obligation triggers and amounts:

• Imported content equal to or exceeding US$10 million in a single contract, or multiple contracts or suppliers as described, triggers the obligation.
• The obligation is 30% of the imported content.

Obligation discharge:

• The dti negotiates agreements such as investments, joint ventures, sub-contracting, licensee production, export promotion, sourcing, and R&D.
• The obligation must be discharged within seven years.

Contact: Mr Elias Malapane

Role: NIP Programme contact at the Department of Trade, Industry and Competition (dtic)

Email: [email protected]

Telephone: (012) 394 1401

Facsimile: (012) 394 2401

Address: Department of Trade and Industry, Private Bag X 84, Pretoria, 0001

Returnable documents:

• SBD 5 (National Industrial Participation Programme): signed and submitted with the bid by the closing date and time.

Submission method: as specified in the tender record (not detailed in this document).

The NIP Programme applies to all government procurement contracts with imported content.

NIP obligation triggers:

• Imported content equal to or exceeding US$10 million in a single contract.
• Multiple contracts for the same goods/works/services, each with imported content exceeding US$3 million, awarded to one seller over two years, totalling over US$10 million.
• A renewable option clause that, if exercised, would push imported content over US$10 million.
• Multiple suppliers under the same contract, each allocation with imported content equal to or exceeding US$3 million, totalling over US$10 million over two years.

Obligation amount: 30% of the imported content (pro-rata for multiple suppliers).

Post-award reporting:

• Successful bidders with a contract value exceeding R10 million must report the contract to the dti within five working days of award.
• Information required: bid/contract number, description, acceptance date, government institution details, contract value, and imported content if possible.

The National Industrial Participation (NIP) Programme is obligatory for all state and parastatal purchases or lease contracts (goods, works, services) with imported content, effective from 1 September 1996.

NIP obligation is benchmarked on the imported content of the contract. The obligation is 30% of the imported content.

Satisfying the NIP obligation may involve agreements such as investments, joint ventures, sub-contracting, licensee production, export promotion, sourcing arrangements, and research and development.

Obligation discharge period: seven years.

Performance guarantee: the successful bidder must submit a performance guarantee to the dti as part of the NIP obligation process.

No specific compliance requirements beyond the NIP obligations described in the document.

NIP obligation process after award:

• The contractor and the dti determine the NIP obligation.
• They sign a NIP obligation agreement.
• The contractor submits a performance guarantee to the dti.
• The contractor submits a business concept for dti approval.
• Upon approval, the contractor submits detailed business plans.
• The contractor implements the plans and submits bi-annual progress reports.

The NIP obligation agreement is between the dti and the contractor; the purchasing institution is not a party.

The tender covers the supply, delivery, installation, deinstallation, repairs, maintenance, commissioning, decommissioning, disposal of fuel tanks, leasing of electronic fuel management system, and fuel analysis for bulk fuel infrastructure and bowsers for the state, over a 60-month period.

Closing date: 16 November 2026

Closing time: 11:00

Bidding procedure enquiries:

• Contact: Nancy Ravele
• Telephone: 012 406 90 72 / 060 998 5508
• Email: [email protected] / [email protected]

Submission method: electronic only, via the eTenders website at https://www.etenders.gov.za/

Bids must be submitted on the official forms provided (not re-typed) or online.

Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted.

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 7 (Contract Form): the successful bidder will be required to fill in and sign this written contract form.
• Proof of authority to sign (e.g. resolution of directors) must be attached.
• CSD registration or SARS Tax Compliance Status (TCS) PIN or CSD number.
• If the bidder is an accredited representative in South Africa, enclose proof.
• Foreign suppliers must complete the questionnaire to bidding foreign suppliers.

Disqualification risks:

• Failure to provide any of the required particulars may render the bid invalid.
• Late bids will not be accepted for consideration.

The bid is subject to the Preferential Procurement Policy Framework Act 2000 and the Preferential Procurement Regulations, 2022, the General Conditions of Contract (GCC), and any other applicable legislation or special conditions of contract.

No specific scoring split or minimum qualifying score is stated in the document.

Bidders must be registered on the Central Supplier Database (CSD) or provide a SARS Tax Compliance Status (TCS) PIN or CSD number.

Bidders must ensure compliance with their tax obligations.

For consortia, joint ventures, or sub-contractors, each party must submit separate proof of TCS/PIN/CSD number.

Foreign suppliers must complete the questionnaire to bidding foreign suppliers.

Enquiries

• Contact: National Treasury
• Email: [email protected]
• Telephone: 012 315 5509

CSD registration

• Bidders must be registered on the Central Supplier Database (CSD) at www.csd.gov.za.
• Registration requires a valid email address, identity number, cell phone number, and bank account details.
• Bidders must keep their CSD information complete, accurate, and up-to-date, and confirm at least once a year that the data is current.
• Bidders must provide their CSD supplier number and unique security code.
• Required information includes supplier type, identification number, supplier name, trading name, country of origin, contact details, address, bank account information, tax information, ownership details, associations to other suppliers, and commodities supplied.
• CSD information is auto-verified against SARS and CIPC.

CSD registration requirements

• Bidders must register on the Central Supplier Database (CSD) at www.csd.gov.za.
• Required information includes supplier type, identification number, supplier name, trading name, country of origin, contact details, address, bank account information, tax information, ownership details, associations to other suppliers, and commodities supplied.
• A valid email address, identity number, cell phone number, and bank account details are mandatory for registration.

The document is an explanation of response fields used in the e-Procurement system. It defines each field that bidders must complete when submitting a bid, such as alternative number, base currency, brand name, claim frequency, conversion factor, country of origin, delivery period, import percentage, minimum order quantity, monthly delivery rate, period for which price is firm, price list indicator, service plan as % of price, supply capacity, quoted currency, settlement days, settlement discount, source point, supplier part number, and unit of measure offered or deviation from specification.

Submission is made through the e-Procurement system. Bidders must complete all required response fields accurately, including pricing, delivery periods, specification conformance, and any deviations. Returnable documents must be submitted as required by the system.

Bids are evaluated on the accuracy and completeness of the response fields in the e-Procurement system. No specific scoring split or minimum qualifying score is stated in the provided document.

The document provides an explanation of response fields used in the e-Procurement system. Bidders must understand and correctly complete these fields when submitting their offer.