Provision of provincial office space for NDA in nelspruit, mpumalanga – 60 month tender

{"name":"Ms Khanyi Mngomezulu","email":"[email protected]","phone":"0994635831","department":"Supply Chain Management","address":"BMISSION OF All proposals must be delivered at the NDA Head Office on or before the closing date"}

Returnable Documents: points. The NDA will verify locality using CSD report. disqualified.

Bidder must be registered on the Central Supplier Database (CSD). Valid Tax Clearance Certificate or SARS Tax Pin or CSD report; each party in a consortium/joint venture must submit separate tax compliance proof. Company registration documents (CIPC). Letter/resolution authorising signatory. Completed and signed SBD 1, SBD 3.1 (with detailed cost breakdown in Excel), SBD 4, SBD 6.1. Failure to submit any SCM administrative requirement results in immediate disqualification. Joint ventures/consortiums must submit signed agreements and consolidated B-BBEE certificate if unincorporated. All SBD forms required from each entity in a joint venture/consortium. Bid validity 150 days from closing date.

appointment letters 15

must have experience in office space received in the past 5 years for the

management. provision of office accommodation.

Appointment letters must be on the

client's letter head and signed by the

client with contact details.

Project

points score

Company Experience: The landlord 100

• Must submit three appointment letters 15

must have experience in office space received in the past 5 years for the

management. provision of office accommodation.

(NDA) in mpumalanga (nelspruit) over a period of 60 months.

Bid reference: CS01/01/26

BRIEFING A non-compulsory briefing session will be held on 15 September 2026 from 10h00 to

SESSION 11h30 via Microsoft Teams. Prospective bidders may access the session using the link

provided below.

Link:https://teams.microsoft.com/meet/324099463583104?p=kLXYbh8yQcgcVR

✓ NDA’s Bid Evaluation Committee (BEC) will convene and evaluate all proposals

received.

✓ All shortlisted properties will be visited for physical inspection by NDA’s BEC team.

✓ This team will be verifying all information submitted by service providers with regards

to the proposed properties.

✓ The BEC will write final recommendations to NDA’s Bid Adjudication Committee (BAC)

for final adjudication and further recommendations for approval by the relevant

authority.

5.1 Technical /functional evaluation - phase 03

5.1.1 Desktop evaluation of bid proposals submitted: Stage 01

(15) and zero for not submitting.

Proposed floor layout Full 20 marks for a clear floor plan showing the proposed office

space. Zero for not submitting

Only bidders who obtain a minimum score of 80 points during the desktop evaluation of bid

submissions will proceed to the site visit/inspection stage . Bidders who fail to achieve the

minimum qualifying score of 80 points will be disqualified from further participation in the

evaluation process “stage 02”.

5.1.3 Site Inspection evaluation: Stage 2

(a) Whilst all due care has been taken in connection with the preparation of this bid, the NDA

makes no representations or warranties that the content in this bid or any information

communicated to or provided to bidders during the bidding process is, or will be, accurate,

current or complete. The NDA and its officers and employees will not be liable for any

information communicated which is not accurate, current or complete.

(b) If a bidder finds or reasonably believes it has found any discrepancy, ambiguity, error or

inconsistency in the bid or any other information provided by the NDA (other than minor

clerical matters); the bidder must promptly notify NDA in writing of such discrepancy,

ambiguity, error or inconsistency to allow the NDA to consider what corrective action is

necessary (if any).

(c) Any actual discrepancy, ambiguity, error or inconsistency in this bid or any other

information provided by the NDA will, if possible, be corrected and provided to all bidders

without attribution to the bidder who provided the written notice.

(d) No representations made by or on behalf of NDA about this bid will be binding on the NDA

unless that representation is expressly incorporated into the contract ultimately entered

between NDA and the successful bidder.

NDA reserves the right to;

(a) To accept part of a tender rather than the whole tender.

(b) To carry out site inspections, product evaluations or explanatory meetings in order to

verify the nature and quality of the services offered by the bidder(s), whether before or

after adjudication of the Bid.

(c) To correct any mistakes at any stage of the tender that may have been in the Bid

documents or occurred at any stage of the tender process.

(d) To cancel and/or terminate the tender process at any stage, including after the Closing

5. Use of contract documents and information; inspection

points score

Centrally located, near any public road 100 A 2km radius from the office space. 15

transport (2km radius from the office space)

Security Security: premises must have a 24/7 40

physical security guard (10), cameras at all

entry points (10), parking (5) and common

areas (5), a doorbell at the NDA entrance

point (5), as well as the recording of all

visitors (5) at the main building entrance

point.

Backup Power (Generator/Solar) Provide backup power during business hours 25

in case of power outages.

Access for persons with disabilities Accessibility: be accessible/friendly to people 20

with disabilities (the premises must have an

existing functional lift or be on the ground

floor with a ramp and rail).

Total score 100

5.1.4 Score Clarification for site inspection.

Location Full 15 marks for a 1km radius

10 marks for a 2km radius

Project Plan Physical security guard, full (10) marks and zero for no physical guard

5 Office Space for Provincial office Mpumalanga - 2026

Cameras at all entry points, full (10) marks and zero for no cameras at

entry points

Parking - full (5) marks and zero for no cameras in the parking area.

Common areas – full (5) marks and zero for no cameras in common

areas

A doorbell at the NDA entrance point - full (5) points and zero for no

doorbell.

Recording of all visitors – full (5) points and zero for no recording of

visitors at the main building entrance point.

Proposed floor layout Full 20 marks for a clear floor plan showing the proposed office

space. Zero for not submitting

Power back-up Full 25 marks for any type of energy back-up and zero points for

not having any energy back-up

Access for persons with disabilities Full 20 points for a functional lift and ramps

Zero points for no lift (if the office is not on the ground floor) and

no ramps

Note: a) All requirements not identified during the site inspection will score zero (0).

Only bidders who obtain a minimum score of 80 points on the site inspection/site visit

evaluation will proceed to the pricing and specific goals evaluation phase.

6. Commercial evaluation-phase 04

(a) Bids will be evaluated in accordance with the NDA’s Supply Chain Management Policy and

Preferential Procurement Policy, 2023, using the 80/20 preference points system as

prescribed in the Preferential Procurement Policy Framework Act (PPPFA, Act ).

The lowest acceptable bid will score 80 points for price (the lowest acceptable bid will score

80 points and bidders that quoted higher prices will score lower points for price on a pro-

rata basis).

(b) The bid proposals received will be evaluated in Four phases. On the Phase01: bids will be

evaluated on Compliance to SCM Administrative Requirements, Phase 02: Mandatory

Requirements, Phase 03: Technical Evaluation/Functionality (comprising of stage 1 and 2)

and lastly Phase 04: in accordance with the 80/20 preference points system respectively.

(c) Bid proposal must score a minimum of 80 (eighty) points out of 100(hundred)points on

functionality to qualify for advancement to the next phase of evaluation. Last phase (04), a

bid proposal scoring less than 80 points out of 100 will not be considered for further

evaluation and will be disqualified.

(d) Phase 04: During this phase, bid proposals that passed the first phase will be further

evaluated based on the 80/20 preference points system in accordance with the PPPFA Act,

where 80 points will be attained in respect of price (the lowest acceptable bid will score 80

points and bidders that quoted higher prices will score lower points for price on a pro-rata

6 Office Space for Provincial office Mpumalanga - 2026

basis), 10 points will be awarded for Enterprises owned by black people, 4 points for

enterprise located Mpumalanga (Nelspruit) ,2 points for Enterprises owned by black

African women and 4 points for Enterprises owned by black African youth. The CSD

I AM register report will be used to allocate points and the (80/20 system) will be applied in

accordance with the table below:

Specific Goal Number of points (80/20 system)

Enterprises owned by black people 10 points

% shareholding by black people will determine the

points

Enterprises located in Mpumalanga (Nelspruit)

4 points

A certified proof of address (municipal rates/stamped Should no declaration or proof be supplied, the

letter from councillor) must be attached to claim bidder will score zero points but will not be

points. The NDA will verify locality using CSD report. disqualified.

Provincial office space for the national development agency (NDA)

In nelspruit over a period of 60 months

Bid closing date and time: 30 September 2026 at 12h00

Name and address of the bidder: In this envelope, the bidder shall only address the

technical & mandatory documents of the bid as per Section 5 & 14 of this document.

9.2 Pricing/Commercial Envelope

Bid Ref: CS01/01/26

• SBD 1: Invitation to bid, must be fully completed and appropriately signed.
• SBD 3.1: Must be fully completed and submitted together with a detailed cost breakdown

in excel.

• SBD 4: Declaration of Interest must be fully completed and appropriately signed.
• SBD 6.1: Preference Points Claim Form, must be fully completed and appropriately

signed. NB: Bidders must claim specific goals by completing the SBD 6.1 form

(Failure to claim specific goals will result in not allocating points). Points claimed

will be verified using “CSD I AM registered report”.

NB. Failure to provide a total bid price on SBD 3.1 will be deemed as submitting a bid with no

price or offer, and the bid will therefore be regarded as non-responsive.

stated on SBD 3.1. Should there be any discrepancy between the itemised pricing and the

total bid amount, the price stated on SBD 3.1 will be considered by the NDA as the final total

bid offer.

Sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices

Subject to rates of exchange variations) will not be considered

(municipal rates/stamped

letter from councillor) must be

attached to claim points. The

Payment Terms: PAYMENT TERMS

Invoices will be paid 30-days from the date of submission and approval. All invoices must be

sent to the following e-mail address: [email protected]

13. Phase 1- SCM Administrative Requirements (Compliance)

(a) Valid Tax Clearance Certificate issued by the South African Revenue Services (SARS).

(b) Where consortium/joint ventures/sub-cont

Minimum functionality/qualifying score: 80

minimum score of 80

minimum qualifying score of 80

Valid Tax Clearance Certificate issued by the South African Revenue Services (SARS)

tax compliance status system

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tcs pin is available but the bidder is registered on the central supplier database

CSD report

Csd number

Csd number must be provided

Central supplier database

central supplier database as required in terms of National Treasury Circular No

appointment letters 15

Appointment letters must be on the

Company Experience: The landlord 100

• Must submit three appointment letters 15

points. The NDA will verify locality using CSD report. disqualified.

Quirement to register for a tax compliance status

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

Points Allocation: 80 points

B-BBEE Details: geted group will

determine the points that are scored

Enterprises owned by black African youth.

4 points

% shareholding by the targeted group will determine

the points that are scored

(e) The highest ranked bidder will be awarded the bid. It should be noted also that the NDA

reserves the right not to appoint any service provider, and no service provider will be

reimbursed for any costs incurred whilst participating in this bid.

7. Joint ventures, consortiums and trusts

a) A joint venture, consortium, trust, partnership or any form of agreement will qualify for points

for their B-BBEE status level as a legal entity, provided that the entity submits their B-BBEE

status level certificate.

b) A joint venture, consortium, trust, partnership or any form of agreement will qualify for points

for their B-BBEE status level as an unincorporated entity if the entity submits their

consolidated B-BBEE scorecard as if they were a group structure and that such a

consolidated B-BBEE scorecard is prepared for every separate bid.

c) Bidders must submit concrete proof of the existence of joint ventures, consortiums, trusts,

partnership or any form of agreement. The NDA will accept signed agreements as

acceptable proof of the existence of a joint venture and/or consortium arrangement.

7 Office Space for Provincial office Mpumalanga - 2026

d) When bidding through a Joint Venture, consortium, trust, partnership or any form of

agreement bidders must submit a Consolidated B-BBEE certificate if it is not an

incorporated entity when responding to tenders. This means that the bidder will have

to obtain a new B-BBEE certificate for the Joint Venture, which consolidates each

participant’s B-BBEE status level.

e) All Joint ventures, consortiums, trust, part

a. The National Development Agency (NDA) reports to Parliament through the Department of

Social Development. The NDA is classified as a public entity under schedule 3A of the

Public Finance Management Act, 1999 (Act No. ), and was established in

November 1998 by the National Development Act, 1998 (Act No. ) (NDA Act)

as government’s response to the challenge of poverty and its causes in South Africa.

b. The NDA derives its mandate from the National Development Agency Act, 1988 (Act No.

). In terms of the Act, the primary objective of the NDA is to contribute towards

the eradication of poverty and its causes by granting funds to CSOs for the purposes of:

(i) carrying out projects or programmes aimed at meeting the development needs of poor

communities; and

(ii) strengthening the institutional capacity of other CSOs involved in direct service provision

to poor communities.

c. The secondary objects of the NDA in terms of the Act are-

(i) to promote-

(ii) consultation, dialogue and sharing of development experience between CSOs

and relevant organs of State; and

(iii) debate on policy development

(iv) to undertake research and publication aimed at providing the basis for

development policy.

d. The NDA plays a critical role in contributing towards shifting the country from the scourge

of poverty towards poverty eradication. Through the Act and various policies, the NDA

contributes to – but is not limited to – the advancement of economic development, social

cohesion, access to basic human rights and skills development. This contribution of the

NDA supports the National Development Plan (NDP) 2030 outcomes for a greater and

better South Africa.

2 Office Space for Provincial office Mpumalanga - 2026

(a) Bidders must submit a detailed cost breakdown for all applicable costs e.g. Initial setup

costs, monthly costs, and any other applicable costs. All prices submitted must be

inclusive of VAT.

(b) Bidders must indicate if their prices will be fixed and firm for the duration of the proposed

contract period, if not, the proposed escalations should be indicated.

(c) Bidders must ensure that the quotes submitted have no arithmetic errors as NDA will not

rectify any errors and no adjustments to quotations received will be permitted.

(d) Bidders will carry the responsibility of ensuring that the proposals submitted have been

signed by a duly authorised person. Should it be established after the submission of

proposals that the signatory authorising the proposal is not legally appointed by the

service provider, the offer/proposal will be disqualified from the evaluation process.

(e) All prices submitted should be typed in black ink or written in pen, proposals written in

pencil will not be accepted and evaluated.

(f) A two-envelope system will be used for the submission of proposals.

16. Payment
17. Prices
18. Contract amendments
19. Assignment
20. Subcontracts
21. Delays in the supplier’s performance
22. Penalties
23. Termination for default
24. Dumping and countervailing duties
25. Force Majeure
26. Termination for insolvency
27. Settlement of disputes
28. Limitation of liability
29. Governing language
30. Applicable law
31. Notices
32. Taxes and duties
33. National Industrial Participation (NIP) Programme

Amendment

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General Conditions of Contract

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between

the purchaser and the supplier, as recorded in the contract form

signed by the parties, including all attachments and appendices

thereto and all documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under

the contract for the full and proper performance of his

contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or

soliciting of any thing of value to influence the action of a public

official in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an

enterprise abroad is subsidized by its government and

encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were

mined, grown or produced or from which the services are

supplied. Goods are produced when, through manufacturing,

processing or substantial and major assembly of components, a

commercially recognized new product results that is

substantially different in basic characteristics or in purpose or

utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered

and unloaded in the specified store or depot or on the specified

site in compliance with the conditions of the contract or order,

the supplier bearing all risks and charges involved until the

supplies are so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its

goods on own initiative in the RSA at lower prices than that of

the country of origin and which have the potential to harm the

local industries in the RSA.

1.12 ”Force majeure” means an event beyond the control of the

supplier and not involving the supplier’s fault or negligence and

not foreseeable. Such events may include, but is not restricted

to, acts of the purchaser in its sovereign capacity, wars or

Amendment

of 15

revolutions, fires, floods, epidemics, quarantine restrictions and

freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in

order to influence a procurement process or the execution of a

contract to the detriment of any bidder, and includes collusive

practice among bidders (prior to or after bid submission)

designed to establish bid prices at artificial non-competitive

levels and to deprive the bidder of the benefits of free and open

competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other

materials that the supplier is required to supply to the purchaser

under the contract.

1.16 “Imported content” means that portion of the bidding price

represented by the cost of components, parts or materials which

have been or are still to be imported (whether by the supplier or

his subcontractors) and which costs are inclusive of the costs

abroad, plus freight and other direct importation costs such as

landing costs, dock dues, import duty, sales duty or other similar

tax or duty at the South African place of entry as well as

transportation and handling charges to the factory in the

Republic where the supplies covered by the bid will be

manufactured.

1.17 “Local content” means that portion of the bidding price which is

not included in the imported content provided that local

manufacture does take place.

1.18 “Manufacture” means the production of products in a factory

using labour, materials, components and machinery and

includes other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of

goods or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in

bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the

supply of the goods, such as transportation and any other

incidental services, such as installation, commissioning,

provision of technical assistance, training, catering, gardening,

security, maintenance and other such obligations of the supplier

covered under the contract.

Amendment

of 15

d. The landlord will refurbish the office using the TI amount and there will be no financial

contribution by NDA. The refurbishments will include but not limited to flooring, ceilings,

partitioning, ablutions, paintwork, electrical installations, plumbing, window blinds,

signage and all requirements for the office to be functional.

10 Office Space for Provincial office Mpumalanga - 2026

e. The office building must be located on the ground floor or MUST have an existing

fully functional elevator/lift (if located beyond the ground floor).

f. The office must be fibre ready.

g. Service provider must submit a valid/certified OHS compliance certificate for the proposed

building, approved by any of the following authorising bodies:

o The Municipal Building Control Officer (BCO)

o Municipal Fire Department under the National Building Regulations and

Building Standards Act (Act )

o The Department of Employment & Labour

h. Office provided must have two exit/entry points.

i. The proposed office must have the capacity to provide fully functional and individually

controlled air conditioners for the office. (The office will have 9 occupants).

j. Letter from the architect or any other South African regulatory body confirming that the

building is a grade A or B.

k. Provide confirmation that the bidder has a qualified architectural team that will be available

to engage with NDA at partitioning stage.

l. A valid copy of Property insurance or Insurance certificates must be attached with the

submission.

m. The maintenance of the building including fire extinguishers shall be the responsibility of

the landlord and all logged calls should be responded to within 48 hours.

n. The main entrance to the office must have security gates unless it is not accessible to the

public.

o. Window blinds must be installed on all windows. The colour for the blinds shall be in line

with the NDA corporate ID.

p. Ablution facilities for men, women and for people with disabilities (If the proposed space

currently does not have ablutions for people living with disabilities, a signed letter

confirming that this will be constructed prior to NDA taking occupation, at no charge to the

NDA should be submitted). The ablution facilities must be on the same floor as the offered

office space.

q. Confirmation of parking bays as per table 2.1 above

Note: Confirmation that the above requirements are available MUST be in a signed

letter expressly stating each of the requirements. A one liner letter saying “All these

requirements are available” will not be accepted. Failure to submit confirmation will

result in immediate disqualification.

11 Office Space for Provincial office Mpumalanga - 2026

NO. ** (all applicable taxes included)

• Required by: ........................................

• At: ........................................

.......................................

• Brand and model ........................................

• Country of origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/not firm

• Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

Sbd4

Bidder’s disclosure

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between

the purchaser and the supplier, as recorded in the contract form

signed by the parties, including all attachments and appendices

thereto and all documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under

the contract for the full and proper performance of his

contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or

soliciting of any thing of value to influence the action of a public

official in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an

enterprise abroad is subsidized by its government and

encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were

mined, grown or produced or from which the services are

supplied. Goods are produced when, through manufacturing,

processing or substantial and major assembly of components, a

commercially recognized new product results that is

substantially different in basic characteristics or in purpose or

utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered

and unloaded in the specified store or depot or on the specified

site in compliance with the conditions of the contract or order,

the supplier bearing all risks and charges involved until the

supplies are so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its

goods on own initiative in the RSA at lower prices than that of

the country of origin and which have the potential to harm the

local industries in the RSA.

1.12 ”Force majeure” means an event beyond the control of the

supplier and not involving the supplier’s fault or negligence and

not foreseeable. Such events may include, but is not restricted

to, acts of the purchaser in its sovereign capacity, wars or

✓ NDA’s Bid Evaluation Committee (BEC) will convene and evaluate all proposals

5.1 Technical /functional evaluation - phase 03

5.1.1 Desktop evaluation of bid proposals submitted: Stage 01

points score

All requirements not submitted will score zero (0)

5.1.2 Clarification of Scores for bid proposals submitted.

Reference letters Each compliant letter will be scored 5

Letters that don’t have all the requirements will score zero

Project Plan Gantt chart illustrating the timelines will score (20) and zero for not

Sequence of activities will score (5) and zero for not submitting.

Dependencies will score (5) and zero for not submitting.

Critical path will score (5) and zero for not submitting.

Outlined key deliverables and milestone completion dates will score

the 80/20 preference points system as

prescribed in the Preferential Procurement Policy Framework Act (PPPFA, Act ).

The lowest acceptable bid will score 80 points for price (the lowest acceptable bid will score

80 points and bidders that quoted higher prices will score lower points for price on a pro

Requirements, Phase 03: Technical Evaluation/Functionality (comprising of stage 1 and 2)

and lastly Phase 04: in accordance with the 80/20 preference points system respectively.

(c) Bid proposal must score a minimum of 80 (eighty) points out of 100(hundred)points on

functionality to qualify for advancement to the next phase of evaluation. Last phase (04), a

bid proposal scoring less than 80 points out of 100 will not be considered for further

evaluation and will be disqualified.

evaluated based on the 80/20 preference points system in accordance with the PPPFA Act,

where 80 points will be attained in respect of price (the lowest acceptable bid will score 80